Attachment_L-1_Sample_BOS_Task_Order_PWS-Revision_1_6_August_2014.pdf

Attachment L-1 Service Sample Task

PERFORMANCE WORK STATEMENT (PWS)

Civil Engineer Base Operating Support (BOS) Services Sample Air Base (SAB). Saudi Arabia

25 February 2014 Revision 1, 6 August 2014

(Updated paragraphs 1, 4.1.2, 4.1.2.3, 4.3.5, 4.13, 5, 5.1.5.1, 5.2.2.1, 5.2.2.2, 5.2.2.3, 5.2.2.6, 5.5.2, 5.6.4, 5.6.10, 5.6.10.2, 5.7.1, 5.7.1.1.1, 5.7.1.1.2, 5.7.5, 5.7.5.3, 5.7.5.8, 5.7.6, 5.7.7, 5.8, 5.8.1, 5.8.2, 5.9, 5.10.2.4, 5.10.2.7, 5.10.4, 5.11.2, 5.11.3, 7.3.1, 7.3.4, 7.3.5, 7.3.8.1, 7.3.12, 7.3.13, 7.3.15, 8.3, 8.9, 8.9.1, 8.10.3, 10.1, 10.3, and

Appendices A, B and C. Added Section 5.2.3.4. Deleted paragraph 7.3.15.)

1. INTRODUCTION: This PWS describes required support for Civil Engineering (CE) BOS services at Sample Air Base. Sample Air Base is located 28 miles north of the interstate highway halfway between Dhahran and Riyadh. Projected base population is 17,000 personnel, including contractors. Contractor personnel shall work closely with Air Force civil engineer staff to provide services supporting base and airfield operations as detailed below. The expected period of performance is one base year with two one-year options. The Government anticipates SIMULATED award of a firm, fixed price task order for this effort. There will be a 45-day mobilization period between task order award and the start of the period of performance.

2. OBJECTIVE: The Contractor shall provide all personnel, transportation, vehicles, tools, equipment and personal safety equipment, supervision, and other items and services necessary to perform CE BOS services. The Contractor shall provide management, operations, maintenance, and repairs of all real property facilities, utilities, and infrastructure, as described in this document. The facilities, utilities, and infrastructure systems include electrical;

heating, ventilation, air conditioning and refrigeration (HVAC/R); structural; oil/water separators; underground utilities; wastewater treatment plants (which includes the total wastewater system to include intake and effluent management and base education program); Reverse Osmosis Water Purification Units (ROWPUs), (includes water/transfer lines/storage farms, tanks and delivery); oxygen plant; local ice delivery; and power generation services. The Contractor shall repair and/or replace equipment and major electrical appliances such as electrical heating, air conditioning, refrigeration systems, freezer systems, and kitchen systems used to provide services to facilities listed in Appendix B, “Facility and Generator List Estimates.” The Contractor shall provide service for all Government-owned property and equipment, and shall maintain it in accordance with manufacturer’s recommendations. The Contractor shall establish a preventative maintenance program to maximize life expectancy of Government equipment and facilities. The Contractor shall provide personnel in accordance with the requirements identified in this PWS and Appendices. The Government will provide all consumable and durable materials and supplies needed for operations, maintenance and repair activities.

3. BACKGROUND:

3.1. Sample Air Base is located in Saudi Arabia and is accessible by fixed/rotary wing aircraft and by ground transportation. The base was established in 2003 and is currently a mature installation with steady state operations.

3.2. Current Air Force directives encourage minimizing the use of active-duty personnel in sustainment roles where workload is stable and predictable. In order to support this effort, Sample Expeditionary Civil Engineer Squadron (ECES) has conducted a careful analysis of current workloads and identified functions that can be performed by contractor personnel. This task order supports the effort to reduce active-duty manning requirements, enabling reconstitution or higher support levels for other contingency operations.

3.3. This task order may increase or decrease in size by modification from the Procuring Contracting Officer (PCO) to support minor construction projects or personnel fluctuations. This includes any required logistics support to include relocation of Government Property (GP) within Southwest Asia (SWA) and retrograde (prepare to ship, shipment, delivery) of some or all GP on this task to a global location to be determined.

4. GENERAL INFORMATION: General requirements are delineated below.

4.1. Contractor Personnel. The Contractor shall not employ persons for work on this contract if such personnel are identified to the Contractor by the Contracting Officer (CO)/Administrative Contracting Officer (ACO) as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The Contractor shall provide a site manager and alternate site manager who shall be responsible for the performance of the work. Unless otherwise specified, all contract personnel shall be United States Nationals (USN) that are capable of obtaining a minimum of an Interim Secret clearance.

4.1.1. Site Manager (SM) and Alternate Site Manager (ASM). The site manager and alternate site manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

The name of this person and alternate, with day and evening contact numbers shall be provided in writing to the Base Civil Engineer (BCE), ACO and Contracting Officer Representative (COR).

4.1.1.1. The SM or ASM shall be located on site at all times to oversee all contracted operations and each shall read, write, speak, and understand English fluently in order to effectively communicate and use technical manuals and references.

