Pre-Proposal Conference Slides.pdf

95th Air Base Wing

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

“Warriors Committed to Readiness and Quality Support”

PRE-PROPOSAL CONFERENCE

DINING FACILITY CONTRACT

14 Sep 2010

AGENDA

1400 – 1410 Sign‐In

1410 – 1430 Requirement Overview

1430 – 1700 Tour Joshua Tree Inn

ADMINISTRATIVE

• Restrooms

• Copies of these slides will be posted on FedBizOpps (www.fedbizopps.gov)

PURPOSE

• Partner with Industry

• Fair & Open Communications

• Understanding of Source Selection Process

• Enhance Competition

• Facilitate Quality Proposals

BRIEFERS

• Requirement Overview

– Ms. Debra Ashlee, 95 FSS/SFV

• Contracting Overview

– Ms. Ronda Satori, 95 CONS/PKB

FORMAL QUESTIONS

SUBMISSIONS

• All questions must be submitted in writing

• Question forms provided

– One question per sheet

• Answers will be posted on FedBizOpps

• Submit questions to Jim Ciccone

• Closing date for questions

– 16 Sept 2010 @ 7:00 am pacific standard time

REQUIREMENTS OVERVIEW

• Dining Facility Management

– Inventory Control

– Menu Planning

– Maintaining Quality Control

– Cash/Deposit Handling

• Daily Meal Service

– Cooking & Serving Food

– Flight Meals and Carry‐out

– Cashier Service

• Sanitation Requirements

– Cleaning / sanitization of facilities, equipment, and utensils

• Major Equipment Maintenance and Repair

• Contingency and Special Event Operations

Regular Hours of Operation

MEAL

WEEKDAY

HOURS

NUMBER OF

SERVING

LINES

SAT/SUN

HOURS

NUMBER OF

SERVING

LINES

Breakfast 0530 – 0800 1 Brunch 1

Lunch 1030 – 1300 1 0600 – 1300 1

Dinner 1600 – 1900 1 1600 – 1830 1

Short Order 1030 – 1300 1 1100 – 1300 1

Short Order 1600 – 1900 1 1600 – 1830 1

Midnight 2300 – 0100 1 2300 – 0100 1

Holiday Meal Service

MEAL HOURS

NUMBER OF SERVING

LINES

Breakfast 0600 – 0800 1

Lunch/Dinner 1100 – 1700 1

Midnight 2300 – 0100 1

Dining Facility Meal Estimates Month Midnight Breakfast Lunch Dinner Total

October 1,930 4,052 9,660 6,661 22,303 November 1,750 3,687 8,235 5,560 19,232 December 1,535 3,424 7,312 5,316 17,587 January 1,519 4,057 8,623 6,790 20,989 February 1,408 3,768 8,000 5,956 19,132 March 1,698 4,096 8,708 6,120 20,622 April 1,788 4,061 8,937 6,108 20,894 May 1,766 4,064 9,049 6,531 21,410 June 1,681 4,110 8,911 6,605 21,307 July 1,857 4,313 9,338 6,888 22,396 August 1,769 4,083 8,955 6,308 21,115 September 2,046 4,525 9,592 7,310 23,473 Totals 20,747 48,240 105,320 76,153 250,460 Monthly Avg 1,729 4,020 8,777 6,346 20,872

RISKS

• Management

– Successful Transition (2 Weeks)

• Accelerated Schedule

• Training

• No Incumbent

– Performance

– Safety Concerns

– Quality Control Plan

CONTRACTING PARTICULARS

• Competitive Procedures

– HubZone; Randolph‐Sheppard Act

• Contract Type

– Indefinite Delivery Indefinite Quantity (IDIQ)

– Firm Fixed Price (FFP)

– Incentives – CPARS Rating

• New Contract

– Period of Performance 1 Dec 10 – 30 Nov 11 with Four 1‐year Options

• 1 Dec 11 – 30 Nov 12

• 1 Dec 12 – 30 Nov 13

• 1 Dec 13 – 30 Nov 14

• 1 Dec 14 – 30 Nov 15

• 1 Dec 15 – 31 May 16 (possible 6 month extension)

• Year 1 Food Service

– 1001 AA Transitions – 2 Weeks

• 1 DEC 2010 – 14 DEC 2010

– 1001 AB Food Service – 2 Weeks

• 14 DEC 2010 – 31 DEC 2010 (2 week & 2 days)

– 1001 AC Food Service – 11 months

• 1 JAN 2011 – 30 NOV 2011

• Option Years Food Service

– X001 Food Service

• X002 Other Than Normal Operations

– Alert, Emergency, & Special Event

• X003 Extended Meals Service Hours

– Alert, Emergency, & Special Event

• X004 Maintenance & Repair

– Unscheduled Repairs Government Furnished Equipment

• Performance must be authorized

• Use over and above procedures

PROPOSAL PREPARATION

• 52.212‐1 – INSTRUCTIONS TO OFFERORS

– Proposal Preparation Instructions

• Type of Volumes (e.g. Price, Past Performance)

• Formatting

• # Copies

• Media (e.g. Paper and electronic)

– Volumes and Page Limitations

• Volume I: Price Proposal

– Page Count – No Page Limit

• Volume II: Past Performance Information

– Page count = 5 Pages per contract

– 4 Current, Recent and Relevant Contracts

PROPOSAL EVALUATION

• 52.212‐2 – EVALUATION COMMERCIAL ITEMS

– Performance Price Tradeoff (PPT) in Accordance With FAR 15.101‐1

• Evaluation Factors

– Price & Past Performance

– Performance is of equal importance as price

• Ranked According to Price

• Best Value Determination

• Randolph‐Sheppard Act ‐ Preference

– Must not exceed best value by 5% or $1M whichever is less

– This has been changed to remove $1M – 9‐25‐2010

MAJOR MILESTONES

• End Date for Written Question – 16 Sept 2010

• Issuance of Solicitation – 18 Sept 2010

• Proposal Date – 8 Oct 2010

• Contract Award NLT – 30 Nov 2010

• Performance Start NLT 1 Dec 2010

SITE TOURS

• Tours

– Provide General Overview

– BLDG 2412, Joshua Tree Inn

• Handouts

– Map

• Photography

– No Photography allowed

CONTACTS

• 2Lt James Ciccone, Contract Specialist

– Phone: (661) 277‐2902

– Email: james.ciccone@edwards.af.mil

• Ms. Ronda Satori, Contracting Officer

– Phone: (661) 277‐3286

– FAX: (661) 275‐7833

– Email: ronda.satori@edwards.af.mil mailto:ronda.satori@edwards.af.mil mailto:ronda.satori@edwards.af.mil

CONTACTS

• MAILING ADDRESS

AFFTC/PKOA

ATTN: Ms. Satori/2Lt Ciccone

RE: FA9301‐11‐R‐0002

5 S. Wolfe Avenue

Edwards AFB, CA 93524