Solicitation_FA4890-15-R-0004-Amendment_0003.doc

FA4890-15-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

1. L-9.5.5 Was changed and now requires all contractors to certify in a written statement that their proposal is in compliance with ALL Host Nation Labor Laws.

2. L-9.8 Was added to ensure all contractors propose in US Dollars.

3. Attachment VII is hereby incorporated into the solicitiation and provides salary ranges for all Omani Employees (Western and OCN empoyees in Oman are not included). This is to assist bidders in complying with Omani Labor Laws. However, it is still each contractor's responsiblity to ensure and certify their proposal is in compliance with Omani Labor Laws.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LISTS OF DOCUMENTS

ATTACHMENTS

DESCRIPTION

I.

Pricing Schedule (Work Cost Summary Sheet)

II.

Performance Work Statement (PWS)

III.

Appendices

Appendix A – Definitions, Abbreviations and Acronyms

Appendix B – Deliverables

Appendix C – Publications and Forms

Appendix D – Quality Management System

Appendix E – Support Agreements & MOUs/MOAs

Appendix F – Award Fee with Quality Performance Index (QPI) Plan

Appendix G – Level of Effort

Appendix H – Special Requirements for Deployment Support

Appendix I – RESERVED

Appendix J – Government Furnished Facilities

Appendix K – Government Furnished Property

Appendix L – Site Plans & Facility Drawing Index (Provided at contract award)

Appendix M – Certifications

Appendix N – Key Personnel (Contractor Provided)

Appendix O – War Reserve Materiel Program Authorization

Documents

IV.

Section L – Attachment 5, Past Performance Information Tool

(PPI) Instructions

V.

DD Form 254

VI.

Collective Bargaining Agreement (CBA)

VII.

Omani Salary Ranges for Employees

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L – INSTRUCTION TO OFFERORS

Reporting, asset receipt, accountability, serviceability, storage, security, inspection and test, maintenance, repair, outload and reconstitution of pre-positioned USAFCENT war reserve materiel (WRM).

INSTRUCTIONS

L-1

SPECIAL NOTICE TO OFFERORS

L-1.1 The Government may utilize the government-owned software, EZ-Source, for the evaluation. The software administration for EZ-Source is provided by ARRAY Information Technology. ARRAY Information Technology has executed a nondisclosure agreement. This non-disclosure agreement is available for review upon request. Stellar Innovations & Solutions and Harris Information Technology may also provide software and hardware support during the proposal evaluation process. Stellar Innovations & Solutions and Harris Information Technology have executed nondisclosure agreements. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as "the Act") as implemented in the FAR. ARRAY Information Technology, Stellar Innovations & Solutions, and Harris Information Technology are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

L-1.2 The exclusive responsibility for this USAFCENT WRM Program and Exercise & Contingency Logistics Support (from this point forward called USAFCENT WRM) source selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

L-2 FORMAL COMMUNICATIONS PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing by email to the Procurement Contracting Officer (PCO) and Contract Manager (CM) at the address below:

ACC AMIC/PKBA

ATTN: Ms. Sheila Reshard-Bryant (PCO)

Reference: Solicitation No. FA4890-15-R-0004, USAFCENT WRM

Phone: 757-225-3369

Email: accamic.wrmrecomp@us.af.mil

ACC AMIC PKBA

ATTN: Ms. Anissa Ross (CM)

Reference: Solicitation No. FA4890-15-R-0004, USAFCENT WRM

Phone: 757-225-3369

Email: accamic.wrmrecomp@us.af.mil L-2.2 Site Visit and Pre-Proposal Conference

L-2.2.1 The Government hosted a site visit to each of the USAFCENT WRM storage sites from 6-15 April 2015 for interested industry representatives. Sites visited included: Al Jaber AB, Kuwait; Al Udeid AB & Falcon 78, Qatar; Abu Dhabi Warehouses & Al Dhafra AB, United Arab Emirates; RAFO Thumrait AB, RAFO Masirah AB & Port of Salalah, Sultanate of Oman. Due to space limitations, potential offerors were limited to one (1) individual. The Government is coordinating responses to written industry questions posed during and after the site visits and will post these Questions/Answers on FBO when complete.

