FA701419RA004_Program_Questions_(29May19).pdf

FA701419RA004

Program Questions and Answers

# Reference Question

1 PWS 3.7

The PWS states, “The ODC CLIN will only cover reproduction, and shipping expenses associated with the execution of this PWS. ODC Costs when incurred are limited to a maximum of $3,000.00 over the life of the contract.” Are the costs associated with the development of course materials to be included in the Firm Fixed Price CLINs? For example, is CLIN 0005 Support Senior Leader Orientation Course (SLOC) to include all costs associated with the planning, preparing, managing, organizing, facilitating, and executing the SLOC, i.e. labor, materials, experts, facilities, events, etc.?

Yes, the intent is that the FFP CLINs incur the costs associated with course development materials

2 PWS 3.7

Will the Government confirm the ODC CLIN is only for reproduction and shipping expenses associated with the execution of this PWS? What has been the historical amount spent on this ODC CLIN for each of the last four years?

On average, $300 has been budgeted in the ODC CLIN for the past four years.

PWS 2.1.1.12

Task12/Subtask 12 Transition-In (Award to 90-days after award). How many days of the 90 days are prior to contract start?

It is our understanding that approximately 60 days of transition will occur prior to full performance start, leaving approximately 30 days of transition after the full performance start date.

PWS 2.1.1.12

Task12/Subtask 12

Transition-In (Award to 90-days after award) will require direct labor efforts prior to contract start, will the Government establish a FFP CLIN for the Transition-In period that occurs prior to contract start?

It is our understanding that all CLINs will be funded at the start of transition.

PWS 2.1.2.1 Task

2/Subtask 1 The solicitation states “Subject Matter Expert (SME) consultations with each individual AFSLWG up to bi-weekly.” How many individual AFSLWGs are ongoing at any one time?

We have four principle AF Senior Leader groups that would meet regularly; management groups for General Officers, Senior Executive Service Civilians, Colonels, and Chief Master Sergeants

PWS 2.1.2.1 Task

2/Subtask 1

The solicitation states “Subject Matter Expert (SME) consultations with each individual AFSLWG up to bi-weekly.” What is the Government’s definition of bi-weekly? (it can be defined as either two times per week or every two weeks)

Government expects that these meetings may occur up to twice a week at the start of the contract, lessening in frequency as we move into the period of performance.

PWS 2.1.2.1 Task

2/Subtask 1 The solicitation states “Provide administrative support for SL development panels as requested by AF/A1DI…” How many of these development panels on average occur within a year?

In a given year there are on average 20 panels

PWS 2.1.2.2 task

2/Subtask 3 What technology is the Web-based 360 evaluation tool developed in; SharePoint, other?

Developed in SLCMS, web-based software developed for the USAF. Contractors will be designated as users of the SLCMS system to conduct 360 evaluations.

PWS 2.1.2.2 task

2/Subtask 3

The solicitation states “Host, maintain, and provide a 360 degree feedback and leadership assessment capabilities to support attendees …” What does the Government mean by assessment capabilities? Please define?

Assessment capabilities encompasses the capability to administer 360 degree feedbacks via SLCMS and interpret the results to assess shortfalls in leadership competencies of individuals.

PWS 2.1.2.2 task

2/Subtask 3

The solicitation states “Host, maintain, and provide a 360 degree feedback and leadership assessment capabilities to support attendees …” What does the Government mean by host (an IT system)? Please define?

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In this case host means facilitate the use of the SLCMS system to provide 360 degree feedbacks. Actual hosting (on servers) is performed by an alternate organization.

PWS 2.1.2.3 Task

2/Subtask 3

The solicitation states “with the ability to increase in increments of 30.” Being that the Government has stipulated that Labor is an FFP CLIN how does the Government intend to account for the potential for additional increments of 30? Contract modification?

Government would need to provide additional funding to account for the incremental increase.

Request that costs be projected in specified incremental units to allow Government to project potential costs of increase.

PWS 2.1.2.3 Task

2/Subtask 3

The solicitation states “with the ability to increase in increments of 30.” Being that the Government has stipulated that Labor is an FFP CLIN does the Government intend for the offerors to leave these increments of 30 out of the total evaluated price?

Government would need to provide additional funding to account for the incremental increase.

Request that costs be projected in specified incremental units to allow Government to project potential costs of increase.

PWS 2.1.2.3 Task

2/Subtask 3

The solicitation states “with the ability to increase in increments of 15.” Being that the Government has stipulated that Labor is an FFP CLIN how does the Government intend to account for the potential for additional increments of 15? Contract modification?

Government would need to provide additional funding to account for the incremental increase.

Request that costs be projected in specified incremental units to allow Government to project potential costs of increase.

PWS 2.1.2.3 Task

2/Subtask 3

The solicitation states “with the ability to increase in increments of 15.” Being that the Government has stipulated that Labor is an FFP CLIN does the Government intend for the offerors to leave these increments of 15 out of the total evaluated price?

Government would need to provide additional funding to account for the incremental increase.

Request that costs be projected in specified incremental units to allow Government to project potential costs of increase.

PWS 2.1.3.5 Task

3/Subtask 6

Will the Government clarify “cover expenses for lodging and meals for all participants…” Does this include GS14/15 or equivalent attendees? If so, are these attendees on Government orders with per diem?

