Attachment 5 - Section L Instructions to Offerors - 11Jan21.pdf

Attachment 5 - FA488721R0003

Section L

Revised 11 January 2021

Note: All changes indicated in red text.

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL

BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE

DEEMED INCORPORATED BY REFERENCE.

This section outlines the instructions for proposal submission to ensure the Government has the necessary documentation to evaluate the Offeror’s capabilities and proposals for the SABER contract. The Government will compare each Offeror’s capabilities and proposal elements against predetermined measures of merit related to the Government's requirement defined in

Section M, Evaluation Criteria for Award.

INTRODUCTION

a. This is a competitive, Performance Price Tradeoff (PPT) with Technical Acceptability best value source selection for HUBZone companies that will be conducted in accordance with

Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the

Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal

Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at, https://acquisition.gov/ . The Government will select the best overall offer, based upon an integrated assessment of Technical, Past Performance, and Price.

b. This acquisition is set-aside as a competitive HUBZone, and will result in the award of a

Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

c. Period of Performance will consist of a five (5) year base ordering period, and two (2), one

(1) year Incentive Option periods. The total contract value including all options is not to exceed (NTE) $37,000,000.00.

L.1.0 GENERAL INFORMATION

L.1.1 Participation

a. Proposals may only be submitted by Small Business Administration (SBA) Certified

HUBZone firms registered in the North American Industrial Classification System Code

(NAICS) of 236220 Commercial and Institutional Building Construction. Only HUBZone

Business Development Participants are eligible to submit offers. Additionally, in order to submit an offer on a solicitation, each business concern in a Teaming Agreement must be a small business under the designated NAICS size standard, and must also be a small business when combined in the aggregate of all teaming affiliates.

b. Joint Venture Offerors: Joint Ventures are allowable on competitive HUBZone set-asides. If the Offeror is a joint venture, the Offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall https://acquisition.gov/ include information, which identifies the responsibilities for each entity under this contract.

The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of HUBZone firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration

(SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA

Business Opportunity specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers. The SBA must receive the joint venture agreement and all supporting documentation no less than twenty (20) working days prior to the scheduled date for contract award. For all joint ventures and teaming arrangements Offerors are reminded of the work performance requirements of 13 CFR 124.513(d) and Clause 52.219-14, Limitations On

Subcontracting, as applicable. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract.

The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L.1.2 Points of Contact.

The Contracting Officer (CO) and Contract Specialist (CS) listed below are the Government’s sole points of contact for this acquisition.

56 CONS/PKB

Joshua Wolery

Procuring Contracting Officer

Telephone: 623-856-3441 joshua.wolery.2@us.af.mil

56 CONS/PKB

Curtis Merritt

Contracting Specialist

Telephone: 623-856-2792 curtis.merritt@us.af.mil

56 CONS/PKB

Tiffany Draper

Administering Contracting Officer

Telephone: 623-856-9665 tiffany.draper.1@us.af.mil

L.1.3. Questions.

a. All questions regarding this solicitation and the SABER requirement must be submitted in writing, in Microsoft Word format, and shall be emailed to the points of contact listed in paragraph L.1.2, above. Questions or requests for RFP clarification must be received

NLT 12 January 2021 by 12:00 PM MST. Any questions submitted after this date might not be answered. 56 CONS/PKB assumes no responsibility for non-delivery due to problems with email servers, and extensions are at the sole discretion of the Contracting Officer.

mailto:joshua.wolery.2@us.af.mil mailto:curtis.merritt@us.af.mil mailto:tiffany.draper.1@us.af.mil

b. To ensure all Offerors have availability to information at the same time, questions received and subsequent answers will be posted to the Contract Opportunities website https://beta.sam.gov. It is the responsibility of the contractor to continuously monitor the site for updates. Failure of a prospective Offeror to submit any questions or attend the pre-proposal conference and site visit will be construed to mean that the prospective Offeror fully understands all requirements of the solicitation.

L.1.4. Discrepancies.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the claimed omission or error. The Offeror is reminded that the

Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

L.1.5. Electronic Reference Documents.

This is an all-electronic solicitation release. Hard copies are not available. All referenced documents for this solicitation are available on the Contract Opportunities (betaSAM) website at https://beta.sam.gov. It is the responsibility of each Offeror to review the web page for postings of amendments, updates or changes to current information. Therefore, potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.1.6. Amendment of Solicitation Prior to Closing.

The Government reserves the right to revise or amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to the

Request for Proposal (RFP) and posted on (betaSAM) website at https://beta.sam.gov. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal (Volume III) by completing SF1442 Block 19, providing signed copies of the amendments with their proposal or by separate letter which includes a reference to the solicitation and amendment numbers.

