FY23 B1 PWS w Appendices- Ft Stewart CM 20230728.pdf

Base Operations Program U.S. Army Engineering and Support Center Huntsville, Alabama

Performance Work Statement (PWS)

FY23 B1 Fort Stewart Corrective Maintenance Services

Fort Stewart (FS) and Hunter Army Airfield (HAAF)

28 July 2023 Version 1.0

PWS FY23 B1 Fort Stewart CM

CONTENTS

SECTION

SECTION 1 SCOPE

SECTION 2 GENERAL REQUIREMENTS

SECTION 3 PERSONNEL REQUIREMENTS

SECTION 4 PERFORMANCE REQUIREMENTS

SECTION 5 SAFETY

SECTION 6 QUALITY

SECTION 7 PRICING REQUIREMENTS

SECTION 8 INSTALLATION ACCESS

APPENDICES

APPENDIX A TECHNICAL EXHIBITS (TE)

TE-1.1 Fort Stewart List of Facilities TE-1.2 Hunter Army Airfield List of Facilities

TE-2 RESERVED

TE-3 Acronyms and Definitions TE-4 Monthly Progress Report TE-5 Service Order Forms TE-6 Engineer Form 3394

APPENDIX B EM 385-1-1 SAFETY VARIANCE

APPENDIX C PERFORMANCE REQUIREMENTS SUMMARY (PRS)

APPENDIX D REQUIRED SUBMITTALS, REPORTS, AND MEETINGS

APPENDIX E RESIDENT MANAGEMENT SYSTEM

APPENDIX F APPLICABLE CODES, STANDARDS AND REGULATIONS

APPENDIX G GOVERNMENT POINTS OF CONTACT

Performance Work Statement (PWS)

SECTION 1 SCOPE

1.1. Introduction.

This is a non-personal services contract to provide multi-disciplinary maintenance and repair services for Fort Stewart, GA facilities, systems, sub-systems, components, and equipment as defined in this performance work statement (PWS) at various Fort Stewart locations including:

Fort Stewart, GA (FSG) and Hunter Army Airfield (HAAF).

1.2. Mission.

The Contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, subcontracts, and other items and services necessary to perform all corrective maintenance (CM) tasks for designated sites and facilities. Work shall be performed to the standards in this contract and all applicable codes and regulations to ensure full facilities operability. The award for services under this scope of work shall be limited to the services identified in the contract line-item numbers (CLINs) awarded in the contract and its modifications. In the event of a conflict between this paragraph and any other term or provision of the scope of work, this paragraph shall prevail.

1.3. Purpose.

Provide required corrective maintenance services in compliance with all code; criteria;

regulations; and Federal, State, and local laws. If there is a conflict between these documents, the most stringent requirement will govern.

1.4. Facilities to be Maintained.

Facilities to be maintained are identified in TE-1. Fort Stewart is home to the 3rd Infantry Division “Rock of the Marne” and is located primarily in Liberty and Bryan Counties and extends into portions of Evans, Long, and Tattnall Counties in southeast Georgia. Hunter Army Airfield is located about 45 miles northeast of Fort Stewart in Savannah, GA. The military installation consists of approximately 279,270 acres and 3,000 buildings at Fort Stewart and 800 buildings at Hunter AAF. The population base consists of approximately 23,500 Military and Government Civilian and Contractor personnel, as well as approximately 9,000 resident Family Members. Fort Stewart/HAAF Directorate of Public Works (DPW) is responsible for planning, management, and accomplishment of all Garrison facilities SRM functions. Implementation of SRM functions incorporates many trades, disciplines, and methods of work execution included in this PWS.

These functions support the critical IMCOM Mission for the SRM of Government real property facilities as required in AR 420-1. This contract will not displace, nor reassign any current civilian employees.

1.5. Authority.

Work shall be performed to the standards of this contract. The award for services under this scope of work shall be limited to the services identified in the Contract Line-Item Numbers (CLINs) awarded in the contract and its modifications. In the event of a conflict between this PWS and any other term or provision of the scope of work, this PWS shall prevail.

SECTION 2 GENERAL REQUIREMENTS

2.

2.1. Non-Personal Services.

The personnel rendering the services are not subject; either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the government. The Contractor shall not use Government sources of supply to procure personal services in support of this contract. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately.

2.2. Business Relations.

The Contractor shall successfully integrate and coordinate all business activities to execute the PWS requirements. The Contractor shall provide effective business management of all subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3. Contract Administration and Management.

The following subsections specify requirements for contract, management, and personnel administration. The Contractor shall not disclose any information relative to this contract, except as authorized by the Contracting Officer.

