CAF_ADAIR_Sections_L&M_17_Jan_18.pdf

FA4890-17-R-0007

Section L - Instructions, Conditions and Notices to Bidders

SECTION L

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS AND NOTICES

L-1.1 This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal Volumes. Each proposal must include all data and information requested in the RFP. The Offeror shall comply with the solicitation requirements as stated in the PWS. The

Offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the Offeror's plans to implement all PWS requirements as assessed by the RFP evaluation criteria.

L-1.2 Efforts shall be made to keep offers as concise as possible with the emphasis being on providing information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an Offeror's capability to perform contract requirements, must meet the requirements of the RFP, and must address all evaluation factors for award.

L-1.3 The applicable North American Industry Classification System (NAICS) Code for this requirement is 611512, Flight Training. To submit a proposal, Offerors shall be registered under the applicable NAICS code.

L-1.4 Proprietary Information. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of

Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented at FAR

3.104. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of

Information Act.

L-1.5 Amendments Acknowledgement. Offerors shall acknowledge all amendments to the solicitation by signing and dating Page 1 of each Standard Form (SF) 30, Amendment of Solicitation/Modification of Contract, and include it in Volume II, Price, of the proposal. Failure to acknowledge any amendments to the solicitation may result in the

Offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive Offeror.

L-1.6 Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs incurred in the development of the proposal.

L-1.7 EZ-Source. The Government will utilize the Government-owned software, EZ-Source, for the evaluation.

The software administration for EZ-Source is provided by ARRAY Information Technology. ARRAY Information

Technology has executed a nondisclosure agreement. This non-disclosure agreement is available for review upon request. Stellar Innovations & Solutions and Harris Information Technology may also provide software and hardware support during the proposal evaluation process. Stellar Innovations & Solutions and Harris Information

Technology have executed nondisclosure agreements. The exclusive responsibility for Source Selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. ARRAY Information Technology, Stellar

Innovations & Solutions, and Harris Information Technology are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.8 Non-Government Advisors. B3H Corporation was involved in the development of this requirement.

Additionally, B3H Corporation will serve as advisor to the technical evaluation team during this source selection.

B3H Corporation is bound contractually by Organizational Conflict of Interest and Non-Disclosure clauses with respect to proprietary information. In accordance with (IAW) the Trade Secrets Act, 18 USC 1905, Offerors are encouraged to protect their interest by signing Non-Disclosure Agreements directly with B3H Corporation. Failure to implement will not eliminate the Government’s use of the aforementioned advisors.

L-1.9 Foreign Contractor Participation. Foreign contractor (companies or individuals) participation is prohibited under this solicitation. The acquisition will require the disclosure of classified military information and controlled unclassified information in which foreign contractors are considered non-qualified suppliers and thus are prohibited from submitting proposals. Exceptions may be approved, on a case-by-case limited basis, by the Government contracting agency under direction from the appropriate security agency(ies). The Federal Government reserves the right and has the obligation to impose any security method, safeguard, or restriction it believes necessary to ensure that unauthorized access to classified information is effectively precluded and that performance of classified services is not adversely affected.

L-2 FORMAL COMMUNICATIONS AND PRE-PROPOSAL CONFERENCE

L-2.1 Formal Communications. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing, (via e-mail) to the POCs at the address below:

ACC AMIC/PKB

ATTN: Capt Hannah Kosirog / Ms. Shiran Zerach

Reference: Solicitation FA4890-17-R-0007

E-Mail: ACCAMIC.DRX.AdversaryAir@us.af.mil

L-2.2 Reference Documentation. All documents referenced in the Performance Work Statement (PWS) are available on FedBizOps as attachments to the solicitation or at http://www.e-publishing.af.mil.

L-2.3 Pre-Proposal Conference. The Government will host a pre-proposal conference to explain the requirements of this solicitation and respond to questions raised by potential Offerors. The conference will be hosted by ACC

AMIC. Details pertaining to the conference can be found in Section L of the solicitation under AFFARS Clause

5352.215-9001, Notice Of Pre-Bid/Pre- Proposal Conference (May 1996). The Government will not be liable for expenses incurred by Offerors prior to contract award. The date, time schedule, agenda, and reservation instructions will be posted on FedBizOpps.