L-2.2.2 A Pre-Proposal Conference to explain the requirements of this solicitation and respond to questions raised by Offerors will be conducted at 9:00 AM on 11 August 2015 at the Magnuson Hotel, 1000 Omni Blvd, Newport News, VA , 23606. The Government requires a list of attendees be submitted via e-mail to the PCO (accamic.wrmrecomp@us.af.mil) by COB 6 August 2015. Title the e-mail "Pre-Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name(s), business title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. Additionally, questions regarding the formal solicitation should also be submitted in writing via e-mail to accamic.wrmrecomp@us.af.mil by COB 6 August 2015 to allow their inclusion in the agenda. Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only.

L-2.2.3 The Government will not be liable for expenses incurred by Offerors to participate in the Pre-Proposal Conference.

L-3 SUBMISSION OF PROPOSALS

L-3.1 The original proposal and copies (specified below) shall be sent to the issuing office listed in Block 7 of the Standard Form 33 on /before the date/time specified in Block 9 of the Standard Form 33. Mark the front of the envelope/box with the following: “Proposal No. FA4890-15-R-0004, ATTN: ACC AMIC/PKBA, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, Offerors shall contact the PCO at 757-225-3369 to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and elimination from consideration for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-3.2 Block 12 of Standard Form 33, is completed to read 300 calendar days. Proposals in response to this solicitation will be valid for 300 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical

Volume II – Past Performance

Volume III – Price

L-5.4 Proposal Format

L-5.4.1 Page Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count. The organizational chart, limited to one (1) page, and acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Appendix N, Key Personnel, will not be included in the page count. Site specific organization charts will not be included in the page count but are limited to one (1) page per site. Surface Transportation Market Research will not be included in the page count but shall be limited to ten (10) pages of market research only and must be submitted in a separate file. Executive Summary is only required if the Offeror takes exception to any requirement in the solicitation; this section will not be included in the proposal page limitation stated in L-5.4.5.

L-5.4.4 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD-ROM using Microsoft Office 2010 or later and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. All three volumes may be included on the same CD-ROM. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III - Price shall be submitted in Microsoft Excel 2010 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks/CD ROM will be required to update the final proposal resulting from any discussions should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.4.5 below, the hard copy submission will be used to conduct evaluation.

L-5.4.5 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the Offeror and will not be considered as part of the evaluation. Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Copy requirements, page limitations, and submission dates are as follows:

2:00 PM EST.

2:00 PM EST.

2:00 PM EST.

2:00 PM EST.

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted. The original, plus required copies shall be submitted IAW the instructions provided in Section L-8.1 for evaluation.

L-5.4.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand‑alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS

L-6.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. Questions/recommendations shall be sent to accamic.wrmrecomp@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of AFCENT WRM requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix. As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below cross-reference matrix format:

CROSS-REFERENCE MATRIX

Program Management

Section C, Paragraph 2.0

Section D, Paragraph 2.0

Section D, Paragraph 2.0

Section E, Appendices M and N

Section C, Paragraph 2.0

Operations & Maintenance (O&M)

Section E, Appendices B, C, G and O

Exercise/Contingency Logistics Support (CLS)

Infrastructure Management & Mission Support

Section E, Appendices J and L

PWS Chapter 3, Paragraphs 3.5.8.9 and 3.5.10.

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume

L-7.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 Subfactor A: Program Management

L-7.4.1.1 Aspect I: Management Approach. Describe your management approach that addresses how personnel, resources, life cycle management, training, site management, maintenance, exercises, contingencies, employment in time of war, evacuations, expeditionary site, and security will be managed throughout all locations of the WRM contract. Provide organizational charts that are site specific and broken down to functional level. Charts should support: how you plan to perform WRM Program baseline activities, sustainment, movement, reconstitution and refurbishment of WRM resources and sites at all times. Describe how your management approach and organization will respond to internally and externally driven requirements to meet PWS requirements. Describe your integrated approach to communicate with the Government to ensure quality/timely services or products that safely fulfill PWS requirements and responsiveness to the customer and an effective contractor/Government partnership. Include your approach to sustain compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance.

