Attachment_5 _Seed_Project_-_Repair_161kV_Circuit_Switchers.pdf

FARM

FA9101-16-R-0100

Attachment 5

FA9101-16-R-0100

Attachment 5

Seed Project:

Repair 161kV Circuit Switchers

(Base Bid and Option 3 Only)

28 January 2016

NOT SENSITIVE

IRA2139

13776-15-023

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INDEX

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 Summary of Work 01 30 00 Administrative Requirements 01 33 00 Submittal Procedures 01 45 00 Regulatory Requirements 01 74 19 Construction Waste Management and Disposal 01 91 00 Commissioning

DIVISION 02 EXISTING CONDITIONS

02 41 15 Selective Demolition

DIVISION 03 CONCRETE

03 20 00 Concrete Reinforcement 03 30 00 Cast-in-Place Concrete

DIVISION 04 NOT USED

DIVISION 05 METALS

05 05 00 Metal Fastening 05 50 00 Metal Fabrications

DIVISIONS 06 - 25 NOT USED

DIVISION 26 ELECTRICAL

26 05 00 Basic Methods and Requirements (Electrical) 26 05 03 Equipment Wiring Connections 26 05 19 Low-Voltage Electrical Power Conductors and

Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceways and Boxes for Electrical Equipment 26 05 53 Identification for Electrical Systems 26 28 19 Enclosed Switches

DIVISIONS 27- 30 NOT USED

DIVISION 31 EARTHWORK

31 23 00 Excavation and Fill 31 23 33 Trenching and Backfill

DIVISION 32 NOT USED

DIVISION 33 UTILITIES

33 72 26 10 Group Operated Outdoor Air Switch 33 75 19 SF6 Circuit Switchers

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DIVISIONS 34 - 49 NOT USED

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SECTION 01 10 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 The Repair 161 kV Circuit Switchers project includes providing 161 kV SF6 circuit switchers in five (5) substations. Major items of work include, but are not limited to, the following :

A. Base Bid - Provide one (1) circuit switcher for the ETF-2 substation.

B. Base Bid - Provide station class lightning arresters on one (1) transformer for the ETF-2 substation.

C. Option 1 - Provide three (3) circuit switchers for the PWT substation.

D. Option 1 - Provide station class lightning arresters on one (1) transformer for the PWT substation.

E. Option 2 - Provide three (3) circuit switchers for the ETF-1 substation.

F. Option 2 - Provide station class lightning arresters on two (2) transformers for the ETF-1 substation.

G. Option 3 - Provide three (3) circuit switchers for the VKF substation.

H. Option 3 - Provide station class lightning arresters on one (1) transformer for the VKF substation.

I. Option 4 - Provide one (1) circuit switcher for the ETF-7 substation.

J. Option 4 - Provide one (1) 3-pole gang operated 600A disconnect switch for ETF-7 substation.

K. Option 4 - Provide station class lightning arresters on one (1) transformer for the ETF-7 substation.

L. Provide shop drawings for the equipment

M. Provide construction project management including scheduling and coordinating work efforts with all subcontractors and trades. Conduct review meetings for 30 and 90% installation and shop drawing submittals.

Refer to 01 30 00.

N. Provide foundations for circuit switchers at each substation.

O. Provide trenching and underground conduit to existing duct banks.

NOT SENSITIVE

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P. Provide station class lightning arresters

Q. Provide low voltage AC and DC from each circuit switcher to the power source.

R. Provide control wiring and SCADA wiring from each circuit switcher to the associated pilot room.

S. Provide remote control switch in Pilot Room for switching control of each circuit switcher.

T. Conduct electrical testing of all new electrical power system components.

U. Conduct pre-operational testing of all affected systems.

1.2 DEFINITIONS

A. Certain terms used in the contract documents are defined below.

Definitions and explanations contained in this section are not complete, but are general for the work to the extent that they are not stated more explicitly in another element of the contract documents.