L-2.3.1 Pre-Proposal Conference Questions. Request all questions be provided in writing, via e-mail to

ACCAMIC.DRX.AdversaryAir@us.af.mil, not later than TBD to allow the Government adequate preparation time for the pre-proposal conference. Questions will be considered at any time prior to or during the conference;

however, official answers will be provided to written questions only and posted to FedBizOpps.

L-2.3.2 Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an Offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

L-3 SUBMISSION OF PROPOSALS

L-3.1 Submission Instructions. All hard copies shall be sent or hand delivered (with prior coordination) to the issuing office listed in Block 7 of the SF 33 on or before the date/time specified in Block 9 of the SF 33. If proposals http://www.e-publishing.af.mil/ mailto:ACCAMIC.DRX.AdversaryAir@us.af.mil are hand delivered, Offerors shall send an email to ACCAMIC.DRX.AdversaryAir@us.af.mil to schedule delivery prior to the required submission date and time. Mark the front of all packages as follows:

DO NOT OPEN IN MAIL ROOM

ACC AMIC/PKB

ATTN: Capt Hannah Kosirog / Ms. Shiran Zerach

Solicitation No. FA4890-17-R-0007

129 Andrews Ave, Suite 110

Joint Base Langley-Eustis, VA 23665-2788

L-3.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. All Offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to Offerors’ proposals after the closing date of this solicitation (See FAR 15.208 for further information regarding late proposals). If the proposal is received late, the Government will retain the unopened proposal; however, the proposal will not be evaluated or considered for award.

L-3.3 Proposal Validity. Proposals in response to this solicitation will be valid for 365 calendar days. Block 12 of the SF 33 shall be completed to read 365 calendar days.

L-3.4 Contact Information. Offeror shall provide:

L-3.4.1 Names, titles, addresses, telephone numbers, and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

L-3.4.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF UNSUCCESSFUL PROPOSALS

L-4.1 In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals.

Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 Offerors are required to meet all solicitation requirements to be eligible for award. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful

Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 Proposal Format. A complete proposal consists of three (3) separate Volumes:

Volume I – Technical

Volume II – Price

Volume III – Small Business Participation (only applicable to Large Businesses)

L-5.3.1 Page Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than

Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) left and right margins. The font size requirements do not apply to charts, e.g. Organizational Charts; however, these charts shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary. Text lines will be single-spaced. The background color of each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated in L-

5.3.3 below for each Volume.

L-5.3.2 Electronic Copies. Electronic copies of all proposal information for each Volume shall be submitted via

AMRDEC Safe Access File Exchange (SAFE) (https://safe.amrdec.army.mil/safe/Welcome.aspx) using searchable

(not scanned) Adobe PDF Version XI or earlier, except for the Pricing Worksheet (Section J, Attachment 2) in

Volume II - Price, which shall be submitted in MS Excel format only. Offerors shall NOT submit any documents in

PDF that cannot be electronically searched. Offerors may use JPEG for charts or screen shots. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., “Offeror name-Volume name.PDF” for PDF or

“Offeror name-Volume name.xlsx” for MS Excel). Offerors shall insert the file name in the header of each document. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. In the event of any discrepancies between the electronic and hard copies, the electronic copy shall take precedence.

L-5.3.3 Copies and Page Limit. The number of copies shall include the original. Additionally, electronic copies of all of the proposal information for each Volume are required. Information submitted shall not exceed the page limits stated below for each Volume. Evaluators will read only up to the maximum number of pages specified in the table below. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable Volume and will not be considered as part of the evaluation. Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. One copy of each Volume shall be marked “Original.” Copy requirements and page limitations are as follows:

Volume Title Hard Copies Electronic Copy Page Limit Closing Date

I TECHNICAL Original + 3

Submitted via

SAFE (See

L.5.3.2)

80*

As indicated in

Block 9 of the

SF 33

II

PRICE**

Part A – Task Order Pricing

Part B – Proposal Documentation

Original + 3 NONE

III

SMALL BUSINESS

PARTICIPATION

(For Large Businesses)

Original + 3 NONE

*NOTE: Page limit applies to the total Technical Volume for each operating location.

**NOTE: A signature on the SF 33 must be included in Volume II.

L-5.3.4 Cross-Referencing. Offerors shall not cross reference between Volumes. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal.

Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-5.3.5 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper (minimum of 1” margins). Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-½” x 11” page. Fold-outs shall not exceed 11” x 17” and shall count as two pages. All material shall be contained within the page limit identified for each Volume. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count with exception of items stated in L-5.3.6.

L-5.3.6 Pages Not Included in Page Count. The acronym list and cross-reference matrix will not be included in the page count. Covers for Volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6 EXCEPTIONS

The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal non-responsive. Clarification of Government requirements shall be handled by submitting questions/recommendations within 10 calendar days after final solicitation release date. Questions/recommendations shall be sent to

ACCAMIC.DRX.AdversaryAir@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate Volume, along with a complete explanation of why the exception was taken, and the resulting benefit to the Government. An Offeror that takes exception to any requirement in the solicitation may document the exception(s) as a separate section in the Price Volume. While

Offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I – TECHNICAL (FACTOR 1)

L-7.1 Prerequisite. In order to be eligible for award, the Technical Volume shall contain the required documentation to meet the prerequisite in Section M, Factor 1, Technical. If the contractor does NOT meet the prerequisite, the Government will not evaluate the proposal.

L-7.2 A Technical Volume must be submitted for each of the OL TOs the contractor intends to propose. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that the

Offeror has a thorough understanding of the CAF ADAIR PWS requirements. This Volume of the proposal shall consist of two parts: technical capability and risk. The Offeror shall provide a clear and concise description of how the Offeror plans to meet or exceed the requirements of the RFP, specifically identifying any innovations or efficiencies that would result in a benefit to the Government in relation to the PWS and the technical evaluation subfactors. The Technical Volume shall include sufficient detail that substantiates stated claims. Statements that an

Offeror understands, can, or will comply with the PWS (including referenced AF publications, Technical Orders, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, Technical Order, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or

“work will continue as it has in the past” will be considered unacceptable. The proposal shall also cross-reference any Offeror-identified risk(s) to each subfactor. Provide your risk rating (high, moderate, low) for each risk area and justification for the rating. Describe the approach to minimize the impact of these risks on the overall success of the effort and how the risk(s) will be managed/mitigated. Specifically identify any performance standards and metrics you have established in each risk area and explain how performance standards will be used to manage risk. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s mailto:ACCAMIC.DRX.AdversaryAir@us.af.mil evaluation; therefore, such data should not be relied upon or incorporated in the Technical Volume of the proposal by reference. The Technical Volume shall not contain any pricing data.

L-7.3 Table of Contents. A table of contents shall be included in Volume I. Each subfactor/aspect/section shall be clearly marked and tabbed for easy reference. The pages shall be numbered sequentially in a consistent manner, as stated under Proposal Preparation Instructions.

L-7.4 Technical Factor Cross-Reference Matrix (Section L, Attachment 1). As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 7.0 includes 7.1, 7.2, 7.2.1, etc.). Offeror shall fill in the columns related to their proposal. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed IAW Sections L and M of this solicitation.

Offerors may provide additional references to the other columns as deemed necessary.

L-7.5 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

L-7.6 Engineering Feasibility Assessment. An engineering feasibility assessment (Section L, Attachment X) must be included in the Technical Volume, per Subfactor D – Aircraft Enhancements, for each proposed enhancement on each airframe proposed by the Offeror. The engineering feasibility assessment must be signed/certified by a lead program engineer employed by the intended prime/subcontractor performing the enhancements, as applicable.

Engineering feasibility assessments must adhere to the Section L, Attachment X format. The Offeror may submit as many engineering feasibility assessments as required in order to validate their proposed plan.

L-7.7 Evidence of Aircraft Obtainability/Inventory. In order to be eligible for award, the Technical Volume shall contain the required documentation to meet Section M, Paragraph M-1.

L-7.8 Provide a technical approach addressing all Technical Subfactors at L-7.9. A Technical Volume will be submitted and evaluated for at least one of the following two OL TOs to be awarded at time of IDIQ award (separate technical Volume per each TO):

Langley OL TO

Kelly OL TO

TO awards (to include, but not limited to, the following OLs) may be made at a later date; at this time, a Technical

Volume is not required for these OLs:

Nellis OL TO

Luke OL TO

Seymour Johnson OL TO

Holloman OL TO

Tucson OL TO

Hill OL TO

Hickam OL TO

Eglin OL TO

Kingsley OL TO

Tyndall OL TO

L-7.9 Technical Subfactors.