L-7.4.1.2 Aspect II: Human Resources. Provide your integrated approach for hiring, training, qualifying and retaining personnel. Describe your approach for limiting and mitigating employee turnover and vacancies. Describe the minimum qualifications requirements for staffing positions in each labor category. Describe the specific training approach to ensure any required initial, qualification, proficiency, certification, and recurring training actions are taken to provide a qualified workforce. Describe training approach to ensure certified technicians are in place at contract start. Provide your approach to ensure sufficient numbers of personnel with sufficient qualifications to fulfill contract requirements.

Include your approach for maintaining currency of certifications and credentials. Describe your plan to have adequate key personnel positions and qualifications. Also, submit a summary identifying your key personnel positions, qualifications, certifications, and credentials which shall become PWS Appendix N. At a minimum, include the following in your summary:

Position/Title

Work Experience (management, supervision, technical)

Education (if substituted by experience, specify equivalent level of experience)

Clearance (secret, national agency check, host nation clearance)

Certifications

Describe your approach to meet any Outside the Continental United States (OCONUS) requirements, to include identifying processes for:

Obtaining and retaining required clearances and documentation to allow 100% performance as soon after award as possible

Adhering to applicable guidance (pertinent to each country) for OCONUS performance, to include foreign clearance guidance, foreign travel requirements, import/export, customs fees, and taxes

Resource utilization - use of in country, regional, other foreign or US sources for personnel, transportation, materials, as specified in various countries of performance

Selecting labor categories and applying appropriate adjustments (e.g. distinguish between OCNs and Westerners)

Provide experience that demonstrates implementation/execution of OCONUS processes on previous contracts. Include contract number, contracting office, and point(s) of contact for Government validation.

L-7.4.1.3 Aspect III: Quality Management System (QMS). Provide a Quality Management System (QMS) approach to create a quality culture to effectively integrate all aspects of the Quality Management System (QMS) that addresses the eight fundamental principles of ISO 9001: 2008 with special focus on specific requirements that:

Identify the processes needed for the QMS and their application throughout the organization. Ensure a continuous, proactive, preventive-based monitoring, measurement and analysis program that uses quantifiable metrics and focuses on conformance to the PWS, Appendix D, and their QMS, mitigating risk, and continuous improvement of PWS requirements. Processes should include management activities, provision of resources, service realization, and measurement with focus on Service Summary.

Document the organization’s quality management structure, the quality policy, quality objectives, and related documents needed to ensure effective planning, operation and control of its processes.

Provide evidence of top management commitment/involvement to development, implementation, and continuous improvement of their QMS with emphasis on customer satisfaction and its interrelationship with the Government’s quality assurance activity.

Identify the Quality Manager's qualifications which, at a minimum, must be trained and registered as an American Society for Quality (ASQ) Certified Quality Auditor (CQA) and trained as an ISO 9001 Internal Auditor within 90-days after contract award.

L-7.4.1.4 Aspect IV: Data Management System. Describe your Data Management System and how it will accomplish program requirements IAW PWS, Section A, Paragraph 4.6.1. Include a diagram of your proposed solution, which models the relationships between key data fields from the input phase through output phase and relationships to and/or use of standard Government systems when required by the PWS (i.e. IMDS, AFEMS, CAS, etc.). For example, for your maintenance management program, illustrate your process(es) from identification of an equipment deficiency to correction of the deficiency. Provide your approach for sustaining your DMS for the life of the contract. Explain your approach to maintain data integrity, preservation, timeliness, control, recovery, and continuous access by the Government. Describe use of metrics to show performance trends for key processes and outcomes and how that information will be used to meet or exceed contract requirements. Describe how your DMS approach provides a comprehensive, integrated and effective means of documenting all operations & maintenance, mission support, and exercise & contingency logistics support required by the PWS. Describe detailed description of information available, hosting solution, and access/visibility controls proposed. Explain methodologies for developing/using metrics to track performance trends for key processes and outcomes and how this information will be used. Describe your management/technical approach and data management processes using USAF/DoD systems and your DMS to provide WRM asset status visibility through the entire cycle of receipt, storage, inspection, maintenance, transportation, in-use, consumption/replenishment and reconstitution.