1. Furnish. The term "furnish" means to supply and deliver to the project site, ready for unloading, unpacking, assembly, installation, and similar operations.

2. Install. The term "install" describes operations at the project site, including the actual unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimensions, finishing, curing, protecting, cleaning, and similar operations.

3. Provide. The term "provide" means "provide complete in place";

that is, "furnish and install.”

4. Indicated. Where "as indicated" or words of similar import are used, it shall be understood that the reference is made to the drawings accompanying this contract unless stated otherwise.

5. Postconsumer material (FAR 52.223-9): a material or finished product that has served its intended use and has been discarded for disposal or recover, having completed its life as a consumer item. Postconsumer material is a part of the broader category of “recovered materials”.

6. Recovered material (FAR 2.101): waste materials and by-products recovered or diverted from solid waste. The term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process.

7. Biobased product (FAR 2.101): a product determined by the U.S.

Department of Agriculture (USDA) to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable

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domestic agricultural materials (including plant, animal, and marine materials) or forestry materials.

8. USDA-designated item (FAR 233.401): a generic grouping of products that are or can be made with Biobased materials (1) that is listed by USDA in a procurement guideline (7 CFR 2902, Subpart B); and (2) for which USDA has provided purchasing recommendations.

1.3 CODES AND STANDARDS

A. AEDC Safety, Health, and Environmental (SHE) Standards latest version, available at http://www.aerospacetestingalliance.com/en/vendors/-site-work/safety-standards/

1. A6 with Supplement User and Subcontractor Safety (Mandatory

Documents/Submittals).

2. A9 Hazard Communication.

3. A10 Job Safety Analysis.

4. B1 Master Work Permit.

5. B2 Lockout Tagout (LOTO).

6. B3 Control of Hazardous Areas Using Safety Sign, Tags, and

Barricades.

7. B5 Confined Spaces

8. B6 Low Voltage Electrical Safety Related Work Practices.

9. C5 Welding and Cutting.

10. C6 Excavations, Trenching, and Shoring.

11. D3 Identification of Piping Systems.

12. D8 Portable Power Tools.

13. D9 Fixed and Portable Ladders.

14. D10 Scaffolds.

15. D14 Cross-Connection and Backflow Prevention.

16. E17 Oil and Hazardous Substances Spill Response.

17. E18 Managing Wastes Containing Chemical or Petroleum

Products.

18. E19 Lead and Heavy Metals.

19. F2 Personal Protection Equipment (PPE).

20. F5 Hazardous Noise and Hearing Conservation.

21. F6 Fall Protection.

B. Air Force Federal Acquisition Regulation:

1. AFFARS 2.101 Definitions of Words and Terms.

2. AFFARS 233.401 Use of Recovered Materials Definition.

3. AFFARS 52.223-9 Estimate of Percentage of Recovered Material

Content for EPA-Designated Items.

4. AFFARS 5352.223-9000 Elimination of Use of Class I Ozone

Depleting Substances (ODS).

C. Code of Federal Regulations, latest version:

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1. 7 CFR 2902 Subpart B Guidelines for Designating Biobased Products for Federal Procurement, Designated Items.

2. 29 CFR 1926.1101 Asbestos.

3. 40 CFR 261 Identification and Listing of Hazardous Waste.

4. 40 CFR 370 EPA Hazardous Chemical Reporting and Community

Right to Know Requirement.

D. Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD), 2009.

E. International Electrical Testing Association (NETA)

1. NETA-ATS-13 Standard for Acceptance Testing Specifications for Electrical Power and Systems

F. Tennessee Department of Environment and Conservation:

1. Tennessee Erosion & Sediment Control Handbook, 2012 available at http://www.tnepsc.org/TDEC_EandS_Handbook_2012_Edition4/ TDEC%20EandS%20Handbook%204th%20Edition.pdf.

2. General NPDES Permit for Discharges of Storm Water Associated with Construction Activities, Permit No. TNR100000, 2011.

