MACC General Provisions revised by Amend 0001.pdf

RFP NO. FA5209-11-R-0004

Attachment 1

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

GENERAL PROVISIONS

FOR

DEPARTMENT OF U.S. AIR FORCE

IN JAPAN

Date: 27 Jun 2011 (Revised by Amendment 0001 with Revision Mark 1)

DEPARTMENT OF THE AIR FORCE

YOKOTA AIR BASE, JAPAN

374TH CIVIL ENGINEER SQUADRON

APO AP 96328-5104

PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 01 00 Statement of Work 20

01 11 00 Design After Award 14

01 78 00 Closeout Submittals 2

01 01 00-1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 General Intention

The intention of this solicitation is to obtain a Multiple Award Indefinite Quantity/Indefinite Delivery Construction Contract for “Design-Build” and “Construction Only”.

1.2 Locations

The work shall be located at the following various U.S. Government facilities:

Yokota Air Base (ZNRE), Tokorozawa Communication Site (WYHL), Fuchu Communication Site (HMFP), Owada Communication Site (SQDW), Sofu Communication Site (VWMT), Seburiyama Radio Relay Site (VGDM), Tsushima Communication Site (XGVQ), Fukuoka Airfield at Itazuke AA (LQZN), Momote Annex (QNMU), Yuki Radio Relay Site (ZQUG), Tama Recreation Area (WRFD), Narita Air Terminal (RGQN), and Chitose Auxiliary Annex located on Hokkaido (DSCV).

1.3 General Requirements

The work includes, but is not limited to design effort, reproduction, labor, transportation, materials, equipment, incidental engineering, surveying, sampling/testing, and supervision, except otherwise specified herein, necessary to accomplish various works by means of this Multiple Award Task Order Contract. Task Orders shall be issued by the Contracting Officer as either a “Construction Only” or as a “Design-Build” Task Order. The scope of work may include, but is not limited to, building expansions, upgrades or renovations, new construction, demolition, equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, road pavement, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding, plumbing, masonry, and floor/window coverings (carpets, blinds, solar films & vinyl tile, and etc).

1.4 Applicability of the Requirements, Specific to the Air Force Installations

Codes, regulations, standards, required documents, and other requirements specified herein this specification shall be applied to all installations unless indicated otherwise.

1.5 Response Requirements

a. The primary goal of MACC is speedy acquisition of the Government requirements. Once the Contracting Officer notifies the Contractor of an existing requirements, the Contractor is expected to expeditiously prepare the proposal.

b. Upon notification of a routine requirements, the Contractors shall respond to the needs of the

Government as following; (1) Visiting the proposed work site accompanied by the 374 Civil Engineer Squadron (CES) Engineer, or (2) Establishing verbal contact with the Contracting Officer’s Representative (COR) to further define the scope of the requirements.

c. In the event of an emergency requirement, the Contractors’ will respond as soon as directed by

01 01 00-2 the Contracting Officer. The Contractor or their designated representative who are authorized to obligate the company shall be readily available to communicate with the Contracting Officer.

1.6 Residency of the Contractor

The Contractors shall maintain an office or a place of business in areas that are capable of conducting business with the Government during all regular working hours. The contractor shall also ensure that ,at a minimum, one of their own bilingual employees is present on-site at all times at each site where work is being executed.

1.7 Subcontractors

Within seven (7) days after NTP and after the award of any subcontract at any tier, the contractor shall notify the COR of such fact. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks. The Government reserve right to direct the subcontractors to be replaced when the subcontractors are found to be not suitable for the given task.

1.8 English Speaking Representative

At all times during the contract period the contractor shall have an employee capable of fluent bilingual (Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representatives and the contractor concerning all aspects of contract administration and construction. The Contracting Officer shall have the explicit right to determine acceptability or rejection of the proposed individuals. In addition, should performance become inadequate during the contract period, the Contractor shall be responsible to replace said individual upon notification by the Government. The interpreter shall attend the preconstruction conference and other meetings requested by the Government.

