Section_J_Atch_14 _Section_L_20161115.pdf

SECTION J ATTACHMENT 14, SECTION L - INSTRUCTIONS TO OFFERORS

Section J Attachment 14, Section L - Instructions To Offerors FA8723-16-R-0005

SHARED EARLY WARNING SYSTEM (SEWS) PRIME CONTRACT RE-COMPETE

(SEWS II)

SECTION L

INSTRUCTIONS TO OFFERORS

SOLICITATION NO.: FA8723-16-R-0005

AMENDMENT 03

ATTACHMENT 14

15 NOVEMBER 2016

Air Force Materiel Command

Air Force Life Cycle Management Center

Battle Management Directorate

Strategic Warning & Surveillance Systems Division

(AFLCMC/HBQS)

SECTION L - INSTRUCTIONS TO OFFERORS (ITO)

L-I – SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

Notice: Pursuant to Federal Acquisition Regulation (FAR) 52.252-1, “Solicitation

Provisions Incorporated By Reference”, the following provisions are incorporated herein by reference:

A. Federal Acquisition Regulation (FAR) (Title 48 Code of Federal Regulations

(CFR) Chapter 1) Solicitation Provisions:

Clause Title:

52.204-07 System for Award Management (Jul 2013)

52.204-16 Commercial and Government Entity Code Reporting (Jul 2015)

52.215-1 Instructions to Offeror – Competitive Acquisition (Jan 2004)

52.215-16 Facilities Capital Cost of Money (Jun 2003)

52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data (Oct 2010) – Alternate IV (Oct 2010)

Alt IV, Para (B), INSERT DESCRIPTION OF THE INFORMATION AND

THE FORMAT THAT ARE REQUIRED: 'TBD IF ONLY ONE PROPOSAL

IS RECEIVED IN RESPONSE TO THE SOLICITATION'

52.215-22 Limitations on Pass-Through Charges – Identification of Subcontract Effort

(Oct 2009)

52.216-01 Type of Contract (Apr 1984)

Type of Contract is: “Indefinite-Delivery-Indefinite-Quantity”

52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements – Noncommercial

Item Acquisition with Adequate Price Competition (Feb 2007)

52.222-24 Pre-Award On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993)

52.232-13 Notice of Progress Payments (Apr 1984)

52.233-02 Service of Protest (Sep 2006) Para (A) Official or Location:

Ms. Andrea Pitt, AFLCMC/HBQK

130 W. Paine St., Peterson AFB CO 80914

52.237-01 Site Visit (Apr 1984): To be held in conjunction with Pre-Proposal

Conference (see L-II, para C below)

52.237-10 Identification of Uncompensated Overtime (Mar 2015)

B. DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (DFARS)

SOLICITATION PROVISIONS

Clause Title:

252.204-7004 Alternate A, System for Award Management (Feb 2014)

252.209-7006 Limitations on Contractors Acting as Lead System Integrators (Jan

2008)

252.209-7008 Notice of Publication Relating to Organization Conflict of Interest –

Major Defense Acquisition Program (Dec 2010)

252.215-7008 Only One Offer (Oct 2013)

252.216-7002 Alternate A, Time-and-Materials/Labor-Hour Proposal Requirements –

Non-Commercial Item Acquisition with Adequate Price Competition

(Feb 2007)

252.227-7028 Technical Data or Computer Software Previously Delivered to the

Government (Jun 1995)

252.237-7023 Notice Of Continuation of Essential Contractor Services (Oct 2010), Para (b), Attachment 27 in Section J, dated 23 September 2016

252.239-7017 Notice Of Supply Chain Risk (Nov 2013)

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT (AFFARS)

SOLICITATION PROVISIONS

Clause Title:

5352.215-9000 Facility Clearance (May 1996)

L-II – SOLICITATION PROVISIONS IN FULL TEXT

Notice: The following provisions are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION (FAR) SOLICITATION PROVISIONS IN

FULL TEXT

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

52.252-03 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows: N/A

B. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION

SUPPLEMENT (DFARS) (48 CFR CHAPTER 2) SOLICITATION PROVISIONS:

None.

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT (AFFARS)

SOLICITATION PROVISIONS:

5352.215-9001 Notice of Pre-proposal Conference (May 1996)

(a) A pre-proposal conference will be conducted at 355 Vincent Street, Bldg 1440 (Base

Auditorium), Peterson AFB, CO, on 18 October 2016 at 0900 for the purpose of answering questions regarding this solicitation. Immediately following the conference, interested Offerors may attend a site visit at 130 W. Paine St., Building 1840. Offeror attendance and participation in the pre-proposal conference and/or site visit is not mandatory.

(b) The Offeror shall submit its RSVP no later than 05 October 2016 to Ms. Andrea Pitt and Mr. Larry Talley at andrea.pitt@us.af.mil and larry.talley@us.af.mil. The Offeror, to include its teammates and subcontractors, may only bring a maximum of four (4) individuals to both the pre-proposal conference and site visit. The Offeror is to provide the full, legal name and driver’s license information (State, number, name as it appears on license) for all attendees.

http://farsite.hill.af.mil/ mailto:andrea.pitt@us.af.mil mailto:larry.talley@us.af.mil

(c) Personnel wishing to attend the follow-on site visit must also submit a Visit Request via JPAS utilizing the following Security Management Office (SMO) Code: EP1MFSPT6.

