Section_J_Atch_02 _SEWS_II_Transition_PWS.pdf

SECTION J, ATTACHMENT 2, TRANSITION PERFORMANCE WORK STATEMENT

Section J, Attachment 2, Transition Performance Work Statement: FA8723-16-R-0005

SHARED EARLY WARNING SYSTEM (SEWS) PRIME CONTRACT RE-COMPETE

(SEWS II)

TRANSITION PERFORMANCE WORK STATEMENT (PWS)

TASK ORDER 01

SOLICITATION NO.: FA8723-16-R-0005

ATTACHMENT 2

23 SEPTEMBER 2016

Air Force Materiel Command

Air Force Life Cycle Management Center

Battle Management Directorate

Strategic Warning and Surveillance Division

(AFLCMC/HBQS)

RECORD OF REVISIONS:

VERSION DESCRIPTION Date

001 Initial 19 Dec 2015

002 Draft 05 Feb 2016

003 Draft 31 May 2016

004 Final 23 Sep 2016

1.0 SCOPE

This PWS defines the effort required for transition support of the SEW System from the SEWS Prime Contract with Lockheed Martin, IS&GS-Defense & Intelligence Solutions, to the SEWS Prime Contract Re-Compete (SEWS II) contract.

2.0 REQUIREMENTS

2.1 The SEWS II Contractor shall have personnel on board during the transition period.

The Contractor shall be prepared to assume full sustainment responsibility by the end of the transition period to meet all SEWS II requirements supporting the SEW System Program Office’s (SPO’s) commitments to United States (U.S.), Combatant Command (COCOM), COCOM-sponsored, and Foreign Military Sales (FMS) Foreign Partners (FPs).

2.2 The Contractor shall develop and execute a seamless and orderly transition not to exceed 90 days, to ensure no mission interruptions and/or adverse impacts.

2.3 The Contractor shall execute its Transition Plan included in its proposal to ensure the Contractor is prepared to assume full responsibility, as defined by the SEWS II Overarching Contract Scope Document and individual Task Orders (TOs), no later than the end of the transition period. The plan shall include:

2.3.1 The Contractor’s time-phased activities and milestones necessary to transfer responsibility for operations, maintenance, and support (OM&S) and sustainment as defined by the SEWS II Overarching Contract Scope Document and individual TOs, from the incumbent SEWS Contractor (Lockheed Martin, Rotary & Mission Systems) to the SEWS II Contractor, by the end of the transition period.

2.3.2 The Contractor’s identified SEWS II transition risks and risk mitigation plans.

2.3.3 The Contractor’s time-phased staffing actions to ensure sufficient qualified personnel are in place to assume full responsibility at the end of the transition period.

Actions include plans for gaining appropriate security clearances and certifications, preparing for international travel, and supporting foreign country requirements (e.g., International Traffic in Arms (ITAR), Technical Assistance Agreements (TAAs), Directorate of Defense Trade Controls (DDTC), passport, and VISA preparations).

2.3.4 The Contractor’s time-phased activities for completing the following training:

Advanced Distributed Learning Service (ALDS): Force Protection (ZZ133079); Security Administration (ZZ133078); and DoD Information Assurance Awareness (IAA) Cyber Awareness Challenge (ZZ133098); Peterson AFB Building 1840 Physical Security Requirements training provided by the AFLCMC/HBQ Security Manager; and Communications Security (COMSEC) training provided by the AFLCMC/HBQ Information Assurance Manager.

2.3.5 An organization structure associated with the transition/phase-in period to include plans to transition/phase-in existing work and products (e.g., documents, media, equipment) from the incumbent, and proposed staffing to do so.