L.1.7. Debriefings.

a. The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition; whereupon, those excluded may request and receive a debriefing in accordance with FAR15.505. Excluded Offerors may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, excluded Offerors are entitled to no more than one debriefing for each proposal. The https://beta.sam.gov/ https://beta.sam.gov/ https://beta.sam.gov/

Contracting Officer will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

b. Offerors will be required to submit their questions, limited to 25 questions, to the

Contracting Officer(s) and Contract Specialist (See L.1.2) prior to debriefing. Multi-part questions are not permitted (each independent question will be counted separately towards maximum allowable). Offeror’s questions exceeding the maximum allowed number of questions will not be answered. Only those questions submitted will be addressed during the debriefing.

L.1.8. Communications.

a. Exchanges of source selection information between the Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to

Offerors only if the email can be sent and received encrypted and includes “Proprietary Proposal

Information – See FAR 2.101 & 3.104” in the subject line. The preferred method of exchanges of source selection information is by utilizing DoD Secure Access File Exchange Service (DoD

SAFE), https://safe.apps.mil/. DoD SAFE is a web-based tool that provides authenticated DoD

CAC users and guests (unauthenticated users) the capability to securely send and receive large files, including files that are too large to be transmitted via email. Offerors should access the

DoD SAFE site to ensure they are capable of using the site. Otherwise proprietary proposal information will be transmitted from the Contracting Officer to the Offerors via USPS, FedEX, UPS, or via pick-up by local representative.

b. Prospective Offerors are advised that the pre-proposal conference and site visit will be held for the purpose of touring the seed project site, explaining the seed project, providing general information regarding the solicitation, and introducing the Government key personnel. The location for the pre-proposal conference will be Club 56 located at 14000 Eagle Street, Bldg

161, on Luke AFB, AZ on 6 January 2021 at 10 AM MST. The site visit may need to be held outdoors due to COVID-19 restrictions. Additionally, COVID-19 building capacity restrictions limits the number of individuals that can attend the conference at once. Therefore, there will be two (2) conferences held on 6 January 2021. Morning conference will be held at 10:00 AM MST and afternoon conference will be held at 2:00 PM MST. Prospective Offerors will be notified via email of their attendance time. All in attendance will be required to wear a face covering and adhere with Federal, State and local requirements to include Luke AFB specific precautions.

Submit the name, date of birth and social security number of all attendees (not to exceed 4 personnel to include subcontractors attending with the prime contractor) no later than 23

December 2020, 12:00 PM MST to Curtis Merritt curtis.merritt@us.af.mil, Joshua Wolery joshua.wolery.2@us.af.mil, and Tiffany Draper tiffany.draper.1@us.af.mil or by calling (623)

856-2792. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees. All personnel attending will need to have in their possession a valid driver’s license or valid Government issued https://safe.apps.mil/ mailto:curtis.merritt@us.af.mil mailto:joshua.wolery.2@us.af.mil mailto:tiffany.draper.1@us.af.mil identification with photo and be able to pass a background check if required.

L.2.0 GENERAL INSTRUCTIONS

a. The Offeror's proposal must include all data and information requested by the Instructions to Offerors and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the SABER Statement of Work (SOW). Non-conformance with the instructions provided in this Instructions to Offerors (ITO) may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award; alternate proposals will not be accepted.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Elaborate artwork and expensive visual and other presentation aids are unnecessary and discouraged. Include only information that is relevant to this source selection.

d. The proposal acceptance period is specified in Block 13D, SF1442, of this solicitation. By signing block 20B of the SF1442, the Offeror certifies that the proposal is valid from the due date and time listed in block 13A through the entire period specified in block 13D.

e. Funds are NOT currently available for the SABER IDIQ Seed project. The Government reserves the right to fulfill the minimum guarantee of the contract by awarding either the seed project in the solicitation or with the issuance of a task order for the pre-performance conference. No award of a task order will be made until funds are available. In the event the

Seed project is funded, Performance and Payment bonds are required no later than 10 calendar days after award of a task order.

f. The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation, even in the event of cancellation of the solicitation.

g. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

h. The exclusive responsibility for Source Selection will reside with the Government.

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by the Office of

Procurement Policy Act as amended (41 U.S.C. 423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act. The Freedom of

Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the

Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Source Selection Information –

See FAR 2.101 and 3.104 -- Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the

Freedom of Information Act. Material considered privileged or company confidential on such grounds is contained on page(s).”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information

Act.”

L.2.1 Proposal Preparation Instructions

a. Offerors are required to meet all Request for Proposal (RFP) requirements, including terms and conditions, representations and certifications, technical, pricing and past performance requirements. The Government will incorporate portions of the Offerors proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable, into the resulting contract. The Government shall determine a proposal incomplete due to exceptions taken and/or failure to comply with all specific instructions, including formatting instructions and will eliminate proposal from further consideration for award.

Proposals shall include all of the information requested in the specific instructions below for each proposal part.

