Pre-proposal Conf Minutes FA520919RA006 19 Dec 23.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

19 Dec 23

MEMORANDUM FOR DISTRIBUTION

FROM: 374th Contracting Squadron (PKA and PKB)

SUBJECT: Pre-proposal Conference Minutes for RFP No. FA520919RA006, Amendment 0007, Multiple Award Construction Contract (MACC), U.S. Army Installations within Honshu, Japan and Yokota Air Base and its Geographically-Separated Units (GSUs), Japan

I. Opening Remarks of Pre-proposal Conference

A. In accordance with AF PGI 5315.209-90 in Section L of the Amended RFP, the pre-proposal conference was held for On-Ramp Procedure at the Bldg. 2066 (Enlisted Club, Spectrum Lounge), Yokota Air Base.

B. Mr. Yuki Watabe, Contract Specialist of 374th Contracting Squadron (CONS), welcomed all attendees and announced that Ms. Namiko Kaneko will be the Procuring Contracting Officer for this requirement. All the other Government representatives from 374th Contracting Squadron (CONS), 374th Civil Engineer Squadron (CES) were introduced.

II. Session 1

A. Briefing of Mock Project

374 CES project engineer team briefed the outline of the work scope of the Mock Project. In addition, Mr. Yuki Watabe explained the Price Schedule (Section B, Attachment J-3.c.1), Exemption from Japanese Customs Duties and Taxes Pursuant to Status of Forces Agreement (Attachment J-3.c.2) and Reference documents of the Mock Project (Attachment J-3.c.d.1~14). The offerors are required to submit a total price for the MACC Mock Project using Price Schedule in order to meet the requirements outlined in Section M (Basis of Award). The Pricing Schedule also requires breakdown per the work categories in Item No. 0001AA through 0001AH.

III. Session 2

A. RFP Explanation of Scope and Requirements (Remarks / Filling Instruction)

All solicitation requirements/clauses/provisions were re-stated by Mr. Yuki Watabe using Attachment 1 - The MACC Pre-proposal Conference Briefing Slides. The following items were emphasized:

1. The subject contract is currently under Option 3 Year, and On-Ramping will not change the overall duration/ contract ceiling value of the contract.

2. Section A (Standard Form 1442), Solicitation, Offer, and Award: Blocks to be filled-in by offerors.

3. Section B, Supplies and Services and Prices: Price fill-in is not required as stated at

“Note” in this section.

4. Sections F thru J: The contract requirements, clauses and others as necessary.

5. Attachment J-1: Other Contract Requirements

6. Sections K thru M.

B. Questions and Answers:

1. All questions submitted to the Government by 11 Dec 23 were answered via Conference Slide attached on this meeting minutes.

C. Closing Pre-Proposal Conference:

1. Offerors were informed that the pre-proposal minutes would be posted on the

Government Point of Entry.

2. Offerors who have any questions on the RFP are requested to submit the questions to the POCs not later than 22 Dec 23 at 1400 hours.

3. The proposal closing date/time is 23 Jan 24, 1400 hours (Japan Standard Time).

4. The pre-proposal conference/site visit was adjourned at 1530 hours.

NAMIKO KANEKO

Contracting Officer cc: 374 CES/CEN U.S. Army Directorate of Public Works

Attachments:

1. The MACC Pre-proposal Conference Briefing Slides

2. Q and A No. 6 and 7 - Utility Map from Geobase

3. Q and A No. 6 and 7 - Yokota Composite utilities 20