WRMMS_User_Guide_(20150902).pdf

War Reserve Materiel Management System (WRMMS)

User Guide

Application Release 1.0.7.2

War Reserve Materiel Management System (WRMMS)

DynCorp International LLC War Reserve Materiel Program

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Publication Date:

28 September 2008

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Table of Contents

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Table of Contents

1 Introduction

1.1 Purpose

1.2 Scope

1.3 Minimum System Requirements

1.3.1 Hardware

1.3.2 Software

1.4 Tracking and Reporting

1.5 Data Management

1.6 Technical Architecture

2 Getting Started

2.1 Logging in to WRMMS

2.2 The Main WRMMS Panel

2.3 Application Menus

2.3.1 System Menu

2.3.2 Windows Menu

2.4 WRMMS Modules

2.4.1 General Information

2.4.2 Tasking

2.4.3 Technical Library

2.4.4 MS & D

2.4.5 Equipment Custodian

2.4.6 Equipment Management Element (EME)

2.4.7 MRSP Custodian

2.4.8 Combat Operations

2.4.9 Demand Processing

2.4.10 Site Supply Officer

2.4.11 Work Control

2.4.12 BEAR

2.4.13 Generator Repair Facility

2.4.14 Mobile Aircraft Arresting Systems

2.4.15 SBSS TRIC Management

2.4.16 Corrosion Control

2.4.17 Reports

2.4.18 Quality

2.4.19 Production

2.4.20 Freight (Transportation)

2.4.21 System Configuration

2.4.22 Application Utilities for Users

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2.4.23 Modules and Users Permissions

2.4.24 DBA Utilities

2.4.25 Help Desk

2.4.26 ITAR

2.4.27 Training

2.4.28 Outload Estimator

3 Performing Common Tasks

3.1 Searching for Values

3.2 Resizing Multiple Panels

3.3 Grouping Data by Column Headers

3.4 Expanding and Collapsing Grouped Data Lists

3.5 Filtering Data by Date

3.6 Sorting Data

3.7 Removing a Custom Sort or Filter

3.8 Exporting Data

3.9 Selecting Multiple Items in a List

3.10 Viewing Tips for Panel Items

4 General WRMMS Information

4.1 Viewing Status Alerts

4.1.1 Outstanding Actions by Process

4.1.2 Process Alert

4.1.3 Nouns with Parts Available for Fitment

4.1.4 Status Alert

4.2 Viewing Work Hours by Staff and Section

4.3 Viewing Daily BBRAMS ID Tracking

4.4 Locating Assets Assigned to a Site

4.5 Locating Assets Assigned to the WRM Program

4.6 Viewing Availability of Supply Warehouse Locations

4.7 Viewing and Manipulating Key Performance Indicators

4.7.1 Applying Data Filters

4.7.2 Searching by Noun

5 Supply

5.1 Receiving Equipment onto a Site

5.2 Creating a Work Request for Newly Received Items

5.3 Canceling Work Request for Newly Received Items

5.4 Creating a Packing List

5.5 Creating an 1149 Shipping Document

5.5.1 Adding a Packing List to a Shipping Document

5.5.2 Completing a 1149 Shipping Document

5.6 Viewing and Printing Barcode Location Labels

5.7 Updating Site Asset Properties

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5.7.1 Adding or Editing Asset Warranty Details

