Attachment 1. MACC PreProposal Briefing Slides 18 Dec 23 - 2nd ON RAMP.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

374th Airlift Wing

374th Contracting Squadron/PKA & PKB 18 Dec 23 1400 hrs (JST)

Pre-Proposal Conference (RFP No. FA520919RA006)

Multiple Award Construction Contract (MACC) for

U.S. Army & Air Force, Japan

RFP No. FA520919RA006 Multiple Award Construction Contract (MACC)

Session 1 Opening Remarks Briefing of Mock Project requirement: Project No.

ZNRE 19-1069, Repair Bldg 907 Annex at Yokota Air Base

Session 2 RFP Explanation of Scope and Requirements

(Remarks / Filling Instruction)

Session 3 Answer to Questions

Multiple Award Construction Contract (MACC)

Introduction of Government’s Team Procuring Contracting Officer: Ms. Namiko Kaneko, 374 CONS/PKB

Contracting Personnel: Mr. Keisuke Kiyotaka, 374 CONS/PKAA Mr. Ryuichiro Murakami, 374 CONS/PKAA Ms. Marina Williams, 374 CONS/PKBA Ms. Yuki Kobayashi, 374 CONS/PKBA Mr. Yuki Watabe, 374 CONS/PKBA

Technical Personnel:

DPW: Mr. Shigeru Akata, USAG Japan, DPW

374 CES: Mr. Benjamin H. Boyle, 374 CES/CENMP Mr. Satoshi Nishimura, 374 CES/CENMP Mr. Nobuhiko Nishimura, 374 CES/CENMP Mr. Shoji Masuda, 374 CES/CENMP

Multiple Award Construction Contract (MACC)

Session 1

Briefing of Mock Project Project No. ZNRE 19-1069, Repair Bldg 907 Annex at Yokota Air Base

(374 CONS/PKB & 374 CES/CENMP)

Multiple Award Construction Contract (MACC)

Session 2

RFP - Explanation of Scope and Requirements

Program Overview RFP No. FA520919RA006

Description:

MACC is a multiple award, competitive design-build and construction IDIQ construction acquisition. Broad range of multiple disciplined projects, and provide contingency and response capabilities at U.S. Army & Air Force (AF) installations (*J- 1, B001) * (J-1, B001 means Attachment J-1, Other Contract Requirements, Para B001)

* (Refer to RFP as to specified Sec, Para # & contract clause/provision for details)

Program Overview (cont.)

RFP No. FA520919RA006

Work will be defined by each Task Order (TO) (J-1, H009)

Type of Award Multiple Awards (Sec L, FAR 52.216-27)

Number of Contract to be Awarded (M-100, D) The government intends to award up to five

(5) Multiple-Award Construction (MACC) IDIQ contracts as the result of “On-Ramp Procedure” prescribed in H016

RFP No. FA520919RA006

Contract Type Indefinite-Delivery Indefinite-Quantity (IDIQ)

(Sec L, FAR 52.216-1) Task Order Will be issued on Firm-Fixed Price basis

Period 10 years (8 May 20 through 7 May 30) Ordering Period 1: From 8 May 23 to 7 May 28 Ordering Period 2: From 8 May 28 to 7 May 30

RFP No. FA520919RA006

Itazuke (AF)

Kure Pier 6 (Army) Kawakami Ammo Depot (Army) Akizuki Ammo Depot (Army) Hiro Ammo Depot (Army)

Owada(AF) Momote(AF) Tokorozawa (AF) Yokota Air Base (AF) Tama Hills (AF) Fuchu (AF) Narita (AF) Camp Zama (Army) ( AF 374 CS) Sagami General Depot (Army) Sagamihara Family Housing Area (Army) Yokohama North Dock (Army) Akasaka Press Center (Army)

Shariki (Army)

Chitose (AF)

Kyogamisaki (Army)

Place of Performance

RFP No. FA520919RA006

Contingency (J1, H017)

Performance in locations other than stated GSUs (i.e. Okinawa, Misawa, etc.) may be requested to provide humanitarian /humanitarian-response capabilities throughout the country of Japan.