Yes. Contractor should program expected costs associated with lodging and meals for training attendees (GS14/15 or equivalents)

PWS 2.1.3.5 Task

3/Subtask 6 Will the Government clarify “cover expenses for lodging and meals for all participants…” Does meals mean all meals or meals during the AFCLC day?

Contractor should program expected costs associated with lodging and meals for training attendees (GS14/15 or equivalents)

PWS 2.1.8.2 Task

8/Subtask 2 What is the duration of a Schedule Assurance Workshop?

The government does not specify the duration; the timeline should be sufficient to deliver curriculm content that addresses analysis of program schedules, assessment of schedule health and potential schedule issue remedies.

PWS 2.1.8.2 Task

8/Subtask 2 How many attendees are there for a Schedule Assurance Workshop?

Attendance vares but is approximately 30-50 individuals.

PWS 2.1.8.2 Task

8/Subtask 2 What is the duration of an Expanded Content Executive Leadership Course?

Courses run approximately 2 days

PWS 2.1.8.2 Task

8/Subtask 2 How many attendees are there for an Expanded Content Executive Leadership Course?

On average we plan for 25 attendees per course

21 PWS 2.1

Should the Contractor anticipate any facility costs for federal facility locations at JBSA or others?

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Federal facilities usually do not have a facility cost (but may have AV/IT costs). Non-appropriated fund facilities may have scheduling fees. Contractor should provide for contingency planning should federal facilities not be available.

PWS 2.1.7.4 Task

7/Subtask 4 What are the characteristics of the required venue?

Venues must be appropriate for executive DoD leaders. Usually venues are close to or within the NCR.

PWS 2.1.8.1 Task

8/Subtask 1 How many potential one-on-one training sessions could be occurring at the same time?

Plan on potentially all 3 of the approximate 2-3 times per week to be delivered simultaneously;

however contractor may inform the actual scheduling of the briefings.

PWS 2.1.8.1 Task

8/Subtask 1 Does the Government intend to have the one-on-one training sessions in federal or commercial facilities?

Usually the one-on-one training sessions occur within federal facilities (at the office of the principal receiving the training.)

PWS 2.1.9.2 Task

9/Subtask 2 Will the Government please define the geographic location where this course is to be held?

The course could be held within or outside of the NCR. For example, previous courses have been hosted at Universities outside of the state.

PWS 2.1.9.2 Task

9/Subtask 2 What are the characteristics of the required venue?

Venues that are appropriate for executive DoD leaders.

27 PWS 3.12 Are the Key Personnel designated in paragraph 3.12 consider full or part-time positions?

Under the current volume of execution, key personnel have usually been full time positions to ensure responsiveness to government inquiry and requests.

28 PWS 3.12.7

Paragraph 3.12.7, states, “contractor shall maintain manning at a level to provide 100% capability during base years and exercised option years.” Please confirm if this is applicable at the task order level since the IDIQ doesn’t have option years.

The contractor shall maintain manning to provide 100% capability of all funded task orders and CLINs, to include any level of funding applied to the IDIQ.

29 PWS 3.12.7

The “manning” status report as called out in paragraph 3.12.7 is list listed as a deliverable in Section 5, Table 2. Please add if this is a requirement.

Manning status is intended to be part of the quarterly IPR Meeting (deliverable 12).

30 PWS 5.4

Paragraph 5.4 states, “the reduction of fixed fee will be calculated in accordance with table 1:

Service Summary Table.” However, this effort is not a Cost-Plus Fixed Fee contract or a contract that would have “fixed fee”. Recommend removing this statement.

Removed statement. Head changed to "Performance Objectives"

PWS Section 5, Table 2

& 4.9

Please confirm when the Baseline PMP is due. Section 5, Table 2 states it is due 30 days after the kick-off meeting and paragraph 4.9 states that it is due 30 days after contract award. Also please confirm if this will be due at the task order level.

The correct timeline would be 30 days after the kick-off meeting.

32 PWS 5.6.1

Please confirm that paragraph 5.6.1, Public-Release of Contract Documents Required, is an actual requirement of this procurement. If it is, recommend amending the statement referring to GSA.

Amended GSA to read AFDW/PK.

33 PWS 6.2

Paragraph 6.2, recommend removing the statement, “The monthly fixed price invoiced shall be proportionate to the amount of labor expended for the month invoiced.” This is hard to determine as typically fixed price contracts are invoiced by a prorated monthly amount.

Recommend removal of this statement.

Removed statement on proportionate labor.

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34 PWS 6.2.1

Paragraph 6.2.1 denotes CLIN 0011 as T&M CLIN. However, it is reflected as FFP in the solicitation file (pg. 4). Please confirm.

Changed time and material to read firm fixed price.

35 General Question Is it anticipated that any of the training will be held at the contractor’s facility?

Due to the executive level of attendees it is not anticipated that training would be held at the contractor's facility.

36 (See Question)

There are certain subtasks within the PWS that specify an annual quantity with the ability to increase the quantity at the Government’s discretion. An example is the executive level coaching specified in the PWS paragraph 2.1.2.3.b. However, this subtask is funded by CLIN 0002, which is a FFP CLIN. Please provide clarification on how the Government expects pricing for variable quantity services that are at the sole discretion of the Government.