5.8 Adding a Movement Order

5.9 Listing Movement Orders

5.9.1 Viewing Pending and Complete Movement Orders

5.9.2 Printing Movement Slips

5.9.3 Completing a Movement Order

5.10 Viewing Assets Received, Deployed, or Transferred

5.11 Material Supply and Distribution Management

5.11.1 Searching for a Transport Box

5.11.2 Creating a New Transportation Box

5.11.3 Viewing Item(s) Packed in a Transport Box

5.11.4 Printing a GP Warehouse Packing List

5.11.5 Receiving New Items into the GP Warehouse

5.11.6 Receiving Items at the Shop

5.12 MRSP Management

5.12.1 MRSP Management Panel Overview

5.12.2 Printing Barcodes for an MRSP Equipment Item

5.12.3 Creating a New MRSP Kit Box

5.12.4 Adding Items to an Existing MRSP Kit Box

5.12.5 Printing an MRSP Kit Packing List

5.12.6 Editing an MRSP Item’s Location

5.12.7 Changing an MRSP Item’s Box Information

5.12.8 Removing a Box from an MRSP Kit

5.12.9 Deploying an MRSP Kit Box

5.12.10 Reviewing MRSP Kits

5.12.11 Reviewing MRSP Due Inventory

5.12.12 Viewing a List of Work Orders Requesting MRSP

5.13 Site Supply Officer Management

5.13.1 Viewing SBSS Parts Information Records (101 Data Inquiry)

5.13.2 Viewing SBSS Equipment Records (L58 Data Inquiry)

5.13.3 Viewing MRSP Records (L69 Data Inquiry)

5.13.4 Comparing SBSS and WRMMS Asset Discrepancies

5.13.5 UTC Configuration

5.13.6 Viewing Available Commodities for this Site or All Sites

5.13.7 Viewing MRSP Set Details

5.13.8 Listing Asset Inventory

5.14 Managing Demand Processing

5.14.1 Viewing AF2005, 1348-6, or LPS Details

5.14.2 Adding a New Part Order Against a Work Order

5.14.3 Ordering Parts Without a Work Order

5.14.4 Adding Equipment or Assembling Parts for a Work Order

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5.14.5 Researching Parts

5.14.6 Viewing Details for 101 Due-Out Parts Ordered

5.15 EME Management

5.15.1 Searching Asset Allocations by Package, Noun, or NSN

5.15.2 Changing an Asset’s Allocation by Site

5.15.3 Assigning Unallocated Assets

5.16 Assigning an Asset With No L58 Detail

5.17 SBSS TRIC Management

5.17.1 Creating a WRMMS TRIC Transaction for Posting to SBSS

5.17.2 Daily EME TRIC Management

5.17.3 Managing SBSS Transactions

5.17.4 Problems with ISU TRIC

5.18 Managing WRM Taskings (Source Supply)

5.18.1 Viewing Assigned Items in a Tasking

5.18.2 Changing Assigned Items in a Tasking by Site and NSN

5.18.3 Changing Actual Tasked Items

5.18.4 Adding Items to a Task

5.18.5 Sending a Request for Task to a Site

5.19 Managing Asset Warranty Details

5.20 Printing Supply Reports

6 Work Control

6.1 Work Requests

6.1.1 Adding a Miscellaneous Work Request

6.1.2 Canceling a Miscellaneous Work Request

6.1.3 Scheduling Work Requests

6.2 Creating a Work Order

6.3 Canceling a Work Order

6.4 Maintaining PMI Schedules

6.4.1 Displaying the PMI Schedule Forecast

6.4.2 Creating or Editing a PMI Schedule

6.4.3 Updating a PMI Schedule After the Work Order Is Closed

6.4.4 Printing the PMI Schedule

6.4.5 Printing the PMI Scheduled Maintenance Report

6.4.6 Reviewing Resources for Work Requests

6.5 Printing Work Control Reports

7 Maintenance

7.1 Work Orders

7.1.1 Locating an Existing Work Order

7.1.2 Assigning MAS Steps to a Work Order

7.1.3 Assigning Personnel/Man Hours to Work Orders

7.1.4 Assigning TMDE to a Work Order

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7.1.5 Viewing Parts Requested for a Work Order

7.1.6 Ordering Parts from a Work Order

7.1.7 Closing Work Orders

7.1.8 Viewing AF2005, 1348-6, or LPS Details

7.1.9 Adding a New Part Order Against a Work Order

7.1.10 Ordering Parts Without a Work Order

7.1.11 Adding Equipment or Assembling Parts for a Work Order

7.2 Tracking Order Status

7.3 Managing Shop Use Stock Items

7.3.1 Adding New Shop Stock

7.3.2 Editing Existing Shop Stock Details

7.3.3 Receiving New Shop Stock

7.3.4 Viewing Shop Stock on Order

7.3.5 Editing Shop Stock on Hand

7.4 Viewing Tool Calibration / Work Order History

7.5 Creating a Packing List

7.6 Personnel Man-Hour Information

7.6.1 Listing All Assigned Employees

7.6.2 Adding Employee Man-Hour Information

7.6.3 Editing Employee Man-Hour Information

7.6.4 Monthly Man Hours Report

7.6.5 Viewing Resource Requirement

7.6.6 Searching for Work Order Resource Requirements

7.7 BEAR Report List

8 Quality

8.1 Documenting a Completed Inspection

8.2 Documenting a Follow-Up Inspection

8.3 Viewing Scheduled and Follow-Up Inspections Due

8.4 Reviewing and Adding Customer Feedback

8.5 Viewing Completed Quality Inspections

8.6 Viewing Supervisor Work Order Inspections Due

8.7 Viewing Quality Work Order Inspections Due

8.8 Quality Analysis

9 TMDE Management

9.1 Adding TMDE to WRMMS

9.2 Editing a TMDE Entry

9.3 Searching for TMDE

9.4 Adding or Editing TMDE Information

9.5 Adding or Editing TMDE Calibration Information

9.6 Reviewing All TMDE Calibration Details

9.7 Displaying TMDE Calibration History

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9.8 Printing TMDE Reports

10 Production Planning

10.1 Creating a New Plan by Editing an Existing Plan

10.2 Adding or Editing Man Hour Requirements for Production

10.3 Reviewing Production Plan by Sites and Sections

10.4 Comparing Planned Vs. Actual Production

10.5 Viewing Bill of Material Shortages to Build Target Goals

10.6 Viewing Reconstitution Assets in Production

11 Training

11.1 Viewing Training Materials

11.2 Taking an Online Exam

11.3 Taking an Online Exam

12 WRMMS Management Reporting

12.1 Printing a Report

13 Using the Web Browser

14 Freight

14.1.1 Adding New RFID Stock

14.1.2 Editing Existing RFID Stock Details

14.1.3 Receiving New RFID Stock

14.1.4 Viewing RFID Stock on Order

14.1.5 Editing RFID Stock on Hand

15 Using the Database Explorer

16 WRMMS Outload Estimator Module

16.1 Opening the Outload Estimator Module

15.2 Selecting the criteria for an Outload Estimate

15.3 Calculate the pallet positions

16.4 Calculate the pallet positionsEstimate Transports Required

16.5 Calculate Daily Outload

17 The WRMMS Handheld Device

17.1 WRMMS Handheld Overview

17.1.1 Infrastructure Requirements

17.1.2 Handheld Application Processes

17.1.3 Handheld Device Controls

17.2 Installing the Hardware and Software

17.2.1 Connecting the Handheld Docking Station to the Computer

17.2.2 Installing ActiveSync Software on the Desktop Computer

17.2.3 Setting Up a Handheld Partnership on a Computer

17.2.4 Installing the WRMMS Handheld Application

17.2.5 Installing the Bar Code Scanner Fonts

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17.3 Upgrading the Handheld’s WRMMS Application