4.1.1.2. When requested by the ACO, the SM or ASM shall be available within 12 hours to meet on the installation with Government personnel to discuss problem areas. Where the Contractor has more than one functional tasking at a given location, the Contractor shall designate one individual to be the spokesperson for all the functional areas at that location with respect to issues other than functional responsibilities (e.g., leave issues; General Order #1 issues, lodging or Morale, Welfare, and Recreation (MWR) support, Contractor personnel and management policies, off-base privileges, etc.). Functional authority and tasks remain the responsibility of the designated SM.

4.1.1.3. The SM or ASM shall attend meetings as deemed necessary by the BCE. These include, but are not limited to: base logistics, deployment, exercise, safety, and ECES Operations Flight meetings.

4.1.1.4. The SM and ASM shall possess the minimum qualifications to comply with the standards and codes listed in paragraph 4.1.2, which are considered essential to the work being performed under this contract.

4.1.2. Personnel Qualifications. Contractor personnel shall be qualified to perform tasks outlined in this PWS. The Contractor shall notify the ACO within 24 hours of the departure of any individual in a key position, and identify their substitution or replacement. The following are considered key positions: Site Manager, Alternate Site Manager, Supervisors, Section Leads (e.g., Other Country National (OCN) Monitors Lead, Fire Systems Lead, etc.), and technical specialists (e.g., Fire Suppression systems technicians). The key technical specialist positions are usually the senior technical specialist in their respective functional sub-area. The SM and ASM, plus all other facilities systems personnel, shall be maintenance journeymen or master technicians. USN personnel must possess U.S. certifications, OCN personnel must possess either U.S. certification or equivalent certification from organization and/or authorities outside the U.S. The contractor shall demonstrate the equivalency of any proposed non-U.S. certifications. All personnel in key positions and those that interface with U.S. Nationals must be able to fluently read, write, speak, and understand English. Facilities systems personnel are shown in paragraph 5.

4.1.2.1. OCN Monitor Team Lead Services. OCN monitor team lead services personnel must be eligible to become USN Department of Defense (DoD) Common Access Card (CAC) card holders.

4.1.2.2. Employee Requirements. All management and technician level personnel shall be able to speak, read, and write English fluently. Laborers may be OCNs or local nationals (LNs). THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING ESCORTS FOR THE LNS AND OCNS THAT REQUIRE ESCORTS. LNs are not allowed in restricted areas. The Contractor shall have a minimum of 15% of workers badged with a restricted area badge to conduct operations in restricted areas. The Contractor shall hire interpreters as necessary to ensure communication flow.

4.1.2.3. The Contractor shall provide personnel information on OCN and LN personnel as requested by the PCO/ACO. Examples typically include financial, criminal, and biometric data.

4.1.3. Appearance. Contractor personnel shall present a neat, well-groomed appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities. Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel and appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. All Contractor personnel shall be easily recognized as Contractor personnel and are required to wear a standardized uniform with badge. The uniform will be maintained in a clean, serviceable, and good repair condition and must not resemble a military uniform.

4.1.4. Documentation. The Contractor shall make sure USN personnel have the following current and valid professional certifications before starting work under this contract.

4.1.4.1. A valid US driver's license.

4.1.4.2. A valid US passport.

4.1.4.3. Country visa (as required).

4.1.4.4. If required, an international driver's license and capability of obtaining a USAF flight-line driver’s license.

4.1.5. Compliance with Local Rules. Contractor’s personnel must comply with all rules and regulations set forth by the United States Air Force while working on any military installation in the US Central Command (CENTCOM) area of responsibility (AOR). This includes compliance with all provisions of General Order (G.O.) #1.

Notwithstanding the above requirements, when contract personnel are off-duty, they shall be afforded unrestricted entry and exit privileges, in accordance with local base policies, except under the most severe security conditions as determined by the Installation Commander.

4.2. Separate Entity. The Air Force Contract Augmentation Program (AFCAP) contract work force will be designated as a “separate entity within the Civil Engineer Squadron” of the installation, and employ its Physical Security Plan (per Squadron/Installation Commanders approval) for purposes of off-base travel.

4.3. Government-Provided Training.

4.3.1 Chemical Warfare Defense Equipment (CWDE) & Training; Biological Immunizations & Personal Protective Equipment. The Government will coordinate arrangements to provide appropriate deployment training to Contractor representatives at Tyndall Air Force Base (AFB), Florida prior to deployment. The Contractor shall schedule required training in conjunction with the Contractor's departure for the AOR. The training schedule will consist of two (2) days of training on Wednesday and Thursday of each week, except on holidays or holiday weeks.

Annual refresher training will be conducted in accordance with (IAW) existing directives for the CENTCOM AOR.

Training shall consist of at least the following basics: Chemical Warfare Defense Training (CWDT) and gas mask fit testing. Mask fit tests will be accomplished annually or as determined by OSHA or Bio Environmental.