CLIN FFP would be for the anticpated totals. Additional government funding would be required for the potential increment amounts. Providing expected costs by requested increment would allow the government to compare costs to expand courses as required.

37 PWS 2.1.2.3.c

PWS Paragraph 2.1.2.3.c. is unclear. It states: “The contractor will be required to provide follow-on executive-level coaching when requested by the Government, approximately 12 additional hours for approximately 60 annually with the ability to increase in increments of 15.” What are the units of 60 and 15? Does this mean 12 hours per person for 60 people?

What is being incremented by 15?

The intent is 12 hrs per person for 60 people annually. Additionally, what would be the additional cost if we elected to increment the total people by 15.

38 PWS 2.1.1.1

In PWS, paragraph 2.1.1.1, there is a requirement to provide a kick-off meeting agenda NLT five (5) days after task order award. Is this a one-time requirement for the contract award or a recurring requirement for each task order award?

2.1.1.1. specified a kick-off meeting after task order award, however, it is anticipated that at contract award all or nearly all task orders will be simultaneously funded.

39 PWS 2.1.3.8

For the courses specified in PWS paragraph 2.1.3.8, will these courses be GFE or will the contractor have to procure the courses as part of the FFP award for CLIN 0003?

Procure the courses as part of the FFP ward for the CLIN.

40 (See Question) Why were PWS Task 4, Subtasks 3 and 4 broken out separately? Was Subtask 4 intended to be optional? If so, how does the AF desire the offeror to bid an optional task that is included in a FFP CLIN?

Please include the cost of subtask 4 as part of the projected cost of the FFP CLIN

41 PWS 2.1.5.1.1

In PWS 2.1.5.1.1, and in other sections of the PWS, there is a provision to use paid guest speakers. Should the cost of hiring those speakers be included in the price of the FFP CLIN associated with those sections, or will the Government pay the speakers through a different contract vehicle?

The cost of speakers should be included in the price of the FFP CLIN.

42 PWS 2.1.5.1.3

In PWS paragraph 2.1.5.1.3, there is a requirement that states, “Circumstances at appropriated fund and non-appropriated fund Government facilities may require additional augmentation staffing or execution of a five (5) day training session outright at these facilities by a vendor.”

Request more detail about this requirement that will assist in pricing the offer.

Augmentation of contractor staff may be required to address inprocessing logistics and service delivery during the course due to the large number of attendees. Usually 4-5 FTEs are utilized during week 1 of the course; 2-3 FTEs for week 2.

43 General Question Is there a cost to the contractor for using Government facilities?

Usually there is not a cost for scheduling government facilities. Some facilities have an AV/IT surcharge. NAF facilities may require a scheduling fee.

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44 General Question For the various assessments that are required throughout the PWS, such as the 360-degree assessment, are these GFE or paid for through the contract.

The 360 degree assessment available in government owned SLCMS system is GFE. All other assessments must be procured through the contract.

45 PWS 2.1.7.3

In PWS paragraph 2.1.7.3, the following statement is made, “Contractor shall deliver two (2) sessions with the ability to provide additional sessions upon request of executive learning panel experiences focused on national security challenges that stem from regional, economic, financial, acquisitions sectors”. Since this is funded by FFP CLIN 007, how with the “additional sessions” be tasked and funded?

The government would need to provide additional funding.

46 PWS 2.1.9.2 In PWS paragraph 2.1.9.2, what is the location of training and how many people will attend?

Usually the course is offered to 25 attendees. Location is dependent on contractor needs assessment and course design.

47 PWS 6.2

PWS paragraph 6.2 states, “The contractor may invoice the fixed price on a monthly basis.

The monthly fixed price invoiced shall be proportionate to the amount of labor expended for the month invoiced.” How is the proportionate amount of labor calculated? Is it expended labor as a percentage of the PMP? For the FFP CLINs, it might be more appropriate to invoice as a percentage of the period of performance.

Removed statement on proportionate labor.

48 General Question Is the contractor staff able to leverage the AF protocol staff or is all protocol for events the responsibility of the contractor?

AF protocol staff is not normally utilized to staff events; event logistics and protocol is the responsibility of the contractor.

49 General Question Historically, how many of these individual courses and emerging courses were provided per year under the current contract?

Historically, approximately 60-70 courses (unique courses, not iterations of a single course) are offered within a given year.

50 General Question Could the Government please clarify why the IDIQ ceiling was exceeded on the incumbent contract?

The IDIQ was exceeded due to a contract extension.

51 General Question Is the contractor responsible for travel and additional logistics for spouses?

Spouses travel with the member and the host installation provides local support. Movement to off-site locations will be the responsiblilty of the Government.

52 General Question Will there be contractor office space available in the AF COS office in the Pentagon?

No.

53 General Question

For all events not fully detailed in the PWS, please provide the following so that we can provide accurate pricing: • Examples of the locations used in the last year (Government or commercial facilities) • Detail the requirements for all meals (light breakfast? Full breakfast?

Light lunch? Full lunch? Working lunch parameters – hot or cold? Etc.)

