Industry_Q A_from_Site_Visits_ _Draft_RFP_(20150609).docx
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- War Reserve Materiels (WRM) Federal contract opportunity
- Solicitation number
- FA4890-15-R-0004
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The purpose of this notice is to upload Industry questions and answers (Q A) from the recent site visit the draft RFP and questions submitted to the WRM Recompete box.
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Text version
No.
| POC |
| Question Reference (i.e. PWS or L&M Paragraph) |
| COMMENT/QUESTION |
| RESPONSE |
Questions from Industry Site Visits
| 1 |
| AFCENT/A4MW |
| Munitions Materiel Handling Equipment (PWS Para. 3.1.7) |
| What is the specific Munitions Material Handling Equipment that are affected by the assets that belong to the Nuclear Surety Program requirements? |
| MHU-141 and MHU-226 Trailers |
| 2 |
| AFCENT/A4MW |
| Munitions Maintenance |
| What are the limits of munitions maintenance? Is the contractor required to perform maintenance and repairs on guidance systems, rocket motors, etc.? |
Is it the intent to perform depot-level maintenance?
Contractor is required to perform any maintenance authorized by item TO.
There is no intent for the Contractor to perform depot-level maintenance.
| 3 |
| AFCENT/A4MW |
| Munitions |
| Which ports are used for the shipment of munitions? |
| Currently, the ports being used for on/off-load of munitions for the AFCENT theater are Messaieed AKA Umm Sa'id (Qatar), Salalah (Oman) and Kuwait Naval Base - KNB (Kuwait). |
| 4 |
| AFCENT/A4XR WRMO |
| Appendix G, Level of Effort and Appendix O, WRM Authorization Documents. |
| Background: During the Kuwait site visit, the Government indicated that the actual level of effort differs from the level of effort defined in Appendix G, which reflects past history; and that the actual equipment levels differ from the authorized levels defined in Appendix O. These statements without further clarification my lead to confusion and may complicate proposal evaluation. Please clarify that the Offerors are to bid the level of effort defined in the RFP, Appendix G, unless the Government specifies that staffing must be sufficient to accommodate a certain specific percentage of workload in excess of the stated level of effort - something not indicated in the current draft. Likewise, please clarify that Offerors must bid support for the authorized equipment levels specified in the Appendix O, regardless of the actual equipment levels, unless the Government specifies otherwise in the final RFP. |
| Prior to contract start, the BEAR and Vehicles will be reset to levels established in the PWS: 1x Housekeeping /1x Flight-line / 1x Industrial Ops and 49 Vehicles. |
Storage space lost to deployed forces will have minimal impact as this BEAR reset will be in "Surface" (containerized) configuration.
| 5 |
| AFCENT/A4XR WRMO |
| CRC Support |
| Is it the Government’s intent that a complete outload in support of an OPLAN will override all other operations (PMI’s / reconstitution / etc)? |
| Yes |
| 6 |
| AFCENT/A4XR WRMO |
| LRC Taskers |
| Would the Government provide a document describing the Logistics Readiness Center (LRC) tasking process? |
| 7 |
| AFCENT/A4XR WRMO |
| CACs for OCNs |
| Would the Government provide the current requirements for an “other country national” / non-US citizen to obtain a .mil access for OCNs? |
It is a five-step process that includes the contractor, Detachment 6, AFCENT, AMIC, and CAC issuing unit on the ground. The contractor will codify its process to determine and verify need for OCN CAC; it includes home country police clearance, host country police clearance, company background investigation and management certification to include additional checks as determined by the contractor. Next, Detachment 6 will provide further guidance, complete the trusted agent security system (TASS) portion and submit to AFCENT. AFCENT WRMO will process for A4/A6 signature. Once approved by the A6, packages will be forward to AMIC for processing to the contractor. The contractor will take approved packages to CAC issuing unit for CAC issuance.
| 8 |
| AFCENT/A4XR WRMO |
| Virtual Afloat |
| Please confirm the concept of operations for the “virtual afloat” BEAR set at Salalah Port. The PWS gives the impression the set is physically located at Salalah, but during our walkthrough of Salalah, the Government Representatives indicated the “virtual afloat” set is physically stored at Thumrait. |
| Salalah wll be reset with a 1-1-1 surface cofiguration by contract start. |
| 9 |
| AFCENT/A4XR WRMO |
| Aerial Port at Thumrait |
| What are the Government expectations and estimated workload for aerial port operations at Thumrait? During the site visit, the Government representatives indicated contractor ATOC responsibilities at Thumrait were focused on WRM Cargo / Load Planning. However, there were indications of “overage” support for FMS operations and possibly passenger operations. |
| ATOC will remain as currently written in the RFP. FMS will not be supported. |
| 10 |
| AFCENT/A4XR WRMO |
| Reconstitution |
| Would the USG de-conflict the deltas between the PWS and the USG responses from the site visit? PWS Section 2.3.3 WRMO Liaison indicates there are five WRM reconstitution sites in the AFCENT AOR. USG comments during the site visit stated that all reconstitution was at either Al Udeid or Thumrait. Is there a distinction between those sites conducting reconstitution during baseline activities and those sites performing reconstitution during exercise and deployment CLS? PWS Section “2.3.3. WRMO Liaison. The contractor shall provide oversight for five WRM reconstitution sites in the AFCENT AOR” indicates that there are five reconstitution sites in AFCENT AOR – Masirah and Salalah Port being the only two of the seven WRM sites listed in the PWS without a reconstitution responsibility. Section 3.2.2 AGE, 3.3.2 Bear, 3.4.3 FSE, 3.5.2 Vehicle, 3.6.3 MRAP and 3.9.1 Munitions indicate that reconstitution is part of the baseline activities at the five reconstitution sites referenced in 2.3.3. PWS Section 5.4.2 and 5.11 indicate that during Exercise/Deployment CLS operations, all Reconstitution responsibilities delegate to Al Udeid, Thumrait or Abu Dhabi Warehouse. However, during the site visit, USG indicated that all reconstitution, whether part of baseline activities or in response to Exercise/Deployment CLS operations were limited to two sites – Al Udeid and Thumrait. If valid, this would suggest a significant funding requirement for moving WRM Assets and Equipment from individual base locations to Al Udeid and Thumrait – routine & contingency out-load operations, air, ground, sea transportation, and PHIT expenses. The funding for Exercise/Deployment out-load and transportation is contained within CLIN 0007/0008. CLIN 0010 funding for PHIT would cover some portion of the reconstitution move of baseline activity assets/equipment but leaves a significant gap to cover those activities and requirements specified for PWS Section 4 Mission Support. |
| The only 2 reconstitution sites will be AUAB and Thumrait. PWS Para 2.3.3. has been changed to state "WRM storage sites." The cited paragraphs for AGE, BEAR, FSE, Vehicles, MRAPs and Munitions do not indicate that reconstitution is at five sites, only that Reconstitution production is detailed in Appendix G. |
Production at other sites may include limited "Exercise" reconstitution, where assets are used by exercise forces for a very limited period of time and may not require extensive reconstitution that comes with extended use of WRM assets.