2.3.1. Contract Administration.

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement to assure all documentation is adhered to for this contract. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.3.2. Contract Management.

The Contractor shall maintain continuity between the on-site support operations and the Contractor's corporate offices. The Contractor shall establish a Project Management Office (PMO), see Section 4, to ensure timely support to the Fort Stewart facilities and adherence of Contractor services as defined in the PWS.

2.3.3. Contractor Communication.

The Contractor shall have a single point of contact (POC) between the Government and Contractor personnel assigned to support this contract. The assigned Contract Maintenance Manager (CMM) shall have a cellular phone for communication with the COR or other designated Government representative (DGR). The Contractor shall provide a 24-hour/7 day-per-week telephone number and email address. All Contractor personnel assigned to this contract shall understand, read, write, and speak English.

2.3.4. Contractor Documentation.

The Contractor shall document all activities and outcomes as defined in Section 4, Appendix C, and Appendix D. All documentation completed on-site will require the printed name and signature of Government representative and the Contractor personnel.

2.3.5. Contract Administration Change.

No changes to this contract shall occur without the expressed written direction of the Contracting Officer (KO). The Contractor shall notify the KO or the Contracting Officer’s Representative (COR) if adjustments in the Contractor’s schedule are required to accommodate Fort Stewart’s needs.

Any change to the schedule will be submitted to and approved by the KO or COR. The Government is not responsible for any costs incurred by the Contractor resulting from failing to coordinate work with the KO, COR, or designated Fort Stewart representative(s).

2.4. Self-Performing and Subcontracting.

The Contractor may subcontract work, self-perform work, or a combination of both. Prime Contractor and subcontractor personnel must be capable of site access (to include acquisition of necessary credentials if required) independently to facilitate response without incurring supervisory and oversight costs for minimal on-site efforts.

2.4.1. Contractor Personnel, Disciplines, and Specialties.

The Contractor shall accomplish the assigned work by employing qualified personnel with appropriate combinations of education, training, qualifications, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract (see Section 3).

2.4.2. Subcontractor Management.

The Contractor shall be responsible for any subcontract management to execute PWS requirements and shall be responsible and accountable for subcontractor performance. The Contractor may add subcontractors to their team after approval from the KO or COR.

2.4.3. Subcontractor Qualifications.

Subcontractors used to perform maintenance, repair, and inspection tasks on facilities, systems, or equipment, including, but not limited to, elevators, boilers, chillers, fire alarm/suppression systems, electrical substations, and rooftop air handling units, shall be qualified, certified, and licensed to perform that work. The KO reserves the right to refuse the use of any proposed subcontractor due to unsatisfactory ratings on past performance or due to insufficient qualifications. The Contractor shall submit all required certifications to the Government and updated certification upon renewal or expiration dates.

2.5. Work Hours.

The Contractor shall perform the services required under this contract primarily during the normal duty hours, 0700-1600, Monday through Friday, excluding federal holidays. There may be mission situations that require the Contractor to work other than normal duty hours and during holidays.

Examples of these situations are military exercises, contingency operations, or weather emergencies.

2.5.1. Federal Holidays.

Federal holidays are listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day 1 January Martin Luther King's Birthday 3rd Monday in January Washington's Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

2.5.2. Work Restrictions.

When access to work areas conflicts with a Fort Stewart mission requirement, work shall be rescheduled to another time during normal duty hours to minimize the disruption, without additional cost to the Government.

2.6. Support from Other Service Providers.

Other service providers, if requested by Fort Stewart, may respond to emergencies to preserve life or minimize damage to government property. The Contractor shall coordinate their contractual activities with such authorized parties.

2.6.1. Coordination With Others.

The Government may award other contracts for additional work, and the Contractor shall fully cooperate with such other Contractors and government employees and carefully schedule work under this contract to not conflict with such additional work as may be directed by the KO or COR.

The Contractor shall not commit or permit any acts that will interfere with the performance of work by any other Contractor or by any government employee without direct authorization from the COR. The COR will resolve all work schedule conflicts between this contract and the additional work contracts awarded to other Contractors. The COR or KO will provide written direction to the Contractor to reschedule work when required. Any additional work requirements (not within the scope of this contract) that are created as a result of work performance of other Contractors shall be brought to the attention of the COR.

2.6.2. Facility Access.

The contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The contractor shall inform the Fire Department POC, prior to outages that will impact the function of the system and special problems or circumstances which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

2.7. Traffic Flow.

The contractor shall maintain the free flow of traffic during surfaced area maintenance. The contractor shall notify the KO, in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR.