G. Tennessee Department of Transportation Standard Specifications for Road and Bridge Construction (SSRBC), 2006.

H. US Army Corp of Engineers:

1. USACE EM 385-1-1 Safety and Health Requirements Manual, 2008.

1.4 JOB CONDITIONS

A. Plan and execute this project in a manner to minimize downtime.

Schedule all work in advance with the Government Representative.

B. Work will require coordination with AEDC test and operational schedule.

Contractor shall coordinate and schedule field work with Government Representative prior to starting field activities. During operation the Contractor will have limited access to the work areas.

C. Outages: The Contractor shall have a maximum of three (3) outages per electrical yard. The first outage shall be a maximum of eight (8) hours during which the contractor shall inspect, measure, and verify dimensions of existing and new equipment. The second outage shall be a maximum of three (3) days during which the contractor shall perform all concrete work and other preliminary work required to ensure the system is ready for the final installation and commissioning. The third and final outage shall

NOT SENSITIVE

http://www.tnepsc.org/TDEC_EandS_Handbook_2012_Edition4/TDEC%20EandS%20Handbook%204th%20Edition.pdf

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be a maximum of three (3) days during which the contractor shall completely install the remaining items and perform commissioning and final checkout. The yards shall be energized at the conclusion of each outage. Outage for each yard may or may not occur during the same time period. The contractor shall coordinate the scheduling of each outage with the Government

D. Do not interrupt existing utilities or commence power outages without signed authorization from the Government Representative. Submit each utility outage request for Government approval at least 45 days prior to each requested outage date. Outages may be granted depending upon the Government’s schedule for facility use, and may occur on weekends and/or holidays.

E. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government Representative.

F. Provide new components and devices, complete, with all necessary materials for installation to meet this objective.

G. Do not close or obstruct egress to any building or site exit without written permission from the Government Representative.

H. Do not disable or disrupt building fire or life safety systems without written permission from the Government Representative.

I. Conform to applicable procedures when any hazardous or contaminated materials are discovered.

J. Cease operations immediately for any unsafe conditions and notify the Government Representative. Do not resume operations until authorized by the Government Representative.

K. Provide temporary barricades and other forms of protection as required to protect Government personnel and the general public from injury due to the work. Provide temporary signage as needed or directed in accordance with AEDC SHE Standard B3.

L. Remove all protections at the completion of work.

M. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the Contracting officer.

N. Submit sketches of proposed scaffolding, if utilized. All scaffolding shall be in accordance with AEDC SHE Standard D10 and shall be inspected, approved, and tagged by the Contractor’s scaffold competent person after it has been erected and prior to use.

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O. Submit record as-built drawings.

1.5 PROTECTION OF EXISTING IMPROVEMENTS:

A. Protection of the grounds, walkways and structures from deterioration due to excessive vehicular traffic, equipment disturbance, and material staging is critical to maintaining the quality appearance of AEDC. The Contractor shall protect against damage incurred by service vehicles, construction activities, maintenance and repair, and all other work that detracts from the overall appearance of the grounds and increases the costs of grounds maintenance.

B. Prior to commencement of work, inspect areas in which work will be performed. Submit a report with the Contracting Officer listing existing conditions which could be construed as damage resulting from the work.

The Government Representative may also photograph or video tape areas or improvements susceptible to damage to document conditions prior to the start of work.

C. The activity of vehicles and equipment on the grounds shall be limited to only that which is essential and required for completing the work. The Government Representative will approve all access and haul routes required for the work prior to any on site operations to preclude damage to sensitive utilities or improvements which may not be readily apparent.

D. Minimize travel paths and staging areas to limit the impact and damage to work areas. Lay out the work site, material and equipment staging, and vehicle and equipment activity to minimize visibility and aesthetic impact of activities to surrounding areas.

E. Protect above and below grade utilities, plant life, lawns, and other features or improvements to remain.

F. Protect benchmarks, existing structures, sidewalks, curbs, and pavements from excavation equipment and vehicular traffic.