One of the primary limiting factors in reconstitution is corrosion control capabilities. Only AUAB and Thumrait currently have corrosion control capacity to support major reconstitution work.
| 11 |
| AFCENT/A4XR WRMO |
| AFCENT Organizational Structure |
| Is the USAFCENT A4 Forward Logistics Directorate at AUAB and the Detachment 6 AUAB one and the same organizational elements? What is the contractor’s roles and responsibilities to each of these elements in the AOR? PWS Section 1.3.2 identifies. USAFCENT A4 (AUAB as the A4 Forward Logistics Directorate at AUAB. PWS Section 1.3.3 identifies USAFCENT Detachment 6 (AUAB) as the AFCENT element that serves as the USAFCENT WRM forward single point of contact (POC) for all contractor support activities. |
| The Contractor has no subordinate responsibilities to the Forward A4 Staff at AUAB. |
Det 6 is the COR function and ACO(s) that may provide contractual direction on occasion. All Contractor direction will come through the WRMO at Shaw through a Contracting Officer at AMIC or Det 6.
| 12 |
| AFCENT/A4XR WRMO |
| Deployable Teams |
| Would the Government clarify the expectations and contractor level of effort associated with the first 96 hours of the deployment of WRM assets, but prior to the arrival of deployed forces? The USG Concept of Operations is to deploy the appropriate forces to erect and maintain the WRM assets as required. However, the PWS states the contactor shall have the capability to perform set up for the first 96 hours of an operation until the deployed forces are in country and take over. The USG also indicated the WRM contractor may be asked to provide full time support for short term / exercise deployments. |
| The expectations are that the contractor should be prepared to deploy to set up and operate the power plant in a Bare Base for the first 96 hrs. The bidder is expected to know what a bare base entails. |
| 13 |
| AFCENT/A4XR WRMO |
| Base Access for OCNs. |
| Base access requirements for OCNs varies from site to site. While there is CENTCOM policy guidance on base access for TCNs, Host Nations may impose additional restrictions on specific nationalities that are not documented in current DRFP attachments. Will the Government clarify what, if any, additional base access restrictions are imposed by each of the Host Nations on their air bases used by the USAF for WRM storage? |
| Each base has specific requirements for gaining base access which accounts and complies with Host Nations’ directive. U.S. base access procedures change with threat conditions and rotations of deployed forces. Host Nation procedures also change periodically. Considering this, the contractor will work with each base on the ground for base access and will be supported by Detachment 6. |
| 14 |
| AFCENT/A4XR WRMO |
| BEAR |
| BEAR Order of Battle (BOB) was discussed several times during the Site Visit. On the AFCENT WRM Locations slide provided for the Site Visit, the term “BOB” is only used at Al Jaber AB, Kuwait. “BEAR” is used for all the other Sites. I understand that BOB is a special configuration of BEAR assets designed to facilitate having the right equipment arrive on site, “just-in-time” as needed to support the deployment and construction sequence. Where is this concept described in the reference material? It is not a requirement in PWS 3.3, but the term is used on two of the CDRLs, A009 and 021. How much of the BEAR material is configured under the BOB concept? This is important to know, because while this configuration facilitates the operational requirement, it complicates the contract requirements for visual inspection, function checks, and preventive maintenance inspections causing inefficiencies that must be accounted for in planning factors for the staffing estimate. |
| BOB is an overused term in the PWS. BOB (Bear Order of Battle) is a configuration of BEAR (Basic Expeditionary Airfield Resources). |
Most references to BOB will be changed to BEAR in the final RFP.