17.4 Starting the WRMMS Handheld Application

17.5 Using the WRMMS Handheld Application

17.5.1 Logging into the WRMMS Handheld Application

17.5.2 The WRMMS Handheld Application Main Screen

17.5.3 Completing Movement Orders

17.5.4 Viewing Contained Items

17.5.5 Receiving WRM Assets on Site (With BBRAMS ID)

17.5.6 Creating Miscellaneous Work Requests

17.5.7 Managing WRM Inventory Using the Handheld Device

17.5.8 Adding Items to a Container or Pallet in a Location

17.5.9 Receiving New Assets into the Handheld

17.5.10 Setting the Handheld’s Current Location

17.5.11 Packing Items

17.5.12 Synchronizing the Handheld Device with the Desktop Computer

17.5.13 Creating a New Database on the Handheld Device

17.5.14 Automatically Detecting an Application Upgrade

17.6 Using the WRMMS Work Orders Handheld Application 1.0

17.6.1 Logging into the WRMMS Work Orders 1.0 Handheld Application

17.6.2 Viewing Open Work Orders

18 Handheld Tips and Tricks

18.1 Battery Power

18.2 Scanning Bar Codes

18.3 Using the Handheld Keypad

Glossary

Appendix A – Keyboard Shortcuts

Index

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Application Release 1.0.7.2

Introduction

1 Introduction

The War Reserve Materiel Management System (WRMMS) was designed specifically for the War Reserve Materiel (WRM) Program. It covers all processes required to ensure WRM asset records are complete for inventories, maintenance, and shipping. WRMMS contains data for Harvest Falcon assets, Basic Expeditionary Airfield Resources (BEAR); Aerospace Ground Equipment (AGE);

Tanks, Racks, Adapters, Pylons (TRAP); Fuels Mobility Support Equipment (FMSE); and Vehicles/MMHE/Facilities maintenance functions in the WRM program.

WRMMS converges critical WRM program components into a seamless integration of logistics, accountability, and inventory, including:

• Production planning

• Scheduling

• Generating work orders

• Monitoring employee hourly production

• Parts monitoring and reporting

WRMMS manages assets throughout the entire WRM program cycle at all locations:

• Receiving

• Storage

• Maintenance

• Deployment/Transfer

• Reconstitution

1.1 Purpose

This guide describes the processes and procedures for the end users of the WRMMS application.

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1.2 Scope

This manual addresses version 1.0.7.0 of the application.

1.3 Minimum System Requirements

To function most effectively, the system requires the following hardware and software.

1.3.1 Hardware

The following hardware is required:

• Client and Server hardware requirements based on the standard requirements set out by Microsoft SQL Server 2000 and Borland Delphi 7

• Barcode scanners to record information on equipment, work orders, parts, tools, and man hours.

• Printers:

o Barcode Labels - Desktop Z4M and Portable PT40 o Reports - Any standard configurable printer

1.3.2 Software

The following software is required:

• The WRMMS Delphi client is compiled for Microsoft 2000 client or Windows

XP.

• Site servers are configured with Microsoft SQL 2000 Server Standard Edition and Windows 2000 Server Standard Edition.

• The PSO server client configurations are configured with Microsoft SQL 2000 Server Enterprise Edition.

1.4 Tracking and Reporting

A report generation module provides comprehensive asset management and tracking details. Reporting provides real time information for instant access to the disposition of all WRM assets, including:

• Real time data to WRM program managers

• Access to all WRMMS reports

• Visibility of all assets in the program, including deployed assets

• Ability to track asset status by location, Transportation Control Number (TCN) and Logistics Readiness Center (LRC) tasking numbers

Selected data can be exported to multiple formats, such as Microsoft Excel, for customized reporting.

1.5 Data Management

WRMMS can accept data inputs from Air Force legacy systems and provide data outputs to any common database system, including:

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• CD/DVD-based data systems including Federal Logistics Data (FEDLOG) inputs

• Office-based spreadsheet systems and auditable documentation, such as the Harvest Falcon Inventory Report (HFIR) and Transaction Identification Codes (TRIC) reports

• Standard database systems that use Structured Query Language (SQL)

• Legacy database systems that use column/row data arrangement

Note: WRMMS can upload TRIC details to the Standard Base Supply System (SBSS) via flat file transfers; this function is approved by Air Combat Command/Central Command Air Forces (ACC/CENTAF).

1.6 Technical Architecture

The following diagram provides an overview of the logical server layout and communication links.

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Getting Started

2 Getting Started

This chapter:

• Explains how to log in to WRMMS

• Gives an overview of each WRMMS module

2.1 Logging in to WRMMS

Users are issued a unique login based on their role and data access requirements. The WRMMS database administrator controls user access and privileges. The initial login screen is shown below:

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To log into WRMMS

1. Enter your Username.

2. Enter your Password, and then click Login.

After you successfully log in, WRMMS displays the Connected dialog box:

This panel shows system information such as database management system name (DBMS Name) and version (DBMS Version), Server Name, User ID, Workstation ID, and so on.

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2.2 The Main WRMMS Panel

The main panel (shown below) is composed of a left pane (that displays the module selections) and a right pane (that displays WRMMS information).

The WRMMS modules displayed on the left side of the panel, as well as the data displayed in these panels, depends on your access privileges.

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The following illustration shows the main panel with all modules.

Note: The module arrangement for AGE, TRAP, FORCE, FACILITIES, and other maintenance activities is similar to the BEAR module.

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Expanding Modules

Click the module name or double arrow icon to the right of the name to open the module and display the applicable menus or panels.

Left Pane Resize Bar

You can reduce or increase the size of the left pane by dragging this bar to the left or right.

Status Bar

Displays the following information:

• Memory usage

• Connection status to server

• User and server login names

• Position of the scroll lock, number lock, and insert/overwrite keys

• WRMMS application current activity

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2.3 Application Menus

The application menus are located at the top left of the main window, these are:

• System

• Windows

2.3.1 System Menu

Command Description

Change Password Enables you to change your password.

