AFSLDP_52_212_1_Addendum_(29May19).pdf

FAR 52.212-1 ADDENDUM

Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 240 calendar days from the date specified for receipt of offers. Offerors may specify a longer acceptance period than the Government’s minimum requirement.”

Paragraph 52.212-1(e), Multiple Offers, is tailored as follows: “Multiple offers are not accepted.”

A. To assure timely and equitable evaluation of proposals, offerors shall follow the instructions contained herein. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, technical requirements, past performance requirements and pricing requirements. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable.

THE GOVERNMENT SHALL DETERMINE A PROPOSAL INCOMPLETE DUE TO

EXCEPTIONS TAKEN AND/OR FAILURE TO COMPLY WILL ALL SPECIFIC

INSTRUCTIONS, INCLUDING FORMATTING INSTRUCTIONS, AND WILL ELIMINATE

PROPOSAL FROM FURTHER CONSIDERATION FOR AWARD. PROPOSALS SHALL

INCLUDE ALL OF THE INFORMATION REQUESTED IN THE SPECIFIC

INSTRUCTIONS BELOW FOR EACH PROPOSAL PART. FAILURE TO FOLLOW

FORMATTING INSTRUCTIONS, WITH THE EXCEPTION OF PAGE LIMITS, WILL

RESULT IN THE GOVERNMENT RETURNING THE PROPOSAL WITHOUT FURTHER

REVIEW. SEE PAGE LIMIT SECTION FOR PROCESS.

The proposal shall consist of two (2) Parts (I & II). Part II shall have three (3) separate volumes:

Part I:

a) Summary and Miscellaneous Data

b) Gateway to Oral Presentations Part II – Volume I - Factor I Technical Approach Part II – Volume II - Factor II Past Performance Information Part II – Volume III - Factor III Price

B. Specific Instructions

The instructions below prescribe the format of proposal.

Volume Title Electronic

Copies Page Limitation

N/A Summary and Miscellaneous Data 1 Unlimited N/A Gateway to Oral Presentations 1. Maximum of ten (10) slides

I Technical Approach: 1

1. Resume(s)

2. Oral Presentation

1. Maximum of two (2) pages.

(Excluded from slide number limitation)

2. Maximum of 35 slides

II Past Performance Information 1

Maximum of five (5) references for Prime

Maximum of five (5) for Subcontractor

III Price 1 N/A

Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit.

(a) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information. Content on both the front and back of a page is considered two pages.

(c) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(d) Text shall not be less than Microsoft Word Times New Roman, 10 pitch.

(e) Text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word Times New Roman, 8 pitch, and used only when absolutely necessary.

(f) There are no margin limitations for MS PowerPoint slides. However, slides must be in legible/readable format.

The following table summarizes the proposal submission:

Page Limits - Information submitted shall not exceed the page limits stated above for each part.

Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable part and will not be considered as part of the evaluation. The Table of Contents, Glossary, Cross Reference and Summary pages are not included in the page count and should be enumerated separately from the total page count (i.e. the page numbers for these pages are Roman numerals or otherwise separately identifiable).

Electronic Copies – One (1) electronic copy of each Part of the entire offer must be submitted.

The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as Word, Excel, and PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard

Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. USB flash drives, floppy disks, and zip disks are not acceptable.

The electronic version shall be submitted via email to the following address: usaf.jbanafw.afdw-staff.mbx.afdw-pke@mail.mil.

PART I (a) – SUMMARY AND MISCELLANEOUS DATA

The offeror shall provide a concise summary and master table of contents of the entire proposal and shall provide all of the following:

(a) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(b) Standard Form (SF) 30. If solicitation amendments are issued, the offeror shall also complete blocks 15a, 15b, and 15c. In doing so, the offeror accedes to the contract terms and conditions as amended.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal.

For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Responsibility Determination and Supporting Documentation: To assist in determining contractor responsibility in accordance with FAR 9.104-1, the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. The offeror must provide complete financial statements for one (1) fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm. If the offeror intends to rely on internally available working/operation capital, documentation of availability must be submitted. If the offeror plans to rely on financial support from external sources, documentation of availability and maximum lines of credit available (based upon the inclusion of this contract effort) must be submitted. Evidence of external funding must be provided in the form of a dated letter from the external source.

Note: In accordance with FAR 9.104-5, the offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters. The Government may request that an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an offeror.

In accordance with FAR 52.212-1(g), the Government reserves the right to award without discussions. If discussions are held, the Government may issue Evaluation Notices for the purposes of proposal revisions.

PART I (b) – GATEWAY TO ORAL PRESENTATIONS

Offerors are required to submit their approach addressing their Management, Organizational Structure, and Staffing Approach:

a) Management - Offeror shall submit the proposed management and staffing by shift, skill classification, and work unit and include the following:

1) Lines of authority and the details of onsite personnel by skill mix, function and numbers.

2) Resumes for key positions.

b) Organizational Structure - Offeror shall submit the proposed organizational structure that the offeror will employ and include the following:

1) Descriptions of the proposed roles, responsibilities, cross utilization (if applicable), and relationships for each organizational element with a shift summary and organizational charts.