The event range is broad enough that this is not possible. Courses are provided at locations such as the SMART Center, or eqivalent commercial venue. Courses are procured through Universities, such as Harvard. When meals are provided, they are usually full, normal meals unless specified as a formal dinner. Light refreshments are provided during long training events (i.e. snacks and beverages).

54 General Question Please specify the number of meal courses required for the formal dinners.

The formal meal has usually been equivalent to a five course meal.

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55 General Question

So that we can prepare accurate pricing, could the Government please provide the following data from the current program: • Number of course instructors used per year • Number of industry, Government, or academic SMEs engaged per year

• Number of industry, Government, or academic SMEs engaged per year

This information is not available.

56 PWS 2.1.5.1

How many SLOC events in the past 5 years have been held at the SMART Center (JB Andrews) and how many at commercial/civilian facilities?

The majority of the time SLOC is held at the SMART Center. When unavailable we have used commercial facilities in the past. (2 times out of the past 5 years).

57 PWS 2.1.5.1.c

Please provide information on what "registration websites" are historically used? Is the contractor responsible for these existing websites, including all hosting, maintenance, administration, etc.? Additionally, at events, is the contractor responsible for providing computers for participants to access registrations, i.e., for printing badges, etc.?

Registration website was contractor created. Contract prints badges in advance but otherwiese not responsible for providing computers to attendees.

58 PWS 2.1.5.1.3

For events, is the contractor responsible for paying the cost for AV/IT support in any facility that is not Government-owned?

Yes, to include NAF facilities and government facilities with an AV/IT surcharge.

59 PWS 2.1.6.1.3

How many CCMSTC events in the past 5 years have been held at the SMART Center (JB Andrews) and how many at commercial facilities?

3 previous were held at Randolph AFB, 2 previous were at the SMART Center. Looking to potentially move to the National Conference Center for next iteration and forward.

60 General Question Internet connections - please specify if this is required in sleeping room or meeting rooms, or both?

Required for both

61 General Question What is included ODCs?

Other printing costs not included in FFP CLINs for course materials is the most common cost.

62 General Question How many SF-182 forms is the contractor responsible for processing per year? How many SF182s are processed for civilian training requirements and GPC purchased courses in a year?

Usually approximately 90 per year; most of the 90 are processed for GPC purchased courses.

63 PWS 2.1.3.2

How many SF-182 forms is the contractor responsible for processing per year? How many SF182s are processed for civilian training requirements and GPC purchased courses in a year?

Usually approximately 90 per year; most of the 90 are processed for GPC purchased courses.

64 PWS 2.1.2.3

What 360 evaluation tool does the program currently use? If there is a tool, is the tool mapped to the competencies at the senior leader level?

The current 360 evaluation tool is built within the AF-owned SLCMS system. The tool is currently not mapped to competencies.

65 PWS 2.1.2.3.c Do the increments of 15 refer to the annual number of hours or the number of hours per participant?

It refers to an additional 15 participants receiving 12 hours of additional coaching

66 PWS 2.1.3.1

Can the Government please clarify what it means by interactive and not stationary? Will the Government require both printed and electronic/online versions of the portfolio?

By non-stationary, we mean that the catalog will be updated when courses change and information changes. We only require an electronic version of the portfolio.

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67 General Question Does the Government use one or more LMS to measure course schedules and attendance? If so, what is the LMS or LMS(s) used?

SLCMS

68 General Question What systems does A1 use to transfer learning information to the officially record of military service persons? What is the process for that to be conducted now?

SLCMS

69 PWS 2.1.3.3.b Could the Government provide information on how the contractor will support funding documentation and logistics?

The contractor will provide instructions on registration, logisitcs related to official travel and general reporting logistics (i.e. bus movement from hotel to course, etc.)

70 PWS 2.1.3.3.c Will the Government be supplying a system for the electronic collection of course data during the different levels of course evaluation?

Course surveys and other will be not provided by the government.

71 PWS 2.1.3.8

Is the Government or contractor responsible for travel costs associated with visiting commercial or academic courses being evaluated for use in the program?

Contractor will be responsible for travel costs.

72 PWS 3.6

Are all employees and 1099 speakers/instructors required to complete a SF-85P or just key personnel?

Employees will be required to complete SF-85P.

73 General Question What are some of the major issues you encountered while this work was being delivered Fortunately we did not experience any major issues.

PWS 2.a Required

Service Support

“…providing analysis, subject matter expertise, guidance, and support to FD and SL training as well as systems.” Regarding systems, would the Government please confirm whether this refers to the use of established systems or the development and maintenance of an application or database system?

It refers to the use of the established, AF-owned SLCMS system in which the contractor will be given a user role.

74 PWS Task 3 Would the Government please explain what is meant by each course procured through the contract? Does the Air Force (AF) intend to use this contract to procure other services?

Some courses provide are procured by the contractor through a third party (e.g. a university) to meet learning requirements.

75 PWS Task 8

Would the Government please explain what is meant by “the contractor shall provide acquisition workforce professional development, training, and courses to senior leadership”?

Is the intent for the contractor to develop training or to collaborate with the Government to help with the planning and preparation of the course?