RFP No. FA520919RA006

Contract Amounts (J-1, B002):

Minimum Guaranteed: $2,000 Maximum Program: $990,000,000

Subsequent Task Orders (J1, H012) General Range: from ¥25,000,000 to

¥500,000,000 FAR 52.216-19(a) (Sec I) Minimum Order: ¥500,000

Compete among selected contractors

Section A RFP No. FA520919RA006

STANDARD FORM (SF)1442

Fill-In Block 14, 15, 20A, 20B and 20C are mandatory Block 19, Acknowledgement of

Amendments, if any amendment(s) is/are issued

Section A (cont.)

Section B RFP No. FA520919RA006

Contract Line Item Numbering (CLIN) Structure

CLIN CLIN Type

0001 Base Year IDIQ (see Note below)

000101 Base period

000104 Option Three Period

000105 Option Four Period Note: IDIQ maximum is $990M for the entire life of the contract

Section B (cont.)

RFP No. FA520919RA006

Section B, Page 4 thru 5 Price fill-in is NOT required in this section Submit Price Proposal for MACC MOCK

Project (ZNRE 19-1069) using the format in Attachment J-3 c.1 listed in Section J IAW Sec L, L-100, Para B-2, Price Proposal

Section F RFP No. FA520919RA006

FAR 52.211-12 Liquidated Damages This clause may be included in individual requirement and incorporated into the resultant Task Order identifying the liquidated damages rate applicable to that individual Task Order

Contract/Performance Period Next option is available on 7 May 28 Performance Period is determined by each

Task Order

Section G RFP No. FA520919RA006

Sec G Accounting and Appropriation Data Will be cited on each individual Task Order upon being awarded DFARS 252.232-7006 Invoice/Payment Invoice and payment instruction is in accordance with WAWF Clause

Section I RFP No. FA520919RA006

Ordering FAR 52.216-19 Order Limitations FAR 52.216-22 Indefinite Quantity

Option Periods FAR 52.217-9 Option to Extend the Terms of the Contract

Section I (cont.)

RFP No. FA520919RA006

FAR 52.236-1 Performance of Work by the Contractor: At least 12%

Section J RFP No. FA520919RA006

List of Attachment

*Atch J-3 c.1&2 are applicable to Mock Project

Section J (contd.)

RFP No. FA520919RA006

Attachment J-3c.1 Section B (Price Schedule) for Mock Project

Section J (contd.)

RFP No. FA520919RA006

Attachment J-3c.2 EXEMPTION FROM JAPANESE CUSTOMS

DUTIES AND TAXES PURSUANT TO STATUS OF FORCES

AGREEMENT (Applicable to Mock Project)

Sec J-1 Other Contract Requirements RFP No. FA520919RA006

H002 Required Insurance Automobile liability insurance minimum amounts Bodily Injury - ¥ 30,000,000 Property Damage - ¥ 3,000,000

H008 Proposal Preparation Costs The costs for preparation of Task Order proposals shall be the responsibility of the contractor and are not directly reimbursable

(Contd.)

RFP No. FA520919RA006

H009 Task Order Issuance Procedures

Task Orders (TO) issued under this contract will be firm fixed price and clearly define the specific services to be performed or the performance desired

The Government will not be obligated to reimburse the contractor for work performed without TO awarded

(Contd.)

RFP No. FA520919RA006 H009 (cont.)

Type of requirement in FOPR Design-Build (D-B)

1. FOPR provide Scope of Work

2. MACC contractors (Ktr) provide proposal IAW FOPR

3. The Gov’t evaluate proposals

IAW factor(s) in FOPR

4. Only successful offeror will proceed with subsequent design effort and execute construction

(Contd.)

RFP No. FA520919RA006 H009 (cont.)