L-7.4.1.5 Aspect V: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance. Describe milestones in a chart to reflect key phase-in tasks, resources, personnel and Government-furnished property transfer to execute your proposed approach during transition. Include an organizational chart with a brief functional statement and proposed staffing and timeline for each position. Provide your plan for hiring qualified employees ensuring full operations at contract start. Describe processes and procedures for integrating open actions (work orders, requisitions etc.) at all operating locations to prevent interruption in services and efficiently transitioning/phasing-in resources and personnel onto the contract. At a minimum, include the following:

Milestone chart that reflects key phase-in tasks to execute your proposed approach during transition and beyond. Include an explanation for transitioning the incumbent's Program Support Office functions and resources into your approach.

Organizational chart detailing team structure, functional responsibilities, and staffing.

Approach for hiring incumbent employees and contingency plan(s) in the event incumbent employees cannot be hired. Include an explanation of what functional area(s) you plan to assign any current employees. Address any personnel security clearance issues and how they will be mitigated.

Approach for interfacing with the incumbent contractor in support of transition tasks.

Approach for obtaining the ITAR licensing required to execute the program.

Approach for phasing-in all existing work from the incumbent.

Describe your approach for importing/integrating Government-provided historical data into your DMS.

Processes and procedures for integrating open actions (work orders, requisitions etc.) with all data accumulated during performance of the contract.

L-7.4.2 Subfactor B: Operations & Maintenance (O&M)

L-7.4.2.1 Aspect I: WRM Asset O&M.

Describe your procedures and processes for prioritizing and controlling scheduled and unscheduled maintenance across all functional areas to meet PWS requirements. Describe how WRM and OEL asset maintenance will be integrated across all WRM operating locations. Describe the procedures used to record, schedule, track status, and execute all maintenance, repair and logistics related tasks required to ensure all GFE/P and support equipment are operating as intended in order to meet contract requirements. This includes implementation of thorough technical processes and procedures leading to successful accomplishment of WRM metrics identified in the PWS Section B, Services Summary.

L-7.4.3 Subfactor C: Exercise/Contingency Logistics Support (CLS)

L-7.4.3.1 Aspect I: Exercise/Contingency Logistics Support Describe your procedures and processes for preparing, delivering/out-loading WRM assets/Unit Type Codes (UTCs) tasked to support exercises or contingency operations, including transitioning baseline resources to exercise/ contingency support activities. Describe how Logistics Readiness Center (LRC) Taskers will be executed, tracked and reported to the Government as required by the PWS. Describe your procedures for receipt of WRM assets returning from deployment, including receiving inspections, parts requisition and asset reconstitution that ensure integrity/continuity of resources against both contingency and baseline activities. Using a flowchart (or other illustrative tool) and narrative, provide your management processes (to include cost accounting IAW PWS Para. 2.4.2 & 2,4.3) to meet outload planning requirements in the PWS (Para 2.2.1.9., 2.2.1.9.1., and 5.0.). Provide your surface transportation market research to support your approach. Describe your processes to simultaneously conduct outload operations and deploy three mobile teams to set up three separate encampments per PWS Para 5.0. Contingency Logistics Support (CLS). Include team composition and timelines for completing critical tasks for the first 96 hours after arrival at employment site. Describe your multilayered personnel structure that ensures compliance with all applicable laws, policies, agreements and directives for movement of hazardous materials.

L-7.4.4 Subfactor D: Infrastructure Management & Mission Support L-7.4.4.1 Aspect I: Facilities Maintenance Management Program.