2.8. Drainage.

Maintenance work performed under this contract shall not impede drainage.

2.9. Restoration of Landscape Damage.

Trees or other landscape features damaged by contractor operations shall be restored at no additional cost to the government. The COR will decide the method of restoration for trees or whether damaged trees will be removed.

2.10. Worksite Appearance.

The Contractor shall keep work areas including mechanical/equipment rooms clean and free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the Contractor shall leave the work area and premises in a clean, neat, safe, and workmanlike condition, e.g., properly dispose of trash and secure chemicals and other hazardous materials in a locked container or remove from premises. An initial inspection of mechanical and electrical rooms shall be jointly performed by the Contractor and the COR to assess the condition of these areas. All approved items stored in mechanical/equipment rooms shall be IAW building code standards.

2.11. Accommodation of Guests.

The Contractor shall assist and cooperate as needed in routine facility inspections and studies and shall provide for the general accommodation of all requests of the Installation Commander, DPW Director, or others as determined by the COR or as mission required. Such guests may include representatives of local and state environmental agencies, OSHA, or the Environmental Protection Agency. A Fort Stewart representative will normally be appointed by the Fort Stewart Commanding Officer to act as a liaison for such visits. Government personnel other than KO, COR, and Quality Assurance Evaluator (QAE) may periodically observe operations.

2.12. Resident Management System.

The Contractor shall use the Resident Management System (RMS) for all submittals and supporting documentation, to include contract deliverables, Requests for Information (RFI), and pay requests for invoicing, unless otherwise directed. See Appendix E.

2.13. Conservation of Utilities.

The Contractor shall ensure employees practice utilities conservation. The contractor shall perform maintenance and repair services in a manner that conserves Government-Furnished Utilities. The Contractor Utilities Conservation Program shall address the requirements specified in AR 420-1. The program shall include the Contractor plan for efficient use of facility energy, mobility fuels, water resources, and shall describe Contractor programs to support energy conservation. The program shall detail how the Contractor shall minimize the waste of utilities, detect, and report any waste of utilities, and reimburse the government for unnecessary utility charges. The Contractor shall implement the Utilities Conservation Program on full performance contract start date. If the KO determines that the contractor excessively wasted Government- Furnished Utilities due to negligence during performance of the work specified in this contract, the Contractor shall fully reimburse the government for the cost of the wasted utility.

2.14. Contractor Furnished Items and Services.

Except those items or services specifically stated in paragraphs 2.15.1 through 2.15.3.9 as Government provided, the Contractor shall furnish everything needed to perform this contract according to all its terms.

2.14.1. Contractor Furnished Materials, Equipment, Parts, and Supplies.

Contractor shall provide all personnel/labor, parts, test equipment, tools, materials, equipment, supplies, lubricants, cleaning compounds, filters, and cleaning equipment required to accomplish the services identified in this PWS. All materials, parts, and supplies provided by the Contractor shall be of equal or greater quality than the items to be replaced. Replacement items shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies. Materials, parts, and supplies supplied by the Contractor shall meet mandatory local and installation energy efficiency standards.

2.14.1.1. Replacement Parts and Components.

The Contractor shall provide new or factory reconditioned (comparable to new) parts and components when accomplishing corrective maintenance and repair services as described herein. All replacement parts and components to be used in the maintenance and repair of facilities, systems, equipment, and components shall be compatible with the existing item, shall be of equal or better quality as original item specifications, shall conform to the applicable specifications and used according to original design and manufacturer intent. Items without technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

2.14.1.2. Replacement Parts Documentation.

The Contractor shall annotate replacement parts, components, and materials on all CM work orders. For each replacement part item, the Contractor shall annotate the following data points:

The Unit of Purchase (e.g., each, box, case, dozen), Quantity (e.g., 1 each, 12 boxes, 42 cases), short item description, long item description, manufacturer, manufacturer part number, and source of supply.

2.14.1.3. Retain Replaced Parts and Components.

The Contractor shall retain replaced parts with acquisition value of $100.00 or greater for at least ten (10) days after completion of the job and these parts shall be readily available for inspection by the COR or QAE upon request. When disputes arise concerning material, parts and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, systems, equipment, or components so compliance with the Government's requirements is satisfied. The KO retains the right to specify the kind and quality of all materials, parts, and supplies.

2.14.1.4. Office Supplies.

The Contractor shall provide, at Contractor expense, all office supplies and services such as copying machines, fax machines and paper, toner and associated expendable office supplies required to perform this contract.

