1-Questions_and_Answers-FA8501-14-R-0003 _3NOV2014.pdf

FA8501‐14‐R‐0003‐ SUBMITTED QUESTIONS AND ANSWERS

3 November 2014

1. Historical workload:

a. Need current maintenance status/baseline information on entire fleet of vehicles (i.e.

what condition are they in now?).

Answer: All GOV vehicles are maintained and held to the serviceability standards of TO 36‐1‐191. This technical manual specifies procedures, materials and guidance for the Vehicle Fleet Manager (VFM). It addresses the minimum vehicle serviceability standards for appropriate painting/marking requirements, vehicle inspection requirements, and vehicle repair allowances. Further, it prescribes procedures for corrosion control, storage and shipment, warranties and depot overhaul and repair and it applies to all Active Duty, AF Reserve, Air National Guard vehicle management units. All guidance listed is mandatory, unless exceptions are authorized elsewhere with this manual.

Are Federal Automotive Statistical Tool (FAST) reports available for this fleet? Answer:

No. In order to place a Firm Fixed Price Quote, we need to know the true condition of this fleet is to develop a cost. Answer: All GOV vehicles are currently in and expected to be maintained and held to the serviceability standards of TO 36‐1‐191.

b. Need to know specifically what type of vehicles, by mfg and model and age, to accurately determine a Firm Fixed Price. Answer: See APPENDIX 2 VEHICLE MASTER LIST Vehicles are listed by management code and is located in the PWS.

c. Need to know if the current maintenance provider has kept all vehicles up to the 90% Fully Mission Capable requirement, and if so, what vehicles are overdue for maintenance and why. Answer: The current maintenance provider has kept all vehicles 90% Fully Mission Capable as stipulated in the PWS section 1.1.1.1. Mission Capable Rates. The contractor shall maintain a minimum base vehicle fleet Mission Capable (MC) rate of 90% on a monthly basis and update performance metrics. The contractor shall maintain a base fleet 24‐hour‐turn‐around‐time of 60% on a monthly basis and provide a monthly status report.

d. Can the Government provide the Vehicle Out of Commission (VOC) rates for this fleet?

Answer: N/A The current maintenance provider has kept all vehicles 90% Fully Mission Capable during the last 5 years of the contract.

‐If so, can the Government also provide the list of vehicles that are out of commission and the reason for their status? Answer: N/A

e. Need current overage reports on what vehicles are overdue maintenance and why

Answer: N/A Overage reports are not available due to the ever‐changing vehicle scheduling as related to mileage, hours and due dates.

f. Need to know which vehicles are overdue for parts and what the status of those parts are. Answer: None, currently there are no vehicles out of service due to awaiting parts for over 30 days.

g. Need to know which vehicles are signed out to other units on a full‐time dispatch and what vehicles are left under the control of the contractor to maintain and to make available for dispatch. Answer: None, the maintenance provider is responsible for all vehicles outlined in APPENDIX 2 VEHICLE MASTER LIST. No Vehicles are on a full‐time dispatch and vehicle maintenance is not responsible for vehicle dispatch.

h. What are the vehicle exercise requirements for those vehicles which the contractor maintains control of? Answer: None, the contractor is not responsible for exercising any vehicles but is responsible the normal routine maintenance of the assets. Also, See sections 4.6. Emergency or Special Event Services. and 4.10. Emergency Operations.

The contractor is responsible for the maintenance of these assets during contingencies.

i. How many of the vehicles for which the contractor maintains control of require daily or weekly exercise? Answer: None with the exception of the GOV vehicles that the contractor utilizes during routine maintenance.

j. What are the normal requirements for shift work? Answer: None no shift work normal dayshift only. See PWS section 4.4. Hours of Operations. The normal workday extends from 0700 to 1600 Monday through Friday for the Vehicle Management Flight.

k. What are the type vehicles that belong to the 5th CCG, what is their maintenance status and where are these vehicles kept? Answer: All GOV vehicles are kept at their assigned units/areas and are maintained and held to the serviceability standards of TO 36‐1‐191.

l. What is the normal volume off Off‐base repairs and what type of vehicles require support? Answer: The government cannot forecast the total number of off base repairs nor the vehicle types. As a general rule and for planning purposes historically Robins average approximately 2 vehicles per month.