L-7.9.1 Subfactor A: Human Resources. Provide your human resources approach that explains the processes that will be used to ensure sufficient and qualified personnel are staffed to meet requirements of the PWS. At a minimum include:

L-7.9.1.1 Aspect I: Recruitment/Retention. Provide a comprehensive plan that describes your approach to recruit and retain qualified personnel.

L-7.9.1.2 Aspect II: Pilot Training/Qualifications. Provide a comprehensive plan that describes your airframe conversion training program to ensure pilot competency and safe operations.

L-7.9.1.3 Aspect III: Pilot Currency. Provide a comprehensive plan that describes your approach to maintain pilot currency, by aircraft.

L-7.9.2 Subfactor B: Aircraft Sustainment

L-7.9.2.1 Aspect I: Logistics Plan. Provide a comprehensive plan that describes your approach to effectively and efficiently source and acquire aircraft parts/components and accessories, support equipment, supplies, and services required to sustain aircraft configuration and availability, per the PWS.

L-7.9.2.2 Aspect II: Extended Support Structure. Provide your comprehensive support structure (i.e., in-house capability, Original Equipment Manufacturer (OEM), outsourcing, or some combination thereof) to ensure effective and efficient aircraft sustainment operations. Explain support structure functional relationships, roles, responsibilities, and processes that will effectively execute the PWS requirements.

L-7.9.3 Subfactor C: Aircraft Availability. Provide an approach to ensure sufficient aircraft availability, with required Airworthiness Certification, and detail the aircraft capabilities to best meet TO PWS requirements. Present aircraft force mixtures to meet or exceed PWS requirements in Appendix I; or, ensure minimum effects are generated IAW Classified Attachment X. Provide an approach that permits performance start on initial OLs using existing airframes after the prescribed transition period; or, provide an approach the permits performance start on initial OLs using airframes following an importation or enhancement period not to exceed 12 months from IDIQ award. Integrate aircraft availability with proposed enhancement timelines presented under Subfactor D to prevent any break in contract performance.

L-7.9.3.1 Aspect I: Timeliness of Performance. Provide a comprehensive plan to provide initial aircraft capability and projected performance start.

L-7.9.3.2 Aspect II: Required Objective Performance and Capability. Provide a comprehensive plan to enhance aircraft to reach Required Objective Performance and Capabilities (or Desired Objective Performance and

Capabilities).

L-7.9.4 Subfactor D: Aircraft Enhancements. Provide a comprehensive plan that details any planned aircraft avionics enhancements required to meet TO PWS requirements identified in Appendix I, or stipulate within your proposal if you do not plan to provide any aircraft avionics enhancements. Present aircraft enhancements to meet or exceed PWS requirements in Appendix I; or ensure minimum effects are generated IAW Classified Attachment X.

At a minimum, include a description of the aircraft avionics enhancements, to include specific capabilities, such as active detection range against RCS, passive detection against platform/power settings, integration, track, fields of regard, utilized waveforms, power output; and modes of operations, such as track while scan, dual target track, digital radio frequency memory, range gate pull off, noise barrage; and timeline that provides details of proposed aircraft avionics enhancement; third party (e.g. – subcontractor) engineering feasibility assessment of enhancements;

required testing; and aircraft avionics enhancement delivery, to reach full operational capability no later than end of

FY21. Integrate this enhancement timeline with proposed performance start date (or mobilization period) presented under Subfactor C to prevent any break in contract performance.

L-8 INSTRUCTIONS FOR VOLUME II – PRICE (FACTOR 2)

L-8.1 Part A – Task Order Pricing.

L-8.1.1 Task Orders. Submit complete and accurate pricing in a format consistent with the provided Pricing

Worksheet (Section J, Attachment 2) for at least one of the following OL TOs issued with this RFP. Pricing shall be submitted only for OL TOs that the offeror is proposing to fulfill:

OL TOs (to include, but not limited to, the following) may be issued at a later date; at this time, pricing is not required for these OL TOs:

Seymour Johnson OL TO

Holloman OL TO

Tucson OL TO

Hill OL TO

Hickam OL TO

Eglin OL TO

Kingsley OL TO

Tyndall OL TO

L-8.1.2 Firm Fixed Price (FFP) CLINs. FFP CLINs are: PPFH Category A, PPFH Category B, PPFH Category C, and Phase-In. Offerors shall submit complete and accurate pricing for the OL TOs identified in L-8.1.1 (pricing shall only be submitted for the OL TOs the offeror proposes to fulfill). Pricing shall be submitted in the Pricing

Worksheet (Section J, Attachment 2) to be included in the OL TO (if awarded). Pricing shall be based on the proposed technical solution for the unique TO requirements and must be clearly identified in the proposed price.