BEAR UTC LOE should identify either Air or Surface configured UTCs.
| 15 |
| AFCENT/A4XR WRMO |
| MOUs |
| Please provide all current MOU’s that impact performance on this contract. |
| All existing MOUs/MOAs (including drafts in coordination) relevant to the contract will be provided with the final RFP, Appendix E. |
| 16 |
| ALL (AMIC/PMCS Lead) |
| Government Systems |
| Would the Government provide specific details of each of the Government reporting systems identified in PWS Para 4.10.6 such as: (1) required data fields; (2) type of database; (3) ability for batch file processing? Additionally, is it the Government’s intent to include the other systems mentioned in the PWS, but not referenced in paragraph 4.10.6, specifically: ICOPARS: Internet based Contractor Operated PARts System; AIT: Automated Identification Technology; JDRS: Joint Deficiency Reporting System; DIS: Discrepancy Identification System; ICODES: Integrated COmputerized DEployment System; BUILDER SMS: Sustainment Management System 4.10.6. USAF/DoD Systems. The contractor shall use the following USAF-specific applications and systems to manage AF resources: SBSS, AF Equipment Management System (AFEMS), Logistics Installations and Mission Support-Enterprise View (LIMS-EV), Consolidated Request Information System (CRIS), AF Vehicle Logistics Enterprise Dashboard (LED) and On-Line Vehicle Interactive Management System (OLVIMS), Combat Ammunition System (CAS), Munitions Command and Control (MC2), Tactical Munitions Reporting System (TMRS), Defense Medical Logistics Standard Support (DMLSS), Cargo Movement Operations System (CMOS), Automated Air Load Planning System (AALPS), Global Automated Transportation Execution System (GATES), and Integrated Maintenance Data System (IMDS). |
| The systems identified are too numerous to describe here. However, the specific end-user operations are well documented from many sources elsewhere and essentially serve the functions as other DOD and commercial logistics, property and transportation operations. |
| 17 |
| AMIC/DRQM |
| Quality |
| Will the Government provide a copy of the Quality Assurance Surveillance Plan QASP as part of the final RFP? Draft PWS, Paragraph 1.3 states: Quality Assurance Surveillance Plan (QASP). The SS shall be used as the baseline to develop a Government QASP. The QASP shall identify the audit methods/procedures the Government shall use to evaluate the contractor's performance. |
| A draft QASP was provided in the RFP. An updated copy will be provided with the final. The only information known to be missing was the Service Summary table which can be found in Section B of the PWS. |
| 18 |
| AMIC/DRQM |
| Quality |
| Is it the Government’s intent for proposers to be REGISTERED as an ISO 9001:2008 Certification? PWS 2.1 Quality Management System (QMS). The contractor shall implement a comprehensive higher-level QMS compliant with the current ISO 9001 standard and Appendix D. In Appendix D, Paragraph 1 Registration, states: a. The contractor shall develop, document, implement, maintain and continuously improve a comprehensive higher-level Quality Management System (QMS) that assures compliance with the most current ANSI/ISO/ASQ 9001 QMS standard (currently 9001:2008) and all requirements of this PWS, (see FAR Clauses 52.246-3, 52.246-4, 52.246-5, and 52.246-11). Current copies of ISO 9001:2008 can be purchased at http://www.asq.org/quality-press or call 1-800-248-1946. |
| No, the Government only requires compliance to ISO 9001:2008 (most current version). |
| 19 |
| AMIC/PCE |
| Facilities Maintenance |
| Are lines of demarcation established for the transition between local national / host wing CE Services to Contractor Provided CE Services for the facilities identified in PWS 6.1 and Appendix J? Please provide any existing agreements or memoranda of understanding (MOU) that define the lines of demarcation. Examples of demarcation points: (1) Water System: Point of demarcation is the backflow preventer; (2) Electrical system: Main Distribution panel; (3) Structural: 5’ from the structure. |
| Electronic copies of any MOUs and MOAs for each site covered by the facilities in Appendix J will be provided on CD-ROM at the pre-proposal conference. |
| 20 |
| AMIC/PCE (Mike Miller) |
| Site Maps |
| As we drove by some facilities and through some of the open storage areas, I was able to sketch out some of the site layouts. In other areas, we were moving too quickly. If possible, sketches or site layout plans to go with the facilities descriptions would be very helpful for WRM Storage analysis and planning. |
| Electronic Copies of maps for the different sites and any electronic floor plans available for the MSA area will be provided on CD-ROM at the pre-proposal conference. |
| 21 |
| AMIC/PCEC |
| Facilities |
| Since we were constrained by time and non-interference of operations making it infeasible to go through all facilities during the Site Visit, it is important for offerors to know more than just the dimensions and physical construction characteristics of the structures as currently described in Appendix J. The internal configuration of fixed structures such as mezzanines, office space, and other items of RPIE was different in just about every facility toured. Please provide diagrams showing the internal layout of these facilities, so offerors can plan utilization of Government Furnished Facilities. If diagrams are not available, a written description would still be very helpful. |
| There are few as-built drawings, we can only provide what we have and the descriptions in Appendix J. Available drawings will be provided on CD-ROM at the pre-proposal conference. |
| 22 |
| AMIC/PCEC |
| Facilities |
| There were a number of CE projects ongoing, such as the roof repairs at Al Udeid AB. Please provide a list of CE projects in process or to be completed that will change the condition or layout of the WRM facilities from the time of the Site Visit through the completion of the Transition Period, 30 Sep 2016. |
