FA524026Q0009 Attachment 4 - Additional Instructions to Offerors.pdf

FA524026Q0009 Hoods, Ducts, and Fire Protection Systems Maintenance & Repair Services Attachment 4 – Additional Instructions to Offerors

1. ADDITIONAL INSTRUCTIONS TO OFFERORS (Addendum to RFO 52.212-1)

1.1 This addendum to the solicitation tailors some of the terms and conditions contained in the provision at Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.212-1 — Instructions to Offerors — Commercial Items and provides additional instructions to offerors.

Except as specified in this solicitation addendum, the offeror must submit all data and information required by RFO 52.212-1 and this addendum. Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the quotation from consideration for award or an otherwise unfavorable quotation evaluation.

1.2 This will be a firm-fixed price (FFP), indefinite delivery, indefinite quantity (IDIQ) contract.

1.3 [RESERVED]

1.4 [RESERVED]

1.5 Quotations must conform to the requirements in this announcement. Quotations shall be submitted via email to nathaniel.entilla@us.af.mil, nicole.servin@us.af.mil, and sir_rashaliq.hankerson@us.af.mil.

1.6 The quotation shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quotation should not simply rephrase, restate, or merely parrot back the contractual requirements, but rather must provide convincing documentary evidence in support of any statements relating to promised performance. Offerors shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their operations and experience and will base its evaluation on the information presented in the offeror’s quotation.

1.7 Elaborate brochures or documentation, detailed artwork, and/or other embellishments are unnecessary and not desired.

1.8 Quotation Acceptance and Validity: Paragraph (c) of the provision at RFO 52.212-1 regarding the period during which the offeror agrees to hold the prices in its quotation firm is amended to read 90 days. The offeror shall make a clear statement in the Price and Quotation Documentation Volume that the quotation is valid for 90 days after the date specified for receipt of quotations.

1.9 Multiple quotations from a single offeror will not be evaluated.

2. QUOTATION VOLUME INSTRUCTIONS

2.1. General. Prospective offerors SHALL deliver quotations in the following volumes:

Volume Description Number of Copies

I Complete Quotation on Official Letterhead Two (1 complete & 1 sanitized copy)*

II Pricing Two (1 complete & 1 sanitized copy)*

III Past Performance Fact Sheets Two (1 complete & 1 sanitized copy)* for each effort

IV Reps & Certs provided in SAM.gov One (1)

*The sanitized copy of the quotation shall have all identifying information such as company name, logos, and POC/employee names removed. The only identifying information allowed is that of your company’s CAGE code.

2.1.1 Quotations shall be in the English language and all monies in US Dollars.

2.1.2 Volumes (i.e., files) shall be separated and easily identified (i.e., Volume I, II, III, and

IV).

2.1.3 Only the completed quotation, Past Performance Fact Sheet, Past Performance Questionnaires (PPQs) received from the applicable Points of Contact (POCs), and pricing information will be considered part of the offeror’s quotation. Additional documentation will not be considered.

2.1.4 Each page containing proprietary information should be marked as follows:

FOR OFFICIAL USE ONLY — PROPRIETARY INFORMATION

2.2 Volume I — Complete Quotation

Quotation must contain at a minimum the following administrative information and a description of the items being offered in sufficient detail to evaluate compliance with the PWS and requirements contained in the notification.

Vendor Name: Tax ID:

Quotation By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Quotation must contain a description of the items being offered in sufficient detail to evaluate compliance with the PWS and requirements contained in the notification. Quotation must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the notification. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Quotation must include a signature from an authorized official of the firm or company.

2.2.1 Volume I should be submitted in type which is no smaller than Times New Roman 12-point font, single spaced, on plain white paper, with a maximum of 10 pages (cover sheets and table of contents included). Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quotation. Offerors are also required to provide an identical sanitized version of their quotation, with company name, logos, POC/employee names, and any other identifying information removed. The only identifying information allowed is that of your company’s CAGE code.

2.2.2 Requirements. To be eligible for award, the offeror’s quotation shall include the following. These requirements are essential for the Government to evaluate the offeror’s understanding of the requirements and their capability to perform the work. Failure to provide any of these requirements may result in the quotation being rejected as non-responsive.

The following lists the requirements that should be included in Volume I:

1) Fire Protection Technical Solutions The offeror shall provide details of their technical solutions for the fire protection services required, including a description of the proposed equipment, materials, and methods to be used.

2) Fire Protection Certifications Submit as a standalone file in addition to the technical volume. Certifications do not count against the page limit. Provide evidence of certifications in accordance with the applicable publications listed in Attachment 1.