Pricing shall be broken out by the items delineated in the Pricing Worksheet (i.e. percentage of price for aircraft, maintenance, maintenance ferry flights, personnel, insurance, overhead, profit). Pricing also includes the total projected deployment support identified within each OL PWS as part of the total flying hour program. Pricing must include all incidental costs to include all maintenance, operations, and weather attrition. Pricing will include the proposed PPFH for all airframes types, based on capabilities. All FFP CLINs, identified in the Pricing Worksheet, will be included in the OL TO Total Overall Evaluated price (TOEP).

L-8.1.3 Cost Reimbursement (CR) CLINs. CR CLINs are: Ferry Flights (Government-directed), Deployment, Travel, and Fuel. The Government included pre-established Not to Exceed (NTE) amount for Deployment and

Travel CR CLINs for each of the OL TOs identified in L-8.1.1. Offerors shall not change or remove the pre-established NTE amounts for these CLINs. Offerors shall submit complete and accurate costs for ferry flights and fuel by the unit of issue identified in Section J, Attachment 2. The ferry flight cost will be a fixed rate by individual sortie measured in hours (in tenths). Ferry Flights are Government-directed flights other than routine ADAIR sorties

(i.e. hurricane evacuation, weather divert returns, flights to deployment location). The Travel costs will be submitted IAW the Joint Travel Regulation (JTR). The awarded unit of issue cost for ferry flights and deployments will be the allowable cost for the CR CLINs. Offerors will propose fuel requirements based on DLA rates against the total flying hour program identified in the OL TO, including all identified TDY requirements. All CR CLINs, identified in Section J, Attachment 2, will be included in the OL TO TOEP.

L-8.1.3.1 Offerors shall propose CR CLINs using their Forward Pricing Rate Agreement (FPRA). If an Offeror does not have a FPRA, then the Offeror shall use Provisional Billing Rates or Estimated Provisional Rates (EPRs), in the

Pricing Worksheet (Section J, Attachment 2), that will be applied to each of the pre-established NTE amounts for the Offerors proposed CR CLIN price. Offerors shall submit EPRs as a Forward Pricing Rate Proposal (FPRP) to the

Defense Contract Audit Agency (DCAA) for approval.

L-8.1.4 Supporting Price Backup Data and Price Narrative. Certified cost or pricing data is not required;

however, supporting data/other than certified cost and pricing data is required. This data should explain the methodology used in developing proposed prices for each location/aircraft attributes performance category.

Examples of supporting data includes any information reasonably required to explain the Offeror’s estimating process, including, but not limited to, the judgmental factors applied and the mathematical or other methods used to estimate and the nature and amount of any contingencies included in the proposed price. Offerors shall submit a detailed price narrative to enable the Government to determine that the proposed price is fair, reasonable, and balanced. Additional tabs may be added to the Pricing Worksheet (Section J, Attachment 2) for back-up documentation; however, this information should not replace or duplicate the existing formulas and functionality of the template. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

L-8.1.5 Minimum Guarantee. The Government has committed to a $3,000,000 minimum guarantee for each of the prime contractors under the IDIQ MAC. This one-time award for USAF Airworthiness Flight Certification will occur as the first TO at time of IDIQ award for each awarded prime contractor; the invoice will be approved after 12 aircraft receive the USAF Airworthiness Flight Certification within the first 12 months of IDIQ award, or prorated

($250K per aircraft) based on the number of aircraft that receive the USAF Airworthiness Flight Certification at the end of the 12-month period. Any excess funds will be de-obligated at the end of the 12-month period and will not be paid to the contractor. The minimum guarantee amount is included in Section J, Attachment 2; Offerors shall not change or remove this value in preparation of the proposal.