2.14.2. Storage of Contractor-Furnished Materials, Equipment, Parts, and Supplies.

All Contractor-furnished materials stored by the Contractor at a Contractor-furnished storage site, shall be stored in a safe and secure manner that precludes any soiling or damage prior to installation and in accordance with the USACE EM 385-1-1, Section 14, Material Handling, Storage and Disposal. The Contractor’s storage procedures and practices shall reflect the following:

2.14.2.1. Storage of Flammables and other Hazardous Materials.

The Contractor is responsible to provide safe and adequate storage for flammables, acid/corrosive materials, pesticides, etc. The Contractor shall not store paints, acids, pesticides, or other hazardous materials in or around work areas. Flammables must be stored in an appropriate UL approved storage container. The Contractor shall transport flammables and other hazardous materials when needed and remove all waste and remaining materials from the site at the end of the maintenance visit. The Contractor shall provide UL approved storage containers to secure flammables and other hazardous materials on site when not in use. The Contractor shall not leave storage containers on site when work is not happening. The Contractor shall provide a list of flammables and/or other hazardous materials to the Government Designated Representative for approval prior to bringing any hazardous material on Government property.

2.14.2.2. Prohibited Storage in Interstitial, Mezzanine, or Crawl Spaces.

No supplies, tools or equipment repair items shall be stored in the interstitial, mezzanine, or crawl spaces located within Government buildings. No "shops" shall be established in any interstitial or crawl space at any time.

2.14.2.3. Cleanliness of Stored Parts and Materials.

All parts and materials stored at a Contractor-furnished storage site, shall be stored in accordance with manufacturer’s instructions. Stored water and air filters shall be sealed from interior environmental moisture, dirt, dust and contaminates prior to use. The Contractor shall store parts and materials sealed by the manufacturer (e.g., filters) so that seals are not compromised.

2.14.2.4. Use of Contaminated or Damaged Equipment, Parts, and Materials.

The Contractor shall not use or install dirty, contaminated, or damaged equipment, parts, and materials without prior cleaning in accordance with manufacturer’s instructions. Dirty, damaged, or contaminated air or water filters shall not be used as replacement filters. Any equipment, parts, or materials that are contaminated or damaged due to improper Contractor storage practices and procedures or using a dirty or damaged parts shall be repaired or replaced by the Contractor at no additional cost to the Government.

2.14.3. Personal/Contractor Owned Property.

The Contractor shall ensure that personal property or Contractor-owned property brought in U.S.

Government facilities is clearly marked to preclude misidentification as Government property.

Additionally, the Contractor shall ensure that personal property or Contractor-owned property meets safety specifications as set forth by OSHA, EM 385-1-1, and State and local laws and regulations. The Contractor shall ensure that all personal property or Contractor-owned property is removed from U.S. installations when contract services are completed.

2.14.4. Contractor Vehicles.

The Contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract. Vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Electrical, low emissions vehicles are encouraged. Electrical, propane, and gas carts, gators, etc. shall be road safety compliant per safety standards and state laws. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal safety requirements.

Vehicles found unsafe and unable to function as designed, shall be removed from the installation at Contractor expense. Vehicular repairs shall not be done on base except emergency breakdown repairs to allow the vehicle to be safely removed from the base for repair. The Government may inspect vehicles at any time and direct the removal of any unsafe or objectionable vehicle from Government property. Contractor-owned vehicles shall be parked in authorized parking spaces.

All vehicles shall have a state registration (from any state) and shall be registered on base, licensed, insured, and operated according to base traffic regulations.

2.14.5. Work Permits.

The Contractor shall acquire and renew any permits or work clearances required in performance of this contract before performing the work.

2.14.5.1. Work Clearance.

The Contractor shall prepare and process a work request clearance through the Fort Stewart/HAAF DPW for all excavation type work, such as digging, trenching, etc. The Contractor shall obtain proper coordination/clearance from DPW and other authorities. The Contractor shall have a completed/approved request prior to starting such work.

2.14.5.2. Hot Work/Burn Permit.

Burning of any material is prohibited without a burn permit. The Contractor shall obtain approved hot work/burn permit from the installation Fire Department (where applicable) or coordinate through the DPW with monitoring services any disabling and re-enabling of fire alarm devices, prior to beginning any hot work (e.g., brazing/welding) operations or any other work requiring open flames. The Contractor shall always establish a specific limited time frame for a fire alarm device to be unsupervised, to be actively reassessed daily. Contractor shall ensure the FC is made aware what/when safety risks are increased due to hot work and device outages. All hot work shall comply with EM 385-1-1 Section 09.A.04.