The intent is that the contractor will develop training in collaboration with the government to address competency gaps within the acquisition senior leadership cadre.

76 PWS 2.1.1.4.d

The solicitation states that “An estimate of the duration and level of effort (LOE) (by labor category) for all elements of the WBS.” Does this indicate by task level as listed elsewhere throughout this subtask, to the subtask level, or does it mean operationalized to the duty(ies) level?

This is intended to be at the task level.

77 PWS 2.1.1.4.f Does the use of “Task methodologies” indicate the 10 tasks articulated in the PWS, or does this include subtasks?

The paragraph specifies "milestones, tasks and subtasks required in this PWS."

PWS 2.1.1.4.i., “Task dependencies and interrelationships”

Does the Government expect graphical representation for this?

If a graphical representation is the best means of communciating the interrelationship of the contractor's approach to tasks and subtasks, yes. The specific format is left to the contractor.

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PWS 2.1.1.10. Subtask

The solicitation states that the contractor shall prepare a Monthly Spending Plan on items such as spend plan, summary table for all CLINs, each initiative, and Requirements Worksheet.

Moreover, the solicitation (FA701419RA004) lists all CLINS are Firm-Fixed Price (FFP) except for one. However, subtask 10 gives the impression that each Senior Leader (SL) initiative in the Requirements Worksheet is obligated and managed separately. Would the Government please clarify whether Task 1 Subtask 10 only refers to this contract or does it involve managing separate multiple contracts/obligating documents?

To our understanding it would involve managing separate task order documents which fund the separate tasks, but not separate contracts.

79 PWS 2.1.2.1.c Would the Government please explain the role of the “fiscal year Government Purchase Card Course planning and execution” in support of facilitating and supporting senior leader management?

GPC course planning provides an ad hoc capability for the government to fund just-in-time training requirements with the contractor handing course logistics (coordination of registration and coordination with the course provider to faciliate payment by the government using the

GPC).

80 PWS 2.1.2.1.c The solicitation states “…fiscal year Government Purchase Card (GPC) course planning and execution.” Would the Government please clarify whether it means “facilitation,” or does this indicate the contractor will develop and/or instruct the curriculum?

Registration and trainee support. Not development or instruction.

81 PWS 2.1.2.1.d.

The solicitation states that contractors will “provide the same level of administrative support for one (1) to three (3) off-sites at alternate locations outside of the NCR.” Would the Government please clarify whether these offsites be at TBD CONUS locations, or will they be outside the National Capital Region (NCR) but “within 100 miles of the NCR,” as articulated in the PWS, Section 3.5, paragraph 1 (page 43)?

The locations are TBD CONUS locations, based on direction of the directing senior leaders.

82 PWS 2.1.2.3.b Would the Government please confirm whether it intends for the contractor to perform the executive-level coaching or to recommend a vendor to provide the coaching?

The government does not recommend a specific vendor to provide the coaching however the experience of any executive coach selected should be appropriately tailored to providing coaching to senior DoD executives.

83 PWS 2.1.3.5. Subtask 5 The PWS states that seminars shall include, but are not limited to, logistics and facilitators.

Would the Government please confirm whether the contractor is expected to cover expenses incurred for: lodging, food, Subject Matter Experts (SME), and the facility?

Official government attendees to seminars will usually (for example in the exception of AFCLC) be on official travel orders which will provide for lodging costs. All other logistical expenses for attendees (provided meals, facility costs, SMEs) should be programmed into FFP CLINs. Usually guest speakers do not require additional logistical costs other than speaker fees, unless they are prorammed to participate in a working lunch or dinner with the attendees.

PWS 2.1.3.5

“Facilitator” section The solicitation states that “The seminars shall be conducted by SMEs from academia, Government and industry that are leaders in their field of expertise/study”

Yes. That is the intent, to provide SMEs (nearly always from outside the AF) from academia, Government and industry.

85 PWS 2.1.3.6. Subtask 6

The PWS states that courses shall include but not limited to logistics, content, and facilitators.

Would the Government please confirm whether the contractor is expected to cover expenses incurred for: lodging, food, SMEs, program provider costs, and facility for all participants and guest speakers?

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Official government attendees to seminars will usually (for example in the exception of AFCLC) be on official travel orders which will provide for lodging costs. All other logistical expenses for attendees (provided meals, facility costs, SMEs) should be programmed into FFP CLINs. Usually guest speakers do not require additional logistical costs other than speaker fees, unless they are prorammed to participate in a working lunch or dinner with the attendees.

86 PWS 2.1.2.3.b Would the Government please confirm whether it intends the contractor to bill the cost of working lunches as part of the contract or will this be a separate cost?

The cost of working lunches, social dinners and all other provided meals would be priced into FFP CLINs as part of the contract.

87 PWS 2.1.3.5. Subtask 5

The PWS states that courses shall include logistics, content, and speakers. Would the Government please confirm whether the contractor is expected to cover expenses incurred for:

lodging, food, SMEs, program provider costs, and facility for all participants and guest speakers?

Official government attendees to seminars will usually (for example in the exception of AFCLC) be on official travel orders which will provide for lodging costs. All other logistical expenses for attendees (provided meals, facility costs, SMEs) should be programmed into FFP CLINs. Usually guest speakers do not require additional logistical costs other than speaker fees, unless they are prorammed to participate in a working lunch or dinner with the attendees.