L-8.2 Part B - Proposal Documentation. In addition to the pricing information requested above, this Volume shall also contain the following documents in a separate section:

L-8.2.1 RFP Section A. Completed SF 33, Solicitation, Offer and Award, with acknowledgement of all amendments. The “Offeror” portion of the Standard Form (SF 33) shall be completed in its entirety. An official having the authority to contractually bind the Offeror shall sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

L-8.2.2 RFP Sections C through K. Complete the necessary fill-ins and certifications and provide any information requested in Sections C through K. For Sections C through I, the Offeror shall submit only those pages that require a fill-in. For Section K, state in your proposal whether your representations and certifications are accurate and correct in the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-8.2.3 Amendments. See paragraph L-1.5.

L-8.2.4 Exceptions and Deviations. Describe any exception(s) and deviation(s) to the RFP. See paragraph L-6.

L-8.2.5 Adequate Accounting System. Offeror shall identify the cognizant Defense Contract Audit Agency

(DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINS. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. In addition, provide the most recent review date of your estimating system and identify any deficiencies identified by DCAA and the resolution of the deficiencies. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office. Offerors shall also provide any information that pertains to a recent DCMA or

DCAA financial capability assessment. Offeror shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA.

L-8.2.6 Since a portion of the contract requirements will be included on a CR basis, provide a copy of your

Disclosure Statement with the proposal, as well as identification of compliance with (CAS), if applicable, and any

CAS violations and subsequent corrections. Additionally, provide support of a DCMA acceptable purchasing system

(if applicable) which is in compliance with your Disclosure Statement.

L-8.2.7 Financial Statements. The Offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract for use in the Government determining the apparent successful Offerors’ responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the Offeror’s price. The Offeror shall provide their previous three (3) fiscal year-end financial statements (income and balance sheet) to include notes to the statements. Also include documentation to show capability to access credit markets if necessary.

L-8.2.8 Supplementary Responsibility Determination IAW FAR Part 9 – DoD Contract Security

Classification (DD Form 254).

L-8.2.8.1 Offeror shall provide information from DD Form 254, items 6a through 6c for Offeror and 7a through 7c for each subcontractor, with proposal submission.

L-8.2.8.2 Facility Clearance. The Offeror, and subcontractors (as required), must possess or acquire prior to time of award, a facility clearance equal to the highest classification specified on the DD Form 254 and be entitled to

COMSEC information without additional authorization (i.e. National Interest Determination (NID)). Therefore, all facility clearances must be approved and Foreign Ownership Control or Influence (FOCI) issues, IAW DoD

5220.22-M, must be mitigated prior to time of award. The Government will not sponsor facility clearances prior to award.

L-8.2.9 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR

Part 22.805, the Contracting Officer is required to request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract

Compliance Programs (OFCCP) regional office. Each Offeror is required to submit a copy of their certificate of compliance from the OFCCP’s National Pre-award Registry database

(http://www.dolesa.gov/preaward/pa_reg.html) for Government verification as part of the proposal submission for each proposed contract and any first tier subcontracts of $10 million or more. If no compliance certificate is available from the OFCCP database, Offerors shall state as such in their proposal and the Government will make a request for EEO clearance to OFCCP.

L-8.2.10 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-8.3 This solicitation does not require or establish ceiling rates for services provided under the resultant IDIQ contract. Prices for each TO will be established using the policies and methods in FAR Subpart 15.4. Proposed prices will be evaluated using techniques and procedures as described in FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced prices for TOs issued under the CAF ADAIR IDIQ contract.

L-9 INSTRUCTIONS FOR VOLUME III – SMALL BUSINESS PARTICIPATION (FACTOR 3)

L-9.1 Small Business Participation and Subcontracting Plan (Large Business Prime Contractors Only).

L-9.1.1 Small Business Participation. Pursuant to DFARS 215.305(a)(2), provide evidence to the extent to which the Offeror’s past performance demonstrates compliance with FAR 52.219-8, Utilization of Small Business

Concerns and FAR 52.219-9, Small Business Subcontracting Plan. Provide documentation from the Electronic

Subcontracting Reporting System (e-SRS) to demonstrate the extent to which applicable goals were attained for small business participation under prior contracts that required subcontracting plans. Proposals addressing the extent of small business performance shall be separate from the subcontracting plan submitted pursuant to FAR 52.219-9.

The small business reflected in the proposal shall be listed in the subcontracting plan submitted pursuant to FAR

52.219-9.