Type of requirement in FOPR Construction Only

1. The Gov’t provide previously accomplished design to Ktr

2. Ktr provide proposal IAW FOPR

3. The Gov’t evaluate proposals IAW factor(s) in FOPR

4. Only successful offeror will proceed with construction

(Contd.)

RFP No. FA520919RA006

H009 (cont.)

Work will be ordered by written Task Order (DD Form 1155).

(Contd.)

RFP No. FA520919RA006 H010 Competition The contractors are encouraged to participate in all site visits/submit proposals for either Army or AF projects, or both at the discretion of each awardee.

H003 Performance Bond – Applicable to TO Penal amount 100 percent of the contract price of each task order

Submit performance bond not later than 21 CD after awarded unless otherwise prescribed by each Task Order

(Contd.)

RFP No. FA520919RA006

DFARS 252.225-7042 Authorization to Perform (Sec K)

Sec J-1, K001 Construction License Offeror shall provide Japanese

Construction License (1 copy) Sec J-1, K002 Performance Bonds Offeror shall provide, together with the offer, a letter (submit original) from their surety asserting their ability to obtain performance bonding capacity of at least ¥ 800,000,000

(Contd.)

RFP No. FA520919RA006

Fill-In

J-1, K003 EXEMPTION FROM JAPANESE

CUSTOMS DUTIES AND TAXES PURSUANT

TO STATUS OF FORCES AGREEMENT

(Applicable to Mock Project at Attachment J-3)

J-1, K004 CONTRACTOR’S CERTIFICATION

Section L RFP No. FA520919RA006

FAR 52.204-7 System for Award Management Offerors must be registered and marked

“Active” in System for Award Management (SAM) (Register via the SAM website www.sam.gov)

Section L (contd.)

RFP No. FA520919RA006

L-100 PROPOSAL PREPARATION

INSTRUCTIONS

Part I - Summary and Miscellaneous Data

Part II – Price Proposals

Part III –Past Performance Proposal

RFP No. FA520919RA006

Part I - Summary and Miscellaneous Data Construction Licensing Requirement:

See Attachment J-1, Other Contract Requirements, Para 8, K001.

Performance Bonding Ability:

See Attachment J-1, Other Contract Requirements, Para 8, K002.

Contractor Teaming Arrangement (if applicable): See Section L, Paragraph L- 100.B.3.(e).

RFP No. FA520919RA006

PART II - PRICE PROPOSAL

Offerors are not required to enter pricing information in Section B (Supplies or Services and Prices/Costs) CLINs in the

SF1442

Offerors are required to submit a total price for the MACC Mock Project using Price Schedule (Attachment J-3c) in order to meet the requirements outlined in Section M (Basis of Award).

RFP No. FA520919RA006

PART III - PAST PERFORMANCE PROPOSAL -

Limited to no more than five (5) pages per contract listed. Only references for past efforts/contracts of relevance are desired.

Submit original plus 1 copy.

3(a) Quality and Satisfaction Rating of Contracts: See Sec M-100, Paragraph B

RFP No. FA520919RA006

3(b) Performance Surveys/Questionnaires:.

Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information The offeror shall send out the PPQ

(Attachment J-4), using the Past Performance Evaluation Cover Letter (Attachment J-4), to each of its references.

The responsibility to send out the past performance questionnaire rests solely with the offeror.

