FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This document is a Solicitation Follow-Up Log form (Form E) used to track outreach efforts to Disadvantaged Business Enterprise (DBE) firms regarding a contract opportunity. The form provides a structured template for documenting all communications with DBE firms, including the date and time of contact, the method of follow-up communication used, the name of the DBE firm and contact person, contact information, the firm's response status, and whether the firm intends to bid or propose on the opportunity. The form includes multiple rows for tracking follow-up activities, with checkboxes indicating "Yes" responses regarding bidding or proposing intentions and fields for recording the bid or proposal submittal date. A critical requirement noted at the top of the form mandates that all oral communications must be supported by documented follow-up communication via email, fax, or letter, with evidence attached to the record.

The form itself contains no completed data entries, pricing information, set-asides, or specific contract details. Instead, it serves as a compliance and documentation tool for ensuring that good-faith outreach efforts to DBE firms are properly recorded and verified, particularly important for federally-funded or regulated projects that require DBE participation goals and accountability measures.