L-9.1.2 Small Business Subcontracting Plan. Provide a Small Business Subcontracting Plan that complies with

FAR Part 19, Small Business Programs, and its supplements, and ensures a minimum of 5% of the total annual awarded contract value is subcontracted to small businesses. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled

Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned

Small Business. Pursuant to AFFARS 5319.704, all small business subcontracting goals shall be expressed in terms of percent of contract value, in addition to percent of subcontracted amount. Each Offeror shall complete and submit the Small Business Subcontracting Plan Checklist (Section L, Attachment 2) with the plan. IAW FAR

19.702(a)(1), if the apparent successful Offeror fails to negotiate a subcontracting plan acceptable to the CO within the time limit prescribed by the CO, the Offeror will be ineligible for award. Upon award of the IDIQ, successful

Offerors’ Small Business Subcontracting Plans will be incorporated into each applicable contractor’s IDIQ contract.

L-10 DEBRIEFING OF OFFERORS

Debriefings are conducted with the goal of identifying to unsuccessful Offerors where changes can be made to improve proposals for future acquisitions. Any Offeror may request a debriefing by providing a written request to the Contracting Officer. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings and FAR

15.506 for post-award debriefings.

SECTION L, ATTACHMENT 1

TECHNICAL FACTOR CROSS REFERENCE MATRIX

L-11 Cross-Reference Matrix. As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offerors shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed IAW Sections

L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

Factor Subfactor Aspect Reference Section L Section M Proposal

Paragraph

Technical A - Human

Resources I - Recruitment/

Retention L-7.9.1.1 M-3.3.1.1

Technical A - Human

Resources II - Pilot Training/

Qualifications L-7.9.1.2 M-3.3.1.2

Technical A - Human

Resources

III - Pilot

Currency L-7.9.1.3 M-3.3.1.3

Technical B - Aircraft

Sustainment I - Logistics Plan L-7.9.2.1 M-3.3.2.1

Technical B - Aircraft

Sustainment

II - Extended

Support Structure L-7.9.2.2 M-3.3.2.2

Technical C - Aircraft

Availability

I - Timeliness of performance L-7.9.3.1 M-3.3.3

Technical C - Aircraft

Availability

II - Required

Objective

Performance and

Capability

L-7.9.3.2 M-3.3.3

Technical D - Aircraft

Enhancements

I - Aircraft

Enhancements L-7.9.4 M-3.3.4

Subcontracting

Plan N/A

Section L

Attachment 2 L-9 M-5

SECTION L, ATTACHMENT 2

Small Business Subcontracting Plan Checklist

Yes

Plan

Page #

No

1. Separate percentage goals for using small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small business commitment document (including ANCs and Indian tribes), and women-owned small business concerns as subcontractors.

2. Pursuant to AFFARS 5319.704, small business subcontracting goals are expressed in terms of percent of contract value in addition to percent of subcontracted amount.

3. Plan contains positive goals and a small disadvantaged business goal of at least 5 percent.

4. Statement of total dollars planned to be subcontracted and a statement of total dollars planned to be subcontracted to each category noted in line 1.

5. Description of principal types of supplies and services to be contracted and identification of the types planned for subcontract to each category of small business noted in line 1.

6. Description of the method used to develop the subcontracting goals.

7. Description of the method used to identify potential sources for solicitation purposes.

8. Statement as to whether or not the Offeror included indirect costs in establishing subcontracting goals, and description of the method used to determine the proportionate share of indirect costs to be incurred with each category of small business noted in line 1.

9. Name of individual employed by the Offeror who will administer the subcontracting program and their duties.

10. Description of the efforts the Offeror will make to ensure that each category of small business noted in line 1 has an equitable opportunity to compete for subcontracts.

11. Assurances that the Offeror will include FAR 52.219-8 in all subcontracts that offer further subcontracting opportunities.

12. Offeror’s requirement that all subcontractors (except small business concerns) receiving subcontracts in excess of $700K ($1.5M for construction) adopt a plan complying with FAR

52.219-9.