Note: When you change your password only you know

it. System administrators cannot view your personal password. If you lose this password, you must request the WRMMS Help Desk to reset your password.

Change Printer Setting Enables you to select a different printer.

Check Server Version Displays the server and client version of the application.

Logout Enables you to log out of WRMMS without closing the application.

Quit Exits WRMMS.

2.3.2 Windows Menu

Command Description

Cascade Arranges multiple windows on the screen in a tab style format to allow for easy viewing of all open windows.

Note: You can bring a window to the front by clicking on the title bar of that window. You can reapply Cascade to reorder the windows at any time.

Close Closes the active panel.

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2.4 WRMMS Modules

The following sections give a brief overview of each module.

2.4.1 General Information

This module provides managers of the program and other users of WRMMS the ability to view detailed WRM program’s asset information in a condensed summary format:

Panel Who Uses It Purpose

Alerts Status All users Provide an equipment-at-a-glance view of WRM assets and equipment-related issues, such as length of time an asset is in maintenance or awaiting parts, parts for WRM assets awaiting installation (fitment), and outstanding actions by processes (such as maintenance or inspection actions).

Daily BBRAMS Tracking Information

All users Track changes to location, status, allocation and production for an asset.

Identifiers include BBRAMS ID, Noun, National Stock Number (NSN) and Budget Code.

Equipment Information Search All users Locate an asset in your site by entering a Noun, NSN, Serial No, BBRAMS ID, or location. You can review the asset history, deployment history, receipt history and work order history.

Key Performance Indicators All users View vital information concerning WRM assets by site and at the PMO. Details include number of days for parts delivery, number of days for parts installation, work orders by asset, off site asset movement, equipment failure summary, and parts failure by age.

Item Master Search All users Locate an item across all sites by entering a Noun, NSN, Serial No, BBRAMS ID, or location

Staff and Section Work Hours PSO management and section supervisors

View the total staff work hours grouped by asset noun, per process, total section work hours by year/month for an asset noun, and per process.

2.4.2 Tasking

The Tasking module enables you to track a task in the system.

Panel Who Uses It Purpose

List of Tasks Supply, Customer Liaison

List all current WRM program tasks, their priority, status, and task details.

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2.4.3 Technical Library

The Technical Library module provides reference support information for maintenance processes. See the WRMMS Administration Guide for further information.

2.4.4 MS & D

The Material, Supply and Distribution (MS&D) module is used to receive new items into the contract.

Panel Who Uses It Purpose

Pack a Transport Box Supply Pack a transport box. A transport box is used when an item arrives at one site and must be shipped to another site.

Supply uses this panel to create bar codes for boxes so they can be tracked.

The panel is also used when the item is received.

Receiving New Items Supply Receive items into the system.

Create a New Transport Box Supply Create a tote box or pallet to move items to the requesting department.

Order Status All users Track items from order-receipt to delivery.

Barcode Location All users Print barcodes.

Delivery by Shop All users Report items received by department.

GP Warehouse Packing List Supply, Maintenance Create and view the packing list for each tote box.

SBSS Transaction Supply Display pending transactions, transactions completed, and transactions failed for Standard Base Supply System (SBSS) Transaction Code (TRIC) uploads.

GPC Ordered Items Edit All users Display items purchased using a Government Purchased Card (GPC) and report GPC ordered items.

2.4.5 Equipment Custodian

This module is used to receive and deploy WRM Program assets. Work requests are created for receiving assets. Asset properties can also be updated (color, weight, height, etc.).

Panel Who Uses It Purpose

Receive Assets Supply Receive assets directly into WRMMS and work in conjunction with handheld scanners.

Create an 1149 for Shipment Supply Create a DD1149 form to transfer an asset to another site or to deploy it to an operational theater.

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Panel Who Uses It Purpose

Work Order Request All users Manage maintenance requests for Rowley boxes, B&P containers, and WRM equipment.

Packing List Entry Supply, Maintenance Create packing lists of items for Rowley Boxes and B&P Containers

Supply Report List Supply List required supply reports.

Barcode Location All users Print barcodes

Site Asset Properties Update Supply Update an asset's properties.

Add Movement Orders All users Create a new movement order and view open requests of movement orders.

List of Movement Orders All users Report the completion of movement orders and view open movement orders by department.

Supply Warehouse Information Supply Display information on warehouse space availability and unavailability of assets.

2.4.6 Equipment Management Element (EME)

This module uses Standard Base Supply System (SBSS) data to update and assign a WRM asset to match the associated SBSS account.

Panel Who Uses It Purpose

Equipment Allocation EMS Equipment Managers Assign an asset to match the associated SBSS account

SBSS Transaction Supply Display pending, completed, and failed transactions for SBSS TRIC uploads

Assets Received, Deployed or Transferred (Listing)

Supply List assets received, deployed, or transferred during the previous week.

EME Daily Activity TRIC Management

Equipment Managers Manage the TRIC creation to update SBSS. (Not currently implemented).

2.4.7 MRSP Custodian

This module is used to review and update Kit Box and MRSP storage information.

Panel Who Uses It Purpose

MRSP Management Supply Manage MRSP kits.

Review MRSP Kits Supply Review the fill rate of MRSP kits.

MRSP Due Inventory Supply Review the MRSP kits due inventory.

Work Orders Requesting MRSP Supply Show the MRSP kits requested for work orders.

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2.4.8 Combat Operations

This module provides reports and information for managing MRSP items in conjunction with SBSS.

Panel Who Uses It Purpose

Review MRSP Kits Supply Review information on MRSP kits

MRSP Due Inventory Supply Review the MRSP kits due inventory

2.4.9 Demand Processing

This module is used to manage parts ordering in SBSS.

Panel Who Uses It Purpose

Parts Order List Review MRSP Kits

All users Search a site of all parts on order associated with active work orders. You can search by document control number or work order number.