1.9 Written Communication in English

All submittals required under this contract (including but not limited to: project schedule, work plan, safety plan, quality control plan, meeting minutes, and all other written communications such as letters, memos or emails to the government, documents, sketches, reports, manuals, etc.) shall be written in English or translated into English by the contractor prior to submission.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations

All Contractor and sub-contractor employees, assigned to a project shall become familiar with and obey all Base Regulations, including fire, traffic, safety, and security regulations. The contractor shall attempt to delineate the work area using cones, construction tape, fence or other means as directed. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification and shall remain within the confines of project area except when entering or leaving the installation.

2.2 Installation/Base Passes

The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to

01 01 00-3 cleared contractor personnel at no cost to the contractor. It is, however, the contractor’s responsibility to ensure documentation required by the U.S. government to issue badges is submitted with adequate lead time. The Prime contractor shall be responsible for maintaining control of all passes issued to his own of his subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the 374th Security Forces Squadron, Pass & Registration Sction (Building 316), and a certificate of receipt shall be obtained. Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for Government issued installation/base passes used in the performance of this contract.

2.3 Order of Work

The Contractor shall schedule all work to cause the least amount of interference with activity operations.

Permission to interrupt any activity roads or utility services shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption. Work shall be phased as necessary to prevent completely blocking access to an inhabited building/area and to minimize impact to daily operations.

Interruptions of utility services and blocking active roads shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose off all Contractor generated debris at the end of each shift, or more frequently if required, to keep the space usable.

2.3.1 Commencement

The contractor is encouraged to start preparing submittals as soon as the contract is awarded so that they can be submitted to the government as soon as Notice to Proceed (NTP) is issued. The Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on the task order. Contract period of performance also includes any lead time for procuring the materials. All work scheduled in this contract occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants.

2.3.2 Normal Working Hours and Work Days

Normal work hours shall be from 7:30 a.m. to 5:00 p.m., Monday through Friday, excluding U.S.

Holidays and other days specifically designated by the Contracting Officer.

U.S. Holidays:

1st of January New Year’s Day 3rd Monday of January Martin Luther King Jr. Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day 4th Thursday of November Thanksgiving Day 25th of December Christmas Day

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2.3.3 Work Outside Regular Hours (subject to the approval by the Government)

If the Contractor desires to carry on work outside the normal hours. or on Saturday, Sundays, or holidays, a written application shall be submitted to the Contracting Officer or his representative for approval.

The Contractor shall allow ten working days notice to coordinate with Base Security Forces and enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or his representative. Unless directed by a Contracting Officer, work accomplished outside regular working hours shall be at no additional cost to the Government.

2.3.4 Special Conditions

The buildings may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings and the least possible interference with activities in and around the buildings. The Contractor shall ensure portions of buildings in use by the government are protected from any damage due to inclement weather while work is being executed.

Special care shall be taken in performing exterior work such as excavation, backfill, concrete placement, paint, etc. when the temperatures are less than 7oC. For bituminous pavements, care should be taken when outside temperatures are 10oC or less. On such days, the exterior work will be performed in compliance with applicable sections of the specifications and drawings under strict temperature control with curing and/or heating appliance as necessary.

2.4 Temporary Telephone

Upon request, the contractor may be approved to install in his field office a government telephone for his use, based on his normal submission of a work order to the area communication officer. All expenses generated from, or related to his use of such instrument will be borne by the contractor.

2.5 Utilities

Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor. The Contractor, at its expense, shall install and maintain all necessary temporary connections and distribution lines in a satisfactory manner. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.5.1 Cross Connection

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during construction. The contractor must notify the Construction Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the Contracting Officer’s Representative (COR).

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c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.5.2 Utilities Outage

The contractor shall submit a schedule of outage to the Construction Inspector and shall notify in writing no less than 30 days in advance of the proposed interruptions.