4.3.1.1. Mask, mask carrier, web belt, canteen, cover, cup, and M50 canteen cap will be issued at Tyndall AFB.

(Note exception: Personnel going into Al Udeid will be issued mask at the Al Udeid Expeditionary Theater Distribution Center (ETDC)). For Contractors going to Southwest Asia, the chemical bag (C-bag) will be issued at one of the ETDCs located at Al Udeid, Qatar or Ali Al Salem, Kuwait. (Note exception: individuals whose final destination is Al Dhafra, UAE will receive their gear at the Al Dhafra ETDC.) All assets issued from an ETDC must be returned to the issuing ETDC. If individuals will not transit back through the issuing ETDC location before departing the AOR, they must notify the Expeditionary Logistics Readiness Squadron Commander (ELRS/CC) in advance and make arrangements for the return of those assets. Mask, web belt and canteen issued at Tyndall AFB will be returned to Tyndall AFB. Individuals shall not leave issued property anywhere in the AOR other than with the issuing authority (i.e., the issuing ETDC or Tyndall AFB Mobility Issue). The Contractor shall provide a copy (electronic Adobe Acrobat “pdf” file) of the turn-in hand receipt to the AFCAP Program Management Office, point of contact (POC): Loretta Johnson, email: loretta.johnson@tyndall.af.mil, phone: Commercial: 850-283-8978; DSN:

523-8978 no later than 30 days after the end of employment date of the Contractor employee with 100% compliance required. The Contractor will be held liable if the property is not promptly returned.

4.3.1.2. If an individual is leaving Contractor employment, but is going to work for another AFCAP vendor, the Contractor shall provide acknowledgment from the new AFCAP employer that they are accepting responsibility for the equipment at the same time as applying for a Common Access Card (CAC). If the individual is leaving Contractor employment for a non-AFCAP contractor, that individual must return AFCAP-accountable equipment and seek equipment through the new contract method.

mailto:loretta.johnson@tyndall.af.mil

4.3.2. Level 1 Anti-Terrorism/Force Protection (AT/FP) training is available on the internet at:

https://jkodirect.jten.mil. Users will need to search and enroll in Course # JS-US007-14 to receive the training.

4.3.3. Flight-line drivers training (as required).

4.3.4. Local area orientation, including availability of services (type, location, cost, etc.).

4.3.5. Southwest Asia (SWA) base level exercise training and any additional training Air Force Central Command (AFCENT) identifies as a requirement. During deployment, Contractor personnel shall participate in all base-level exercises as required. The Government estimates there will be one exercise per quarter for a duration of three days per exercise.

4.4. Host Nation Requirements. The Contractor shall be responsible for obtaining any necessary commercial registrations, licenses, permits, visas, etc., required to perform this contract and for complying with any laws, codes, and regulations applicable to the performance of work in the host nation.

4.5. Emergency Leave. In the event of a medical or family emergency leave requirement, the Government will afford Contractor personnel the same expeditious scheduling and transport as any military member to the nearest Aerial Port of Debarkation (APOD) in the United States (U.S.). The Contractor is responsible for any onward transportation requirements from the APOD.

4.6. Immunizations. The Contractor shall furnish all Department of State and other necessary immunizations for personnel not earlier than 30 days prior to their scheduled departure for SWA. Base required immunizations for communicable diseases will be Government provided to the Contractor at the same level as active duty personnel assigned to this location.

4.6.1. The Contractor shall provide the ACO/COR, on a one time basis within five (5) calendar days of the start of the period of performance, a letter certifying that all Contractor employees possess immunizations, and medical and dental screenings that meet DOD requirements for Contractor personnel performing duty in the AOR; 100% compliance is required.

4.7. “Fit for Duty”: Determination of fitness for employment rests with the Contractor; however, note that duty in the AOR is strenuous. High and low ambient temperatures and long duty days/weeks suggest only physically fit and medically qualified individuals will do well in theater. For a complete listing of disqualifying conditions see the basic AFCAP contract.

4.8. Traffic Laws. The Contractor and its employees shall comply with base and host nation traffic regulations.

4.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Sample Air Base.

4.10. For Official Use Only (FOUO). The Contractor shall comply with DOD 5400-7-R, DOD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.11. Quality Control Plan. The Contractor shall develop and maintain a quality program to ensure civil engineering support services are performed in accordance with commonly accepted American commercial practices, Air Force Instructions, and local policies (detailed in Appendix D, “Publications”). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The quality control plan shall be submitted to the ACO and COR not later than 30 days after period of performance (PoP) start date.

4.12. Deployment Activation Processes. The Contractor shall prepare detailed team deployment and activation plans and schedules to meet Government transition requirements detailed in Appendix E, “Transition Schedule.” The Contractor shall be required to fully support operations with properly trained, experienced, equipped, and badged personnel at each required interim “full operational responsibility” date.

https://jkodirect.jten.mil/

4.13. Transition Plan. The Contractor shall transition to full operational responsibility in accordance with the Government’s transition requirements as described in Appendix E, “Transition Schedule.” The transition period shall begin at the same time the PoP starts. The transition shall be according to specific craft areas as detailed in Appendix E, “Transition Schedule.” The Contractor shall submit a Transition Plan in their task order proposal and an updated Transition Plan within two (2) days after the start of the PoP. The Contractor’s Transition Plan shall detail how it will conduct all activities during the transition to full operational responsibility in all work areas.

4.14. Staffing Plan. The Contractor shall submit an updated staffing plan not later than 10 days after the period of performance (PoP) start date and quarterly thereafter. The staffing plan shall include a personnel breakdown by craft, work center, LN, OCN, USN, Restricted Area Badge, and security clearance level.