Parts Research All users Research information on parts.

FED Log Inquiry All users View the FEDLOG CDs.

101 Due-Out Inquiry Supply View the Due-out status for the parts 101 records.

Order Status All users Track items from order-receipt to delivery.

SBSS Transaction Supply Display pending transactions, transactions completed, and transactions failed for SBSS TRIC uploads.

Problem with ISU TRIC Supply List planned transactions that will fail because of missing information in the SBSS record.

2.4.10 Site Supply Officer

This module manages the overall supply functions for a site.

Panel Who Uses It Purpose

101 Data Inquiry Site Supply Officer Review the 101 records (Parts) for your site.

L58 Data Inquiry Site Supply Officer Review the L58 records (Assets) for your site.

L69 Data Inquiry Site Supply Officer Review the L69 records (MRSP) for your site.

SBSS to WRMMS Discrepancy Report

Site Supply Officer Compare the current L58 information from SBSS against the assigned asset details in WRMMS (red arrows are used to signify a mismatch).

Import Data to 101 Site Supply Officer Import data to WRMMS from 101 reports.

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Import Data to L58 Site Supply Officer Import data to WRMMS from L58 reports.

Import Data to L69 Site Supply Officer Import data to WRMMS from L69 reports.

UTC Configuration Site Supply Officer Display a graphical view of all Unit Type Code (UTC) configurations. You can view down to the asset level. The panel also provides a status of fill rates and a UTC status.

Inventory Site Supply Officer List asset inventory, filtered by WRM Program function. Asset status is indicated by Fully Mission Capable (FMC), Mission Capable (MC), and Non-Mission Capable (NMC) colored indicators.

2.4.11 Work Control

Work Control uses this module to schedule work for the different maintenance sections at each site.

Panel Who Uses It Purpose

Work Order Request List Work Control List pending work order requests.

List of Work Request Schedule Work Control List scheduled and unscheduled work order Requests for maintenance:

• Schedule a Non-PMI Work Order Request

Schedule a Non-Preventive Maintenance Inspection (Non-PMI) work order request.

• Schedule a PMI Work Order Request

Schedule a PMI work order request.

• Work Order Resource Review

Review the availability of resources for a work order.

PMI Scheduled Forecast Work Control Schedule and forecast PMIs at a site.

• Create PMI Schedule Create a PMI schedule for asset maintenance.

• Print PMI Schedule Print the current PMI schedule.

Work Order Work Control List of Work Orders and Access activities associated with a work order.

• Work Order Maintenance Action Sheets

Manually assign maintenance sheets to a work order that was not generated by the system.

• Work Order Personnel Update and review personnel work times on a work order.

• Work Order TMDE Tools Used

Update and review the Test Measurement Diagnostic Equipment (TMDE) required for a work order.

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Report for PMI Schedule Maintenance

Work Control List PMIs scheduled by month and year.

Add Movement Orders Work Control Create a new movement order and view open movement order requests.

List of Movement Work Control Report the completion of movement orders and view open movement orders by department

Work Control Report List Work Control List the master asset listing, maintenance plan, and scheduled maintenance forecast reports for work control.

Tool Calibration History Work Control Show the history of work orders and the calibrations for TMDE.

Work Order Request Work Control View the work order WRMMS generates when an item (asset) is received by Supply.

2.4.12 BEAR

Basic Expeditionary Airfield Resources (BEAR) personnel use this module for maintenance activity.

Panel Who Uses It Purpose

List of Work Order Schedule Maintenance View the lists for scheduled and unscheduled work orders for maintenance.

Work Order Maintenance Perform activities associated with a work order.

• Work Order Maintenance Action Sheets

Manually assign maintenance sheets to a work order that was not generated by the system.

• Work Order Process Details Reading

Enter information concerning the measurements and readings for a work order.

• Parts Requested for a Work Order

List parts requested for a work order.

• Work Order TMDE Tools Used Work Order TMDE Tools Used

Update and review the TMDE required for a work order.

• Work Order Personnel Work Order Personnel

Update and review personnel work times on a work order.

Parts Research Maintenance Research information on parts.

Parts Order List Maintenance Search a site for all parts on order in the system associated with active work orders. You can search by document control number or work order number.

TMDE Tools Maintenance List the information for TMDE tools.

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Packing List Entry Maintenance Create packing lists of items for Rowley Boxes and B&P Containers.

Personnel Man Hours Information

Maintenance Review information on planned work hours by personnel for manpower planning.

Tool Calibration History Maintenance Provide information on the TMDE tool calibration.

BARE Report List Maintenance List BEAR base reports.

Order Status Maintenance Track items from order-receipt to delivery.

Shop Use Stock Items Maintenance Receive, issue and manage shop stock.

BEAR Resource Requirements Maintenance Review the resource availability for a work order.

2.4.13 Generator Repair Facility

The Generator Repair Facility (GRF) uses this module to search for equipment located at a WRM site, by detail.

Note: Additional panels for the GRF module are identical to the BEAR module menu. See Section 2.4.12, BEAR.

Panel Who Uses it Purpose

Equipment Information Search All users Locate an asset at your site by entering a Noun, NSN, Serial No, BBRAMS ID, or location. You can review the asset history, deployment history, receipt history and work order history.

2.4.14 Mobile Aircraft Arresting Systems

The MAAS uses this module to search for all equipment located at a site.

Panel Who Uses it Purpose

Equipment Information Search All users Locate an asset at your site by entering a Noun, NSN, Serial No, BBRAMS ID, or location. You can review the asset history, deployment history, receipt history and work order history.

Work Order All users Display activities associated with a work order.

Parts Research All users Research information on parts.