2.5.3 Electrical Power

Japan’s electrical power system has two different power frequencies, 50 Hertz (Hz) and 60 Hz, depending on the region of the country. The dividing line is roughly defined by the Fuji River (near the western side of Mt. Fuji). The region east of this dividing line has 50 Hz power and the region to the west has 60 Hz power. In general, Yokota Air Base and it’s auxiliary sites in Japan have 50 Hz power. However, several facilities, with specialized equipment, have transformers and run at 60 Hz. Electrical power for the USAF sites are facility dependent and not base dependent.

2.6 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements of the regulations determined applicable by 374 CES Fire Emergency Services Flight, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

b. The contractor shall not commence work at the job site until an Accident Prevention Plan and

Job Hazard Analysis are submitted for review and approved by the Contracting Officer. The contractor is responsible for reviewing most recent version of Section 1 of EM 385-1-1, the U.S.

Army Corps of Engineers’ Safety and Health Requirements manuals. The contractor shall be responsible for preparing and submitting the Accident Prevention Plan, Job Hazard Analysis.

c. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-base paint shall follow the requirements of Japan Environmental Governing Standards (JEGS) AFJMAN 23-209 and AFI 32-7086. Per Yokota AB Environmental guidance for the personnel, , and the Asbestos Management and Lead Management Plans, all the contractor personnel are required to complete the Environmental Management System Awareness training prior to commencing operation on any United States Air Force Base Japan facilities. The certificates shall be submitted for review and approved by the Contracting Officer.

d. Air Force (AF) Form 103 Work Permit: It is the contractor’s responsibility to prepare the

Excavation Permit / Air Force Form 103 at their own expense. Any required AF Form 103 shall be submitted to the Construction Inspector at least 28 days prior to start of work. The contractors shall not commence work for any excavation, 300 mm or more in depth at the job site until the AF Form 103 has been reviewed and approved by the 374 CES organizations, Security Police, Safety, Communications, Commercial Utility Company and Engineering Flight Chief, 374 CES. Without a permit, the excavation work will be stopped, until such the time an approved permit is obtained.

e. Work Progress Schedule: The contractor shall provide and submit to the Construction Inspector a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the

01 01 00-6 step-by-step phases of work to be accomplished prior to performing actual work. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions is begun. Work schedule must be accepted by the government with no comments prior to commencement of site work.

f. Temporary Protection Plans (Kasetsu Keikaku-sho): When requested by the Government, the

Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the temporary protection plans (Kasetsu Keikaku-sho) to the Construction Inspector prior to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

g. Solid Waste: Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled/disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 of JEGS, applicable environmental guidance from Yokota AB as well as host nation’s laws and regulations.

2.7 Outages for Fire System

At least 21 calendar days advance notice is required for planned utility outages including fire systems.

In each request, specify each utility being disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Fire system disconnection and reactivation requires the coordination with 374 CES Fire Emergency Services Flight through the Construction Inspector. No utility outages will be permitted until the contractor submitted the request form and receives an approval of the Construction Inspector, and other applicable personnel.

2.8 Damage to Utilities:

a. In the event of any unforeseen utility failure/disruption, the contractor will first make the area safe, then immediately contact the Construction Inspector and the Contracting Officer. The Construction Inspector is responsible for coordination with the Engineering Flight, 374 CES.

b. If the damaged utilities were previously known or shown to the contractor, and there was negligence on his part, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

2.9 Key Personnel

Resumes for following key personnel, required for each Task Order, shall be submitted to the government prior to commencement of work. No key personnel shall be appointed or replaced on a project without prior notification / acceptance by the Contracting Officer.

2.9.1 Project Manager

The Project Manager is responsible for the overall management of the contract. The Project Manager shall have a minimum of five (5) years experience in the administration of construction contracts, and shall have a thorough knowledge of the duties of key management personnel assigned to task orders issued under this contract. The Project Manager shall maintain oversight of task order proposals prepared by the contractor staff and be authorized to negotiate task order terms and sign contract documents on behalf of the contractor.