| The roofs are being replaced on three buildings at Al Udeid 8401, 8402, and 8403. Two warehouses at Al Udeid are high on the 379th's facility utilization board for major repairs and upgrades. At Al Udeid, there are two 332 projects planned for this summer. Building 8413 will have some roof and gutter repairs. Building 8463 will have its gutters replaced. There are three 332 projects planned for this summer at Thumrait. The concrete overhang on Building EV05 is to be demolished. Building EV05 is going to be connected to commercial power. The vinyl flooring in Building 504 is to be removed and the floor repaired. There are six 332 projects proposed for Masirah this summer. They involve the roof repair, exterior repairs and sidewalk repairs to Buildings 300, 310, 400, 410 and 420. |
| 23 |
| AMIC/PCEC |
| Facilities |
| In discussions during the OCONUS Industry Day, the use of “Builder” software for facilities maintenance was identified as possibly not the software that would be used. Does the government intend to clarify this in the final RFP and will it be the governments intent, if “Builder” is not used, to allow the contractor to purpose an alternate software and if so, what are the parameters the government is looking for? |
| BUILDER will be used to track the condition of the facility, as an inventory of RP and RPIE and as a replacement to the Annual Facilities Report. In addition to BUILDER, a Computerized Maintenance Management System (CMMS) shall be needed to track and schedule preventative maintenance inspections (PMI) and corrective maintenance (CM) actions. CM will be entered in BUILDER by creating a distress inspection and when complete by reporting the repairs as completed. The corrective maintenance action will also need to be entered in the CMMS for scheduling. In addition, an inventory and assessment of 20% of the facilities will be required each year so that all of the facilities are inspected and assessed over a 5 year period. |
| 24 |
| AMIC/PKBA |
| Section H |
| Are Emergency Medical Services available (Host Nation or Deployed Forces) for Contract operations for incidents involving loss of life, limb or eyesight? |
| Contractor shall be responsible for all life support needs to include: Medical, housing, feeding, and transportation (unless provided by the USG). In the event of death, HR will need to coordinate with host nation, local mortuary (in the area), the Embassy and Mil Air for services. |
| 25 |
| AMIC/PLGS |
| Material Management |
| Does the draft solicitation detail the number of individual SKU's (Stock Keeping Units) that the contractor would be expected to handle and track? |
| The Gov't has provided Appendix O that determines the requirements for each site. There are no limits on Peacetime Operating Stocks (POS) the on hand quantities are determined by the computer, and in some cases when the computer is unable to decide the contractor uses Special levels and supply points to increase the quantities in storage. The Government provided M-32 data in appendix G that contains the quantities ordered and stored, please use this data. |
| 26 |
| AMIC/PCEV |
| HazMat Disposal |
| At several locations that were on the AUAB visit schedule today, there were containers for hazardous material. The PWS does not provide specific guidance on who is responsible for the collection and disposal of hazardous material. It is our understanding that disposal of HAZMAT is not part of the WRM contract. Please clarify the WRM contractor’s responsibility for disposal of hazardous materials at any of the WRM sites. |
| HAZMAT disposal is to be handled by the WRM contractor unless specifically agreed upon otherwise by the host nation consul in advance. There is a DRMS in Qatar and UAE. |
| 27 |
| AMIC/PLGS |
| DLA-DS |
| Would the Government provide specific details regarding where contractor demil and salvage end and transition to DRMO? |
| Contractor DEMIL is applicable to Thumrait (all Oman) and it must be approved by DLA-DS DEMIL requirements with contractor provided DLA-DS trained certifiers/approvers. Al Udeid DEMIL is done by the DLA-DS unit assigned to the base. UAE is being coordinated but will either be sent to Al Udeid or Arifjan Kuwait (Cost reimbursable) and Kuwait is sent to Arifjan. |
| 28 |
| AMIC/PLGS |
| In-Use WRM |
| There were some WRM pieces of equipment in-use by the current contractor. Realizing that the intent is to return as many of these WRM in-use assets to storage as possible, and further realizing that the most cost-effective solution for the USG is to continue providing some of these assets to the contractor under the new contract, please provide a listing, with appendix K, showing the WRM assets that are currently being used by the incumbent contractor and annotating those assets the USG has determined to be available as WRM in-use assets by the succeeding contractor. |
| Each bidder will have to determine their individual vehicle requirements. |
The Government will provide the following vehicles:
5ea 25K CGO ACFT Loader 2ea R-11 6000 Gal Tank Trk/Fuel 1ea MB-2 Tow Tractor 4ea MB4 Tow Tractor
| 29 |
| AMIC/PLGS |
| OEL |
| There were a lot of furnishings in the government provided quarters in Thumrait and other locations. Please provide a listing of which furnishings, if any, in private quarters are government provided. |
| All equipment/furniture in the government quarters are Government owned and will continue to be provided to contractor as cost reimbursable when it reaches its Life Cycle. These items are all included in the OEL. |
| 30 |
| AMIC/PLGS |
| OEL vs. Contractor Furnished Vehicles |
| According to discussions while touring the facilities during the OCONUS Industry Day the government reiterated the need for the contractor to provide items to support the WRM that previously have been supplied either by the government or the use of WRM assets. Does the requirement for the contractor to provide equipment/vehicles to support the WRM mission include other items outside of vehicles such as generators and shelters as seen being used in some locations or will the government continue to allow the contractor to use assets other than vehicles/MHE? |
| During the site visits, the Government only stated that mission support vehicles will not be provided to the contractor. |
The Government OEL list will be provided with the final RFP and all equipment on the OEL will be turned over to the awardee to use in performance of contract requirements. Maintenance of the property and the listing is the responsibility of the contractor.
Vehicles (with the exception of identified special purpose vehicles) will not be provided to the contractor on this contact.