PWS 2.1.3.5

“Facilitator” section

The solicitation states tasks will be “facilitated by a senior mentor who shall provide an enterprise perspective by exposing them to concepts outside of the AF. Does the Government expect this mentor’s experience to come from outside the Air Force (AF)?

Yes. Usually the required experience must come from SME outside of the AF

89 PWS 2.1.3.6. Subtask 6

The contractor can expect to design a customized course for the base year of the contract and each option year thereafter. Does the Government expect that these additional courses are to be paid for as part of this contract, or are they supplemental courses that will be paid for directly by the AF similar to those described in 2.1.3.4 SUBTASK 4?

It is unclear which additional courses you are referring to. For AFCLC, the course would be designed for the base year and modified in option years based on course feedback. AFCLC will be offered four times a year. There are no supplemental courses; AFCLC is inclusive of all targeted learning objectives for this subtask.

PWS 2.1.4. Task 4

2.1.4.1. Subtask 1, 2, 3, The PWS states that courses shall include logistics, content, and facilitators. Would the Government please confirm whether the contractor is expected to cover expenses incurred on lodging, food, SMEs, program provider costs, and facility for all participants and guest speakers?

Official government attendees to seminars will usually (for example in the exception of AFCLC) be on official travel orders which will provide for lodging costs. All other logistical expenses for attendees (provided meals, facility costs, SMEs) should be programmed into FFP CLINs. Usually guest speakers do not require additional logistical costs other than speaker fees, unless they are prorammed to participate in a working lunch or dinner with the attendees.

PWS 2.1.5.1 Subtask 5 b.

Dine Like a Diplomat: Does the Government expect the contractor to organize and pay for entirety of the Dine Like a Diplomat and hands on tutorial, including facility, food, coaching, and guests?

Yes. This cost should be included in the FFP cost of the CLIN

92 PWS 2.1.5.1.3., 1st para The solicitation states that “The contractor shall use a SLOC course registration and information website…”: Does this website already exist or does the Government expect the contractor to design and implement it?

The contractor would be responsible for designing and implementing or procuring a third party service to manage SLOC registration and information sharing.

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93 PWS 2.1.6.1.b The solicitation states that “The contractor will use registration websites…”. Do these websites already exist or does the Government expect the contractor to design and implement it?

The contractor would be responsible for designing and implementing or procuring a third party service to manage SLOC registration and information sharing.

94 PWS 2.1.7.5., 1st para The solicitation states that “The contractor will provide “just in time” executive “off-the-shelf” courses…”. Does the Government expect these courses to be web-based, in-person, blended, or “as requested”?

Nearly all of these coureses are a combination of minimal advance pre- or individual work (such as completing a personal assessment) coupled with in-person training.

95 PWS 2.1.8. Task 8 Would the Government please clarify whether it expects the contractor to develop/facilitate acquisition training for AF senior leaders/executives, acquisition training for acquisition senior leaders/executives, or both?

The intended audience is acquisition senior leaders/executives.

96 PWS 2.1.8.1 Subtask 1 Would the Government please confirm whether there is an existing Industrial Bases Analysis training? Or will the contractor develop or acquire the training? Additionally, will the contractor analyze current industry trends, or will the Government provide the analysis?

Currently this training is delivered by a sub-contractor to the current contract. The training is not a formalized course, but tailored topics designed to provide acquisition insights to meet the regulatory requirements of DoDI 5000.60. The contract will analyze current industry trends.

97 PWS 2.1.8.2. Subtask 2

The PWS states that the contractor will conduct eight workshops annually with concentration on bases outside of the National Capital Region (NCR); however, Subtask 2 does not have enough information on logistics, content, and providers. Would the Government please confirm whether this workshop is new?

This is not a new requirement.

98 PWS 2.1.9.1., 3rd para The solicitation states that “The contractor shall develop course content…”. Does the Government expect the contractor to build the course or can an external vendor be secured (upon Government approval)?

Either or. The contractor can develop course content to meet learning objectives or use an external vendor that is approved by the Government.

PWS 2.1.9.1. “Content”

Section a.

The solicitation states that “The contractor shall submit a Curriculum Vitae of contractor personnel delivering the CI course content…” Does the Government expect the contractor personnel to be from the existing team, or can an external vendor/instructor be secured (upon Government approval)?

The contractor personnel are not required to be from the existing training team. External vendors are appropriate with Government approval.

100 PWS 2.1.9.2, 2nd para The solicitation states that “The contractor shall provide SAF/MG a sample Expanded Content Executive Leadership Course…”. Would the Government please clarify its expected timetable for the delivery of this sample?

Currently this course is offered approximately six times per year both in the NCR and at locations outside of the NCR.

PWS 3.16.1

TRANSITION-IN

SERVICES

This section states, “A Transition-In Plan shall be submitted along with the contractor’s written technical Proposal in response to each task order solicitation and shall identify key POC for liaison between the Government, and the prime Contractor to ensure an orderly transition. Would the Government please confirm offerors are not required to submit a Transition-In Plan in response to this solicitation, but will be required to submit them at the task order level?