The security information must be provided no later than 05 October 2016 through JPAS in order to ensure access to the facility.

(d) Offerors are requested to submit questions to the points of contact noted above not later than 05 October 2016. Information provided at these events shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(e) A record of the conference shall be made and furnished to all prospective offerors.

D. OTHER SOLICITATION PROVISIONS AS APPLICABLE IN FULL TEXT:

None.

L-III – INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

L001 PROGRAM STRUCTURE AND OBJECTIVES

1.0 SEWS PROGRAM DESCRIPTION

The SEWS II acquisition will provide Sustainment and Operations, Maintenance &

Support (OM&S) of the SEW System under Air Force Space Command (AFSPC) responsibility. System support is required for Depot and Organizational-level maintenance, design, modernization, integration, sustainment, logistics, Configuration

Management (CM), systems engineering, Cybersecurity, familiarization training, 24-hour system troubleshooting, emergency maintenance, and external interface sustainment.

Product support provides export control and releasability planning, equipment acquisition and installation, software configuration, and CM. The product support strategy standardizes and streamlines processes, designs supportability into the system, and meets the aggressive timelines required to support partner nations and U.S. Combatant

Commands (COCOMs). The Government will establish separate Task Orders

(TOs)/Delivery Orders (DOs) as follows:

1.01 Transition TO (TO-0001) (CLINs 0001-0004): the work required to transition from the SEWS contract to the SEWS II, as defined by the Transition Performance Work

Statements (PWS). The Period of Performance (PoP) is 90 days After Receipt of Order

(ARO); for proposal purposes, the offeror shall use a start date of 01 July 2017.

1.02 U.S. Support TO (TO-0002) (CLINs 0005-0008, 0010): the work required to support the U.S. covered tasks as defined by the U.S. Support PWS. The PoP will follow the end of the Transition TO and will consist of a 12-month period; for proposal purposes, the offeror shall use a start date for the base period of 01 October 2017.

Additionally, the Offeror shall price out-year CLINs as depicted by the Cost Workbook, Section J, Attachment 26, and required by the Cost/Price volume.

1.03 Foreign Military Sales (FMS) Case TOs (TO-0003 thru TO-0010) (CLINs 0022-

0053): the work required to support the FMS covered tasks as defined by each FMS

Case PWS. The PoP will follow the end of the Transition TO and will consist of a base period that covers the remainder of each FMS Case, which is identified in the individual

FMS CLINs; for proposal purposes, the offeror shall use a start date for the base period of 01 October 2017.

Additionally, the Offeror shall price out-year CLINs as depicted by the Cost Workbook, Section J, Attachment 26, and required by the Cost/Price volume.

1.1 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY

The current projected program/budget funding information for the SEWS II requirements is approximately $14.4 million per year in FY18 U.S. and FMS dollars. Workload information and the FY18 Government estimate of hours are provided for Offeror information (see Section J Attachment 32, Section L Attachment 5, Government Labor

Hours Estimate).

1.2 GENERAL INSTRUCTIONS

1.2.1 The Offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in the PWS, Contract Data Requirements List

(CDRL), and solicitation. Non-conformance with the instructions provided in this ITO may result in a non-responsive determination.

1.2.2 The Offeror’s proposal shall be clear and concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Offeror’s proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet or exceed the requirements. The Offeror shall assume that the Government has no prior knowledge of their capabilities and experience. The Government will base its evaluation on the information presented in the Offeror's proposal.

1.2.3 Elaborate brochures or documentation, bindings, detailed art work, or other embellishments are unnecessary and are not desired.

1.2.4 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful Offeror’s proposals.

1.2.5 The Contracting Officer, Ms. Andrea Pitt, AFLCMC/HBQK, is the Primary point of contact and Mr. Larry Tally, AFLCMC/HBQK, is the Alternate point of contact for this acquisition. Address any Offeror questions or concerns to andrea.pitt@us.af.mil and larry.talley@us.af.mil.

1.2.6 Reference documents for this solicitation are available on the Federal Business

Opportunities (FBO) website at https://www.fbo.gov. Bidders Library locations as shown in Table 1.1. Potential Offerors are encouraged to subscribe to the FBO website for real-time e-mail notifications.

Table 1.1 Bidders Library

Location https://tdka-ws-

002p.peterson.af.mil/sews_bidders/index.aspx

Library posted on FBO mailto:andrea.pitt@us.af.mil https://www.fbo.gov/ https://tdka-ws-002p.peterson.af.mil/sews_bidders/index.aspx https://tdka-ws-002p.peterson.af.mil/sews_bidders/index.aspx

1.2.7 Indexing. Each volume of the Offeror’s proposal shall contain a detailed table of contents to delineate the paragraphs within that volume. Tab indexing shall be used to identify sections.

1.2.8 Acronyms and Abbreviations. Each volume shall contain an acronym and abbreviation list. Acronym and abbreviation lists do not count against the page limitations for their respective volumes.