Maintenance facilities and equipment to perform maintenance that is currently GFE will be provided.
| 31 |
| AMIC/PLGT |
| Restrictions on MRAP maintenance |
| At the Qatar site visit, Government representatives stated that maintenance of MRAP platforms does not require personnel possessing American citizenship and/or security clearance; hence, PMIs as well as corrective maintenance actions to the MRAP platforms can be performed by OCNs. Only the C4I package associated with a particular MRAP vehicle would require Americans possessing a security clearance to inspect and/or maintain the C4I equipment. We believe this approach may not be fully consistent with DoD policy. Additionally, no specific guidance is provided in the PWS on the handling and support of up-armored Humvees, if those are included in the USAF WRM program. Please provide specific guidance in the final RFP/PWS on any restrictions pertaining to the nationality of personnel performing maintenance on MRAPs and up-armored Humvees. |
| The platform of the MRAP is not considered a security issue, in and of itself. Only when the entire vehicle is set up with its C4I is it considered a security risk. The contract personnel would be responsible for ensuring that C4I does not become available to OCN's. Up-Armored HMWV's are not stored with communication and threat deterrence systems and would not fall under this rule. |
| 32 |
| AMIC/PLGT |
| MRAP (PWS Paras 2.3.4.3 and 2.3.4.4) |
| The MRAP certified welder is required to be an American citizen. But the PWS does not restrict the certified weld inspector to be an American citizen. Please provide specific nationality restrictions and certification requirements for the welding of MRAPS. Do the same certification requirements apply to the armor welding on up-armored Humvees? |
| Yes, the weld inspector should be an American citizen and be able to inspect all the applicable MRAP welding procedures. Up-armored Humvees are to be welded per the appropriate technical order. (Tewmey) |
| 33 |
| AMIC/PLGT |
| Mission support vehicles |
| During the site visit, it was indicated there are certain WRM vehicles that may be used in support of contract operations as an exception to PWS 3.5.10, Contractor Furnished Support Vehicles. A specific example provided was the use of a “Tunner” or K-loader. Are there additional specialty vehicles that can be used for contract operations under PWS Paragraph 3.5.8.4, Contractor Use of WRM Vehicles? |
| See answer for #30. (Park) |
The Government will provide the following vehicles:
5ea 25K CGO ACFT Loader 2ea R-11 6000 Gal Tank Trk/Fuel 1ea MB-2 Tow Tractor 4ea MB4 Tow Tractor
This was #28… not #30… please validate it is the correct answer.
| 34 |
| AMIC/PLGT |
| Mission Support Vehicles (Ref: Appendix G - LOE) |
| Would the Government provide a list of Government provided support vehicles under the current contract to include any authorized WRM “in use” assets? |
| Yes. A list of Government-provided vehicles and WRM "In Use" assets will be provided as reference only. |
| 35 |
| AMIC/PLGT |
| TMO |
| The Government pointed out that there is frequent surface transportation required between Salalah Port and Thumrait AB. The PWS does not indicate whether or not escorts are required for such transports. Two questions: |
a. Please clarify whether or not escorts are required in Oman for such transports just as they are required and strictly enforced in Qatar?
b. How many trips should be anticipated annually for proposal purposes?
AFCENT Response:
a. The Contractor will not supply escorts, but will be required to coordinate cargo types and convoy schedule with RAFO to ensure local police escorts are provide if needed.
b. Assume 3-5 trips annually.
| 36 |
| AMIC/PLGT |
| Government Furnished Vehicles |
| The Salalah site had one 10K loader and three 6K loaders, which appears insufficient for shipboard loading/off-loading of WRM assets. Yet, the GFE listing shows no GFE items at Salalah Port. Please clarify the following: |
a. Will shipboard loading/off-loading be performed by the port operator, Salalah Port Services, rather than the WRM contractor? Or should Offerors include shipboard loading/offloading equipment in their bids?
b. Will the Government provide an updated listing of GFE in the final RFP?
See answer for #30. (Park)
a. The Military Surface Deployment and Distribution Command’s 595th Transportation Brigade has a stevedoring and related terminal services (S&RTS) contract in place at Salalah Port with a third party logistics provider.
b. The attached vehicle list is for reference only but can be used with a degree of confidence. Ultimately the contractor must determine the required vehicles and how they provide the capability.
| 37 |
| AMIC/PLGT |
| Government Furnished Vehicles |
| During the site visit, there was considerable discussion regarding government furnished vehicles for contractor use in performance of this contract. I went back to the Industry Day briefing and the draft RFP, but I could not find any discussion of this topic, previously. In order to provide a level playing field for all offerors, it would be beneficial to have a listing of all Government furnished vehicles, to include pieces that are being released under the cost reimbursable CLINs, under the current contract. This would be in addition to the list that will be provided in appendix K. |
| See answer for #30. (Park) |
For vehicle list see Q#36 and associated file.
| 38 |
| AMIC/PLGT |
| Contractor Furnished Vehicles |
| It is also important to understand how the government expects to see costs of the vehicles, being furnished by the contractor, to be accounted for in the proposal. For example, vehicles in support of the PMO and Site Managers would most likely be included in the firm fixed price of the PMO. That’s pretty straightforward. Vehicles that the contractor has to provide which will be used in support of the cost reimbursable CLINs have several options and considerations. Some options lead to government ownership while others allow the contractor to retain ownership. If the government does not want to retain ownership of these vehicles, that should be stated in the requirement. Finally, the facilities maintenance CLIN presents a unique situation. This CLIN is currently firm fixed price for labor only. This probably should be expanded to include vehicles required to support facilities maintenance operations being included in the firm fixed price. |
| The Government will not retain ownership of any contractor-furnished vehicles. The Government expects to reimburse the contractor for the services that a vehicle provides during a specific option year/invoicing period, whether in supporting a fixed price or cost reimbursable CLIN; how the contractor satisfies their requirements is not dictated by the Government. |
The Government will review its Facilities Maintenance CLIN to ensure associated contractor-furnished vehicles are addressed.