2.14.5.3. Permits for Off-Installation Dumping.

The Contractor shall obtain permits for off-installation work such as dumping of Contractor refuse from maintenance or repair projects.

2.14.6. Laboratory Tests and Analysis.

The Contractor shall plan, coordinate, and acquire all necessary permitting, tests, and analyses that include, but are not limited to, equipment oil analyses; RO and DI water testing and analyses;

boiler water analyses; boiler stack emissions; incinerator stack emissions; back-flow prevention testing and certifications; environmental sampling, testing, and monitoring; elevator load testing and certifications; and others required by codes, industry standards, and regulations.

2.14.7. Contractor-Furnished Facilities.

Contractor-provided mobile storage facilities, if permitted, will meet appearance standards in accordance with paragraph 2.15.1. Specifications for and placement of these mobile storage facilities shall be reviewed and approved by the DPW. The Contractor shall be responsible for all costs associated with the purchase, leasing, placement, operation, maintenance, repair, and removal of these mobile storage facilities.

2.14.8. Fines and Penalties.

The Contractor shall work closely with the Government to avoid fines or penalties imposed by regulators for noncompliance associated with testing and monitoring requirements as well as other compliance issues.

2.14.9. Telephone and Internet.

The Contractor shall be responsible for obtaining commercial telephone service (local and long distance) for Contractor use beyond the Government provided point of connection referenced in paragraph 2.15.3.2. The Contractor shall provide a 24/7/365 phone number for the Government to request maintenance support.

2.14.10. Two-way Radios.

The contractor shall provide all equipment for communicating between contractor personnel and will obtain approval in advance from the Garrison authority having jurisdiction. The contractor shall submit a written request to use the radios to the COR. The request will detail proposed equipment, operating frequencies, and other particulars. The contractor shall comply with policies on the uses of radios and cellular phones.

2.15. Government Provided Facilities, Property, Information, and Services.

The Government will provide the facilities, information, and services listed in the following paragraphs. Government-furnished facilities will be used only in the performance of this contract.

Government furnished facilities and equipment will not be used to work on any project, proposal or bid which does not relate to this contract.

The government does not plan to provide the contractor with any equipment or materials under this contract.

2.15.1. Government Provided Facilities.

Upon Contractor request, the Government may designate an area for Contractor use and storage of trailers, equipment, and materials. This area will be within the installation boundaries but may not be centrally located.

Prior to the start of work, Contractor shall submit a site plan showing the locations and dimensions of temporary facilities (including layouts and details, equipment, and material storage area (onsite and offsite), access and haul routes, avenues of ingress/egress to the Contractor office area.

Contractor shall identify any areas which may have to be graveled to prevent the tracking of mud, show locations of site fences, site trailers, entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas. Contractor site Layout Plan must be coordinated with Fort Stewart/HAAF DPW and Canoochee EMC (CEMC) to prevent easement encroachments. CEMC is the electricity provider for all facilities at Fort Stewart and Hunter AAF.

2.15.1.1. Contractor Trailers and Storage Buildings.

Contractor trailers used for administrative or material storage purposes shall present a clean and neat exterior appearance and shall be in a state of good repair. Trailers which, in the opinion of the KO, require exterior painting or maintenance will not be allowed on the military property.

2.15.1.1.1. Maintenance of Contractor Area.

The Contractor shall be responsible for maintaining the integrity of a perimeter fence, access into and out of the site area and unauthorized entry into the facilities. Contractor shall keep fencing in a state of good repair and proper alignment.

2.15.1.1.2. Security Provisions.

Contractor shall provide adequate outside security lighting at any Contractor temporary facilities.

The Contractor shall be responsible for the security of its own equipment; if necessary, the Contractor will notify the appropriate law enforcement agency requesting periodic security checks of the temporary project field office.

2.15.1.1.3. Restoration of Contractor Area.

Upon completion of the contract or when the temporary facilities are no longer required, Contractor shall remove any signage, barricades, haul roads, and any other temporary products from the site. After removal of trailers, materials, and equipment from within the fenced area, the fence shall be removed and will become the property of the Contractor. Areas used by the Contractor for the storage of equipment or material, or other use, shall be restored to the original or better condition. Gravel used to traverse grassed areas shall be removed and the area restored to its original condition, including topsoil, and seeding as necessary.

2.15.1.2. Utilities for Contractor Office and Storage Buildings.

The utility systems infrastructure for electrical on Fort Stewart and Hunter AAF has been privatized and is owned by CEMC. The contractor is responsible for coordinating with CEMC for any fees and expenses associated with providing and maintaining necessary utility connections, and distribution lines. Commodity reimbursement costs will be based on the most current Directorate of Public Works square foot billing rates. Invoices for these utilities will be issued to the contractor on a monthly billing cycle.