1.2.9 Binding and Labeling. All unclassified proposals shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including security markings and those prescribed in accordance with FAR

52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

1.2.10 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Unless stated otherwise in Section L, each page shall be counted except the following: cover pages, tables of contents, acronym and abbreviation list, tabs, and the Cross Reference

Matrix (CRM). The Government may place page limitations on responses to Evaluation

Notices (ENs).

1.2.11 Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed with line spacing set to 1.15. Except for the reproduced sections of the solicitation document and headers and footers, the text size shall be no less than 12-point Arial font. Retain the formatting of reproduced sections of this solicitation document. Headers and footers may be no less than 8-point Arial font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall also apply to responses to ENs.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages count as a single page (i.e., information shall only be on one side of the page).

Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

1.2.12 Electronic Offers.

1.2.12.1 The Offeror shall use virus-free CD/DVD-Rs for its proposals. The Offeror shall not use CD/DVD-RW. Files shall not be compressed or otherwise altered from their native application’s format. The electronic copies of the proposal shall be submitted in an unlocked format readable and searchable by Adobe Acrobat (Version 9.0 or later), Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS Office Project 2010, and MS

Office Power Point 2010, as applicable. The Offeror shall submit fifteen (15) CD/DVDs in total: two (2) electronic copies of the full consolidated PDF version of their proposal on separate CD/DVDs and CD/DVDs for each volume as outlined in Table 2.1 below. Use separate files to permit rapid location of all portions including exhibits and attachments, if any. The use of additional CD/DVDs to submit classified information is allowed.

1.2.12.2 If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer in writing within five (5) business days with supporting rationale as well as the remedies the

Offeror is asking the Contracting Officer to consider as related to the omission or error.

Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to

Offerors only if the email can be sent and received encrypted and includes “Source

Selection Information – See FAR 2.101 and 3.104” in the Subject line. Otherwise, source selection information will be transmitted via other means as appropriate.

1.2.13 Debriefings. The Contracting Officer will notify the Offeror of any decision to exclude them from the competition as soon as practicable whereupon; it may request and receive a debriefing in accordance with FAR 15.505. Any Offeror removed from the competition may receive a pre-award debriefing or it may choose to wait until after the source selection decision to receive a post-award debriefing. Any Offeror is entitled to no more than one debriefing and must make its request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L002 INSTRUCTIONS

The Offeror shall write each volume on a stand-alone basis. The Offeror shall provide a sufficiently detailed proposal to describe their approach. The Offeror shall address all cost or pricing data ONLY in the Cost/Price volume.

1.0 Classified Information. Offeror proposals may contain classified information.

Classified information shall be limited to the Past Performance volume and may only be submitted up to the Secret collateral level. Should an Offeror submit a classified citation within the Past Performance volume, that citation shall be submitted as a separate classified Annex. The Offeror shall follow the current Department of Defense (DoD) classified marking guidance.

1.1 Distribution. All proposals shall be addressed to the Procurement Contracting

Officer (PCO) and delivered to:

AFLCMC/HBQK

Attn: Ms. Andrea Pitt 130 W. Paine St., Bldg 1840 Peterson AFB CO 80914-2902

(719) 556-3493 or (719) 554-9414

1.2 The offeror shall coordinate delivery of proposals at least 24 hours in advance of the due date/time with the PCO to ensure that the PCO will be at the location to receive proposals. Proposal delivery cannot occur after 1200 Mountain Standard Time

(MST).

1.3 The offeror shall deliver proposals (to include its Past Performance Information) to the PCO no later than 1200 MST, 23 November 2016.

1.4 Reserved

1.5 The Government will disposition proposals received after the due date and time specified above in accordance with FAR 15.208.

2.0 Organization. The Offeror shall prepare the proposal as set forth in the Proposal

Organization Table (Table 2.1). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.1. The contents of each proposal volume are described in the ITO paragraph as noted in the following table:

Table 2.1 – Proposal Organization

Vol. Tab ITO Para

Number

Volume Title Copies

(Electronic)

Page

Limit

I N/A 2.1 Technical Volume (4) See

Below

I 1 2.1.1 Cross Reference Matrix N/A

I 2 2.1.2 Executive Summary 5

I 2 2.1.3 Table of Contents N/A

I 2 2.1.4 Acronym and

Abbreviations List

N/A

I 3 2.2 Subfactor 1 40

I 4 2.3 Subfactor 2 30

I 5 2.4 Subfactor 3 40

II 3.0 Past Performance

Volume

(3) See 3.0

III 4.0 Cost/Price Volume (3)

IV 5.0 Contract Documentation

Volume

(3) 100

2.1 Volume I – Technical Volume Organization

The Technical volume shall be organized according to the following general outline.

Cross Reference Matrix

Executive Summary

Table of Contents

Acronym and Abbreviations List

Subfactor 1: Program Management and Integration

Subfactor 2: Systems Engineering (SE) and Sustainment

- SE and Sustainment Approach

- SE and Sustainment Scenario

Subfactor 3: Operations (to include Maintenance and Support)

- Operations Approach

- Operations Scenario

2.1.1 Cross Reference Matrix (CRM). The Offeror shall complete and submit a

Proposal CRM (Section J Attachment 34), which assures the Section L instructions are addressed and easily accessible to the evaluators. The CRM shall be included in

Offeror’s proposed Technical Volume (see L002, Table 2.1) but will not be included in page count. The CRM must provide a single integrated index for the entire proposal.