5. DESCRIPTION OF SERVICES: The Contractor shall submit their Standard Operating Procedures (SOP) to the ACO for acceptance not later than seven (7) days after the PoP start date. The Contractor shall perform all required services in compliance with Air Force and Government regulations and instructions appropriate for the Sample Air Base Theater of Operations as detailed in Appendix D, “Publications.”

Minimum required services summary:

• Site Manager Services

• Customer Service

• Power Production Services (Facility Systems)

• Electricians (Low Voltage) Services (Facility Systems)

• Airfield Electrician Services (Facility Systems)

• Heating, Ventilation and Air Conditioning Technician Services (Facility Systems)

• Plumber Services (Facility Systems)

• Oxygen Plant Services (Facility Systems)

• Liquid Fuels Services (Facility Systems)

• Locksmith Services (Facility Systems)

• Carpenter Services (Facility Systems)

• Welders/Metalworker Services (Facility Systems)

• Painter Services (Facility Systems)

• Heavy Equipment Operator Services (Facility Systems)

• Hazardous Waste Technician Services (Facility Systems)

• Pest Management Services (Facility Systems)

• ROWPU Services (Facility Systems)

• Wastewater Treatment Plant Services (Facility Systems)

• Water Distribution and Wastewater Collection Technician Services (Facility Systems)

• Interpreter Services

• OCN Monitor Team Lead Services

5.1. Customer Service. The Contractor shall staff the Sample ECES customer service desk 100% of the time with the capability to maintain and support service calls 100% of the time with no more than two failures per month to provide staffing. The customer service desk hours of operation are 24-hours, 7-days a week. This office is the primary recipient of new work requests. Approval for changes to normal business hours shall be coordinated through the ACO. The Contractor’s customer service personnel shall have adequate working knowledge, skills, and experience in using computer applications, including databases, spreadsheets, word processing, telephone and dispatching skills. Customer Service personnel must be fluent in English. The Contractor’s customer support personnel must be able to: (1) present a professional and courteous image at all times, (2) communicate customer needs, (3) provide a problem-solving service, (4) develop a cooperative working relationship, (5) coordinate and monitor customer needs, (6) instill cooperative management, and (7) ensure professional performance. The primary customer service representative for each and every shift must be a USN who is eligible to become DoD CAC card holder. The Contractor shall provide customer service using the Microsoft Office suite of applications.

5.1.1. Contractor personnel shall be trained in Sample ECES work order process by incumbent military personnel and shall be capable of assisting customers with all applicable USAF and DoD forms, including dig permits and work requests.

5.1.2. Contractor shall maintain an internal computerized tracking system to record work order assignments and POCs, monitor progress, and verify completion of tasks. This system shall be integrated with the contractor's Quality Control Plan to evaluate the performance of the customer service section, and the Contractor shall make all data available to customer and COR personnel as requested.

5.1.3. Work Request Prioritization. The Contractor shall assign work request priorities based on urgency of completion and the Critical Facility List in Appendix C, “Critical Facility Listing.”

5.1.3.1. Emergency Work Orders. Emergency work orders shall be created from work requests for issues that impair aircraft operations, power outages, major leaks, and any tasks involving force protection infrastructure or any risk of life, health, safety of personnel per the direction of the Sample ECES Commander (CC), Operations Flight (CEO), or COR. Emergency work orders shall require an immediate response, with a goal of complete resolution within one (1) hour. Contractor shall meet the one (1) hour emergency resolution time 95% of the time. The Contractor shall provide 24 hour/7 day a week response capability for Emergency Work Orders. Work orders in support of General Officer level services are classified as emergency work orders. Mission essential Command and Control infrastructure work orders are classified as emergency and prioritized by the Sample Air Expeditionary Wing (AEW) (see Critical Facility List in Appendix C,” Critical Facility Listing”).

5.1.3.2. Urgent Work Orders. Urgent work orders shall be created from work requests for issues which could create potential near-term risk or that could degenerate into impaired operations if left unaddressed. Urgent work orders shall require a response time of no more than one (1) hour, with a goal of complete resolution within two (2) hours.

Contractor shall meet the one (1) hour urgent response timeliness standard and the two (2) hour urgent resolution timeliness standard 95% of the time. Following mitigation, the Contractor shall submit a routine work request to support a permanent solution of the issue.

5.1.3.3. Priority Work Orders. Priority work orders shall be created from work requests for facilities identified on the Critical Facility Listing in Appendix C, “Critical Facility Listing.” Priority work orders shall require a response and evaluation within one (1) business day. Contractor shall complete at least 95% of priority work order responses and evaluations within the required one (1) business day response time.

5.1.3.4. Routine Work Orders. Routine work orders shall be created from work requests for any other item not covered by one of the above categories. Routine work orders shall require an assessment within 7 days, with a completion date to be established upon completion of the assessment and no more than 5 assessments per month completed past the 7-day due date. The Contractor is responsible for issuing work clearance (“dig”) permits as part of the scope of this task order. Dig permits will be coordinated with Sample ECES/CEP, Civil Engineer Planning Office. Routine work is work that does not qualify as an emergency, urgent, or priority, but must be assessed and completed as stated. The Contractor shall make every attempt to ensure problems are corrected on the initial visit.