G. Use protective materials, such as sheeting, steel plating, rigger pads, to protect grounds and pavement from heavy equipment activity and damage.

H. Protect existing facilities from falling debris during construction such as roof materials, ductwork scraps, or other materials, by use of protective materials such as sheeting, steel plates, netting, or other materials.

I. Provide temporary weather protection during any interval between demolition and removal of existing construction on exterior surfaces and installation of new construction to ensure no water leakage or damage occurs to the structure, interior areas, or contents of the existing facility.

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J. Implement a daily procedure for area clean up and organized parking of vehicles and equipment.

K. Provide temporary barricades, shoring, bracing, supports or other forms of protection as required to protect all existing improvements not scheduled to be demolished for both above and below ground improvements and to prevent movement, settlement, collapse or damage of any kind.

L. Maintain personnel and vehicular access and existing utilities to all buildings and other structures during the course of the work. Any changes or interruptions shall be coordinated and approved by the Government Representative well in advance. Temporary protections or services may be required as a condition of approval of any such change or interruption.

M. The Contractor shall be responsible for damage caused by the work and shall repair or replace same to the satisfaction of the Government. Obtain Government Representative’s approval of methods, materials, equipment or products for repair or replacement prior to use. All such repair or replacement shall be performed promptly at no additional cost to the Government. The Government will place special emphasis and requirements for repair or replacement of damage to underground utilities, lawns, grassed areas, existing structures, sidewalks, curbing, railings and pavements.

N. Remove all temporary barricades, shoring, bracing, supports or other forms of protection at completion of work. Restore all adjacent structures and surfaces to conditions existing prior to construction. Clean up all stockpiles and spoil areas, and restore all surrounding areas to conditions existing prior to construction.

1.6 CONTAMINATED SOILS:

A. Soil within the AEDC industrial area may contain petroleum (POL), volatile organic compound (VOC), or other regulated compound contaminants.

Discrete areas with known contamination have been designated as Solid Waste Management Units (SWMU’s) and require worker soil contact be limited. This project is within a SWMU, or has the potential to disturb contaminated soil. Excavation of soil or gravel shall conform to the following methods:

1. Excavated soil and gravel shall be staged adjacent to the open hole and replaced as backfill if possible, in accordance with backfill specifications. Workers shall wear appropriate personal protective equipment (PPE) to limit soil contact.

2. Soil and gravel removed from the immediate area of the excavation site shall be staged in piles, lined and covered with poly sheeting to protect the staged area from cross contamination. Workers shall

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wear appropriate PPE to limit soil contact. The proposed staging area shall be approved by the Government Representative.

3. Excess soil determined unsuitable for reuse as backfill will be sampled by AEDC for potential POL, VOC, or other regulated compound contamination prior to offsite disposal or other disposition. Contactor shall not proceed with disposal until receiving direction from the Government Representative.

1.7 SAFETY REQUIREMENTS:

A. All work shall be accomplished in compliance with AEDC SHE Standards A6 with supplement, A10, B1, B2, B3, B5, B6, C2, C5, C6, D6, D8, D9, E18, E19, F2, and F6. Submit a safety and health plan in accordance with AEDC SHE Standard A6.

1.8 DISPOSAL OF CONTAMINATED EQUIPMENT

A. The Contractor shall clean equipment or material of contaminants prior to disposal at the AEDC Salvage Yard (with the exception of lead paint, unless the paint is flaking in which case the flaking paint shall be removed prior to transport to prevent contamination during transport). If cleaned equipment is to be turned-in to the Government for storage or excessing, a GC-1785, Special Material Turn-in Certification, shall be completed and submitted to the Government with the equipment or material prior to disposal. The Government Representative will assist the Contractor in filling out the form and in coordinating with Industrial Hygiene and Environmental Quality.

1.9 CONNECTIONS TO POTABLE WATER

A. Contractor shall not make any connections to an AEDC potable water system without specific approval from the Government Representative.