This index shall cross reference Section L, Section M, and the Offeror’s proposal by page and paragraph number.

2.1.2 Executive Summary. The Executive Summary of the entire proposal should be concise, address the significant risks, and highlight any key or unique features, while excluding cost/price information. The salient features should correlate to the Section M evaluation factors/subfactors.

2.1.3 Table of Contents. Include a table of contents for this volume.

2.1.4 Acronym and Abbreviations. The volume shall include an acronyms and abbreviations list.

2.1.5 Technical Subfactor Information. Offeror responses will be evaluated against the Technical sub-factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, explain the actual methodology the Offeror would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that it will perform all the requirements specified in the solicitation. The Offeror shall not merely reiterate the objectives or reformulate the requirements specified in the solicitation. In this volume, explain the Offeror’s technical solution for meeting or exceeding the

Government’s minimum performance or capability requirements of each technical sub-factor.

2.1.6 Technical Risk. Throughout the Offeror’s responses to the Technical Subfactors

1, 2, and 3, the Offeror should explain the Technical Risk associated with those aspects of its proposal it considers to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. The Offeror should classify each risk in accordance with Section M, Table 2.2, Technical Risk Ratings. The Offeror should provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. The Offeror should describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of contract requirements. The Offeror should propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. The Offeror should identify and classify any new risks introduced by such risk mitigation.

2.1.7 Improvements. Throughout the Offeror’s responses to Technical Subfactors 1, 2, and 3, the Offeror should identify and explain how areas within its sub-factor responses would result in a strength to the Government. A strength is defined as an aspect of an

Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance. The Government is not bound by an Offeror’s opinion of strength.

2.2 Technical Subfactors. There are three (3) technical sub-factors.

2.2.1 SUBFACTOR 1: PROGRAM MANAGEMENT AND INTEGRATION.

2.2.1.1 The Offeror shall provide a Draft Program Management Plan (PMP) as described in CDRL A00E – Program Management Plan; and, the Offeror shall explain how its PMP will meet the SEWS II Program Management and Integration requirements.

The Offeror shall focus on the following areas:

2.2.1.1.1 The Offeror’s approach to effectively lead, manage, control, and integrate multiple TO/DO requirements across separate geographic locations, between multiple

Combatant Commands in accordance with the individual SEWS II PWSs.

2.2.1.1.2 The Offeror’s approach to schedule work requirements, assign budget, and labor resources to specific cost centers, locations, projects, and functional areas, including prioritizing of activities and monitoring progress to ensure all requirements are accomplished and integrated across SEWS II requirements.

2.2.1.1.3 The Offeror shall provide a structure depicting organizational lines of authority for teaming partners and subcontractors to include a narrative description of each company’s roles and responsibilities and percent workshare based on hours. In the event of a joint venture, diagram the partners that formed the joint venture.

2.2.1.1.4 How the Offeror will manage personnel changeovers (planned and unplanned) to ensure no interruption in contract execution.

2.2.1.2 The Offeror shall provide and explain a Transition Plan IAW SEWS II

Transition PWS.

2.2.2 SUBFACTOR 2: SYSTEMS ENGINEERING (SE) AND SUSTAINMENT.

This subfactor contains two components. The first component is a narrative explanation of the Offeror’s SE and Sustainment approach and the second component is an application of the Subfactor 2 SE and Sustainment approach to the SE and Sustainment scenario. The Offeror shall not include in the overall cost workbook the proposed SE and

Sustainment Scenario response.

2.2.2.1 SE and Sustainment Approach. The Offeror shall explain its SE and

Sustainment Approach to planning, organizing, coordinating, integrating, executing, and managing all Systems Engineering (SE) and Sustainment efforts to satisfy the requirements identified in the SEWS II PWSs. The Offeror shall focus on the following areas:

2.2.2.1.1 The Offeror’s approach to integrating updates from other Program of

Record changes and Commercial-Off-The-Shelf (COTS) and Government-Off-The-Shelf

(GOTS) integrated components into the SEW System.

2.2.2.1.2 The Offeror’s approach to technical baseline management, to include configuration management of drawings, architectures, and program documentation.

2.2.2.1.3 The Offeror’s approach to patch management and configuration management to operational sustainment of the SEW System while ensuring cybersecurity compliance.

2.2.2.2 SE and Sustainment Scenario: Site Tech Refresh. The SEW System requires the Assured Compliance Assessment Solution (ACAS) capability necessary to meet the requirements of DoDI 8500.1 for the SEW System enclave. Provide your approach to the implementation of this requirement based on the current SEW System architecture. Describe how you would incorporate the update into the system baseline configuration. A full answer should include robust systems engineering and configuration management processes, and address specifics such as cybersecurity compliance and patch management.

2.2.3 SUBFACTOR 3: OPERATIONS (TO INCLUDE MAINTENANCE AND

SUPPORT). This subfactor contains two components. The first is a narrative explanation of the Offeror's Operations (to include Maintenance and Support) approach and the second is an application of the Subfactor 3 approach to the Operations (to include

Maintenance and Support) scenario. The Offeror shall not include in the overall cost workbook the proposed Operations Scenario response.