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Getting Started

2.4.15 SBSS TRIC Management

WRM Program personnel use this module to manage all SBSS TRIC details.

Panel Who Uses It Purpose

SBSS TRIC Management Supply Review and update TRIC information.

EME Daily Activity TRIC Management

Supply Manage a TRIC generated in the system that was created for daily activities.

Create TRIC Data Supply Add a new TRIC transaction.

SBSS Transaction Supply Display pending transactions, transactions completed, and transactions failed for SBSS TRIC upload.

2.4.16 Corrosion Control

WRM Corrosion Control Department uses this module for work and maintenance activities. The Corrosion Control module menu contains the same panels as the BEAR module menu.

Panel Who Uses It Purpose

List of Work Order Schedule Maintenance View the lists for scheduled and unscheduled work orders for maintenance.

Work Order Maintenance Perform activities associated with a work order.

• Work Order Maintenance Action Sheets

Manually assign maintenance sheets to a work order that was not generated by the system.

• Work Order Process Details Reading

Enter information concerning the measurements and readings for a work order.

• Parts Requested for a Work Order

List parts requested for a work order.

• Work Order TMDE Tools Used

Update and review the TMDE required for a work order.

• Work Order Personnel Update and review personnel work times on a work order.

Parts Research Maintenance Research information on parts.

Parts Order List Maintenance Search a site for all parts on order in the system associated with active work orders. You can search by DCN or work order number.

TMDE Tools Maintenance List the information for TMDE tools.

Packing List Entry Maintenance Create packing lists of items for Rowley Boxes and B&P Containers.

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Personnel Man Hours Information

Maintenance Review information on planned work hours by personnel for manpower planning.

Tool Calibration History Maintenance Provide information on the TMDE tool calibration.

BARE Report List Maintenance List BEAR base reports.

Order Status Maintenance Track items from order-receipt to delivery.

Shop Use Stock Items Maintenance Receive, issue and manage shop stock.

BEAR Resource Requirements Maintenance Review the resource availability for a work order.

2.4.17 Reports

WRMMS has a comprehensive centralized repository of printable reports for all users to access. You can access the asset management and tracking details for real time information on the disposition of all WRM assets. Reports are grouped by WRM Program function and asset status.

Panel Who Uses It Purpose

Equipment Information Search All users Locate an asset at your site by entering a Noun, NSN, Serial No, BBRAMS ID, or location. You can review the asset history, deployment history, receipt history, and work order history.

Management Reports All users View the centralized repository of WRMMS reports grouped by WRM Program function and asset status.

Alerts Status All users Provide an equipment-at-a-glance view of WRM assets and equipment related issues, such as:

• Length of time an asset is in maintenance or awaiting parts

• Parts for WRM assets awaiting installation (fitment)

• Outstanding actions by processes (such as maintenance or inspection actions)

Daily BBRAMS Tracking Info All users Track changes to location, status, allocation, and production for an asset.

Identifiers include BBRAMS ID, Noun, NSN, and Budget Code.

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2.4.18 Quality

This module enables you to manage quality inspections for the WRM program.

Panel Who Uses It Purpose

Quality Analysis Quality Review the quantitative analysis of entered inspections.

Required Inspection Quality List required inspections, when due, and by type.

QC Reference Table Quality List Quality Control (QC) reference tables for publications used throughout the quality module.

Customer Feed Back Quality Review the feedback submitted by the customer.

QC Inspection Quality Enter information for a quality control inspection.

• SIF Inspections Quality Complete a Self-Inspection Form (SIF).

• Inspection Listing Quality List inspections performed to date.

• QC Work Order Inspection Quality Enter Quality Control work order inspections.

• Shipment QC Inspection Quality Enter Quality Control shipment inspections.

• Receipt Inspection Quality Enter Quality Control receipt inspection of items.

• Maintenance QC Inspection Quality Perform a maintenance work order QC inspection.

• SUPV Work Order Inspection

Quality Perform a QC inspection of a work order.

2.4.19 Production

This module is used to plan and monitor the production activities on the WRM contract.

Panel Who Uses It Purpose

Resource Planning Production Production Managers Create a production plan for a time period.

Man-Hours Requirements for Production

Production Managers Schedule the required man-hours to perform each task on an asset or item.

Plan by All Site and Sections for Production

Production Managers Create and review a plan by site and section.

Plan v Actual for Production Production Managers View the actual activities compared to the plan by month.

List of Equipment Commodities to Build Targets

Production Managers View the equipment bill of material availability.

List of MRSP Commodities to Build Targets

Production Managers View the MRSP bill of material availability.

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Getting Started

List of Reconstitution Asset in Production

Production Managers View the parts on order bill of material.

2.4.20 Freight (Transportation)

The Freight module provides information on pending and completed shipments, and identifies the ITAR status of each shipment.

2.4.21 System Configuration

System administrators use this module to enter system and reference information for the other WRMMS modules and panels. See the WRMMS Administration Guide for further information.

2.4.22 Application Utilities for Users

This module provides access to software utilities relevant to the WRM Contract.

Panel Who Uses It Purpose

Web Browser All users Interface to access the Internet.

2.4.23 Modules and Users Permissions

WRMMS Database Administrators use this module to configure WRMMS. See the WRMMS Administration Guide for further information.

2.4.24 DBA Utilities

WRMMS Database Administrators (DBA) uses this module to administer WRMMS.

See the WRMMS Administration Guide for further information.

2.4.25 Help Desk

This module enables you to request changes, report issues, or request modifications to WRMMS.

Panel Who Uses It Purpose

Activity Management Database Administrators

Track and respond to WRMMS issues, changes, and/or modification requests.

Report a Problem or Request achange

All users Report system problems to the administrators.

Panel Who Uses It Purpose

Create an 1149 for Shipment Supply Create a DD1149 form to transfer an asset to another site or deploy it to an operational theater.