Vehicles supporting Facilities Maintenance will be in the Cost CLIN for all support vehicles.
| 39 |
| AMIC/PMCS |
| Communications |
| It was mentioned that the communications on the ground at Al Dharfa were an issue. Does that mean there are no communications as far as internet/phone? If so, how do personnel currently communicate with other WRM personnel to provide daily production goals and to receive guidance? |
| The Government is working to establish NIPR in the WRM yard at Al Dharfa and capability will be up by contract start. Contractor will continue to communicate via cell phones for both internal and external requirements, dealings, and communications needs. |
| 40 |
| AMIC/PMSW |
| Abu Dhabi Warehouse: GFF or Contractor-leased |
| Is it the Government’s intent to consider the Abu Dhabi Warehouse as a Government Furnished Facility? The Government representatives at the site visit indicated that for purposes of bidding, the Abu Dhabi Warehouse will be considered a Government Furnished Facility. |
| This answer has changed since the Site Visits. The ADWH (or the capability they provide) will be considered contractor-leased facilities. A separate CLIN will be added to the RFP for ADWH to include relocation effort (if necessary), labor, facility lease and transition period/costs for base and all out years. Reference new paragraph in PWS, Section A, para 4.12. |
| 41 |
| AMIC/PMSW |
| Funding/CLIN Structure |
| Would the USG please clarify which CLIN for PWS Section 4 – Mission Support requirements and activities will be used? |
Will the USG please clarify the titles associated with PHIT in Section 2.4.2 and 4.2.1.3.2?
PWS Section 4 – Mission Support does not have a corresponding CLIN for funding activities and requirements specified in the PWS.
CLIN 0010 as defined in PWS Section 2.4.2 Packaging, Handling and Inland Transportation is a Cost Reimbursable CLIN and would appear to be associated with the mission requirements of Section 4 by this definition. However, Section 4.2.1.3.2 indicates the CLIN title in 2.4.2 appears to represent a different set of requirements and activities than those specified in PWS 4.2.1.3.2. “4.2.1.3.2. Port Handling and Inland Transportation (PHIT) Cargo Movements. The Contractor shall perform PHIT services to include delivering or receiving cargo at commercial seaports or airports and military installations when required. Services include: complete customs clearances; determining and providing ground transportation needs to line haul cargo trans-shipment points, seaport, airport, or consignee; loading / offloading trucks; and accomplishing all transportation documentation. Prepare export traffic release requests and submit to Surface Defense Distribution Command (SDDC) ocean booking office for sea shipments.”
PWS Section 4 will be under CLIN 3.
The correct term is "Port Handling and Inland Transportation" 2.4.2. has been corrected.
PWS Section 4 will be under CLIN 3.
The correct term is "Port Handling and Inland Transportation" 2.4.2. has been corrected.
| 42 |
| AMIC/PMSW |
| PMO Location |
| Would the USG resolve the apparent conflict between PWS Section 2.3.1 Program Management Office and the Q&A response 66 which indicates the USG will require the PMO to be located in the Middle East? PWS Section 2.3.1. Program Management Office (PMO) requires that the contractor establish an office capable of supporting both administrative and operational support to the WRM program. Adjunct to this requirement “The contractor shall meet with AMIC and USAFCENT personnel as required. Meetings may include video teleconferencing, teleconferences, and face-to-face meetings either at AMIC, at the contractors PMO, or at USAFCENT.” This would imply that the contractor’s PMO will be CONUS-based in order to meet the requirements of 2.3.1. However, the USG response to Question 66 indicates the USG expects the contractor to maintain a PMO in the Middle East. “The Government will not mandate a CONUS PMO but if an offeror determines it is necessary offerors should consider that the Government PM & PCO are located near Langley AFB, VA, not Shaw AFB, SC. The Government will be revising the PWS to include a requirement for a PMO to be located in Middle East in one of the four countries where AFCENT WRM is stored (Oman, Qatar, UAE, Kuwait). It is up to each offeror to determine specific location that will meet the PM needs.” |
| The location of the PMO is irrelevant with regard to meeting locations. |
If the PMO is OCONUS (in the Middle East as the final PWS will state) and a face-to-face meeting is requested for CONUS (e.g. Langley AFB or Shaw AFB) the required contractor personnel would travel to the meeting using "Government-Directed Travel (GDT)" funds.
If a contractor determines that as part of their management approach a CONUS-based PMO (in proximity to the Government and in addition to one located in the Middle East) is necessary then Langley AFB vicinity (near AMIC) is more appropriate than Shaw AFB. The Government is not requesting or mandating a CONUS-based PMO; corporate headquarters would/could suffice for this purpose.
| 43 |
| AMIC/PMSW |
| Munitions Storage Areas |
| The inability to go into Munitions Storage Areas is a major hindrance to really understanding how that segment of the operation works. Would the USG consider making time available for offerors with Secret Clearance to visit the four sites where munitions are stored? This would include looking at the physical layout, examining the condition of available MMHE, and looking at the maintenance and administrative areas. |
| No. The Government will provide as much detail as possible regarding the facilities through Appendix J. Additional information may be provided at the pre-proposal conference, either as Q&A or electronically on CD-ROM. |
| 44 |
| AMIC/PMSW |
| Shaw AFB |
| It is also important to be able to see the operation at Shaw AFB and to meet the USG personnel there and understand their roles and responsibilities in support of development of our communications plan. |
| The Government does not believe there is any benefit to visiting Shaw AFB. The processes are detailed in the PWS and the Government will provide office space (e.g. desk/cubicles) for required personnel. |
| 45 |
| AMIC/PMSW |
| Contractor Furnished Vehicles |
| To provide a level playing field, will the government identify what equipment/vehicles are currently being used to support WRM that will go back into storage? |
| Yes. A list of Government-provided vehicles will be provided as reference only. Government-Furnished Equipment is identified in the OEL. |
| 46 |
| AMIC/PMSW |
| Deployed Forces |
| From discussions during the OCONUS Industry Day, deployed forces provide some of the maintenance usually performed by WRM personnel? If that is correct, how does that affect staffing requirements at sites where deployed forces are performing WRM actions? Is the contractor required to decrease its staffing at that time? If so, how much advance notice should the contractor expect to increase/decrease its staffing? |
| That is incorrect. Using Thumrait as an example, some WRM equipment/vehicles were turned over to Deployed Forces for operational use. It is their responsibility to maintain those assets for as long as they are "deployed," similar to if the same equipment were forward-deployed to support deployed forces in a different country. |
If the level of effort decreases due to outload/transfer of WRM assets to deployed forces/LRC Taskers the contractor is expected to manage resources effectively and only invoice the Government for work performed.