2.3.6 The Contractor’s time-phased activities for completing a joint inventory and transfer of non-commercial and commercial software and software licenses, hardware, and warranties (to include Commercial-Off-The-Shelf (COTS), non-commercial and commercial technical data and software documentation, non-technical and technical data, Government Furnished Equipment, on-site spares, parts, supplies, and tools, local equipment accounts (SEWS Consolidated Distribution Facility (CDF) and Integration and Test Facility (ITF)), COMSEC materials, and classified materials and documents).

2.3.7 The Contractor’s time-phased activities for transferring the existing data repository and establishing a new SEWS integrated digital environment (IDE) to meet the requirement in the U.S. Support TO by the end of the transition period.

2.3.8 The Contractor’s plan for interfacing with incumbent employees and general on-boarding. The Contractor shall specifically address plans for hiring incumbent employees and contingency plans in case such incumbent employees cannot be hired. Additionally, address plans for critical personnel retention.

2.3.9 The Contractor’s plan to conduct a Weekly Status Meeting with the Government’s Transition Manager, who will be identified at the Kick-Off Meeting, on transition progress and any issues encountered. Invitees shall include SEW SPO personnel as well as the incumbent contractor program manager.

2.4 The Contractor shall plan, host, and conduct a Kick-Off Meeting with the Government (at the Government facility) within ten (10) business days of the start of the transition performance period. The Contractor shall prepare and coordinate the agenda with the Government Program Manager or designated representative. The Contractor shall provide status or propose updates to the Transition Plan’s tasks and schedule to complete transition. The Contractor and/or the Government may include other topics as conditions warrant. The Contractor shall prepare briefing slides to guide and summarize all planned, Contractor-led discussions. The Government may prepare briefing slides to guide and summarize all planned, Government-led discussions. The Contractor shall prepare minutes to document all discussions, any decisions, and action items assigned during the meeting. CDRL A001 – Briefing Material.

2.5 The Contractor shall provide the SEW SPO near-real-time insight to understand the status of the transition. The Contractor shall immediately notify the Government’s Transition Manager of any transition issues that may negatively impact the SEWS mission. The Contractor shall conduct a Weekly Status Meeting (commences approximately one week after Kick-Off Meeting) with the Government on the progress of the transition activities against the Transition Plan. The Contractor shall prepare and coordinate the agenda with the Government Transition Manager or designated representative. At a minimum, the Contractor shall include in the Weekly Status Meeting status or updates to the Transition Plan’s tasks and schedule to complete transition. The Contractor shall prepare briefing slides to guide and summarize planned, Contractor-led discussions as needed. The Government may prepare briefing slides to guide and summarize planned, Government-led discussions. The Contractor shall document action items in subsequent meeting agendas of all discussions, any decisions, and action items assigned during the meeting. CDRL A001 – Briefing Material.

3.0 GENERAL INFORMATION

3.1 Governmental Supervision of Contractor Employees

The Government will not supervise or otherwise direct Contractor employees. The Government will inspect Contractor performance in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP) and any other clauses included in the contract.

3.2 Place of Performance

CDF and ITF tasks shall be performed at the Government-owned facility located on Peterson AFB, Colorado. The Contractor shall perform the required work at the locations identified in their proposal. The Contractor shall perform portions of the required work at the Contractor’s own facilities or off-site locations.

3.3 Base Support

The Government will provide utilities/base support for limited office space and storage, secure storage containers (safes), for up to five (5) co-located personnel during transition.

At the Government facility, the Government will provide utilities at no cost, limited to electricity, natural gas, water, sewage, and telephone services. The Contractor will be required to participate in all energy conservation programs. Additional base support that will be provided at no cost to the Contractor includes facility maintenance, and alarm maintenance. Local Area Network (LAN) and telephone service will be provided to Contractor-designated work areas, as validated by the Government. Service will include telephone service, Defense Switched Network (DSN), and telephones. Use must be IAW applicable publications. The Contractor will identify themselves as a Contractor at the beginning of each telephone conversation and electronic correspondence.