1149 Listing Transportation List all active DD 1149s. Update Item TCN Number

RFID Stock Transportation Manage inventory of RFID tags

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2.4.26 ITAR

This module provides ITAR shipment information and enables Security to assign ITAR status to items during tasking and shipment. See the WRMMS Administration Guide for further information.

2.4.27 Training

This module provides training management for the WRMMS contract.

Panel Who Uses It Purpose

Training Scheduler Training Managers • Track employee training records for courses attended and requested courses.

• Add and update training materials and administer exams.

Training View All users Provide employee access to training records, current courses, and other training-related materials.

Take an Examination Employee Take an exam stored in WRMMS.

2.4.28 Outload Estimator

This module allows users to estimate outload requirements for taskings.

Panel Who Uses It Purpose

Outload Estimator Client

Supply

Transportation

• Estimate outload requirements for taskings.

• Allow users what/if senerios on outloading.

Outload Estimator Reference Client

Supply

Transportation

Allows users to change reference values used in estimated outloads.

Application Release 1.0.7.2

Performing Common Tasks

3 Performing Common Tasks

This chapter describes the following tasks you use throughout the system.

• Searching for values

• Resize multiple panels

• Filter data by column headers

• Expand/hide filtered data lists (tree views)

• Filter data by dates

• Sort data

• Remove a custom sort or filter

• Export data

• Selecting multiple items in a list

3.1 Searching for Values

Many panels contain a Search field that enables you to search for assets, nouns, UTCs, shops, document control numbers or many other values in WRMMS.

To search for a value

Enter search criteria in the Search field, and then click either Search or Go, depending on the panel.

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On many panels you can also enter the word "all".

Most panels limit you to searching for what is logically related to that panel. For example, on the Work Order panel, you cannot enter "all" for a work order. You can enter "closed’ to see all closed work orders (the panel defaults to open).

On other panels, such as the Equipment Information Search panel, you can freely enter text.

3.2 Resizing Multiple Panels

Sometimes the right pane contains multiple panels making it difficult to see some of the information. To make is easier to see data in each panel, resize the panels.

To resize multiple panels

Point to the line separating the panels and drag in the desired direction.

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3.3 Grouping Data by Column Headers

WRMMS enables you to group data for easier viewing.

To group data by column headers

Drag and drop the desired column headers into the area above the columns (named Drag a column header here to group by that column). You can move multiple column headers into this area.

As shown in the following illustration, the information is now grouped by Process Type.

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To remove the grouping

Drag the column headers back into the list.

Note: Sometimes when you drag a heading back into the list it may seem to disappear from the panel. If this happens; close the panel and reopen it to restore the panel to its default condition.

3.4 Expanding and Collapsing Grouped Data Lists

Data views that employ a tree-like structure are used throughout WRMMS.

To expand and collapse tree views

Click the expand ( ) icon to the left of the item in the list.

The tree view expands, displaying items in the list.

To hide an expanded tree view

Click the collapse ( ) icon for that item or category.

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3.5 Filtering Data by Date

Several panels enable you to filter by date. You can either type or select the date from a calendar.

To select the date from a calendar

1. Click the down arrow ( ) and select a beginning date.

2. Click the down arrow and select an ending date.

3. Click Filter.

Data is filtered and displayed for the selected date range.

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3.6 Sorting Data

Use any column heading to sort a list of items in either ascending (0 - 9 and A – Z) or descending (Z – A and 9 - 0) order.

To apply a simple sort

1. Click once on the heading to sort in ascending order.

2. Click a second time to reverse the sort.

To apply a custom sort or filter

1. Click the down arrow ( ) to the right of the column name.

2. In the list, select the item on which you want to sort or filter.

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3.7 Removing a Custom Sort or Filter

Click the Close (⌧) icon in the lower left corner of the panel.

3.8 Exporting Data

You can export data to applications such as MS Excel. This further enhances reporting capabilities for WRMMS.

To export data

1. Open the panel that contains the data you want to export.

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Performing Common Tasks

2. Highlight the data you want to export by clicking on the record select button(s) to the left of the record.

3. Press the CTRL + F2 keys.

4. On the Export to… panel, select the file type to which you want to export (for example, Microsoft Excel).

5. Click in the File Name text box, and enter a file name and location.

Note: Click the Select Location button to browse for a file location.

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6. Select the desired location and enter the file name.

7. Click Save.

8. Click Ok.

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You can view the exported data by opening it in the appropriate program for that file type, as demonstrated below.

3.9 Selecting Multiple Items in a List

In many places in WRMMS you can select items from lists. In such cases, you can select several items at once from the list. For example, you can select multiple BBRAMS IDs in the Allocate Asset Details dialog box.

You can use two methods to select multiple records:

• Select the first record, press SHIFT and select the last record. All records between the two are selected.

• Press CTRL and click on each record you want to select.

3.10 Viewing Tips for Panel Items

Many areas of WRMMS offer tips when you hold the cursor over a menu, field, button, etc.

For more extensive help, download the training manuals from the WRMMS Training module. See section 11.1, Viewing Training Materials, for further details.

Application Release 1.0.7.2

General WRMMS Information

4 General WRMMS Information

This chapter explains how to:

• View key status alerts

• View work hours by staff and section

• View supply warehouse location availability

• View and manipulate key performance indicators

• Locating assets assigned to the WRM program

4.1 Viewing Status Alerts

The Alerts Status panel provides an equipment-at-a-glance (snapshot) view of WRM assets and targeted equipment-related issues, such as:

• Length of time an asset is in maintenance or awaiting parts

• Parts for WRM assets awaiting installation (fitment)

• Outstanding actions by processes (for example, maintenance or inspection actions)

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The following figure shows the Alert Status panel.