RFP No. FA520919RA006

Past Performance Evaluation Cover Letter (Attachment J-4a)

RFP No. FA520919RA006

Past Performance Evaluation Sheet (Attachment J-4b) The offeror shall fill section 1 & 2 Client shall fill section 3, 4 & 5

RFP No. FA520919RA006

3(c) Past performance Information (PPI)

Provide a list of no more than five (5) of the most relevant contracts within 5 years

Limited to no more than 5 pages per contract listed (Submit original plus 1 copy)

Format for proposal Parts I and III (L-100,C. 4)

RFP No. FA520919RA006

The following table summarizes the proposal submission:

RFP No. FA520919RA006

D. General Information

Information regarding submission of proposals: DoDSAFE, Hand carried or mailed proposals. The mailing address (by Nihon Yubin (Japan Post Co.,Ltd.) only) is stated below:

374th Contracting Squadron Attn: Mr. Ryuichiro Murakami (PKA) and

Mr. Yuki Watabe (PKB) Unit 5228, Bldg. 620, Fussa-shi Yokota AB, Tokyo197-0001 Japan

RFP No. FA520919RA006

The sealed envelope or package that is used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Section M RFP No. FA520919RA006

M-100 Basis for Contract Award

Subjective Trade-off (STO) best value source selection

Competing offerors' past performance information will be evaluated on a basis significantly more important than price

Failure to meet a solicitation requirement may result in an offer being determined unacceptable.

Section M (contd.)

RFP No. FA520919RA006

M-100 Evaluation Factors Factor 1: Price (Mock Project) Factor 2: Past Performance

(1) Recency

(2) Relevancy

(3) Quality

RFP No. FA520919RA006

M-100A Factor 1: Price Evaluation Factor The government will rank all offers by price from lowest to highest for the Mock Project (Attachment J-3).

The price evaluation will document price fair and reasonableness.

RFP No. FA520919RA006

M-100B Factor 2: Past Performance Factor

(1) Recent PPI – Within the last 5 years prior to the issuance date of the amendment 0007.

(2) Relevant Contract - The Government will conduct an in-depth evaluation of all recent/past performance information obtained to determine how closely those contracts performed relate to the MACC requirements.

RFP No. FA520919RA006

The Government will assess relevancy for each contract and assign a rating as:

RFP No. FA520919RA006

M-100B Factor 2: Past Performance Factor

(3) Performance quality of work will be assessed based on:

(i) Quality Assessment Criteria of Past

Performance Surveys/Questionnaire

(ii) Evaluation ratings in the Contractor

Performance Assessment Reporting System (CPARS), if available.

RFP No. FA520919RA006

M-100B(4) The assessment process will result in an offeror's overall performance confidence assessment rating as follows:

RFP No. FA520919RA006

M-100C. The government intends to award contracts without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

RFP No. FA520919RA006

M-100D. Integrated Assessment. The government intends to award up to five (5) Multiple-Award Construction (MACC) IDIQ contracts, but retains the right to award more or fewer contracts based on quantity and quality of proposals received, and may award a contract(s) to other than the lowest price, if the difference in the Past Performance Confidence Rating of an offeror with higher price justifies the higher price premium.

RFP No. FA520919RA006

RFP Closing Date / Time:

23 January 2024 / 1400 hrs Provide your proposal to 374 CONS by DoDSAFE, hand carries, or using the Japan Post Office (Nihon Yubin)

Projected Requirement for 374 CES Project, FY23

Projected Requirement for FY21 (Cont.)

Magnitude of the Project stated below is based on FAR 36.204, Magnitude of Construction;

Multiple Award Construction Contract (MACC)

Session 3

Questions to Answers

Question 1 Reference - Section B, Paragraph 6, Qualification to Apply

“We are considering to apply as a sole prime contractor for this Yokota Multiple Award Construction Contract (MACC), which seeks additional MACC contractors. Our affiliated company is already among the selected 14 MACC contractors, and we would like to confirm that this does not hinder our participation to this solicitation. We own 24.51% of their issued capital shares, however there are no concurrent management positions except for a part-time corporate auditor (who is a licensed lawyer in Japan). We have found no regulation in FAR that restricts affiliated companies from individually participating in the same competition. Please confirm.”

Answer 1

It is not prohibited to participate individually in the same competition with affiliated company(ies).