2.2.3.1 Operations Approach. The Offeror shall explain its Operations (to include

Maintenance and Support) approach to operating, maintaining, and supporting the SEW

System to meet the requirements of providing timely and accurate missile event information. The Offeror shall focus on the following areas:

2.2.3.1.1 The Offeror's approach to managing and operating the Centralized

Distribution Facility (CDF) during duty and non-duty hours.

2.2.3.1.2 The Offeror's approach to troubleshooting system outages and follow through to resolution.

2.2.3.1.3 The Offeror shall provide and explain its approach to integrated logistics support specifically addressing Packaging, Handling, Storage, and Transportation

(PHS&T), Obsolescence Management, and Inventory.

2.2.3.2 Operations Scenario. During the course of daily monitoring activities in the CDF, Country X, who is provided data through a primary and secondary commercial circuit, notifies the CDF that they are not receiving SEW data on their operational tactical system. Assume the Government has already confirmed the communication circuits are operational. Provide the Offeror’s approach to troubleshooting this problem, and include how the Offeror would frame that in the larger CONOPS for operations. The response to this scenario shall include a flow chart depiction of the Offeror’s solution.

3.0 Volume II - Past Performance

3.1 Past Performance Factor Overview. The past performance evaluation factor assesses the degree of confidence the Government has in an Offeror’s ability to provide services that meet SEWS II requirements, based on a demonstrated record of performance. The past performance evaluation considers each Offeror’s demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each

Offeror after evaluating the Offeror’s recent past performance, focusing on performance that is relevant to the SEWS II requirements.

3.2 Page Limitations. The Government cannot reasonably limit the number of pages in the Offeror’s past performance volume due to the requirement of submitting a requirements document with each past performance citation. Therefore, specific page limitations are within Paragraph 3.2.2 below as well as the any applicable Section L attachment.

3.2.1 Table of Contents. The Offeror shall include a table of contents for this volume.

3.2.2 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, submit within the Past Performance volume a roadmap describing all such changes in the organization of the Offeror and its subcontractors/teammates. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation/performance confidence assessment. Since the Government may consider past performance information provided by other sources as well as that provided by the

Offeror, the roadmap should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. All teaming agreements shall be submitted in this section of the Past

Performance Volume with the Offeror’s proposal. This structure change history section is limited to three (3) pages (does not include teaming agreements).

3.2.3 Consent Letters. Because a prime contractor is a private party, the Government will need a Consent Letter (Section J Attachment 30, Section L Attachment 3) before disclosing subcontractor/teaming/joint venture partner past performance information to the prime during exchanges. Therefore, the Offeror shall submit a consent letter executed by each teaming/joint venture partner and major subcontractor authorizing release of past performance information, including adverse information, to the Offeror, so the Offeror can respond to such information. For the purposes of the Past Performance Volume, a major subcontractor performs ten (10) percent or more of any single TO or ten (10) percent or more of total priced TOs, based on labor hours or total cost.

3.2.4 Client Authorization Letters. For each submitted contract/project for a commercial customer, the Offeror shall submit a Client Authorization Letter (Section J

Attachment 31, Section L Attachment 4) authorizing release to the Government of requested information on the Offeror’s performance.

3.2.5 Past Performance Information Sheets (PPIS).

3.2.5.1 Offerors shall submit no more than four (4) recent and relevant contracts/projects for the prime contractor and no more than two (2) for each major subcontractor. If the prime is a joint venture, the Offeror may submit no more than two

(2) contracts/projects per joint venture partner (not to exceed four (4) total contracts/projects), along with one (1) associated requirements document (e.g., Statement of Work, Performance Work Statement, Technical Requirements Document).

Each contract/project submitted shall include a completed Past Performance Information

Sheet (Section J Attachment 28, Section L, Attachment 1). Offerors are advised that the

Government may use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

3.2.5.2 Offerors shall explain aspects of the submitted contracts/projects deemed relevant to the proposed effort and how they relate to SEWS II. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

Categorize the relevant information into the specific Technical Subfactors 1-3 and

Cost/Price factor used to evaluate the proposal.

3.2.6 Past Performance Questionnaires (PPQ). Offerors shall send PPQs on each identified contract/project to the points of contact for that contract/project. If the identified contract/project was a Government effort, send to the Program Manager and Contracting

Officer. This questionnaire is contained at Past Performance Questionnaire (Section J

Attachment 29, Section L Attachment 2). Provide a list of questionnaire recipients to include POCs and phone numbers. Questionnaire recipients should be instructed to return completed questionnaires directly to the SEWS II Contracting Officer.

4.0 Volume III – Cost/Price

4.1 Introduction. These instructions are to assist the Offeror in preparing and submitting information other than cost or pricing data required IAW FAR 15.403-3. The

Government requires this information in order to properly assess the reasonableness, completeness, and accuracy of the Offeror’s proposed cost/price. Compliance with these requirements is mandatory and failure to do so could result in the Government rejecting the Offeror’s proposal. Offerors should provide sufficient detail to demonstrate the reasonableness and realism of their cost/price. The burden of proof for credibility of proposed costs/prices rests with the Offeror. Note that unrealistically low or unreasonably high proposed costs or prices, initially or subsequently, may be grounds for the

Government eliminating a proposal from competition either on the basis that the Offeror does not understand the requirements or has made an unrealistic or unreasonable proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason for the Government to reject the Offeror’s proposal reference FAR

15.404-1(g).