2) Approach to provide backup capability in “one-deep” positions; include a chart depicting approach.

c) Staffing Approach – Offeror shall submit the proposed training approach to include:

1) Description of how the offeror will recruit and retain an experienced, motivated workforce as well as sustain trained, qualified, and certified personnel, including training management and staffing approaches, throughout the life of the contract.

Offerors shall email an electronic version of their Gateway responses to: usaf.jbanafw.afdw-staff.mbx.afdw-pke@mail.mil NLT 04 June 19 at 12:00 PM EST.

PART II – VOLUME I – FACTOR 1 TECHNICAL APPROACH

Subfactor 1 – Oral Presentations The Government will require Oral Presentations to ascertain whether the offeror has sufficient understanding of technical concepts and requirements of the AFSLDP. All offerors who receive a rating of “Acceptable” on the Gateway to Oral Presentations are eligible to present. Offerors shall be provided two (2) scenarios based on course development criteria. An adequate response is considered to address the developmental needs of leadership IAW the requirements of the PWS. Offerors should make every effort to present if eligible. Offerors who fail to conduct their oral presentation will be ineligible for award. Offerors must respond to both scenarios below:

Scenario 1 – Data Analytics and Decision Making Scenario 2 – Cross-Domain Executive Leadership

This scenario includes a Problem Statement, Desired Outcomes, and Planning Inputs to which offerors must adhere to when specifically describing their approach when addressing the assigned objectives related to course development.

Offerors shall email an electronic version of their Oral Presentation materials for Subfactor 1 to:

usaf.jbanafw.afdw-staff.mbx.afdw-pke@mail.mil NLT 04 June 19 at 12:00 PM EST for a time slot to provide their Oral Presentations. Within two (2) business days, Offerors will be notified of the date, time, and location of their Oral Presentation. The Government will have the Offeror’s presentation pre-loaded on a laptop and the Offeror will be able to present from Joint Base Andrews, Maryland. The specific location will be announced when available. If any offeror fails to schedule an Oral Presentation as instructed, the offeror’s proposal will not be evaluated and will make the offeror ineligible for award. There is NO advantage to scheduling the Oral Presentation early or later in the process. All documents are submitted by offerors on the same date and no changes can be made once received by the Government.

Time Limit – The Government will not consider offeror’s oral presentation if exceeding one (1) hour. The Contracting Officer (CO) reserves the right to terminate the presentation if it overruns the prescribed time limit. During the presentation, the Technical Evaluation Team members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue. There will not be a question and answer period following the oral presentation.

Presentation Media – Offerors are free to structure their oral presentations using 8½” x 11” view-graphs (slides, transparencies) or other presentation media. The number of view-graphs (or other media) should be reasonable for the stated time limit for presentation. Use of these visual aids is at the offeror’s discretion.

Offerors are cautioned that Joint Base Andrews, MD has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

The following security information is required for those offerors who are eligible for oral presentations, and require Visitor Access to the installation. Offerors who fail to submit the required security information will not be permitted to conduct their oral presentation, and therefore ineligible for award.

Last Name:

First Name, MI:

SSAN:

Date of Birth:

Destination:

Sate / Driver License (DL) #:

State / Tag #:

Company Organization:

Please contact the mailbox provided and/or the POCs listed following submission to verify receipt of security information for oral presentations.

Note: All visitors are required to have a State or federally issued ID card at all times. Drivers must be in possession of their valid Driver’s License, Current Vehicle Registration and Current Proof of Insurance with Expiration date.

Note: Offerors are limited to no more than two (2) personnel to attend the Oral Presentations.

Offerors shall meet at a time and location that will be revealed at a later date by the Contract Specialist (CS) and CO.

All materials presented shall be submitted to the Government IAW Section B; Specific Instructions. Materials submitted will count towards the technical portion of the evaluation.

PART II – VOLUME II – FACTOR 2 PAST PERFORMANCE INFORMATION

Offerors shall submit past performance information as required in sections (a)-(e):

(a) Summary - Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information.

(b) Past Performance Information (PPI) - Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform this requirement. This information is required on offerors, subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance. A critical subcontractor is defined as an entity (subcontractors, teaming partners, and/or joint venture), other than the offeror itself, that would perform more than 30 percent of the overall effort, based on the sum of the Total Evaluated Price proposed. The percentage of work of the critical subcontractor shall be provided.

Offeror's past performance shall be as a prime contractor, subcontractor, or member of a Joint Venture that contributed at least 50% of the effort based on the total cost.

Offerors shall submit a minimum of three (3) and a maximum of five (5) contract references for the prime offeror. Each contract reference shall be submitted on a PPI Sheet (Attachment S).

Each PPI shall cover actual work performed and not overarching contracts, such as Indefinite- Delivery Indefinite Quantity (IDIQ) basic contracts, Blanket Purchase Agreements (BPA), etc.

(i.e., each PPI shall only address one performance effort such as a TO for an IDIQ contract, a call order off of a BPA, or delivery order). Once complete, PPIs will be treated as source selection information in accordance with FAR Part 3.104.