Describe your procedures and processes for prioritizing and controlling your facilities maintenance management program across all disciplines. Explain how your program will integrate maintenance with logistics status/data and provide all users timely, responsive updates for facility real property (RP), real property installed equipment (RPIE), and real property similar equipment (RPSE) status. Describe your approach along with the resources necessary to acquire and utilize the required technical resources to achieve your proposed facilities maintenance objectives. Describe your approach to include resources to support to life-cycle serviceability/corrosion control for all facilities. Describe what standards you intend to use for generic RP/RPIE which meets the OEM requirements/ recommendations, maximizes the life of the item, best covers the operational use of the facility or equipment and takes into account the environmental conditions of the facility.

L-7.4.4.2 Aspect II: Mission Support.

Describe your procedures and processes for providing Mission Support services as described in PWS, Section A, Paras 4.0 (and sub-paragraphs). Explain how your Materiel Management, Traffic Management, Air Transportation Services, Information Management, Computer/C4I Systems Administration and Commercial Software management will support the Program Management, Operations & Maintenance, Contingency Logistics Support and Infrastructure Support processes detailed in the PWS. Describe your plan for implementing and sustaining contractor provided general purpose/passenger support/special purpose support vehicles to support PWS requirements (PWS, Section A, Paras 3.5.8.9 and 3.5.10).

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Offerors shall submit a Past Performance Volume containing the following:

a.

Offerors must use the Past Performance Information (PPI) Tool (entitled: "ppi_tool.accdb") and Attachment 1, PPI Tool Instructions, uploaded to FedBizOps to submit past performance information electronically.

Note: The line spacing, font size (etc.) restrictions do not apply to the pages that are generated by the PPI tool.

b.

Offerors shall submit a Past Performance Volume (in hard copy) containing the following instructions:

i.

Table of Contents: Not to exceed one (1) page ii.

Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1 iii.

Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3 and Section L, Attachment 2 iv.

Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.1.4.

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI). Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort. Each relevant contract shall have a minimum of 6 months of active performance within 3 years preceding the USAFCENT WRM final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. This information is required on the offeror, subcontractors, teaming partners and/or joint venture partners the offeror considers critical to overall successful performance. IAW FAR 15.305(a)(2)(iii), the Government will allow consideration of key personnel, including current employees and new hires proposed for this contract to be evaluated as part of Past Performance. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided should be on the Offeror (Prime Contractor), if available. The remaining references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference. PPI Reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-8.1.2.1 PPI Tool. Submit a separate PPI input using the PPI tool (posted on FedBizOpps with the solicitation information as "ppi_tool.accdb") and instructions provided (Attachment 1 - PPI Tool Instructions) for each reference. Hard copies of the pages generated from this tool shall be used as the hard copy of the Past Performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the Past Performance volume. If you are unable to download the Past Performance information tool, contact the Contracting Officer for assistance. Save the PPI database file as prime contractor name + RFP number + .accdb (e.g. XYZCompanyFA862606R0001.accdb).

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI references concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI reference information to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Offeror submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume but are not included in the page count.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes.

L-8.2 Past Performance Questionnaires (PPQ). The Government will use a PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR. The PPQ is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of six (6) months) that was/were performed during the last five (5) years preceding the USAFCENT WRM final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of six (6) months) during the last five (5) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of USAFCENT WRM Support capabilities IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet (Attachment 1). The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Pricing Table. The Offeror shall provide the proposed price for all Contract Line Item Numbers (CLINs), including Transition, base period, and all option periods listed in Section B of the solicitation (Schedule of Supplies and Services) in an Excel spreadsheet (WRM Cost Summary Report). Offerors shall also input pricing in Section B. Both the solicitation and resultant contract shall contain FAR clause 52.217-8 entitled “Option to Extend Services,” which states the Government may require continued performance of any services within the limits and at the rates specified in the contract, up to an additional 6-month option period IAW FAR 52.217-8. Offerors shall include pricing in their proposal for the 6-month extension option period which shall be 50% of the last option period. This 6-month extension option amount will be included in the Government’s overall evaluation of the lowest-priced proposal. A plug number will be provided for all cost reimbursable CLINs. These pre-established amounts are to be included in the offerors proposal. Offerors will not change the pre-established amounts. Offerors are required to insert their rates for Cost Plus Fixed Fee CLINs in the CLIN description in Section B for evaluation purposes.