m. What is the current corrosion control status of the supported fleet? Answer: All GOV vehicles are maintained and held to the corrosion control serviceability standards of TO 36‐1‐191. The PWS specifically states 3% of the entire vehicle fleet will be painted annually. See PWS section 1.1.3. Allied Trade/Corrosion Control. The finish for vehicles and equipment shall be in such condition to afford adequate protection against rust or corrosion, in accordance with T.O. 36‐1‐191. As part of a corrosion control program, the contractor shall annually paint, mark and stencil a minimum of 3% of vehicle fleet (Appendix 2).

n. The PWS does not adequately address the level of driver support required. Is the contractor responsible for any regularly scheduled bus, shuttle or van service? Answer:

No

o. What kind of driver support is required of the contractor? Answer: No driver support required with the exception of normal contract maintenance associated during operation of GOV assets. See PWS section 4.12.2. Certifications. The contractor shall ensure employees have the following current and valid professional certifications before starting work:4.12.2.1. A valid state vehicle operators’ license for the types of vehicles operated (including Commercial Driver’s License, CDL) is required for all contractor personnel who will operate a Government owned or leased/rented vehicle outside of vehicle maintenance compound (Bldg 319/190).

2. What is the seniority of the current CBA force (needed to determine the leave requirements and productive hours)? Answer: The CBA is a negotiated agreement between the current contractor and the union. The Government does not have any authority under clauses 52.222‐41 or 52.222‐ 17 to require/obtain that information from the incumbent. These two clauses are very clear in that they specify that the information can only go from the incumbent to the successful offeror....no provision to provide to prospective offerors.

3. There are some inconsistencies in vehicle totals as you go through the appendix 2 of the draft PWS vehicle master list.

a. 1.0. DESCRIPTION OF SERVICES. The contractor shall provide all labor, vehicles, personnel, equipment, tools, materials, supplies, and computer equipment except as listed in Section 3, Government Furnished Property and Services. The contractor shall provide Vehicle Management and Analysis (VM&A) services and scheduled/unscheduled maintenance for approximately 1,100 vehicles assigned to Robins Air Force Base and within a permissible operating distance (POD) of 100 miles. Answer: The contractor is responsible to maintain 898 government owned vehicles as outlined in APPENDIX 2 VEHICLE MASTER LIST. The contractor has management oversight of approximately 1100 vehicles which includes 200 (+ or ‐) GSA leased vehicles.

b. The total of Non‐Regis and Mgmt. Coded vehicles in App. 2, equal 898. However, the summation page of App 2 claims there are 752 vehicles in the ‘Regis Fleet’ and a Fleet Total of 846. Answer: The total vehicles maintained by the contractor are 898. 795 registered plus 103 non registered vehicles/equipment.

c. The PWS, para 1.1.1.2.4. states that there are 330 assets that belong to the 5th CCG. If these 330 assets are added to the 898 vehicles that are referenced in App 2, then that sum equals 1228 vehicles, not the 1100 claimed in the PWS (para 1.0) Answer: The 5th CCG vehicles are listed within the total of 898 vehicles. They are also listed in the

APPENDIX 2 VEHICLE MASTER LIST.

d. What is the correct number of vehicles supported? Answer: Approximately 1100 vehicles.

e. What is the correct breakout of the 330 vehicles assigned to the 5th CCG and what is the current maintenance status of that equipment? Answer: The 5CCG vehicles are listed in the APPENDIX 2 VEHICLE MASTER LIST. All GOV vehicles are kept at their assigned units/areas and are maintained and held to the serviceability standards of TO 36‐1‐191.

4. PWS paragraph 4.19 references an Orientation Period of 5 days. This sounds like a transition period. Please clarify the intent and scope of this period. If it is a true transition period, 5 days is not nearly enough time to accomplish all transition activities to include inventories and to assess the true maintenance status of the fleet the contractor will be inheriting. Answer: That was listed in the draft PWS. Please see the current PWS posted with the RFP.

5. Level of maintenance required. The PWS does not clearly state what level of maintenance is required for this effort. Can the Government clarify whether this contract is for Organizational and Intermediate maintenance (as defined in AFI 24‐302) or whether it includes any Depot Level activities as well? Answer: The vehicles are expected to maintained and held to the serviceability standards of TO 36‐1‐191. The contractor is not expected to perform any depot level maintenance within in this contract.

6. What Small Business Goals (if any) will be required of any unrestricted primes submitting offers to this solicitation? Answer: Please see Section L and M of the RFP.