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2.9.2 Project Superintendent (i.e. Kanri Kenchikushi)

A Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall have overall responsibility for all operations at the jobsite and will be present at the job-site during the execution of the project. The Project Superintendent shall interact with the Contracting Officer or his representatives upon request and shall be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to task orders of this contract. Project Superintendent may be required to have an appropriate license when the Government specifies the requirement in the Task Order. The Project Manager and Project Superintendent positions can be filled by the same person, if the government concurs with this arrangement for a specific task order and determines the candidate to be qualified to fulfill both positions..

2.9.3 CQC Manager (i.e. Genba Kantoku)

The Contractor shall identify as Contractor Quality Control (CQC) Manager an individual who shall be responsible for overall management of quality of construction work during project execution. The CQC Manager shall have a minimum of five (5) years construction experience handling quality control for projects similar to task orders for which appointment is made. This CQC Manager shall be on the site at all times during construction and shall be report directly to someone in the prime Contractor’s head office.

An alternate will be identified to fill this position in the event of the CQC Manager’s absence. The qualifications for the alternate will be the same as for the designated CQC Manager.

2.10 Work Clearance Request for Each Task Order

Prior to the commencing each task order, the contractor must submit Site Permits for constructing a field office or storage area to the Construction Inspector for approval, if required. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Building permits may not be approved depending upon the area restrictions.

2.11 Contractor Storage

The Government may designate an open area for storage of construction materials for the duration of project. However, the contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials. This screen shall be similar to that used on other storage areas throughout the base. The storage area may not be co-located with the office area. The contractor shall keep the storage area neat, orderly and clear of all debris. The contractor shall not allow trash or other debris scattered from his area by wind or other means. Any modifications to the area must first be approved by the Construction Inspector, and will be done at the contractor expense. Grounds maintenance for the area is the responsibility of the contractor. The contractor shall remove all items from designated storage area prior to final acceptance of the project and shall ensure that all storage areas are reverted back to grades and conditions that existed prior to areas being disturbed.

2.12 Sanitation

If toilets or other sanitary facilities are not available, adequate sanitary conveniences of a type approved for the use of persons employed on the work shall be constructed by the Contractor at their own expense.

Such facilities shall be properly secluded from public observation and maintained in a manner subject to

01 01 00-8 approval by the Contracting Officer. Immediately after completion of the each Task Order, or as directed by the Contracting Officer, the facilities shall be removed from Government property, leaving the premises clean and free from nuisance.

2.13 Demolition work for Fuel Facilities: For projects where scope require the contractor to remove or demolish an existing fuel tank or pipeline, the contractors shall, at a minimum, provide the following information:

- Narratives as well as photographs documenting condition of the facilities prior to start of work clearly identifying any damage / defects observed;

- Photographs of concrete pad below the tank or any other secondary containment for the fuel pipeline or tank which would have prevented spill from reaching surrounding soil. Narrative should further clarify if and where any damage or staining was observed;

- Photographs of the undisturbed ground below and adjacent to the tanks or pipelines were removed;

- Results from “sniffing” the area using a handheld device which detects presence of Volatile Organic Carbons;

This information will be provided in addition to any testing and sampling requirements as noted in the TO for investigation of contaminated soil. Composite sampling technique shall be used for verification if earlier observations and a visual inspection of the site indicate no contamination.

PART 3 TASK ORDERS

3.1 “Construction Only” Task Orders

3.1.1 “Construction Only” Characteristic

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

a. Issuance of a Task Order Request for Proposal (RFP) with a complete design package, specifications and submittal lists.

b. These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

c. Issuance of a Task Order RFP with a scope of work that may or may not include a site visit.

These task orders shall not be complex in scope or requirements. The descriptive scope of work shall be executed with simple work plans, concept sketches, and/or shop drawings.