Increase/decrease in contractor resources will not occur short-notice or without coordination with AMIC.
| 47 |
| AMIC/PMSW |
| Transition |
| Transition is extremely important to the overall success of a program. Incumbents have a substantial price advantage in regards to transition on all contract opportunities but especially on a overseas Low Price Technically Acceptable (LPTA) program. To attempt to level the playing field as seen in other solicitations, request the government provide a plug number for transition so all contractors bidding can be evaluated equally. |
| The transition process and costs will in most cases be dependent on each offeror's technical approach to it and base year manning. A plug number would not be appropriate as there may be large variations for transition approach. |
| 48 |
| Medical |
| Controlled Substances (Medical) PWS Paras. 3.8.2 and 2.3.4.5 |
| What are the specific items (controlled substances) that are stored in the Medical Vault? If so, provide the type and quantity? |
| Controlled substances maintained in the vault will not be published other than to list the UTC that it is contained. See attached list for controlled substances stored at Thumrait's medical vault. This is the only location and the list is all inclusive. |
| 49 |
| T.O.D.O. |
| Technical Orders |
| Since Technical Orders are referenced within the PWS as levels of service to be provided by the Contractor, will access to the appropriate technical orders be provided prior to bid, especially those that are limited distribution or classified? |
| The Government Furnished Information will only be sent by request to interested parties who successfully complete the required DD Form 2345, Military Critical Technical Data Agreement and are registered in the System for Award Management (www.sam.gov). The potential bidder must certify the data are needed to bid or perform on a contract with any agency of the U.S. Government or for other legitimate business activities in which the contractor is engaged, or plans to engage. Use this process only for data that cannot be obtained by other means. |
Further instructions follow:
1.) Bidders Library Instructions. The distribution of the data is authorized and restricted to DoD and U.S. DoD contractors with a valid Form 2345 only, for Administrative and Operational use.
a. Complete DD Form 2345 found at: http://www.dlis.dla.mil/JCP and send to the appropriate office listed at the top of the form. The process may take up to five (5) working days for approval.
b. After the form is signed by a DoD official and returned to the Offeror, send the completed form with a request for CD to the contracting point of contacts listed on FBO via e-mail.
c. Please check the form DD 2345, block 4, where it lists "the description of relevant business activity", that the offeror has certification in the areas of military equipment sustainment or any of the related component systems.
d. A CD will be made available to the Offeror after the PCO receives an e-mail and the completed DD Form 2345. Please make sure to provide a POC and address for the CD to be mailed to.
Questions from Draft RFP
| 50 |
| AFCENT/A4XR WRMO |
| Section A 2.2.1.7., Employment in Time of War Plan |
| “The contractor shall develop and maintain a supplemental compensation and protection plan to retain a workforce capable of sustaining preparation and outload operations as outlined in this PWS in the event WRM sites come under attack by hostile fire.” |
a. Are the costs associated with supplemental compensation and protection CR or FP?
b. Are the requisite Individual Protective Equipment (IPE), such as Chemical Protective Overgarment and body armor, government furnished?
c. Is the training required for contractor personnel to operate in a CBRNE environment provided by the government?
d. Are host nation and third country nationals required to receive immunizations (i.e. small pox, anthrax, etc.) to support this requirement?
The contractor will follow direction given by the US or Host Nation military Commanders in the form of a pre-hostilities warning order.
TBD
Chemical Warfare equipment or body armor will not be provided to the Contractor.
| 51 |
| AFCENT/A4XR WRMO |
| Section A 5.4.c, Exercise Support/ ROM |
| “The Government expectation is the ROM is within 10% plus or minus of the actual exercise cost.” A rough order of magnitude estimate is normally understood to mean +/-50% (ballpark). The GAO defines a ROM as “Developed when a quick estimate is needed and few details are available.” In contrast, a tolerance of +/-10% is a definitive estimate requiring extensive time/ research/detail. Will the Government specify rough order of magnitude as it applies to this requirement? |
| 50% is far too excessive. +/-10% is the standard that is expected for exercise ROMs. |
| 52 |
| AFCENT/A4XR WRMO |
| Section D 3.2. Operations Liaison |
| “During heightened hostilities, an Ops Liaison shall be available 24/7 when directed by the AFCENT/A4 and/or WRMO. This office shall serve as the main focal point for the AFCENT A4 (AUAB) to direct contractor in carrying out classified operations.” For proposal purposes, will the Government provide workload data for heightened hostilities and classified operations? |
| No. The workload is dependent on the operation requiring the 24/7 CLO. Bidder should assume that if this LOE is levied, they should be able to cover 24/7. |
| 53 |
| AFCENT/A4XR WRMO |
| Appendix C, Publications and Forms |
| Appendix C lists over 800 entire publications as mandatory. AFI 63-138 Acquisition of Services, paragraph 6.2.4., states: “The PWS shall cite reference directives (e.g. publications, instructions) by specific process/procedure (e.g. paragraph or chapter) rather than the entire publication.” Citing specific paragraphs or chapters of reference publication (pursuant to AFI 63-138) would aid immensely in clarifying requirements and would reduce costs by eliminating what is not necessary for the WRM mission. Will the Government consider conforming to AFI 63-138 guidance? |
| AFCENT is reviewing the Pubs again and will provide further fidelity on required paragraphs where applicable. ETIC: 1 July |
| 54 |
| AMIC/DRQM |
| Task Coverage |
| M-3.1.1.2.c requires offerors to clearly demonstrate an, “effective approach for providing minimum qualifications in each labor category and the necessary skill mix to satisfy 200% task coverage.” I am not sure I really understand what this requirement is, and I cannot find it defined in the PWS anywhere. Please clarify your intent. |
| "There are two parts: |
1. effective approach for providing minimum qualifications in each labor category - what is your approach for providing minimum qualifications to support contract requirements in each labor category?