At a minimum, problem shall be assessed within seven (7) days and completed within 30 days.

5.1.4. Complaints. The Contractor shall be responsible for initially validating customer complaints submitted to the Sample ECES. However, the ACO will make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

5.1.5. The following additional information is provided in order to further define the scope of work.

5.1.5.1. The Contractor shall perform all actions needed to operate, maintain, and repair real property, defined as lands, buildings, trailers, structures, utilities systems, improvements, and appurtenances thereto. Real property includes equipment attached to and made part of buildings and structures (such as heating systems) but not movable equipment (such as plant equipment) as defined in Air Force Instructions (AFIs) and other policies detailed in Appendix D, “Publications”. The Contractor’s work shall be consistent with industry standard operating procedures on utilities (to include all electrical/power, water, sewer, oil water separators, plumbing, HVAC/R), fences, roads, parking lots, drainage ways, railroad/road crossings, aviation aprons/runways, helicopter pads, signs, grounds, and minor construction incidental to performing CE operations, maintenance, and repair services. The Contractor shall be responsible for care of all real property at Sample Air Base.

5.1.5.2. Minor construction (MC) work orders and/or maintenance and repair (M&R) work orders may be added to this task order as special projects by the PCO by modifications. MC and M&R are not limited to facilities, utilities, and infrastructure listed in Appendix B, “Facility and Generator List Estimates” and can include projects outside the Sample Air Base security perimeter. Requests for mission critical MC or M&R projects outside of the Sample AB security perimeter will be directed to the AFCAP Program Manager (PM)/ACO/COR for approval and accomplishment as special projects. Special projects are added by PCO modification.

5.1.5.3. Minor Construction Work Requests. The Contractor shall refer MC work requests to the PCO for possible modification.

5.1.5.4. M&R Work Requests. The Contractor shall refer M&R work requests to the PCO for possible modification.

5.1.5.5. M&R and minor construction that are designated by the Sample ECES as mission-critical may extend outside the secure perimeter of Sample AB. Minor construction and M&R outside the secure perimeter of Sample AB, as well as M&R of communication infrastructure (i.e. fiber optic and hardwire communications systems) shall be considered special projects and will require modification by the PCO, however, routine maintenance of communication vaults and ducts shall be completed per PWS paragraph 5.7.2.

5.2. Power Production and Facilities Electrical Operations, Maintenance, and Repair (OM&R). The Contractor shall provide electrical OM&R on the interior and exterior of buildings and structures to include providing airfield electrical support. The Contractor shall be responsible for OM&R on all solar lighting systems to include airfield solar lighting systems. The Contractor shall provide OM&R services for overhead street lighting and perimeter lighting. The Contractor shall provide OM&R for power generation assets. OM&R shall include but not be limited to operation and maintenance of fixed power production assets and electrical distribution for those facilities identified in Appendix B, “Facility and Generator List Estimates.” The Contractor shall provide OM&R for all generators listed in Appendix B, “Facility and Generator List Estimates.” The Contractor shall ensure an operational readiness rate (ORR) of 90%. The Generator count for the ORR shall include deadlined units being rebuilt as well as stock units.

5.2.1. Energy Demand Reduction Program. The Contractor shall create public awareness material within ten (10) calendar days after start of each month and quarter to be distributed to all military personnel who rely on the Sample AB power plants. The intent of this program shall be to educate members on the high cost and force protection impacts of power production in the Middle East AOR, and advocate energy savings via simple measures that can be undertaken by all personnel. At a minimum, a monthly email shall be drafted for base wide distribution and a flyer shall be provided quarterly to be posted in public areas with Sample AEW approval. No more than one (1) late or missed Public Awareness distribution date allowed per month.

5.2.2. Power Production. The Contractor shall provide power production services to Sample AB. Power production principal duties and responsibilities identified are also applicable to Airfield Electrical Support and Interior Electrical Support.

5.2.2.1. Power Production Requirements – General. The Contractor shall provide OM&R of all generators on Sample AB. This includes generators of various manufacturers. The prime generated power is distributed through a series of primary distribution centers (PDC) and secondary distribution centers (SDC).

5.2.2.2. Power Production Requirements – Maintenance. Contractor shall be responsible for the proper maintenance of all generators in the government inventory including the Base Expeditionary Airfield Resources (BEAR) (formerly known as HARVEST EAGLE/FALCON), FORCE PROVIDER (Army systems similar to BEAR), and prime power plants, backup/emergency generators, above ground storage tanks and secondary containment associated with the generators. The Contractor shall maintain and adhere to technical orders and manufacturer recommendations and standards for maintenance actions, which include: ordering parts, installing, programming, calibrating, troubleshooting, testing, modifying, converting, and repairing electrical generation and distribution systems (from the power plant(s) up to and including the PDCs). Tasks include use of recurring, scheduled preventive maintenance actions and non-recurring, as required maintenance actions. Daily maintenance actions include managing hazardous material and waste and ensuring proper environmental compliance in the handling and disposal of same. The Contractor shall adhere to guidance contained in Air Force Instructions (AFIs) 32-1063, Electrical Power Systems; 32-1062, Electrical Power Plants and Generators; 32-1064, Electrical Safe Practices; 32- 1065, Grounding Systems; Air Force Joint Manual (AFJMAN) 32-1082, Exterior Electrical Facilities; Air Force Joint Manual (AFJMAN) 32-1083, Electrical Interior Facilities; Engineering Technical Letters, and other government technical orders, as applicable. The technical orders for the Air Force Mobile Electric Power (MEP) generators will be made available at the Sample ECES to the successful offeror upon task order award. The Air Force MEP generators are models MEP 6A, MEP 7A, MEP 7B, MEP 802A, MEP 803A, MEP 805A, and MEP 806A (the technical orders are listed in Appendix D, “Publications”). The Contractor shall refer to manufacturer’s service and parts manuals for non-Air Force MEP generators (i.e., those with no technical orders). Maintenance actions will generally be limited to those identified as less than “depot level.” Parts requisitions shall be through the government established processes and supply system.