3.1.2 “Construction Only” Project Scope

Whenever the Government has work to be performed under this contract as a “Construction Only” Task Order, the Contracting Officer will provide a project scope. The project scope will include, but may not be limited to, the scope of work, required project duration, and the amount of liquidated damages that will be assessed if project cannot be completed in a timely manner (Task Order for respective projects will indicate the applicability of Liquidated Damages). The detail provided in the project scope will vary from a general statement of work with no drawings to a complete scope of work with design documents including contract specification. Normally, project scope with no drawings will entail simple

01 01 00-9 construction requirements that can be successfully completed from contractor work plans or simple shop drawings.

3.1.3 “Construction Only” Process

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following processes:

3.1.3.1 Site Visit

Upon issuance of a RFP to the Contractors, and within lead time specified in Task Order, the Government will notify Contractors shall inspect the job site with the COR and 374 CES Engineers to thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the

COR.

3.1.3.2 Contractors’ Proposal

The task order RFP will identify the specific proposal submission deadlines. Unless otherwise noted in the task order RFP, the Contractors shall submit proposals in accordance with the following schedule:

a. The contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal.

The technical services necessary for preparation of the proposal shall be included in the contractors’ overhead.

b. Material Requirements: Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials and equipment required for executing work.

Construction materials and replacement parts for equipment must be accepted by the government as being in compliance with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

c. Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

d. Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the Contracting Officer may review the Contractors’ proposals and may revise the project scope and/or negotiate with the Contractors. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to accomplish the work, the Contracting Officer will issue a Task Order to the Contractors.

3.2 “Design-Build” Task Orders

3.2.1 “Design-Build” Project Scope

Whenever the Government has work to be performed under this contract as a “Design-Build” Task Order, the Contracting Officer will provide a project scope. The project scope will include the scope of work, 01 01 00-10 design requirements, construction method requirements, construction phasing – if applicable, cost limitations, and required project duration (Concept drawing may also be included).

3.2.2 Design-Build” Process

3.2.2.1 Contractors’ Proposal

The Contractors shall submit a proposal in accordance with the schedule outlined in the task order RFP.

The Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.2.2.1.1 The contractors shall break cost proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, development of meeting minutes, on-board reviews, coordination with the user, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.2.2.1.2 The contractors shall consider the project scope, customers’ requirements, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The contractor shall provide concept sketches or drawings for their proposed methods, proposed schedules (design and construction), cost proposals, and other information as required.

3.2.2.1.3 The Contractors shall propose representative costs such as materials, equipment rentals, disposal, testing and laboratories required for all proposals as requested by the Government. The costs shall directly represent the proposed design and construction requirements outlined in the Site Visit. In addition, the costs proposed by the contractors should reflect the recommended design and construction methodology. The contractors shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this task order. The Contractors shall select the quotes that meet the specifications. The contractors shall attempt to prepare the proposals to include all requirements based on the Site Visit and the proposed design and construction methodology.

3.2.2.1.4 Except for those items specifically stated to be Government furnished, the Contractors shall provide all materials required for this contract. All materials and parts shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes. For task orders awarded based on factors other than price, the Government reserves the right to challenge any proposed costs and may require the Contractor to obtain additional quotes or may require the Contractor to further justify the proposed costs. The Government’s identification of any commercial sources is merely informational in nature and will not constitute an endorsement of a particular source or product.

3.2.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

3.2.2.1.6 Award of individual task orders shall be made as indicated in solicitation document. When evaluation factors in addition to proposed price are used as the basis for award, the Contracting Officer may review the Contractors’ proposals and may revise the project scope and/or negotiate with the Contractors. Upon resolution of issues in disagreement and arrival at a fair and reasonable fixed price to

01 01 00-11 accomplish the work, the Contracting Officer will issue a Task Order to the Contractors.

3.2.2.2 Site Visit

Upon issuance of a RFP to the Contractors, and after receiving the proposed project scope, the Government will notify Contractors shall inspect the job site with the COR and 374 CES Engineers to thoroughly discuss all conditions and details of the work, including but not limited to, project scope, design, timelines Bar chart Method schedules, cost limitations, customer requirements, safety, material quantity and quality, methods of construction, phasing, and specific proposal requirements. Any deficiencies, omissions, problems, conflicts or other adverse condition that may exist in the scope of work or that may be encountered during the site visit shall be immediately brought to the attention of the COR.