Transition-In plans are not part of the solicitation but will be required on performance start at the task order level.

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PWS 6.2 Invoice

Requirements

The solicitation states that “the monthly fixed price invoiced shall be proportionate to the amount of labor expended for the month invoiced.”’ Because task orders will be FFP, requiring the delivery of specified services, and the FFP will be developed based on this expectation, would the Government please remove this sentence? Monthly FFP payment amounts will not vary based on labor, but would be constant based on the required delivery.

Removed statement on proportionate labor.

Pg. 3, Scenario 1 – Data Analytics and Decision

Making

Problem Statement: The Air Force has expressed a desire to develop a solution to prepare and develop executive level leaders to operate more fluently with big data and leverage the insights that data analytics can offer to make better informed enterprise decisions. Question: What use of the term “big data” does this refer too? Can you provide examples of the type of data and notional uses?

In this sense the term refers to extremely large data sets that can be analyzed for predictive trends, patterns and associations. For example, utilizing human resource data sets to develop a predictive model for increasing Airmen satisfaction within the assignment process, or utilizing aircraft maintenance data to make better decisions on airframe life-cycle maintenance.

2.1, Task 3, Senior Leadership

Development Portfolio Support

The section states to provide: “materials not included by the course provider”. Question: Will the Government please clarify what materials that are not included (tablets, paper/pens, 360 assessment tools, etc.)?

In rare cases this would include additional instructional materials designed to accompany the course to meet defined learning objectives for AF senior leaders. Usually, additional materials are not required.

105 PWS 2.1.1.5 & 4.9

PWS 2.1.1.5 states: The PMP is a living document. The contractor shall update the PMP as required (Section 5, Deliverable 07). PWS 4.9 states: …The MSR shall contain an updated Staffing Plan, Project Management Plan, etc… Questions:

• How often should the PMP be updated and/or re- submitted to the Government?

• Is there a separate update/re-submission process in addition to monthly/MSR requirement)?

• Do PMP updates require re-approval?

The PMP should be kept up to date with changes to the management approach of the contract (for example key personnel staffing changes). The requirement is to provide an updated PMP within 30 days on 24 hour notice from the government. There is no separate submission process other than monthly/MSR requirement or when requested 24 hours in advance by the government. The PMP updates do not require approval per se, but is part of a collaborative process between the government and the contractor.

106 PWS 2.1.1.6

Trip Reports are required for all trips outside NCR (greater than 50 miles). The Deliverable list states that the trip reports are due upon request, but this section specifies 5 business days after trip. Question: Can the Government please clarify if the Deliverable list or PWS 2.1.1.6 is correct?

Government would prefer the more restrictive timing of within 5 days of completing a trip outside of the NCR.

107 PWS 2.1.1.8

There are differing due dates posted in the PWS regarding Meeting Reports. For example: The Deliverables list states three days following the meeting; Section 2.1.1.3 does not have a time limit/due date listed for the reports; Section 2.1.1.8 states three days. Question: Will the Government please clarify how many days after each type of meeting are the reports due? How many and which meetings require reports?

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Meeting reports are due 3 days following the meeting at government request. There is not a fixed list of meetings which would require reports; the reporting requirement will be at government request.

108 PWS 2.1.3.2

Question: How many GPC courses will be supported? How many times will the same course be executed annually? How many attendees will attend each offering?

Approximately 40 GPC courses can be supported, with each course repeating 2-3 times.

Attendance varies wildly by each course depending on the offering and offerer. Most coures support between 2-8 individuals.

109 PWS 2.1.3.3

Question: What specifically encompasses course support? Can you clarify what is meant by “Provide course support to include: application process, funding documentation and logistics?” Question: What is the complete, specific “course support” requirement for all courses across the T.O. (the same question applies to sections 2.1.3.5, 2.1.3.6, 2.1.3.7, 2.1.4.1, 2.1.4.2, 2.1.4.3, 2.1.4.4)? What specifically does “logistics” entail?

Course support includes but is not limited to: managing the application process, providing initial emails detailing course logistics (lodging arrangements, transportation arrangements, dining arrangements, etc.), coordinating SF-182s for courses which require them, inprocessing course attendees, providing on-site coordiantion for speakers and catering as required, providing information and printed materials to attendees to facilitate filing official travel documents for reimbursement. In short, all of the necessary functions to arrange, enroll and facilitate courses for attendees that may be attending the course in TDY status.

110 PWS 2.1.3.3

PWS states “Provide course support to include application process, funding documentation and logistics”.

Course support includes but is not limited to: managing the application process, providing initial emails detailing course logistics (lodging arrangements, transportation arrangements, dining arrangements, etc.), coordinating SF-182s for courses which require them, inprocessing course attendees, providing on-site coordiantion for speakers and catering as required, providing information and printed materials to attendees to facilitate filing official travel documents for reimbursement. In short, all of the necessary functions to arrange, enroll and facilitate courses for attendees that may be attending the course in TDY status.

111 PWS 2.1.3.4

Attachment J states “various courses” – different courses require different levels of support.

Question: C an the Government please clarify the following: ꞏ How many Government procured courses will be supported?ꞏ How many times will the same course be executed annually? How many attendees will attend each offering?