2. the necessary skill mix to satisfy 200% task coverage - what is your effective approach for providing the necessary skill mix to satisfy 200% task coverage - this speaks to trained/qualified personnel."
| 55 |
| AMIC/DRQM |
| Section B, Service Summary |
| Several of the Service Summary items have a performance threshold of “No major non-conformances allowed”. For each of the Service Summary items what non-conformances are considered major vs. minor? |
| There is an explanation of minor and major non-conformances in the QASP. |
| 56 |
| AMIC/DRQM |
| Section B, Service Summary |
| What performance standards and performance thresholds will be used to determine compliance with PWS requirements/services not listed in the Service Summary? |
| Whatever requirement as stated in the contract. Determining whether a non-conformances is a major or minor depends on identified risk. |
| 57 |
| AMIC/PCE (Mike Miller) |
| Section 6.2.1.2.3, Routine CM |
| “The contractor shall schedule and initiate routine actions within five days of notification and alleviate condition within 30 days (excluding material delivery) unless a waiver has been obtained from the PCO. The 30 day time limit stops when a purchase order is placed with an outside vendor and not when it is placed in the contractor’s internal purchasing system.” This requirement leads to three related questions: |
a. Requiring placement of a PO with a vendor in less than 30 days will severely limit competition. Will meeting the 30 day requirement be justification for sole-sourcing?
b. An approved purchasing system requires vendors to complete required documentation (i.e. Foreign Corrupt Practices Act, etc.) and due diligence by the Contractor (i.e. review of debarred list, ITAR, etc.) prior to placing a PO. Does time to obtain and review the required documentation and complete due diligence actions count against the 30 day time limit?
c. What are the criteria for approving/disapproving waivers?
The time to alleviate the condition has been lengthened to 45 days. Meeting this requirement is not a justification for sole-sourcing. This 45-day period includes time for researching and establishing the vendors for parts/materials/services and coordinating the procurement until the purchase order is established, but does not include the period when parts/materials are actually on backorder. The waiver process is intended for those cases where there is a special order item and vendor support might be challenging or circumstances that effective planning and scheduling could not have avoided.
| 58 |
| AMIC/PCEC |
| Section A 6.1.2, BUILDER® Sustainment Management System (SMS) |
| The Government will provide “Data Management” level access for the Facility Manager and for two site level managers. All other facility maintenance team members shall be provided with “Assessor” level access.” Is this to be interpreted as three (3) data management level access for the entire program or three (3) per site? |
| Three (3) per site. |
| 59 |
| AMIC/PCEC |
| Section A 6.1.2, Builder SMS, para 3 |
| “The contractor shall have the BUILDER® database fully updated by the 10th of each month with all surveys performed, a corrective maintenance actions, a preventive maintenance actions and component-section changes (i.e. HVAC, door, window replacement) or other actions that change the condition of a building or component-section from the previous month. Photographs of inventory labels and/or serial number plates shall be entered into the BUILDER® database when there is a component-section change.” With the number of work orders exceeding 15,000 per year, many of them multi-skill, there is a tremendous amount of data that must be updated within 72 hours. To meet the 72 hour requirement 24/7 coverage for data entry is necessary. However, the data management/ entry services for BUILDER® are not listed in Section D 3.0 as requiring 24/7 manning. Will the Government reconcile this contradiction in requirements? |
| For RPIE that have more than one PMI action scheduled during the year, only one action will be considered to be the “annual” PMI and the other actions shall be considered “routine” PMIs. Only the annual preventive action will be entered in BUILDER. All preventive actions, annual and routine, will be tracked in the computerized maintenance management system (CMMS). PMIs whose reoccurrence interval is greater than annually shall be entered in BUILDER® and CMMS when performed. Paragraph 6.1.2.3 was modified to read "The contractor shall have the BUILDER® database fully updated for the previous month by the 10th of the following month with all assessment surveys performed, all corrective maintenance (CM) actions, all annual preventive maintenance inspection (PMI) actions and component-section changes (i.e. HVAC, door, window replacement) or other actions that change the condition of a building or component-section from the previous month." BUILDER should not need 24/7 manning. |
| 60 |
| AMIC/PCEC |
| Section A 6.1.3, CMMS, para 1 |
| “The contractor shall provide remote system access to government-authorized users and provide training, as requested by the government, on how to access and retrieve data.” “The government representative shall have full access to the MIS with a 5 seat read-only limitation.” These two cites present conflicting requirements: the first implies no limit to the number of government users with Remote Access vs. the second setting a limit of 5. Will the Government clarify which limit is correct? |
| Combined two sentences to read: "The contractor shall provide full remote system access to the MIS CMMS to with a 5 seat read-only limitation to government-authorized users and provide training, as requested by the government, on how to access and retrieve data." |
| 61 |
| AMIC/PCEC |
| Section A 6.1.7.3 Proactive Facility Maintenance |
| “In addition to the facilities maintenance standards used to identify deficiencies not visually discernable….” |
a. What standards are being referred to?
b. With regard to “deficiencies not visually discernable” does this require destructive investigation (i.e.
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