Utility system connections (electrical) to contractor temporary facilities and lay down area shall be installed by CEMC up to the demarcation points indicated on the contractor site plan. The contractor shall be responsible for all utility connection expenses from CEMC point of demarcation to contractor temporary facilities. The contractor shall keep the project COR and QAE informed of all coordination efforts with CEMC. It is the responsibility of the contractor to coordinate with and submit a service application directly to CEMC on all aspects of this request including, but not limited to, schedule, access, safety, and areas/details of the interface.

2.15.1.3. Dumpsters.

Contractor shall equip dumpsters with a secure cover and paint dumpsters the standard installation color. Contractor shall keep dumpster closed, except when being loaded with trash and debris. Dumpsters will be located out of the public view and emptied at least once a week, or as needed to keep the site free of debris and trash.

2.15.1.4. Maintenance of Government Facilities.

All custodial, upkeep and maintenance to government-provided office areas will be provided at government expense. The Contractor shall maintain housekeeping standards in mechanical rooms, workshops, and break areas allocated for Contractor use.

2.15.1.5. Modifications.

Before making any modifications to Government-furnished facilities, the Contractor shall obtain prior approval from the COR. The Contractor shall submit the proposed change in writing, to the COR who will pass the request to the Facility Manager for review/approval. No alterations to the facilities will be made without approval and specific written permission from the COR. In the case of alterations necessary for compliance with OSHA, State, or local laws or regulations, such permission will not be unreasonably withheld. Facilities shall be returned to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

2.15.1.6. Reporting Abuse.

The Contractor shall notify the COR of all suspected facility abuse or vandalism. The Government will determine validity of all suspected facility abuse or vandalism. Unless damage repairs can be classified as emergency repairs, the repairs will not begin unless directed by the KO. The Contractor shall provide the COR with written cost estimates of repair of all suspected facility abuse when requested by the COR.

2.15.1.7. Parking.

The Government will provide parking space near the Contractor’s work location for parking of Contractor vehicles.

2.15.2. Government Provided Information.

The Government will provide the following information.

2.15.2.1. Manuals and Drawings.

Operations and maintenance (O&M) manuals and As-Built Drawings, to the extent available, will be made available by the government.

2.15.2.2. Computerized Maintenance Management System (CMMS).

The Government intends to institute a Government owned web-based CMMS. When implemented, this system will be the system of record for CM work. Once this system is instituted, the Contractor shall transfer (copy) all CMMS data from any CMMS the Contractor uses to the new system and use this system for all tasks listed in paragraphs 4.3 through 4.3.7.

2.15.3. Government Provided Services.

2.15.3.1. Utilities.

The government will provide all utilities used in the performance of Service Order (SO) work under this contract. The government will furnish utilities as currently installed in Government Furnished Facilities. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component without prior KO or COR written approval.

2.15.3.2. Telephone and Internet Service.

The government will provide access to Class C telephone lines for all government provided space outlined in paragraph 2.15.1. The provided service will be a point of connection, any telephone, telephone line, or telephone service beyond the point of connection is the responsibility of the Contractor. Telephone services shall be used for official government business and for contractor business directly related to performing DPW functions. The contractor shall report all apparent unauthorized calls and misuse or abuse of official telephone services to the COR for investigation and appropriate corrective action. Requests for new or expanded telephone service shall be submitted, in writing, to the COR for review and approval.

2.15.3.3. Custodial Service.

The Government does not provide custodial services for Contractor temporary facilities.

2.15.3.4. Refuse Collection.

The Government does not provide refuse collection services for Contractor temporary facilities.

2.15.3.5. Pest Management Services.

The Government does not provide pest management services for Contractor temporary facilities.

2.15.3.6. Postal/Installation Distribution.

The Contractor is responsible for all business-related postage services to include: Federal Express, United Parcel Service, and United States Postal Service fees.

2.15.3.7. Grounds Maintenance.

The Government does not provide grounds maintenance services for Contractor temporary facilities.

Grassed or unpaved areas, which are not established roadways, may be covered with a layer of gravel as necessary to prevent rutting and the tracking of mud onto paved or established roadways. Should the Contractor elect to traverse grass or unpaved areas with construction equipment or other vehicles; gravel gradation will be at the Contractor discretion and expense.