Question 2 Reference - Section B, Paragraph 6, Fluctuate Sharing among Joint Venture Parties

Assuming various types of works are presented as task orders under MACC, we may consider to apply as a Joint Venture formed with company (companies) who possess the different specialty. Maintaining "joint and several" responsibility to the owner, can a Joint Venture fluctuate corresponding shares from 0 to 100% according to the nature of works?

Answer 2

Yes. However, when you propose as a JV, SAM information must be registered as JV.

Question 3

Reference – General. Allocation of Work Forces from Each Member of Joint Venture

Assuming the presupposition above [Question 3] is correct, can we consider the assignment of staff for an awarded task order is at the discretion of the Joint Venture, corresponding to the shares of JV members, and with no compulsive requirement by the Government?

Answer 3

Please see the Government's answer to the Question# 22 of Attachment "26 RFP Atch J6 QAs - FA520919RA006"

Question 4

Section (c), H010 COMPETITION, Amendment 0007 - Discretion to Bid to Task Orders

Should a MACC member bid for all task orders, or do you have any criterion to penalize a member to refrain from bidding some of the task orders?

Answer 4

Please see the Paragraph (a) and (b) of H010 COMPETITION stated on the "2 Atc J1 Other Req 30 Apr 21"

Question 5

General - Past and upcoming Task Orders

Kindly provide us the project information about the past and upcoming task orders under this MACC Pool, such as bid issuance dates, title, terms and conditions, description, and contract value/project magnitude.

Answer 5

The interim project information of Air Force will be disclosed to all awardees as a courtesy notice in annual basis. For bid issuance dates, title, terms and conditions, description, and contract value/project magnitude of the past task orders, please submit FOIA request for a disclosure.

Question 6

Reference - Item B.7. and D.8. of "5 RFP Atc J3a Mock SOW",and Question No.

51 of "26 RFP Atch J6 Qas“

Please kindly confirm proposed location of new fire pump room and new underground concrete water reservoir tank, if proposed location shall not be within building 907, since information is not indicated on concept plan.

Answer 6

It is structurally undesirable to install new underground tank under B907.

Refer to the attached drawings(*) to select an appropriate location for installing new underground tank.

* Attachment will be incorporated into the Meeting Minutes of this conference

Question 7

Reference - Fire Hydrant Drawings of "20 RFP AtcJ3d12_B907WaterFlowTR”

Please kindly confirm proposed location of tie-in point for water supply line to new underground concrete water reservoir tank around building 907.

Answer 7

Refer to the attached drawings to select an appropriate point for connecting new underground tank.

* Attachment will be incorporated into the Meeting Minutes of this conference

Question 8

Reference - Item II GENERAL SCOPE of "5 RFP AtcJ3a MockSOW”

Please kindly confirm whether following our interpretation is basically correct or not.

Demolition : To demolish above ground existing building portion fully, including required under ground portion.

New construction : As per requirement within solicitation.

Answer 8

Yes.

Demolition of the above ground exiting building including the underground portion.

New construction: Yes. As per requirement within the solicitation.

Question 9

There are many publiced documents, related with this Mock PJ, but which book should I refer to in order to understand the construction scope this time? Some say ”As Built”, and other say ”Plan”.

Answer 9

Reference – Mock Project

Please refer to the SOW and concept plan to understand the scope of construction, and refer to As Built, which may be helpful for demolition work or connection to existing electrical and utilities.

Question 10

Reference – Section L

As to the PAST PERFORMANCE PROPORSAL, / "Limited to no more than five (5) pages per contract listed. Only references for past efforts /contracts of relevance are desired. Submit original plus 1 copy.", how many peoject records should we submit with J-4 Form ? In addition, We also have CPERS based on past performance, so we believe these can also be included in this Past Performance Proposal.

Answer 10

This limitation apply to Section L, L-100, B.3.(a) & (c). Number of pages for L-100, B.3. (b) will NOT be counted in the said page limitation.

For CPARS, please see the Government's answer to the Question# 24 of Attachment "26 RFP Atch J6 QAs -

FA520919RA006"

Questions?