Each part of the panel is described in the following subsections.

4.1.1 Outstanding Actions by Process

This portion of the panel displays outstanding program related actions, such as;

Work Request, Work Orders, and Scheduled Work Request by process type.

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For example, in the following figure, Bahrain currently has 17 open work orders (Action) for functional checks (Process). Click the View button to the left of the item to display details of the 17 work orders that generate this alert.

Note: The View button currently displays site level details only.

4.1.2 Process Alert

This portion of the panel calculates the average number of days a process has been open by site. Colored blocks provide a visual alert based on critical number of days.

Color Meaning

Green 0- 10 days

Yellow 11-20 days

Red 21 or more days

Click the Open button to the left of the visual alert to display the details of this alert in the Performance Summary panel.

Note: The Open button currently shows site level details only.

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4.1.3 Nouns with Parts Available for Fitment

This portion of the panel displays parts awaiting installation for an asset by noun.

Colored blocks provide a visual alert of the work order status.

Click the View button to the left of the visual alert to display the details of this alert in the Work Order Part Fitment panel.

Click the View button to the left of the BBRAMS ID to display work order details.

Note: The View button currently shows site level details only.

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4.1.4 Status Alert

This portion of the panel displays the number of days an asset has been in a certain status. The Status Alert panel tracks the following statuses:

• AWM

• AWP

• AWI

• DEP

• DRMO

• P-375

Note: When a tool has a status of DRMO the calibration frequency will be updated to 0.

Colored blocks provide a visual alert of the number of days an asset has been in that status.

Color Meaning

Green 0- 10 days

Yellow 11-20 days

Red 21 or more days

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4.2 Viewing Work Hours by Staff and Section

The Staff and Section Work Hours panel enables you to view, at site level, the total staff work hours grouped by asset noun, per process, and total section work hours by year/month for an asset noun, and process.

To view work hours

On the main panel, select General Information, then select Staff and Section Work Hours.

The Staff Section Work Hours panel opens. This shows production man hours by year-month-site-section and process with the corresponding grouped Work order man hours.

TIP: By using Ctrl-F2 on the keyboard and saving as an excel spreadsheet the Monthly Production man hours information can exported to Excel.

4.3 Viewing Daily BBRAMS ID Tracking

The Daily BBRAMS Tracking panel enables you to track changes for a BBRAMS ID. You can specify a starting and ending date range. Changes tracked in this panel are: change in location, change in status, produced, or allocation change.

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To view daily BBRAMS ID tracking

1. On the main panel, select General Information, then select WRMMS Daily BBRAMS Tracking Info.

2. Enter your search information in the Search field, and then click Search.

3. When completed, click Close.

4. Click the down arrow (�) and select a beginning date from the calendar.

5. Click the down arrow (�) and select an ending date from the calendar.

6. Click Filter.

4.4 Locating Assets Assigned to a Site

The Equipment Information Search panel enables you to quickly locate an asset assigned to your site by BBRAMS ID, NSN, Noun, etc. The lower section of the panel displays the selected asset’s details in a tab format.

The following tabs are available:

• Asset Details – Provides asset details that can be edited. BBRAMS barcodes can be printed from this tab.

• Asset History – A complete history of all activities concerning this asset in

WRMMS.

• Deployed History – Documents asset deployment.

• Received History – Documents when an asset was received in WRMMS.

• Work Order History – List of all work orders open against this asset.

• Parts Used – Lists all parts ordered against this asset, when WRMMS was used to order the part.

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• Asset Warranty – Provides asset warranty information.

To search for an asset at a site

1. On the main panel, select General Information, then select Equipment Information Search.

The Equipment Information Search panel opens.

2. Enter your search information in the Search field, and then click Search.

To view details for the an asset

1. Click the View button to the left of the desired asset to view the details in the tabs below.

2. When completed, click Close.

4.5 Locating Assets Assigned to the WRM Program

The Item Master Search panel enables you to search for a WRMMS asset across all sites.

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General WRMMS Information

To search for an asset across all sites

1. On the main panel, click General Information (typical), and then select Item Master Search.

2. Enter your search information in the Search field, and then click Search.

3. When completed, click Close.

4.6 Viewing Availability of Supply Warehouse Locations

The Supply Warehouse Location panel enables you to display information concerning warehouse space availability. Warehouse location availability or non-availability is highlighted using colored blocks. A green block indicates that a warehouse location is available for storage; a red block indicates the location is filled and thus, not available.

Color Meaning

Green Available

Red Not available

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To view location availability

On the main panel, click General Information, and then select Supply Warehouse Location.

4.7 Viewing and Manipulating Key Performance Indicators

The Key Performance Indicators panel enables you to view vital WRM program historical data concerning assets by each site and at the PMO.

Historical data is grouped using tabs, which include but are not limited to:

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General WRMMS Information

• Number of days for parts delivery

• Number of days for parts installation

• Current work orders, by asset

• Off site asset movement

• Asset activity

• Equipment failure summary

• Parts failure by age

• Process metrics

To view key performance indicators

On the main panel, click General Information, and then select Key Performance Indicators.

4.7.1 Applying Data Filters

You can filter data by selecting the desired site from the list and/or change data arrangement by dragging column heading(s) in the Drag a column header here… area above the data grid.

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4.7.2 Searching by Noun

You can also select a noun from the Search list and chart the number of open work orders for the selected noun by hours and process, as seen in the example below.

Application Release 1.0.7.2

Supply

5 Supply

This chapter explains the key WRMMS Supply tasks, such as:

• Receiving equipment onto a site

• Creating a work order request for newly received items

• Creating a packing list

• Viewing pending and complete movement orders

• Searching for a transport box

• Reviewing MRSP kits

•…