Form_7.3_-_Addendum_and_Change_Order_Procedure_Acknowledgement.pdf
PDF 177 KB Posted
- Attached to
- City Center Sport Complex Ballfields Restoration
- Solicitation number
- ITB-26-22-CW
- Issued by
- Volusia County, Florida
About this file
This is an Addendum and Change Order Procedure Acknowledgement form for the City Center Sport Complex Ballfields Restoration project in Florida. The document establishes the formal procedures and requirements that bidders and contractors must follow when submitting addendums and processing change orders throughout the contract lifecycle. The acknowledgement form serves as a binding confirmation that all parties understand and agree to comply with the specified procedures for modifying the original contract terms, managing project changes, and documenting amendments during the excavation, soil remediation, geotextile installation, and ballfield reconstruction work. Bidders are required to sign and return this acknowledgement as part of their bid submission or contract award process to demonstrate their commitment to adhering to the established change order protocols and addendum procedures outlined by the City.
The form establishes clear procedural controls over how modifications to the original scope of work will be handled, ensuring transparency and consistency in the change order process. By requiring formal acknowledgement, the City maintains documentation that all contractors have received notification of any addendums issued prior to bid submission and understand the mandatory procedures for requesting and processing change orders if conditions change during construction. This documentation protects both the City and the contractor by creating a clear audit trail and preventing disputes regarding whether parties were aware of established modification procedures or whether changes were properly authorized according to contractual requirements.
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Text version
FORM 7.3 – ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT
ADDENDUM ACKNOWLEDGEMENT
I have carefully examined the Invitation to Bid (ITB), Instructions to Bidders, General and/or Special Conditions, Specification and any other documents accompanying or made a part of this ITB.
I acknowledge receipt and incorporation of the following addenda and the cost, if any, of such revisions has been included in the price of the bid proposal.
Addendum#________ Date:________________ Addendum#________ Date:________________
Addendum#________ Date:________________ Addendum#________ Date:________________
CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT
If awarded the Contract for this Solicitation, I acknowledge that no oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the resulting contract. All change order requests shall be made in writing by the Contractor for review by the Contract Administrator for the City of Port Orange. No work shall be performed as set forth in the change order until the Contractor receives an executed Purchase Order for the requested change.
I acknowledge the above statements regarding Addendum Acknowledgement and Change Order Procedures:
Name of Business
Authorized Signature
Printed Name and Title
STATE OF:_________________________ COUNTY OF: _______________________
The foregoing instrument was acknowledged before me by means of ☐physical presence or ☐online notarization, this
_________ day of _______________________, 2026, by____________________________________________________________ and who:
☐Is personally known to me; or ☐ has produced __________________ as identification.
________________________________________________________________ Notary Public, State of ______________________________________ Printed, typed or stamped name, commission and expiration:
This document must be completed and returned with your Submittal
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