Mowing and maintenance of grass located within the boundaries of the contractor site area is the responsibility of the Contractor for the duration of this contract. Grass and vegetation along fences, buildings, under trailers, and in areas not accessible to mowers will be edged or trimmed neatly. Within the site area grass (or annual weeds) will be cut to a maximum of 4-inch height at least once a week during the growing season unless the grass area is not visible to the public.

The Contractor shall be responsible for any damage done by Contractor to Government property.

2.15.3.8. Fire and Police Protection.

The Government will provide fire and police protection services. The emergency telephone number is "911". The Contractor shall follow local fire prevention and security procedures and regulations. The Contractor shall post and maintain the telephone numbers of the Police and Fire Department for easy access by employees.

2.15.3.9. Emergency Medical Care.

Emergency medical treatment is available at Winn Army Community Hospital, 1061 Harmon Avenue, Fort Stewart to prevent undue suffering or loss of life. Emergency medical services on Hunter AAF are available at Tuttle Health Clinic, 230 Duncan Drive, Hunter Army Airfield.

Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor’s expense. The Contractor shall include emergency medical information, including route to nearest emergency medical center and, in their work plan for each SO performed.

SECTION 3 PERSONNEL REQUIREMENTS

3.

3.1. Contractor Personnel.

For the purpose of this contract, the term "Contractor Personnel" applies to all Contractor personnel, subcontractor personnel, or any other person(s) acting for or on behalf of the Contractor to perform work on this contract. The Contractor shall provide necessary personnel to accomplish all Contract work and services within specified time frames. The Contractor shall ensure that sufficient personnel are fully trained, certified, and/or licensed under the requirements specified in this contract prior to starting work. Contractor work shall include all planning, programming, administration, and management necessary to provide services as specified in this contract in accordance with all applicable federal, state, and local laws, policies, procedures, regulations, codes, and directives. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified throughout this contract The Contractor shall have demonstrated knowledge of codes, standards, directives, and criteria governing the operation, maintenance, and repair of a general facility including, but not limited to, military requirements, Unified Facility Criteria (UFC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA).

All employees shall be legal residents of the United States (US). The Contractor shall not employ any alien who is not lawfully employable in the US. The Contractor shall not employ any person for work on this contract if such person is identified to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The Contractor shall ensure that all Contractor personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned. This may include performing work in conditions of extreme heat and humidity. Contractor personnel should be physically capable of performing work under all climatic conditions encountered in the state of Georgia.

The Contractor shall ensure that employees that have been convicted, in any court, of a crime of violence are not placed in locations that require contact with weapons, ammunition or other such items restricted by federal or state law.

The Contractor shall have knowledge of codes, standards, directives, and criteria governing the operation, maintenance, and repair of designated facilities, including, military requirements, National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and the Unified Facility Criteria (UFC), and other applicable federal, state, and local codes. The Contractor shall remain abreast of any changes which impact any of the facilities covered under this contract, and shall notify, in writing, the KO, Fort Stewart/HAAF DPW, and the COR when modifications are required to maintain code compliance.

The Contractor must exercise due diligence in its hiring practices to validate required skills and ensure probity and trustworthiness. Where required for task area work, Contractor personnel must be able to operate a personal computer with functional knowledge of all installed product software applications. The Contractor shall ensure that employees remain fully qualified to perform the work assigned. The Contractor shall maintain records of training qualifications, certifications, and licenses to demonstrate compliance with the above. All training, including the minimum required qualifications specified in this PWS, is the responsibility of the Contractor.

3.2. Employee Conduct.

The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor personnel at all times. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the general locations listed in this contract, shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government, as deemed necessary. Personnel shall not loiter in any working or patron area. Upon completion of their assigned duties, personnel shall depart the facility. The Contractor shall allow only authorized personnel to be present in Contractor work areas.

Personnel shall not have possession of or be under the influence of alcohol or controlled substances to perform work under this contract. The Contractor shall comply with Fort Stewart and HAAF policies for controlling smoking in government buildings, vehicles, and facilities in accordance with DoDI-1010-15 and Executive Order 13058. The Contractor shall provide and ensure that all personnel are appropriately dressed, including individual protective clothing and equipment, for the work to be performed. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, "Joint Ethics Regulation", Contractor employees must avoid being improperly influenced in the execution of their duties under this contract. Particular attention shall be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events in or on Fort Stewart and HAAF Facilities.

3.3. Removal of Personnel.

The Contractor shall remove any employee from the job site for reasons of misconduct, for purposes of security, or any employee found to be, or suspected of being, under the influence of alcohol, drugs, or any incapacitating agent(s). The removal of a Contractor employee from the job site does not alleviate the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract. The Contractor shall provide an alternate within one business day for any personnel removed from the contract until a permanent replacement is hired.