Note: The current level of effort for Sample AB maintenance program requirescommercial generating units. The Contractor shall plan for providing and servicing 500 generators as listed in Appendix B.2.

5.2.2.3. Power Production Requirements – Operations. The Contractor shall operate some high and low voltage generators as required to ensure reliable prime power is continuously available in support of the Wing mission. The Contractor shall provide appropriate back up power generation for scheduled and unscheduled outages for critical facilities according to the Sample AB priority listing Appendix C, “Critical Facility Listing.” Operation of generators include fueling, start-up, transfer of load, generation, and shutdown of all associated electric power equipment. Operational responsibilities include monitoring and adjusting generator and electrical output performance as required; provide storage and ensuring adequate stores of fuel are available for continuous operation of the plant(s); and switching generators to maintain electrical output while permitting servicing of generators taken off-line. Duties include observation of key and critical operational parameters, and taking appropriate measures in the event of out-of-tolerance conditions. The startup of backup generators during outages is both a user and contractor responsibility. The Contractor shall train facility managers on their facility generator startup procedures.

Trained users will put their own generators, which are government owned and government operated, online; all other generators will be put online by contractor. Performance of these actions shall be on a 24-hour a day, 7-day week shift schedule, any time when continuous power is required. Contractor shall be fully factory trained and equipped to operate, maintain, and program or reprogram Cummins generator sets and Master Control units, such as the MC150; to include proficiency with InCal and InPower software programs.

5.2.2.4. Power Production Preventive Maintenance Inspection (PMI) Program. The Contractor shall provide preventive maintenance by testing, inspecting, lubricating, adjusting and repairing power systems and supporting systems.

5.2.2.4.1. Critical Equipment. During preventive maintenance, specific tests are required for equipment or components critical to continued operation of the generators. This critical equipment shall be identified by the contractor and shall include, at a minimum, the generator and rotating components of the prime mover.

5.2.2.4.2. PMI Schedule. The Contractor shall perform PMIs according to the approved schedule unless unexpected failures occur prior to reaching the optimum maintenance intervals for each item of equipment.

5.2.2.5. Corrective Maintenance and Repair. The contractor shall perform corrective maintenance and repair as a result of preventive maintenance inspections or of service calls. If needed, the Contractor shall perform a service call to assist in startup/replacing of defective light carts located throughout the base.

5.2.2.6. High-Voltage Electrician Requirements. The Contractor shall provide technical expertise and utilize high-voltage skills to maintain high-voltage connectivity and distribution up to and including switchgear and Primary Switching and Distribution Centers. All high voltage electrical distribution lines are underground. The high voltage electrical distribution system beyond this will be maintained by the Government. The contractor shall brief all newly assigned military electrical personnel on current high voltage operations. Within the Air Force high and low voltage is defined as above or below 600 volts.

5.2.2.7. Other Power Production Requirements. The Contractor shall maintain other aspects of power generation to include:

5.2.2.7.1. Submitting work requests through the ECES customer service for contract or in-house work, construction, and upgrade projects.

5.2.2.7.2. Meeting with each new Air Expeditionary Force (AEF) ECES Fire Protection Flight Chief to review fire safety issues.

5.2.2.7.3. Training users on how to operate/transfer their emergency standby generators and related switchgear at their respective facilities.

5.2.2.7.4. Assisting ECES personnel in looking for “Cost Saving” ideas to reduce power/fuel consumption and to streamline power generation operations.

5.2.2.7.5. Ensuring tracking and inventory methods are in place for all accountable assets to include status, locations, supplies, tools, equipment, and parts.

5.2.2.7.6. Providing generator/power plant historical data as required to include: Kilo or Mega-watt hours produced, maximum load consumption data, load trend charts, fuel consumption and other pertinent information.

5.2.3 Airfield Services. The Contractor shall provide OM&R of all airfield lighting and high voltage systems.

Airfield electrician services shall provide "duty electrician" services to assure airfield lighting and high voltage distribution systems are operational and to provide first response to malfunctioning or inoperative equipment/systems and related electronic controls and sensors including programmable logic controllers (PLC).

Airfield electrician services shall provide inspection, troubleshooting, operation, preventive maintenance, and repair of airfield electrical systems when necessary.