4.1.1 The Contracting Officer has made a preliminary determination of “Adequate Price

Competition.” Therefore, a Certificate of Current Cost or Pricing Data per FAR 15.403-4 will not be required, and any references to this Certificate or to “PL 87-653” elsewhere in this document are not applicable. In the event that adequate competition does not emerge in response to the solicitation, the Contracting Officer may require certified cost or pricing data IAW FAR 15.4.

4.1.2 The Offeror shall include all information regarding cost or pricing documentation in the Cost/Price volume only. Under no circumstances shall Offerors include any cost or pricing documentation elsewhere in the proposal.

4.1.3 IAW FAR 15.403-5(b)(2), the Offeror shall submit data in the format described in this solicitation.

4.2 General Instructions. The Offeror shall provide cost documentation and supporting rationale for all TOs/DOs and CLINs in the solicitation. The Offeror shall provide sufficient detail to demonstrate proposed costs/prices are reasonable for the work required, reflect a clear understanding of the requirements, and are consistent with the unique methods of performance and materials described in its proposal. The Offeror shall base its proposal on the Contractor Fiscal Year (CFY); the Offeror shall also base its proposal on the Government Fiscal Year (GFY), which begins on 1 October and ends on

30 September (e.g., GFY 2018 is 01 October 2017 thru 30 September 2018). The Offeror shall provide an accounting calendar covering all periods of performance and delivery dates included in its proposal, including showing the start and end of its CFYs.

4.2.1 Estimating Techniques and Methods. When responding to the Cost/Price volume requirements, the Offeror and associated subcontractors, may use any generally accepted estimating technique, including contemporary estimating methods (such as

Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CER), commercially available parametric cost models, in-house developed parametric cost models), to develop their estimates. The Offeror shall only use estimating techniques and methods that are in accordance with their Cost Accounting Standards (CAS) Disclosure

Statements, if applicable. If necessary, the Offeror may use reasonable and supportable allocation techniques to spread hours and or costs to lower levels of the WBS. The

Offeror shall identify all ground rules and assumptions used in developing the cost documentation. These assumptions shall include, at a minimum, any conditions, constraints, and or expectations upon which the Offeror’s cost/price proposal is based.

4.2.2 Cost/Price Information. The Offeror shall not submit data beyond that required by the solicitation, unless the Offeror considers such data essential to document or support its cost/price position.

4.2.3 Cost or Pricing Information Requirements. The Contracting Officer, IAW FAR

15.403-1(b) and 15.403-3(a)(1)(ii), requires the Offeror to submit data other than certified cost or pricing data to support price reasonableness and cost realism. Offerors shall provide this information IAW FAR 15.403-5. If, after receipt of proposals, the Contracting

Officer determines there is insufficient information available to determine price reasonableness, and none of the exceptions in FAR 15.403-1 apply, the Contracting

Officer may require Offerors to submit additional cost or pricing data.

4.2.4 Subcontractor/Interdivisional Transfer Cost Proposals

4.2.4.1 For each TO in the solicitation, each major subcontractor and interdivisional transfer (IDT) (including subsidiaries) that exceeds a dollar threshold of 10 percent (10%) of the Total Proposed Price for that TO, shall submit separate Cost/Price volumes, including a Cost/Price Workbook (IDIQ Model Contract, Section J, Attachment 26, Cost/Price Workbook). Note: if the BOEs for a subcontractor or IDT exceeding the 10% threshold are included in the Offeror’s consolidated BOEs, the subcontractor/IDT proposal(s) does not need to include a separate BOE submission, as long as there is a one-to-one match between the BOEs and the subcontractor/IDT proposal(s).

4.2.4.2 If a subcontractor considers any portion of its cost information proprietary, it may submit that portion of the documentation under separate cover directly to the SEWS

II Contracting Officer or under seal in the Offeror’s proposal. The Offeror shall ensure the

Government receives all required subcontractor data by the proposal submission deadline. However, the Offeror’s proposal shall uniquely identify major subcontractor, IDT, and other subcontractor labor hours and total burdened costs. The Offeror is responsible for the consistency of the cost data between its submission and the subcontractor/IDT submission(s).

4.2.4.3 The prime contractor shall provide a cost/price evaluation for all subcontractors/IDTs (per FAR 15.404-3(b) and 15.401. The prime contractor shall perform cost or price analyses on IDTs if such are transfers of commercial items - cost or price analyses on IDTs are not required if such are transfers of non-commercial items).

The evaluation must describe the evaluation rationale that leads to the Offeror’s conclusion that the subcontract price is realistic and reasonable. The Offeror shall identify and explain any price adjustments made to the proposed prices of the major subcontractors/IDT submission(s), other subcontractors and vendors that the Offeror has included in its proposal. These price adjustments shall include discounting or expected decreases to be achieved in negotiations. The Offeror shall include its indirect burden

(e.g., G&A or handling burden) on all subcontract and vendor costs included in its proposal.