(c) Past Performance Questionnaire (PPQ) - The Government requests that offerors send PPQs (Attachment T) to each of the Points of Contact (POC) identified on the offeror’s PPI sheet(s).

POCs shall submit completed attached PPQs directly to the Government location listed below:

usaf.jbanafw.afdw-staff.mbx.afdw-pke@mail.mil

PPQs submitted to the Government by the offeror will not be accepted. PPQs must be received no later than the closing date/time of the solicitation.

(d) Subcontractor/Teaming Partner Consent Letter - PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need a consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. Completed consent forms (Attachment T) shall be submitted to the Government POCs by the closing date/time of the solicitation.

(e) Organizational Structure Change History - Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. and these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal Part a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

Recency Determination - Each relevant contract shall be performed during the last five (5) years from the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had performance during the last five years.

Relevancy Determination - Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform services for the Air Force Senior Leadership Development Program, and explain how/why the referenced contracts are relevant to the proposed effort in the PPI sheets.

Other Sources – The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

Determination of Responsibility - Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

PART II – VOLUME III – FACTOR 3 PRICE PROPOSAL

Offeror shall submit their proposed Price Proposal for the 5-year ordering period (including transition), and a six-month extension of services in accordance with FAR 52.217-8. Extreme care should be exercised to ensure that no price data of any kind are included in any other part of the proposal.

The price proposal shall include the following:

(a) All unit pricing provided must be at the fully burdened rate including overhead, General and Administrative expenses, profit, etc. Offerors are required to submit pricing for the 5-year ordering period (including transition), and the six month extension of services. Note that the monthly pricing for the six month extension of services under FAR 52.217-8 must be the same as Contract Line Item Number (CLIN) 0001-0013 for the last year of the ordering period (the previous period).

(b) A completed SF 1449, Schedule of Supplies/Services Continuation Sheet, outlining pricing for CLIN 0001-0013. Pricing for the 5-year ordering period, transition, and the extension shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as Word, Excel, and PowerPoint. Insert proposed unit price(s) and extended amount(s) for each CLIN. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct.

The Total Evaluated Price (TEP) is the sum of the 5-year ordering period, transition period, and a six month extension of services. Transition costs includes all costs associated with the offeror's Mobilization that includes but is not limited to personnel during the 60-day transition period.

Transition costs DO NOT include costs of full service performance of personnel.

An offer using a sliding price scale or subject to escalation based on any contingency will not be accepted and will be considered unacceptable for this solicitation. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices rest with the offeror.

C. General Information:

a) Points of Contact: The CS and/or the CO are the sole points of contact for this acquisition.

Address any questions regarding this solicitation via email to the CS and the CO listed below:

Blakeley D. Powell Contract Support Vision Centric Incorporated blakeley.d.powell.ctr@mail.mil

(240) 612-6144

Amanda R. McCray Contracting Officer

AFDW/PKH

amanda.r.mccray.civ@mail.mil

(240) 612-6172

b) Non-government Advisors: For this effort the non-government advisor shall:

1) Conduct a comprehensive review and evaluation of proposals against solicitation requirements and the approved evaluation criteria.

2) Ensure the evaluation is based solely on the evaluation criteria outlined in the solicitation.

3) Assist the Source Selection Evaluation Board (SSEB) Chairperson in documenting the

SSEB evaluation results.

4) Support any post-source-selection activities, such as debriefings and post-award reviews/meetings, as required.

5) Review the evaluation results of the SSEB to ensure the evaluation process follows the evaluation criteria and the ratings are appropriately and consistently applied.

6) Consolidate the advice and recommendations from the SSAC into a written comparative analysis and recommendation for use by the SSA in making the best-value decision.

Ensure that minority opinions within the SSEB are documented and included within the comparative analysis.

Limitations on use of nongovernment advisors. Nongovernment advisors shall assist in and provide input regarding the evaluation, but they may not determine ratings or rankings of offerors' proposals. Use of nongovernment personnel as voting members of the SSEB or SSAC (if convened) is prohibited. (FAR 7.503(c)(l 2)(ii)). Disclosure of past performance information to nongovernment personnel is strictly prohibited (see "Guidance for the Contractor Performance Assessment Reporting System (CPARS)"). Accordingly, nongovernment advisors shall not participate in the review and evaluation of past performance information (see FAR 42.1503(d)).

Non-government Advisor: Blakeley D. Powell, Vision Centric Incorporated.

c) The deadline for all questions, concerns and/or requests for clarification is 07 May 19 at

5:00 PM EST. The Government will not respond to submissions past the deadline.

d) Points of Contact: The Contract Administrator/Support and/or the Contracting Officer are the sole points of contact for this acquisition. Address any questions or concerns via email to the POCs listed above.

e) The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

f) If an offeror believes these instructions contain errors, omissions or are unsound, the offeror shall immediately notify the Contracting Officer in writing by 07 May 19 at 5:00 PM EST, with supporting rationale as well as remedies the offeror is asking the Contracting Officer to consider as related to the omission or error.

(End of Addendum)