3.2.2.3 Responsibility of the Contractor for Design

3.2.2.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

3.2.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the Work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards.

3.2.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.3 As-Built Drawings

The Government will (if available) provide the Contractor current As-Built Drawings (hard copy) to develop new As-Built Drawings reflecting all completed work. A copy of the drawings shall be kept at the work site at all times during construction to mark all changes from the original documents generated by modifications and the exact as-built locations, sizes, types of equipment, hidden utilities or other items.

After completion of site work, the Contractor shall submit a full size set of marked up blueprints illustrating as-built conditions. If the drawings contain error and/or omissions, the Government will return the set to the Contractor for correction and re-submission. The contractor shall complete the corrections and re-submit the drawings to 374 CES within ten (10) calendar days.

After the preliminary as-built drawings are approved, the Government will furnish the Contractor the approved black lines and the compact disk of the CADD files of the original contract drawings. The Contractor will modify the original CADD drawing files as necessary to correctly show all the features of the project as it has been constructed by duplicating the information documented on the preliminary as-built drawings. Additional drawings shall be included as necessary.

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The final as-built drawing set shall consist of one set of electronic CADD drawing files, 3 sets of hard copies, and one set of the approved working as-built drawings. CADD drawing files shall be formatted to match the 374 CES format in DXF / DGN and DWG file format. Electronic as-built submittals shall include a file index that identifies every file on each disk, the contents of the file, a list of each drawing layer in each file and the contents of each layer.

3.4 Photographic Record

The contractor shall furnish the Construction Inspector with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as reinforcement for concrete, underground piping system, air duct system above ceiling and etc.

PART 4 PROPOSAL DESIGN

4.1 General Design Submittal Requirements

The contractor shall follow the requirements outlined below for all submittals. Each individual task order awarded under this contract may require greater or less information than the general design requirements.

4.1.1 Metric / English Requirements

All work shall be designed (drawings, specifications and design analysis) in the Metric System International (SI), unless indicated otherwise in Task Order Scope of Work. Combination of English and Metric will not be permitted.

4.1.2 Design Analysis and Drawings

Use standard 8 ½ x 11 inch paper except that larger sheets may be used when required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on A-1 (594 x 841 mm) paper.

4.1.2.1 Design Analysis

The material may be typewritten, hand-lettered, hand-written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings

Prepare all drawings utilizing Computer-Aided Design and Drafting (CADD) software so that they are well-arranged, placed for ready reference and they present complete information. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted. Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings. The use of abbreviations are for use when space is limited within a drawing sheet, otherwise it is recommended the all the words are spelled out versus using abbreviations. Detail the drawings such that conformance with the RFP may be checked and to the extent that shop drawings may be checked. Do not use shop drawings as design drawings.

CADD drawing files shall be formatted with the 374 CES format in DXF / DGN and DWG file format.

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4.2 Concept Design Submittal (30 %)

The review of this submittal is primarily to insure that the design criteria are being correctly interpreted and that the contract documents and design analysis are proceeding in a timely manner.

4.2.1 The submittal shall consist of the following

• Design analysis, developed to 30 %

• Drawings – schematic (30 %) design, Index of drawings to be prepared during future submittals

• Outline Specifications (Index of specifications that will be developed during 60 % submittal)

4.2.2 Submittal Requirements

This concept design shall contain, as a minimum, the following design discipline requirements:

4.2.2.1 Architectural Requirements

4.2.2.1.1 Design Analysis:

a. Schematic Project Scope

b. Schematic Code Analysis including life safety and the Americans with Disabilities Act (ADA)

Accessibility

c. Schematic Design narrative of functional space relationships, as well as circulation.

d. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.1.2 Drawings and Design Information:

a. Draft Floor plans

b. Draft Enlarged floor plans as necessary

c. Draft Roof plan

d. Draft Exterior elevations

e. Draft Building Section

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.2 Civil Requirements

4.2.2.2.1 Design Analysis:

a. Schematic Description of Site Conditions

b. Schematic Technical references (codes, manuals, directives)

c. Schematic Foundation report and recommendations

d. Schematic Drainage storm water routing

e. Schematic Paving narratives and criteria

f. Schematic Analysis of the existing systems and new work requirements.

g. Schematic Traffic volume and type

h. Schematic Anti-terrorism / Force Protection Requirements

01 01 00-14

4.2.2.2.2 Drawings and Design Information:

a. Draft Location and Vicinity Map

b. Draft Site Plan with typical section cuts and pavement cuts

c. Draft Show new and existing storm drain lines and inlets

d. Draft Utility Plan showing all utilities and associated products, (cleanouts, manholes, fire hydrants, etc.) Show all new work in association with the site survey

e. Draft Soils boring logs & Subsurface investigation site plan

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.3 Mechanical Requirements

4.2.2.3.1 Design Analysis:

a. Schematic plumbing design analysis: system narratives with thorough discussion of domestic water, rainwater, sewer and vent piping systems.

b. Schematic Air Conditioning and heating design analysis: system narratives.

c. Schematic Ventilation design analysis: system narratives with thorough discussion of the building mechanical room ventilation, and miscellaneous building exhaust systems.

d. Schematic gas piping, container gas piping and tanks.

e. Schematic Fire Protection Requirements to include the followings:

• Prepare a comprehensive fire protection design analysis

• Provide description of overall fire protection systems

f. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.3.2 Drawings and Design Information:

a. Draft Mechanical equipment and fixture schedules

b. Draft Plumbing layout plans

c. Draft Heating, Air conditioning, and Ventilation (HVAC) layout plans and system diagrams

d. Draft Plumbing diagrams

e. Draft Utility layout plans

f. Draft Fire Protection System Plan to include the followings:

• Water supply line sizing, equipment and riser layout

• Respective design density and floor area coverage

g. Draft Anti-terrorism / Force Protection Requirements

4.2.2.4 Electrical Requirements

4.2.2.4.1 Design Analysis

a. Schematic scope of new work to be performed

b. Schematic Communication system to include the followings:

• Describe the existing system and the changes to be made to the existing system to accommodate the project. Scope of new work to be performed

• Description of system components such as the type of cables, outlets and patch panel

• Describe Special Systems: LAN System, Public Address System, Program Clock system, Base Fire Reporting System (transponder, antenna), etc

c. Schematic Anti-terrorism / Force Protection Requirements

01 01 00-15

4.2.2.4.2 Drawings and Design Information:

a. Draft Exterior lighting plan

b. Draft Electrical one-line diagram / Details

c. Draft Site Plan: feeders, transformers, telecommunications and cable service entrances,

d. Draft Receptacle and lighting layouts

e. Draft Special Systems: communications and cable

f. Draft Communication system to include the followings:

• One-line diagram / Details

• One-line diagram for other special systems such as : Public Address System, Program Clock system Base Fire Reporting System (transponder, antenna), etc

g. Draft Fire Protection System Plan to include the followings

• Fire Alarm System Plan one-line diagram

h. Draft Anti-terrorism / Force Protection Requirements

PART 5 PRODUCTS

5.1 Hazardous Materials

The contractor shall provide the Contracting Officer a hazardous material (HM) inventory and Material Safety Data Sheets (MSDSs in English) prior to delivery of such HM to the job sites. The contractor shall submit their plans for protection of public and military personnel from exposure while HM are being stored/utilized on-site, procedures for HM spill response in conformance with JEGS and HM disposal upon completion of work.