4.2.5 Rounding. The Offerors shall round all dollar amounts to the nearest dollar, except for labor rates; the Offeror shall round all labor rates to the nearest penny.

4.2.6 Government Established Profit, Fee and Share Ratios

4.2.6.1 CPIF CLINs. (CLINs 0001, 0003, 0005, 1005, 2005, 3005 and 4005): The

Target Fee will be set by the Government at six percent (6%) and shall not be modified by the Contractor in the Cost/Price Workbook. The maximum fee shall be no more than nine percent (9%). The minimum fee shall not be less than three percent (3%) with the exception of No Fail items, which are specified in the Incentive Plan. The overrun/underrun share ratio is 80/20 (Gov/Ktr). The Performance Incentive will be eighty percent (80%) of the Incentive Fee. The Cost Incentive is independent of the

Performance incentive, and shall be twenty percent (20%) of the Incentive Fee.

4.2.6.2 CPFF CLINs. (CLINs 0008, 1008, 2008, 3008, 4008, 0022, 0026, 0030, 0034, 0038, 0042, 0046, 0050, 1022, 1026, 1030, 1034, 1038, 1042, 1046 and 1050: The

Fixed Fee will be proposed by the Offeror; however, the Fixed Fee rate shall be no more than seven percent (7%) and not less than three percent (3%).

4.2.6.3 CR Travel, Materials, Equipment and Surge (Emergency FMS

Equip/Materials) CLINs. Travel, Material, Equipment and Surge (Emergency FMS

Equip/Materials) CLINs are not subject to profit, but may include allowable indirect costs.

4.2.7 Government-Established Amounts

4.2.7.1 Because there may be significant differences in the required Travel in a given period during contract execution and such Travel is against a Cost Reimbursable

CLIN, the Government decided to specify the amount for Travel the Offeror shall use in preparing its proposal. In developing the cost proposal for the CR Travel CLINs, the

Offeror shall use the amounts shown below. The Offeror shall ensure that Travel CLIN totals match the Government-provided amounts.

1. Transition Travel – (CLINs 0002 and 0004) – $0 and $0

2. Base Year U.S. Support Travel – CLIN 0006 – $130K

3. Yr 2 U.S. Support Travel – CLIN 1006 – $130K

4. Yr 3 U.S. Support Travel – CLIN 2006 – $130K

5. Yr 4 U.S. Support Travel – CLIN 3006 – $130K

6. Yr 5 U.S. Support Travel – CLINs 4006 – $130K

7. C1 Basic PoP Travel – CLIN 0023 - $200K

8. C1 PoP 2 Travel – CLIN 1023 - $27K

9. C2 Basic PoP Travel – CLIN 0027 - $42K

10. C2 PoP 2 Travel – CLIN 1027 - $323K

11. C3 Basic PoP Travel – CLIN 0031 - $115K

12. C3 PoP 2 Travel – CLIN 1031 - $425K

13. C4 Basic PoP Travel – CLIN 0035 - $180K

14. C4 PoP 2 Travel – CLIN 1035 - $71K

15. C7 Basic PoP Travel – CLIN 0039 - $1,749K

16. C7 PoP 2 Travel – CLIN 1039 - $1,828K

17. E1 Basic PoP Travel – CLIN 0043 - $153K

18. E1 PoP 2 Travel – CLIN 1043 - $252K

19. P3 Basic PoP Travel – CLIN 0047 - $321K

20. P3 PoP 2 Travel – CLIN 1047 - $188K

21. P4 Basic PoP Travel – CLIN 0051 - $54K

22. P4 PoP 2 Travel – CLIN 1051 - $127K

4.2.7.2 Because there may be significant differences in the required materials in a given period during contract execution and such purchases are against Cost

Reimbursable CLINs, the Government decided to specify the cost of Materials (not including applicable indirect costs) and Surge (Emergency FMS Equipment/Materials) the

Offeror shall use in preparing its proposal. In developing the cost proposal for the CR

Material and Surge CLINs, the Offeror shall use the costs for materials by CLIN identified below. Material/Surge costs specified include consumable supplies, hardware/software maintenance agreements, software licenses, etc. The Offeror shall ensure that Material and Surge CLIN totals match the Government-provided amounts.