Alternate and permanent replacements shall meet all requirements of the position replaced including licensing/certification.

The Fort Stewart Installation Commander may, at her/his discretion, bar an individual from the Installation for conduct that is determined contrary to good order, discipline, or installation security. The KO may require the Contractor to remove from the work site any personnel, working under this contract, for reason of misconduct or security. Contractor personnel shall be subject to removal from the premises upon determination by the KO that such action is necessary and in the interest of the government. Such removals may not impact the performance of this contract.

3.4. Employment Restrictions/Conflict of Interest.

The Contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the DoD, either military or civilian, unless such persons seek and receive approval according to DoD Directive 5500.7, Joint Ethics Regulations (JER). It is the Contractor’s responsibility to avoid inadvertent Organizational Conflicts of Interest (OCI) caused by its employees being mistakenly given Government-only information.

3.5. Key Contractor Personnel.

Key Contractor Personnel for this effort are identified as the Project Manager and Level 1 Safety and Health Officer (L1 SHO). Changes to these personnel require approval from the KO. If the Contractor changes designated key personnel or alternate key personnel prior to contract start date or during the life of this contract, the Contractor shall submit the name, resume, and appropriate documentation necessary to substantiate qualifications of proposed replacement personnel. Proposed changes shall be submitted 30 days in advance or as soon as the Contractor is aware of the position being vacated. Appropriate documentation is defined as training certificates, copies of technical certifications or technical school transcripts, or other material necessary to support the qualifications of the replacement personnel. The Contractor shall provide a Key Personnel Contact Roster to the COR within 10 calendar days of Notice to Proceed (NTP).

If any of the key Contractor personnel become unavailable for work under this contract for a continuous period exceeding 30 workdays, have any change in work status, or are expected to devote less effort to the work than required by this contract, the Contractor shall immediately notify the KO in writing. The Contractor shall replace such personnel with personnel of at least equal abilities and qualifications, as approved by the KO. Requirements for these key positions are as follows:

3.5.1. Contract Maintenance Manager (CMM).

The Contractor shall provide one (1) CMM, with overall responsibility for the execution and management of this contract. Individual shall perform the duties of single POC and liaison between the KO, COR, and the Contractor.

• CMM Qualifications and Experience. The CMM shall be technically qualified in the field of Facilities Repair Project Management and shall have a recognized four-year college degree in engineering or related field, and a minimum of two (2) years demonstrated experience managing and supervising facility maintenance or construction projects. Six

(6) years documented experience managing and supervising facility CM projects may be considered by Government in lieu of a recognized four-year college degree in engineering or related field. The CMM shall possess a knowledge of codes and standards applicable to maintenance services associated with the contract.

• CMM Monthly Reporting. The CMM shall submit a signed Monthly Progress Report IAW Appendix D. The monthly progress report shall document workload for the reporting month to include, at a minimum, CM funding status, summaries of CM work requests received and completed (work orders/Service Orders), Contractor quality control statistics, a summary of safety incidents and safety training, an equipment downtime summary, customer satisfaction statistics and any other Contractor comments regarding operational improvements/betterments, work delays, or other issues affecting Contractor performance. A sample report is provided at TE-4.

• Contractor Progress Meetings. The Contractor shall schedule and conduct a Contractor Progress Meeting. Contractor Progress Meetings will be held bi-weekly or at intervals determined by the KO. The purpose of the Contractor Progress Meeting is to provide the Government with a status summary briefing of all CM work being performed by the Contractor. At minimum, the CMM will meet with the KO, COR, or other DGR to review contractor CM progress. The Contractor shall prepare a written meeting agenda summary and provide to the Government a minimum of one (1) day prior to the scheduled meeting date. The Contractor shall prepare written meeting minutes and provide to the Government for review and acceptance within one (1) day following the schedule meeting date. If the Government does not concur with any portion of the meeting minutes, the Government will provide written notice of said non-concurrence to the Contractor within seven (7) calendar days following receipt of the minutes. The Contractor shall upload a copy of all meeting minutes to RMS.

• Duty Hours. The CMM or alternate shall be available by phone during normal duty hours, see paragraph 2.5. After normal duty hours, the CMM or alternate shall respond promptly to the designated facility for situations requiring the Contractor’s presence on-site.

• Absence. The CMM shall notify the COR of planned or unplanned absences of one (1) workday or more. The CMM shall provide the name and phone number of the alternate/acting CMM who will be performing CMM duties during the…