5.2.3.1. Airfield Electrician Services: Airfield electrician services shall provide evening and midnight shift inspection of all airfield and other exterior lights; relamping and repair of all deficiencies as necessary, and identification and reporting of items in need of repair. Airfield electrician services shall provide portable light plant and emergency generators on the airfield as requested for accidents or mechanics working on equipment. Airfield electrician services shall provide preventive maintenance such as cleaning runway surface condition sensors and rebuilding fixtures, relamps, etc. Airfield electrician services personnel must be proficient in operating, maintaining, and troubleshooting a Modular Integrated Mobile Power System (MIMPS), part number 2335111122, input/output 400-230 VAC, 3-phase, 50Hz; Critical Load Output 208/120 VAC, 3-Phase, 50Hz, as manufactured by Tactical Power Systems Corporation. Airfield electrician services personnel: must have a valid State driver’s license, must have ADB/Siemens AF lighting Training, and must be eligible to become USN DoD CAC card holders.

5.2.3.2. Airfield Electrician Services - Generator Maintenance Requirements. Airfield electrician services personnel shall be trained and certified to troubleshoot and maintain the latest Cummins generator systems. Any U.S.

Technical Order equipment requires a USN to perform maintenance since the technical order is not releasable to OCNs or LNs. All airfield electrician services personnel in key positions must be able to fluently read, write, speak, and understand English, and must be eligible to become a USN DoD CAC card holder.

5.2.3.3. Laptops. The Contractor shall provide a total of three (3) Panasonic Toughbook laptops or equivalent laptops loaded with INCAL and INPOWER software programs.

5.2.3.4. Aircraft Arresting Systems: The contractor shall provide all tools, labor, equipment and materials required to operate and maintain the installed Mobile Aircraft Arresting System (MAAS) and BAK-12 system.

5.2.3.4.1. Operation & Maintenance: The Contractor shall operate and maintain the installed MAAS and BAK-12 systems. Operation and maintenance requirements are outlined in the Technical Orders listed below.

5.2.3.4.2. Reset Absorbers: The Contractor shall establish a standby operation for resetting the absorbers. This will be required 24 hours a day, seven days a week. Reset requirement is that the absorbers/cable be reset within ten minutes once the cable is released from the tail hook. There are no firefighters trained to perform the resets.

5.2.3.4.3. BAK-12 Parts/Supplies: The Contractor shall establish and maintain appropriate bench stock of repair parts and materials. The Contractor shall use the Government supply system for ordering of MAAS and BAK-12 supplies and spare parts.

5.2.3.4.4. Ordered items will be funded by the Government. The Contractor shall coordinate parts requirements with the Sample Air Base ECES in Saudi Arabia.

5.2.3.4.5. Intermediate- and Depot-Level Maintenance: The Government will provide “intermediate” and “depot-level” maintenance.

5.2.3.4.6. MAAS and BAK-12 Qualifications: All personnel working the O&M of the MAAS and BAK-12 aircraft arresting system must have the following qualifications prior to arriving onsite: At least four years experience in operation and maintenance of MAAS and/or BAK-12 aircraft arresting systems. Completion of an approved DoD school in the operation and maintenance of aircraft arresting systems or equivalent commercial school.

5.2.3.4.7. Publications: Below are the publications that apply.

Technical Order 35E8-2-5-1 Aircraft Arresting Barrier Model

BAK-12/E32A

Operations and Maintenance Instruction

Technical Order 35E8-2-5-4 Aircraft Arresting Barrier Model

BAK-12/E32A

Illustrated Parts Listing

Technical Order 35E8-2-10-1 Aircraft Arresting Barrier Model

MAAS

Operations and Maintenance Instruction

Technical Order 35E8-2-10-4 Aircraft Arresting Barrier Model

MAAS

Illustrated Parts Listing

5.2.4 Interior Electrical: The Contractor shall provide OM&R of interior electrical systems.

5.2.4.1. Low Voltage Electrician Services: Low voltage electrician services shall provide the installation and wiring of transformers, conduits, junction boxes, circuits, and circuit breakers, and the determination of wiring layouts or repair needs. Low voltage electrician services shall provide the inspection of power distribution systems, grounding, wiring, lighting, and equipment and the replacement of faulty wiring, lighting fixtures, and other equipment. Low voltage electrician services shall provide installation of lightning protection systems. Low voltage electrician Team Leads must be eligible to become USN DoD CAC card holders. Within the Air Force high and low voltage is defined as above or below 600 volts.

5.2.4.2. Electrician Support Services: Electrician support services shall provide for the installation, inspection, maintenance, troubleshooting, repair, replacement, modification, and testing of new and existing electrical lines, circuits, systems, fixtures, panels, switches, breakers, electrical devices and controls, including Uninterrupted Power Supply systems (UPS); high intensity discharge (HID) lighting systems; and related equipment; such as power and control circuits, fire alarm systems; emergency warning systems; cathodic protection systems; high intensity lighting systems; and related equipment. Electrician support services shall maintain safety and NEC 2005 compliance through familiarity with National Electric Code (NEC/NFPA 70) and National Electric Safety Code (NESC/NFPA 70E) requirements.

5.2.5 Fire Alarm Systems OM&R: The Contractor shall be responsible to repair and maintain all fire alarm systems according to NFPA 72. Some examples of panels on base are Siemens, Simplex, Monaco, and others.