13. Assurance that Offeror will:

a. cooperate with studies and surveys as may be required;

b. submit periodic reports so that the Government can determine the extent of compliance by the Offeror with the subcontracting plan;

c. submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS;

d. ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the

SSR using the eSRS;

e. provide its prime contract number and its DUNS number, and the e-mail address of the

Offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

f. require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

14. A description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists.

http://www.esrs.gov/

15. A description of the Offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and to award subcontracts to them.

Section M - Evaluation Factors for Award

SECTION M

EVALUATION FACTORS AND RATINGS

M-1 BASIS FOR CONTRACT AWARD

M-1.1 This competitive best value source selection will be conducted using Subjective Tradeoff source selection process IAW FAR Part 15, Contracting by Negotiation; Department of Defense (DoD) Source Selection Procedures, effective 1 April 2016; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Mandatory Procedures

(MP) 5315.3 Source Selection, dated 3 Oct 2017.

M-1.2 IDIQ Awards. The Government contemplates award of a multiple award IDIQ contract resulting from this solicitation and intends to award an estimated target of five IDIQ awards. Out of the target five IDIQ awards, one award is set aside for a small business under NAICS code 611512, Flight Training, which has a small business size standard of $27.5M. The Government reserves the right to award more or fewer contracts if the Source Selection

Authority (SSA) determines it is the Government’s best interest.

M-1.2.1 IDIQ Award Eligibility. The proposal must meet all solicitation requirements, and meet all terms, conditions, representations and certifications, for at least one of the two OL TOs to be awarded at time of IDIQ award.

M-1.3 TO Awards. The Government intends to award OL TOs as soon as possible; however, due to the constraints of the EIAP process, the Government initially targets the following TO awards with the IDIQ:

OL TOs (to include, but not limited to, the following) may be issued at a future date, due to the constraints of the

EIAP process (see M-1.5 below), and are listed in priority order; actual fielding is dependent upon results of each

EIAP, as well as funding availability:

Holloman OL TO

Kingsley OL TO

Tucson OL TO

Tyndall OL TO

Eglin OL TO

Seymour Johnson OL TO

Hickam OL TO

Hill OL TO

M-1.3.1 TO Award Eligibility. In order to be eligible for TO award, Offerors are required to meet all of the requirements in the solicitation and represent the best value to the Government.

M-1.4 Initial TO/Minimum Guarantee. Upon IDIQ award, the Government intends to award an initial TO, subject to availability of funds, to each of the awardees for USAF Airworthiness Flight Certification for 12 aircraft to satisfy the minimum guarantee outlined in RFP Paragraph L-8.1.5.

M-1.5 Environmental Impact Analysis Process (EIAP). EIAP is required for all performance locations IAW the

National Environmental Policy Act (NEPA). An individual Environmental Analysis (EA)/Environmental Impact

Study (EIS) must be completed for each OL prior to TO award. TOs may only be awarded for OLs where an EIAP has been completed.

M-2 DISCUSSIONS AND FINAL PROPOSAL REVISION

M-2.1 The Government reserves the right to award without discussions; however, discussions may be conducted if the Government determines it is necessary. If the Government elects to open discussions, the competitive range may include proposals rated as “Unacceptable” at the sole discretion of the Government. The Government may make a final determination as to whether the Offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal submitted. If required, the competitive range may be further reduced for purposes of efficiency, pursuant to FAR 15.306(c) (2). Offerors are advised to submit proposals that are fully and clearly acceptable without additional information.

M-2.2 Evaluation Notices (ENs). If the Government holds discussions, the Government may issue ENs to Offerors in the competitive range. Formal responses to ENs and final proposal revisions will be considered in making the source selection decision for award.

M-2.3 Final Proposal Revisions (FPRs). FPRs will be requested from each Offeror in the competitive range at the conclusion of discussions. Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation. This provision is not intended to restrict the Offeror’s opportunity to revise figures (e.g., prices, percentages, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the

Government.

M-3 EVALUATION FACTORS AND METHODOLOGY

M-3.1 Evaluation Factors. Proposals will be evaluated using three evaluation factors: (1) Technical (Technical

Capability & Risk), (2) Price, and (3) Small Business Participation. Technical is most important and significantly more important than Price. Small Business Participation is less important than Price and will be rated “Acceptable” or “Unacceptable.” The greater the equality of Technical proposals the more important Price becomes in selecting the best value for the Government.

M-3.2 Factor 1: Technical (Technical Capability & Risk will be separate).

M-3.2.1 Prerequisite. In order to eligible…