B. Notify Government Representative if connections to hose bibs are needed. Do not connect to any hose bibs without Government-supplied backflow preventer and specific approval from Government Representative.

1.10 DELIVERY, STORAGE, AND HANDLING

A. Deliver all equipment properly packaged in factory containers and/or mounted on shipping skids.

B. Provide and store all equipment in a clean, dry space, and protect from dirt, fumes, moisture, construction debris, and traffic. Ensure that all equipment is prepared for anticipated storage conditions.

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C. Where equipment is stored outdoors, ensure electrical components are stored above grade and enclosed with watertight wrapping. Provide 120V temporary power to space heaters or provide temporary heat if required to protect equipment.

D. Notify Government Representative a minimum of two weeks prior to delivery of large equipment being stored on-site. Contractor shall offload equipment at a location designated by the Government Representative.

E. All handling, loading, and offloading of all equipment shall be done by the Contractor.

F. Handle and store all equipment in accordance with manufacturer’s instructions.

1.11 TOOL CONTROL: Coordinate tool control with the Government Representative.

1.12 EPA-DESIGNATED ITEMS

A. The Contractor, on completion of this contract in accordance with AFFARS 52.223-9, shall:

1. Estimate the percentage of the total recovered material content for

EPA-designated item(s) delivered and/or used in contract performance, including, if applicable, the percentage of post-consumer material content; and

2. Submit this estimate to the Contracting Officer.

1.13 ELIMINATION OF ODS CHEMICALS

A. The use of Class I ozone depleting substances (ODS) is prohibited.

Reference text of AFFARS clause 5352.223-9000.

1.14 DISALLOWED PRODUCTS

A. Do not use products or materials that contain lead, chromium, mercury, cadmium, silver, barium, selenium, beryllium, or arsenic on this project except as expressly authorized by the Government Representative. If no substitutes for products containing the listed materials are available, and the Government Representative approves the use of products containing the listed materials, highlight and detail their exact location on the drawings.

1.15 ASBESTOS PRODUCTS

A. Do not use products or materials that contain asbestos on this project except as expressly authorized by the Government Representative. If no substitutes for asbestos products are available, and the Government Representative approves the use of asbestos products, highlight and

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detail their exact location on the drawings and identify their location in the field following 29 CFR 1926.1101 guidelines.

1.16 HAZARDOUS WASTE

A. Where hazardous waste (as identified in 40 CFR 261) is generated, follow the procedures in AEDC SHE Standard E18, Chemical and Petroleum Products Waste Management, for storing and turning in hazardous waste.

These procedures include the requirement to complete Forms GC-565 and GC-1337, which will be furnished by the Government Representative.

1.17 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. The following procedures shall be followed to meet 40 CFR 370, EPA Hazardous Chemical Reporting and Community Right to Know Requirement.

1. Procedures:

a. The Contractor shall furnish information on the hazardous materials he brings on AEDC property prior to beginning on-site work. Hazardous materials may include solvents, paints, adhesives, acids, or any other substance which could be included within the definitions in paragraph 2.

b. The information required is:

1) Company name, point of contact, and phone number.

2) Brief statement indicating how the hazardous material will be used within the scope of the contract.

3) List of all hazardous materials to be used (product name, manufacturer’s name, and address).

4) Amount of each material to be stored on site and where it will be stored.

5) Where the product Safety Data Sheet (SDS) will be maintained.

c. All unused product is the responsibility of the Contractor and shall be removed from AEDC property at the completion of the project.

d. The Contractor shall coordinate with the Government Representative and the Hazardous Waste Operations Group (454-3628) if any hazardous waste is to be generated.