5.3. Heating, Ventilation, Air Conditioning and Refrigeration (HVAC/R). The Contractor shall provide OM&R for all HVAC/R equipment on Sample AB. All personnel shall require Environmental Protection Agency (EPA) Universal technician certification. The HVAC/R technician services team leads must be eligible to become USN DoD CAC card holders. Routine maintenance shall be conducted IAW manufacturer recommendations. An HVAC/R routine maintenance schedule shall be provided within thirty (30) days after PoP start date and must be accepted by the COR. War Reserve Materiel (WRM) assets requiring depot-level maintenance shall be identified to COR for guidance. The Contractor may as necessary identify the required item(s) and submit an appropriately completed government form into the established government supply system as necessary. After receipt by the government supply system and notification of the parts availability, the Contractor shall receive the part and ensure its installation in the location and manner prescribed. Any equipment identified for replacement shall be subject to ACO/COR approval.

5.3.1. HVAC/R equipment includes USAF WRM assets, as well as all commercial window units, air conditioner split systems, package air conditioner units, chillers, cooling towers, boilers, air handlers, exhaust fans, and all low and medium-temperature refrigerated container units.

5.3.2. The Contractor shall provide all tools, equipment, and labor for service, repair, operation, and maintenance of HVAC/R systems except as noted in paragraph 5.3 above.

5.3.3. Contractor shall supervise and maintain a refrigerant management program to monitor and record refrigerant use, storage, and disposal of all refrigerant types. Contractor is responsible for proper disposal of all HVAC/R equipment. Approximately ten percent of HVAC/R equipment will need disposed of each year.

5.4 Pest Management. The Contractor shall provide all labor and equipment to perform pest management services in the Sample ECES AOR. Pest management technician services shall provide integrated pest management services to provide maximum benefits consistent with environmental protection parameters and ensure compliance with applicable laws and directives. All personnel must be certified in Pest Management Operations IAW DoDI 4150.7.

All chemicals will be furnished by the Government. The approved pesticide lists can be found at the Armed Forces Pest Management Board web site at the links entitled “Standard Pesticides Available to DoD Components and All Federal Agencies” or “DoD Contingency Pesticides.” Hand tools and personal protective equipment (PPE) shall be the responsibility of the Contractor. The Contractor shall apply non-chemical methods before pesticide use. Pest management team leads must be eligible to become USN DoD CAC card holders. Pest management services include the following services.

5.4.1 Pest Management Plan, Pest Management Report, and Pesticide Inventory. The Contractor shall provide the Pest Management Report and Pesticide Inventory; DD Form 1532-1, to the COR monthly within 3 calendar days after the end of each month with no late reports allowed. The Contractor shall establish a Base Pest Management Plan and submit it to the pest management COR, Public Health officer, Bio Environmental officer, Hospital Commander and AFCENT Command Entomologist within 90 calendar days after the PoP start date. The Contractor shall follow DODI 4150.7 and AFI 32-1053, Pest Management Program for all Pest Control Operations.

5.4.1.1. Bird Aircraft Strike Hazard (BASH) Program: The Contractor shall establish and implement a BASH Program, and shall coordinate with Base Safety on bird problems. No chemical is authorized without prior approval by Base Public Health and the Air Force Civil Engineer Center (AFCEC) Entomologist.

5.4.2. Fly Control Program: The Contractor shall place, monitor, and refresh bait stations or fly traps whichever meets Integrated Pest Management techniques.

5.4.3. Mosquito Control: The Contractor shall provide mosquito control services, which includes trapping and elimination of breeding pools. The Contractor shall use mosquito dunks to control breeding areas. The Contractor shall coordinate in advance with Base Public Health if use of pesticides is required.

5.4.4. Stray Animals: The Contractor shall deploy animal traps within the Sample ECES AOR on Sample AB upon customer request. When traps are deployed, the Contractor shall check traps daily. The Contractor shall contact the base Veterinary Clinic to remove any stray animals caught.

5.4.5. Animal Carcasses: The Contractor shall inspect the installation at least on a weekly basis to find, collect, and dispose of animal carcasses. The Contractor shall respond to service calls to collect and dispose of animal carcasses.

The Contractor shall remove each carcass no later than one (1) hour from the time of notification with no more than one late collection allowed per month.

5.4.6. Herbicide and Insecticide: The Contractor shall apply in large areas using Government-provided 200 gallon trailer-mounted spray system. This primarily applies to airfield areas where herbicide is required to prevent growth.

The Contractor shall triple-rinse the tank upon completion. Coordinate with Base Environmental office about controlling weeds in and around ponds. Mixing herbicides and insecticides is not authorized.

5.4.7. Termite Control: The Contractor shall establish a facility inspection schedule for termite control (Termite Control Plan) to be submitted to the COR no later than 90 calendar days after the PoP start date. The Contractor shall follow Technical Guide (TG)-29, Integrated Pest Management in and around Buildings, to control termite infestations. TG-29 (August 2009) is available from the Armed Force Pest Management Board online at http://www.afpmb.org/pubs/tims/tims.htm.

5.4.8. Arthropods: The Contractor may apply residual spray after non-chemical controls have been attempted.

http://www.afpmb.org/pubs/standardlists/dod%20pesticides%20list.pdf http://www.afpmb.org/pubs/standardlists/dod%20pesticides%20list.pdf…