Approximately 40 GPC courses can be supported, with each course repeating 2-3 times.

Attendance varies wildly by each course depending on the offering and offerer. Most coures support between 2-8 individuals.

111 PWS 2.1.3.5

PWS states: eight (8) 3-day sessions per year with approximately 40 attendees per year. • Question: Please clarify if the Government means 40 attendees per year – 5 attendees per session? or 40 attendees per session?

40 attendees per session.

112 PWS 2.1.3.8

The PWS states “If necessary, the contractor and/or Government representative shall attend courses of interest at commercial or academic institutions to determine their suitability and benefit to the portfolio. Question: Will the AF fund the tuition, travel, etc. outside the contract? Which courses do you want the contractor to attend?

No. Expectation is that contractor will attend courses that will meet competency needs of AF SL Development objectives.

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113 PWS 2.1.5.1 & 2.1.5.1.3

The PWS states “SLOC -- contractor will use registration websites, support execution, and execute close out activities for the course for 45 calendar days following SLOC.” Question:

Will "use" registration websites -- what program is the AFs registration website coded in? Will the contractor be required to update, maintain, etc. the provided website? Will the contractor have complete access to the website in order to accomplish required tasks?

The contractor will use a website of their choosing to perform the required tasks. The AF does not own or host a website for this purpose.

2.1.6.1.1, 2.1.6.1.2, 2.1.6.1.3

Question: Will "use" registration websites -- what program is the AFs registration website coded in? Will the contractor be required to update, maintain, etc. the provided website? Will the contractor have complete access to the website in order to accomplish required tasks?

The contractor will use a website of their choosing to perform the required tasks. The AF does not own or host a website for this purpose.

115 PWS 2.1.7.3

Question: Will the Government please clarify if there are no beverages or light refreshments provided?

Yes. Refreshments and beverages are required.

116 PWS 2.1.7.5

PWS states “identify and/or provide off-the-shelf and custom courses “just in time” contractor shall facilitate the training opportunities to the acquisition community”. Question: Does "provide" include purchasing the course using contract funds? What are the courses to be solely “identified” vs. those to be “provided”? How many courses and participants per year?

Courses are identified by analyzing feedback and assessments to address competency gaps in a collaborative process between the contractor and the government. Providing means courses are procured through contract funds. Courses will host 30 individuals per session but due to the ad hoc nature of the identification process, there is not a pre-determined list of courses required.

117 PWS 2.1.8

Acquisition. Subtask 1 Industry Immersion is limited to same target audience as ASLDP, but in the Acquisition community Task area. Question: Is this correct in this task area or is it misplaced? Question: Is this correct in this task area or is it misplaced?

This is correct. There are separate requirements solely dedicated to the acquisition community.

118 PWS 2.1.8.1

PWS states “The contractor shall provide individual, tailored reports/information, seminars, one-one discussions, etc. on industry and commercial partners for...” Question: Should this requirement be in another section of the PWS? Does not appear to be an AQ task. Please clarify.

This requirement is intended to be in this section and targeted towards members of the acquisition community.

119 PWS 4.12

Question: What are the time limits associated with these reports – due 2-5 days after requested? Time limit to be set by requesting POC? Who can request these reports? COR only, or other Client Reps? No deliverable number identified.

These are ad hoc reports, thus, there is no set deliverable. The timeline would be in collaboration between Government and contractor. The COR would be the person principally responsible for requesting these reports or validating a request by another party.

120 PWS 4.14

References “required contractor training” for Records Management. Question: Will the Government please clarify the length of course, location, method of delivery such as online or in person?

The referenced courses are online computer-based courses accessible on the AF domain.

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121 PWS 5.6

PMP Updates specifies due date as “upon request. Section 4.8 requires updated PMP to be submitted monthly with MSR. Deliverable # 8, Trip Reports specifies due date as “upon request,” but 2.1.1.6 specifies 5 days after trip and 2.1.1.2 specifies to be attached to MSR.

Question: Please clarify the dates that these reports and updates are due?

PMP updates are due monthy with MSR and upon request (NLT 30 days). Travel reports are due 5 days after trip and previously filed reports can be included in the MSR.

122 PWS 5.6.1

The PWS states “Redacted document requirement – after initial PWS execution and for each mod thereafter, “GSA will carefully consider all of the contractor’s proposed redactions…” Question: Should this state AFDW/PK will...”?

It should read AFDW/PK.

123 PWS 7.1

Travel regulations are per JTR, but often contractors cannot get the same rates as Government personnel. Question: Is there an exemption for cases when Government rate isn’t available for non-Government personnel?

This can be resolved case by case in collaboration between the Government and the contractor.

PWS 2.1.3., 2.1.3.6,

2.1.3.7, 2.1.4, 2.1.5, 2.1.6, 2.1.7.2

Question: How many AF/Government personnel will require food and beverage and/or lodging and/or support material and/or etc. for each of these offerings?

Projected number of attendees will all require food, beverage and support material. Lodging costs typically covered by official government travel. Speakers and non-government attendees typically do not spend the night and therefore do not have lodging costs covered.

125 General Question Can the Government provide the annual level of effort estimates for the three key personnel:

Program Manager, Force Development Manager, Senior…