2. Definitions

a. Hazard communication standard. A chemical right-to-know law under OSHA that requires chemical manufacturers and importers to assess the hazards of chemicals they make or import and to distribute this information to inform workers of the hazards associated with these chemicals. This written information is a Safety Data Sheet (SDS).

b. Hazard classes. Hazardous materials that have been grouped into classes by the Department of Transportation

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(DOT). These classes include explosives, flammables, oxidizers and organic peroxides, compressed gases, corrosives, and poisons.

c. Hazardous material. Any substance that may be harmful when used. Specific substances have been designated as hazardous under the Clean Water Act, the Resource and Conservation and Recovery Act, and the hazardous air pollutants under the Clean Air Act.

d. Hazardous waste. Any waste that may cause or significantly contribute to serious illness or death or that may pose a substantial threat to human health or the environment, if not properly managed. Hazardous wastes may be solids, liquids, semi-solids, or compressed gases.

1.18 PROPRIETARY AND BRAND NAMES: Proprietary and brand names used in this document are meant to describe physical, performance, and quality characteristics of items and materials, and are not meant to limit competition or exclude Contractors, Vendors, or Manufacturers from submitting like products to the Contracting Officer for approval.

END OF SECTION

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Coordination and Project conditions.

2. Release-To-Manufacturing (RTM) review meetings.

3. Release-To-Manufacturing submittal.

4. Preconstruction meeting.

5. Progress meetings.

1.2 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and work of various sections of project to ensure efficient and orderly sequence of installation. The Government will allow limited and time sensitive facility outages for the complete demolition, installation and commissioning of the equipment and systems provided by this project. Refer to Section 01 10 00 paragraph 1.4 for outage schedule information.

B. Verify that utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate Work of various Sections having interdependent responsibilities for installing, connecting to, and placing operating equipment in service.

C. Coordinate space requirements, supports, and installation of mechanical and electrical Work. Follow existing routing for conduit replacement as closely as practical; place runs parallel with lines of building. Use spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

D. Coordination Meetings: In addition to other meetings specified in this Section, hold coordination meetings with personnel and Subcontractors to ensure coordination of work.

E. After Government's occupancy of premises, coordinate access to site for correction of defective work and work not complying with contract documents, to minimize disruption of Government's activities.

1.3 RELEASE-TO-MANUFACTURING REVIEW MEETINGS

A. The Contractor shall schedule and conduct the following RTM review meetings at AEDC at the intervals indicated.

1. Initial review conference within 10 calendar days of Notice to

Proceed.

a. Minimum agenda:

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1) Contractor’s technical proposal.

2) Schedule and outage requirements.

3) Site investigation

b. Initial review conference submittals:

1) Submit a schedule showing dates and duration of each major milestone with proposed duration and completion dates.

2. Preliminary RTM review within thirty (30) calendar days of the completion of the initial review conference.

a. The Contractor shall submit a package prior to the review and will consist of the following:

1) Preliminary general arrangement drawing showing dimensioned plan and elevation views.

2) Preliminary electrical power one-line and schematic diagrams.

3) Gantt charts showing, build, test, and delivery schedules for the Package.

4) Factory test procedures.

5) Preliminary bill of materials including component part numbers and component OEM’s part numbers.

6) Preliminary electrical and control system installation drawings.

7) Preliminary installation plan.

8) Product data including dimensions, materials, rated capacities of selected models with performance specification, weights, specialty equipment, accessories, and controls.

9) Preliminary data management (proprietary information, plans, reports, tech data, operating and maintenance instructions).

b. AEDC will review the package and provide comments prior to the meeting.

c. The Contractor shall resolve the review comments prior to meeting and provide actions taken for accepted comments and justifications for rejected comments at the preliminary RTM meeting.

3. Critical RTM review within sixty (60) calendar days of completion of the preliminary RTM review. A meeting will be held at AEDC at approximately 90% completion of the manufacturing package, for Government review and comment.

a. The Contractor shall submit a package prior to the review consisting at a minimum of the following:

1) Material and equipment inspection, test, and cleaning procedures.

2) Factory test procedures.

3) Training plans and course outlines.

4) A description of proposed field tests.

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5) Updated Gantt (or equivalent) charts showing design, build, test, and delivery schedules for the package.