5.1.1 Do not use materials containing greater than 0.1 % asbestos.

5.1.2 Do not use materials containing greater than 0.06 % lead by weight in the total nonvolatile content of liquid paint and 0.5 % (5000 ppm) by weight of Paint in Place. Further, do not use materials containing detectable lead, mercury, chromium and cadmium by atomic absorption spectrum (AAS) deemed as Heavy Metal-Based Paint (HMBP).

5.1.3 Do not use materials containing chlorpyrifos.

5.1.4 Use Formaldehyde rate F☆☆☆☆ for all products.

5.2 Inspection and Random Sampling by the Government

The Government reserves the right to inspect all materials to be used in performance of the project and to take samples to examine the contents of asbestos, lead, etc. to measure the compliance with these requirements specified in this specifications. Whenever the Government becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public, Government personnel or workers, the Government will notify the Contractor orally, with written confirmation, and direct immediate initiation of corrective action at the Contractor’s sole cost. This notice, when delivered to the Contractor or the Contractor’ representative at the work site, is considered sufficient notice of the noncompliance and that corrective action is required.

After receiving the notice, the Contractor must immediately take corrective action to replace the noncompliance with materials/equipment complied with the requirements. If the Contractor fails or refuses to promptly take corrective action, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor is not entitled to any equitable

01 01 00-16 adjustment of the contract price or extension of the performance schedule on any stop work order issued under this contract.

5.3 Government Furnished Properties Items

5.3.1 General

The Government will furnish or make available to the Contractor certain Government owned equipment and materials as specified below for use only in connection with this contract. All such equipment and materials will be provided in “as is” condition. The use of Government-furnished property and services for other purposes is prohibited.

5.3.1.1 Government Furnished Equipment (GFE)

The Government may furnish the equipment to the Contractor for use in the performance of the contract.

GFE will be identified as other pertinent information on the applicable task order. The use of GFE for any other purpose is prohibited. The Contractor shall be held accountable for all GFE. Upon completion of the specific task order, the Contractor shall return all GFE to the Government in the same condition as originally provided to the Contractor less normal wear and tear.

5.3.1.2 Government Furnished Material (GFM)

The Government may furnish to the Contractor the material for use only in the performance of the contract. The use of GFM for any other purpose is prohibited. GFMs will be identified as other pertinent information on the applicable task order. GFMs will be delivered to the Contractor at the location specified in the task order, and the contractor shall be held accountable for all materials furnished by the Government once GFM is hand over to the Contractor. All GFMs unused at the end of the work ordered shall be returned to the Government if directed by contracting officer.

5.4 Contractor Furnished Items

5.4.1 General

Except for items listed as GFE or GFM, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

5.4.1.1 All Contractor-furnished replacement units, parts, components and materials to be used under this contract shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Work Association (JWWA), and etc; shall conform to the applicable technical specifications; and used in accordance with original design and manufacturer intent. Items not listed in technical specifications shall be of standard industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

5.4.1.2 Replacement parts shall be new, as a general rule. If new parts are not available, the Contractor may request approval in writing from the Contracting Officer to use factory-reconditioned parts. Use of factory-reconditioned parts prior to written approval of the Contracting Officer is at the Contractor’s sole risk, unless the use of the re-conditioned parts were directed by the Government. All parts whether new or factory-reconditioned shall carry the full warranty (in English) required by this

01 01 00-17 contract.

PART 6 EXECUTION

6.1 Post-Award Conference

Within a week of issuance of Notice to Proceed for the task order, the Contractor shall contact the Contracting Officer to arrange a time to discuss and develop mutual understandings relative to performing awarded work. This includes introduction/roles of key contractor and government personnel, verification of understanding of scope, administrative clarifications regarding submittal process, requirements and lead time for submitting documentation for contractor personnel involved in execution of work, safety program, quality control program, and the scheduling of the work of the contract.

6.2 Pre-Construction Conference

After issuance of a task order, but prior to commencement of any work on site, the Contractor shall contact the Contracting Officer or his designated representative to arrange a time to discuss and develop mutual understandings relative to the administration of the safety program, the…