3.4 Duty Hours

When working on Government sites, normal duty hours are 0730-1630, Monday through Friday; however, duty hours may vary by specific U.S., COCOM, and COCOM-sponsored site. Portions of the required work support continuous operations (24 hours per day, 7 days per week, 365 days per year).

3.5 Legal Holidays

The Federal Government observes the following holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

3.6 Security Requirements

3.6.1 Personnel Security

The Contractor shall comply with the SEWS DD Form 254. The highest personal security clearance required by this TO is Top Secret/SCI. The Contractor is responsible for acquiring required clearances. The Contractor may be given access to applicable documentation to include requirements, plans, specifications, studies, and analyses up to and including Top Secret/SCI classification.

3.6.2 Contractor Identification

The Contractor shall comply with their company identification procedures. The Contractor shall comply with all Government identification requirements for Contractors for the Government facilities and locations where the Contractor performs work. The Contractor shall identify its Contractor status when interacting with Government personnel at meetings, in emails, and during telephonic exchanges.

3.6.3 Performance of Services During Crises

In the case of crises declared by the President of the United States, the Secretary of Defense, or an overseas Combatant Commander, some of the services required by this contract are considered mission essential. Contractor must have access to the CDF during crisis. Refer to the Mission Essential Plan, Section J, Attachment 27.

3.6.4 Travel Requirements

Contractor employees may be required to travel to various locations within the continental U.S., COCOM, or COCOM-sponsored sites. All travel shall be in accordance with Joint Travel Regulations (JTR), Secretary of the Air Force, International Affairs (SAF/IA) guidance, Department of State Standardized Regulations, Foreign Disclosure Office (FDO) guidance, and in compliance with the DoD Foreign Clearance Guide, individual protection, and individual deployment policies required by the specific COCOMs, and foreign country entry and exit requirements.

3.6.5 Export of Technical Services

The Contractor shall comply with ITAR, SAF/IA guidance, and applicable authorized delegated FDO guidance. The Contractor will have direct contact with the SEWS customers and shall register with DDTC, coordinate ITAR exemptions, and obtain approved TAAs as required.

3.6.6 Associate Contractor Agreements (ACA)

The Contractor shall pursue entering into ACAs for any portion of the contract requiring joint participation in accomplishing the Government’s requirements and shall be provided to the Government no later than the Transition Kick-Off meeting. The Contractor shall establish ACAs with the Associate Contractors listed in Table 1 of the SEWS II Indefinite Delivery Indefinite Quantity contract, Section J, Attachment 25, Associate Contractor Agreements.

4.0 SERVICE DELIVERY SUMMARY

Table 1 identifies the Contractor service requirements to be used for the performance and evaluation of this TO. The Performance Objective is a reference point for Government personnel and does not relieve the Contractor from any contractual requirements.

Table 1 SERVICE DELIVERY SUMMARY

Performance Objective Threshold (Acceptable Quality Level) Method of

Surveillance

Execute Transition Plan The Contractor shall minimize the amount of deviations to the Contractor’s Transition Plan. A deviation is defined as failing to execute the Transition Plan as written and approved by the Government.

Inspection of progress documented in Weekly Status Meeting

Observation

5.0 INDEX OF CONTRACT DATA REQUIREMENTS LISTING (CDRL)

Table 2 is the index of CDRLs for this Task Order.

Table 2. Deliverables

CDRL Title

A001 Briefing Material

A005 Data Accession List (DAL)

APPENDIX A REFERENCE DOCUMENTS

A1.0 Reference Documents

The following documents are available for reference:

1. Joint Travel Regulations (JTR)

2. International Traffic in Arms Regulation (ITAR)

3. Technical Assistance Agreements (TAAs)

4. Directorate of Defense Trade Controls (DDTC)

5. DoD Integrated Master Plan and Integrated Master Schedule Preparation and Use Guide, Version 0.9, 21 October 2015

6. Shared Early Warning System (SEWS) Overarching Contract Scope Document, 23 September 2016