6) Electrical power one-line and wiring diagrams – including schematics and both internal and external connection diagrams.

7) Bill of materials including component part numbers and component OEM’s part numbers.

8) Electrical and control system installation drawings.

9) Computer and software communications protocol and command set.

10) Component tag and wiring label design.

11) Installation plan.

12) Product Data including dimensions, materials, rated capacities of selected models with performance specification, weights, specialty equipment, accessories, and controls.

13) Detailed shop drawings showing layout and interface connections for the accessories, equipment and controls.

14) Detailed circuit analysis shall be provided for Government to review.

15) Diagrams detailing wiring for power, signal, and control systems and differentiating clearly between manufacturer-installed and field-installed wiring.

16) Interfaces

17) Logistics supportability (training, support, calibration, transportation, long lead items, warranty, spare-repair part provisioning, special tooling and standardization).

4. The Contractor shall provide submittals at least seven (7) calendar days in advance of the preliminary and critical reviews. The Government will provide comments at each review.

a. The Contractor shall submit all documentation in accordance with Section 01 33 00.

B. Contractor: record minutes and distribute to participants within two days after meeting.

1.4 FINAL RELEASE-TO-MANUFACTURING SUBMITTAL

A. The final RTM submittal shall be within twenty (20) calendar days of completion of the critical review. The final package will include all of the items identified in 1.3.A.3 above, in their final form, and the following:

1. Procedures for testing.

2. Procedures for maintaining record documents.

3. Procedures for startup of equipment.

4. Procedures for inspection and acceptance of equipment put into service during construction period.

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B. Upon acceptance by the Government, the Contractor shall, within 20 calendar days, convene a preconstruction conference at AEDC for orientation prior to start of on-site work.

C. The Contractor shall submit all required documents in accordance with Section 01 33 00.

1.5 PRECONSTRUCTION MEETING

A. Government or their representative will schedule and preside over meeting.

1.6 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, and preside over meetings.

C. Attendance Required: Job superintendent, major Subcontractors and suppliers, Government, and Government Representative as appropriate to agenda topics for each meeting.

D. Minimum Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems impeding planned progress.

5. Review of submittal schedule and status of submittals.

6. Review of off-Site fabrication and delivery schedules.

7. Maintenance of Progress Schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Other business relating to work.

E. Contractor: Record minutes and distribute to participants within two days after meeting.

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SECTION 01 33 00

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract. This section describes the type and content of submittals that may be required for this work. The required submittals are included in this Specification.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end of this section is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required. Within 14 calendar days after receiving contract award, Contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the Government. If contract requires a pre-construction conference, Contractor may submit completed submittal listing at the conference.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each

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item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals.

Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the

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Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the applicable specification section or Statement of Work (SOW). Except as otherwise indicated in the individual specification sections or SOW, comply with the following requirements for each type of submittal.

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A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy in AutoCAD 2005 through 2010 drawing file format (.dwg). The only permissible text font is ROMANS. Custom fonts and shapes are prohibited. The minimum allowable font size shall be 0.125-inch. The maximum allowable font size shall be 0.25-inch.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual

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review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements.

Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions.

Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three hard copies and one electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance

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with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three hard copies and one electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system.

Furnish two hard copies and one electronic copy.

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD 2005 through 2010 drawing file format (.dwg), to the Contracting Officer for approval prior to applying for final payment. The drawings shall be fully editable using AutoCAD software. In addition, drawings shall be delivered to clearly show the location and arrangement of all materials and equipment. The only permissible text font is ROMANS. Custom fonts are shape files are prohibited. The minimum allowable font size shall be 0.125-inch. The maximum allowable font size shall be 0.25-inch.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings shall be redlined electronic drawings, unless waived by the Government, and shall accurately show as-built conditions during the progress of the job. Furnish drawings on a CD-ROM, in AutoCAD 2005 through 2010 format, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Survey data and reports. Furnish one hard copy and one electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

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4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to individual sections of the specification for required quantities of…