3) Hoods and Ducts Maintenance Plan The offeror shall submit a detailed maintenance plan for all kitchen hoods and ductwork. The plan must, at a minimum, include:

• A proposed schedule for periodic inspection, testing, and maintenance.

• A description of the cleaning and maintenance procedures to be followed.

4) Quality Control Plan The offeror shall provide a QCP that details the methods and procedures to be used to ensure the quality of all work performed.

5) Safety Plan The offeror shall provide a safety plan that details the methods and procedures to be used to ensure safe operations for all work performed.

6) Teaming Agreement for Subcontracting (If Applicable) If the offeror intends to use subcontractors to perform any portion of the work, a copy of the teaming agreement must be submitted with the quotation. The teaming agreement shall, at a minimum, define:

• The designation of the prime contractor and the subcontractor.

• The purpose and scope of the agreement, including a detailed description of the work to be performed by the subcontractor.

• A clear division of responsibilities between the prime contractor and the subcontractor.

Please reference Attachment 1 — Hoods, Ducts and Fire Protection Systems Maintenance and Repair Services Performance Work Statement for more details on each requirement.

2.3 Volume II — Pricing Information

Complete pricing information on all Contract Line Items (CLINs). Use of Attachment 2, Pricing Worksheet, is mandatory. Offerors must be cognizant that any use of formulas or auto-calculations within the worksheet are the sole responsibility of the offeror. This includes any values that are provided as a result of a formula or auto-calculation tool. The Government will not be responsible for any formula or calculation errors.

2.4 Volume III — Past Performance Fact Sheet (PPFS)

The offeror shall submit a maximum of three (3) Past Performance Fact Sheets (PPFS), Attachment 7. Information on each PPFS should closely relate to the scope, size, and complexity of the proposed work under this solicitation. To demonstrate relevancy, the offeror shall compare the past performance work completed with the work description in the Performance Work Statement (Attachment 1). Provide the most current information for the Points of Contact (POCs) identified on the PPFS. At least two of the following (in descending order of availability) should be identified as current POCs:

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other (as specified in your Past Performance Fact Sheet)

The PPFS information is intended to assist in determining relevancy of a given project and will not, by itself, form the basis of past performance evaluation.

2.4.1 Past Performance Questionnaire (PPQ): The Past Performance Questionnaire (PPQ), Attachment 8, is a key method used by the Government to obtain past performance information and validate the Past Performance Fact Sheet. Each Past Performance Fact Sheet should have a corresponding PPQ. The offeror shall send out and track the completion of the PPQ with the POCs identified. The responsibility to send out and track the completion of the PPQs rests solely with the offeror. A completed PPQ must be submitted directly to the Government not later than the date and time established in the solicitation for receipt of quotations. Completed PPQs submitted by the offeror will not be accepted nor evaluated.

2.4.2 Subcontractor Past Performance: If the offeror intends to use subcontractors to perform work under this contract, the offeror is encouraged to also submit Past Performance Fact Sheets and corresponding PPQs for those subcontractors. Subcontractor PPFS and PPQ submissions are subject to the same recency and relevancy criteria applicable to the principal offeror and shall be submitted in accordance with the same instructions above. Submissions for Subcontractors shall not exceed the overall maximum for PPFS listed in section 2.4. Subcontractor past performance will be evaluated in accordance with the evaluation criteria set forth in the solicitation.

2.4.3 Submission Points of Contacts:

POCs shall submit their completed PPQs electronically, via email, to:

nicole.servin@us.af.mil sir_rashaliq.hankerson@us.af.mil nathaniel.entilla@us.af.mil

Please note that past performance evaluation is not limited to review of the information provided in Volume III or PPQs received. The Government reserves the right to review any and all available past performance information in its assessment.

2.5 Volume IV — Representations and Certifications

Offerors shall be actively registered in the System for Award Management (SAM) at https://sam.gov at the time a quotation is submitted and shall maintain active registration through award. By submission of a quotation, the offeror shall submit a statement asserting that all representations and certifications required by statute or regulation and maintained in SAM are current, accurate, complete, and applicable to this solicitation as of the date of quotation submission. The Government will rely on the representations and certifications maintained in SAM for purposes of eligibility and responsibility determinations. Failure to maintain current and accurate representations and certifications in SAM may render an offeror ineligible for award.

mailto:nicole.servin@us.af.mil mailto:sir_rashaliq.hankerson@us.af.mil mailto:nathaniel.entilla@us.af.mil