All resources (with the exception of QA) below the Site Manager at each WRM Storage site shall be priced against this CLIN.

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

L-9.2 Supporting Price Backup Data. Certified cost and pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors shall provide support for all indirect rates proposed based on offerors accounting system and any applicable Forward Pricing Rate Agreements. All prices should be rounded to whole dollar amounts.

L-9.2.1 Firm Fixed Price (FFP) CLINs. Offerors shall provide their profit rate for FFP CLINS 0001, 0011, 0014 to include the option years and CLIN 0016. The proposal’s pricing narrative shall break out the fully burdened labor rates, including all burdens, e.g., G&A, overhead, fringe, profit, fee, etc., for each labor category for work as described in the PWS. A Basis of Estimate (BOE) should be included that addresses each CLIN by functional area and location. For ease of administration, Offerors shall round all unit prices of proposed FP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FP CLIN.

L-9.2.2 Cost Plus Fixed Fee (CPFF) CLINs. Offerors shall provide a fixed fee amount for each CPFF CLIN. The total provided for each CLIN will included and evaluated in the Total Overall Evaluated Price (TOEP). A rate is required for each labor category and service location. Supporting data should also explain the methodology used in developing proposed labor rates. Examples of supporting data, based on FAR 2.101 and FAR 15.403-3, are sales data and any information reasonably required to explain the Offeror’s estimating process, including, but not limited to:

(1) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

(2) The nature and amount of any contingencies included in the proposed price.

L-9.2.3 Cost Reimbursement (CR) CLINs. A plug # is provided by the Government.

L-9.3 Total Overall Evaluated Price. The Total Overall Evaluated Price will be determined by adding all CLIN extended prices into a single sum (inclusive of the application of fixed fee for CPFF CLINs). The total overall evaluated price will also include the 6-month extension option period which shall be 50% of the last option period prices.

L-9.4 Service Contract Labor Standards (SCLS). Offerors shall comply with FAR 52.222-43 for their price proposal with regard to employees covered by FAR 52.222-41, the SCLS. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR 52.222-43. The SCLS only applies to CONUS labor; therefore, the increased wage or benefits costs of SCLS covered employees for CONUS Support services shall only be increased IAW FAR 52.222-43. The Offeror shall include rationale for proposed SCLS exemptions.

L-9.5 Proposal Documentation. Offerors shall provide the following as separate sections contained in the Price Volume and shall be completed as follows:

L-9.5.1. The Offeror’s response to the solicitation Sections A, B and K shall be provided as separate sections separately tabbed in the Price Volume. Complete in its entirety the “Offeror” portion of the SF 33. An official having the authority to legally bind the company contractually must sign and date the SF 33. One copy of the SF 33 must bear an original signature and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an Offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror.

L-9.5.2 State in your proposal whether your representations and certifications are accurate and correct in the Online Representations and Certifications Application (ORCA) within the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-9.5.3 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. Since a portion of the contract requirements will be included on a cost reimbursable basis, provide a copy of your Disclosure Statement with the proposal, as well as identification of compliance with Cost Accounting Standards (CAS), if applicable, and any CAS violations and subsequent corrections. Additionally, provide evidence of a DCMA acceptable purchasing system (if applicable) which is in compliance with your Disclosure Statement. Also, document adequacy determinations relating to your Disclosure Statement. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offerors shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office.

L-9.5.4 Financial Statements. The Offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract for use in the Government determining the apparent low Offeror's responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the Offeror’s price. Also include documentation to show capability to access credit markets if necessary. The Offeror shall provide previous three (3) fiscal year-end financial statements to include notes to the statements.

L-9.5.5 Offerors shall certify in a written statement that they will comply with Host Nation (HN) laws. Specifically, the contractor shall be in full compliance with those laws pertaining to Omani Labor in reference to Omani employees.

L-9.5.6 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9.6 Inconsistencies in Cost/Pricing Support:

L-9.6.1…