1. Base Year U.S. Support Materials – CLIN 0007 – $175K

2. Yr 2 U.S. Support Materials – CLIN 1007 – $175K

3. Yr 3 U.S. Support Materials – CLIN 2007 – $175K

4. Yr 4 U.S. Support Materials – CLIN 3007 – $175K

5. Yr 5 U.S. Support Materials – CLINs 4007 – $175K

6. Base Year Research & Test Materials – CLIN 0010 - $100K

7. Yr 2 Research & Test Materials – CLIN 1010 - $100K

8. Yr 3 Research & Test Materials – CLIN 2010 - $100K

9. Yr 4 Research & Test Materials – CLIN 3010 - $100K

10. Yr 5 Research & Test Materials – CLIN 4010 - $100K

11. C1 Basic PoP Surge – CLIN 0025 - $30K

12. C1 PoP 2 Surge – CLIN 1025 - $10K

13. C2 Basic PoP Surge – CLIN 0029 - $10K

14. C2 PoP 2 Surge – CLIN 1029 - $30K

15. C3 Basic PoP Surge – CLIN 0033 - $10K

16. C3 PoP 2 Surge – CLIN 1033 - $30K

17. C4 Basic PoP Surge – CLIN 0037 - $30K

18. C4 PoP 2 Surge – CLIN 1037 - $10K

19. C7 Basic PoP Surge – CLIN 0041 - $30K

20. C7 PoP 2 Surge – CLIN 1041 - $60K

21. E1 Basic PoP Surge – CLIN 0045 - $10K

22. E1 PoP 2 Surge – CLIN 1045 - $30K

23. P3 Basic PoP Surge – CLIN 0049 - $10K

24. P3 PoP 2 Surge – CLIN 1049 - $30K

25. P4 Basic PoP Surge – CLIN 0053 - $10K

26. P4 PoP 2 Surge – CLIN 1053 - $30K

4.2.8 Time-and-Materials (T&M)/Labor-Hour Proposal Requirements

4.2.8.1 The Government intends to establish two (2) Time and Material (T&M)

CLINs (0020 and 0021) to be used for emergency and other urgent requirements. IAW

FAR 16.601, the Offeror must specify fixed hourly rates in its proposal that include wages, overhead, general and administrative expenses, and profit. The Offeror must specify whether the fixed hourly rate for each labor category/fiscal year applies to labor performed by: the Offeror, Subcontractors, and/or Divisions, subsidiaries, or affiliates of the Offeror under a common control. The Offeror must provide a complete labor rate table for all labor categories to be used on the contract. The proposed fully-burdened rates for the

Offeror and any Subcontractor(s)/Interdivisional Transfers will be incorporated into the contract at time of award. The Government is specifying the Not-to-Exceed amount as

$500,000 for CLIN 0020 and $1,500,000 for CLIN 0021. The Offeror shall use these amounts as the Total Item Amounts for CLINs 0020 and 0021 in Section B of this solicitation.

4.2.9 Delivery of Cost Proposals. In addition to submitting the cost proposal as specified in Table 2.1, the Offeror shall ensure subcontractor(s) and interdivisional organizations deliver, by the date and time specified in Section A of the RFP, copies of each proposal required in Section L to the Contracting Officer.

4.3 Volume Content. The Offeror shall provide comprehensive narrative support for its cost proposal. The Offeror shall provide a consolidated Cost/Price volume that includes all required data, formats, Bill of Material (BOM) elements, BOE elements, etc.

The Offeror shall provide a summary description of the standard estimating system and methods used. This summary description shall cover separately each major cost element

(e.g., Program Management Labor, Engineering Labor, Indirect Costs and Other Direct

Costs, etc.). The Offeror shall identify any deviations from these standard estimating procedures. The Offeror shall also provide rationale to support cost realism and explain the methodology used to estimate the cost.

4.3.1 Volume Organization. In the volume Table of Contents, the Offeror shall specify by page number where each element of the volume is located. The Offeror shall organize the Cost/Price volume according to the following general outline:

1. Cover Sheet

2. Volume Table of Contents (including List of Figures, Tables, Charts & Graphs, etc.)

3. Section 1 – General Information

4. Section 2 – Cost Proposal Summary

5. Section 3 – Materials/Software Licenses/Services/Subcontracts Summary

6. Section 4 – Cost/Price Workbook

7. Section 5 – Compensation Plan for Professional Employees

8. Glossary of Acronyms & Abbreviations

9. Attachment 1 – Basis of Estimate (BOE)

4.3.2 Section 1 – General Information. The Offeror shall prepare an introduction to the Cost/Price volume. The Offeror shall also provide summary descriptions of its estimating, purchasing and accounting systems. If applicable, the Offeror shall identify changes to approved/disclosed estimating, purchasing or accounting systems or its Cost Accounting Standards (CAS) Disclosure Statement.

4.3.2.1 Estimating System Summary. The Offeror shall provide a summary description of its standard estimating system and methods. The summary description shall cover separately each major cost element (e.g., Direct Labor, Indirect Costs, Other

Direct Costs, Overhead, General and Administrative (G&A)). The Offeror shall use estimating techniques and methods that are in accordance with its CAS Disclosure

Statement; the Offeror shall identify any deviations from its standard estimating procedures. The Offeror shall indicate whether it has Government approval of its system and provide evidence of such approval. The Offeror shall also provide the Commercial

Government Entity (CAGE) code associated with these systems, including subcontractors, teammates and or joint venture partners.

4.3.2.2 Purchasing System Summary. The Offeror shall provide a summary description of its purchasing system and methods (e.g., how it determines material requirements, how it selects sources, when it obtains firm quotes, what provisions it makes to ensure quantity and other discounts). The Offeror shall identify any deviations from their standard purchasing procedures. The Offeror shall also provide the CAGE codes associated with these systems, including subcontractors, teammates and or joint venture partners. The Offeror shall indicate whether it has Government approval of its system and provide evidence of such approval.

4.3.2.3 Accounting System Summary. The Offeror shall identify whether the

Offeror has Government approval of their accounting system and if so, provide evidence of such approval. The Offeror shall also provide the CAGE codes associated with these systems, including subcontractors, teammates and or joint venture…