L.2.1.1. Organization/Number of Copies/Page Limits.

a. Organization: Proposals shall consist of four (4) volumes: Volume I – Technical (Factor 1), Volume II - Past Performance (Factor 2), Volume III – Price, Coefficients (Factor 3) and Volume IV – Contract Forms/Responsibility. Each Volume must be labeled as a separate file. The sanitized (See L.2.1.6.a. for definition of sanitized) copy of Volume I shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors. All pages of each Volume shall be appropriately numbered and identified with the RFP number. Each volume and file shall contain a more detailed table of contents to delineate the subparagraphs within that file. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Electronic indexing shall be used as much as practicable to delineate separate sections. Each volume shall also contain a glossary of all abbreviations and acronyms used with an explanation for each. Indexing and glossaries are not included in the page limitations noted in Table L.2.1.1 below.

b. Page Limitations: For specific guidance regarding the number of copies required, refer to

Table L.2.1.1 below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits specified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read/considered in the evaluation of the proposal. Each page shall be counted except pages titled as "Left Intentionally Blank" or cover sheets. The contents of each proposal volume are described in detail in Sections L.3 to L.6.

Table L.2.1.1 Page Limits

Volume Title Copies Page Limit

I Factor 1: Technical

Subfactor 1: Bonding Capacity

Subfactor 2: Luke AFB

Seed Project

Subfactor 3: Management

Approach

1 Original 1 Sanitized

Provided as separate files.

Sanitized is defined in paragraph

L.2.1.6.a.

Bonding Capacity:

Not to Exceed (NTE) two

(2) pages

SABER Seed Project:

- Project Approach

- NTE two (2) pages

- Construction Work

Schedule (Air Force

Form 3064) and Gantt

Chart

- No Page Limit

- Schedule of Material

Submittals (Air Force

Form 66)

- No Page Limit

Management Approach:

NTE Nineteen (19) pages total

- Management Plan NTE

Ten (10) pages

- Resumes NTE two (2) pages for each:

1) Project Manager

2) Superintendent

3) Quality Control

(Attachment 28 Resume

Template and a Single page resume counts as the

NTE two (2) page limit.

- Staffing Plan NTE Three

(3) pages

II Factor 2: Past Performance 1 Original

See paragraph L.4.2.

III Factor 3: Price (Coefficients) 1 Original

Unlimited

IV Contract Forms/Responsibility 1 Original

Unlimited

L.2.1.2. Page Size and Format.

a. An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. Pages shall be typed with 1 line spacing. Except for any reproduced sections of the solicitation document, the text size shall not be less than 12 point font with margins of at least 1" on all sides. Foldouts such as drawings, diagrams, or pictures are an exception and may not exceed 11"x17". Pages shall be numbered sequentially by volume.

Pages titled as "Left Intentionally Blank" and cover sheets will not be considered towards total page count.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11"x17" in size. Text for charts, tables, graphs, and figures shall be no smaller than 10 point, and used only when absolutely necessary. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

L.2.1.3. Cost or Pricing Related Data.

Do NOT include any Pricing information in Volume I or Volume II. All cost or pricing data shall be addressed ONLY in the Price Proposal (Volume III) and Contract Forms/Responsibility

(Volume IV). Cost trade off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade off decisions.

L.2.1.4. Cross-Referencing.

Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled electronically in an orderly manner. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Offerors shall complete the Solicitation

Cross Reference Matrix (Attachment 8) and submit with Volume IV of Offeror’s proposal.

Offeror shall indicate the Section of the proposal that corresponds with the equivalent Section

L and Section M requirement. Proposal clarity, organization and the cross reference matrix are mandatory. No required material shall be incorporated by reference. A proposal that does not conform to these requirements will be considered non-responsive and be ineligible for award.

L.2.1.5. Labeling

Be sure to apply all appropriate markings including those prescribed in accordance with FAR

52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

L.2.1.6. Electronic Offers.

a. Offerors shall submit one (1) original for Volumes II-IV and one (1) original and (1) sanitized copy of Volume I (Technical). The sanitized copy includes the CAGE code but does not have any company name or markings. All four (4) volumes shall be submitted electronically via DoD Secure Access File Exchange Service (DoD SAFE) at https://safe.apps.mil to the Contracting Officer(s) and Contract Specialist listed in L.1.2, with each Volume included as a separate file.

b. Offerors shall use DoD SAFE to submit all proposal volumes. Please refer to the Help Link located at https://safe.apps.mil/about.php for additional information on DoD SAFE access and note that the maximum file size is 8 GB maximum. There are no user accounts for SAFE;

authentication is performed via common access card (CAC) and notification is done via email.

SAFE is available for use by unauthenticated users also; however, a DoD CAC holder must initiate the exchange process. Offerors are encouraged to access DOD SAFE well in advance to ensure connectivity. In order for a guest user to create a drop-off, they must receive a drop-off request from an authenticated user. A drop-off request is valid for 14 days and are only available for one use. If additional documents need to be submitted after using the first drop-off request, Offerors must request additional drop-offs. Offerors can request a drop-off by emailing your name, phone number, and email address to the POC’s listed in paragraph

L.1.2. at a minimum of three (3) calendar days prior to the proposal submission deadline identified in paragraph L.2.1.7.

c. Instruction for DoD SAFE: (1.) When requesting a request code or email link allow for a minimum of 24 hours for a response (48 hours if requested on a Friday, Saturday or Sunday).

Once the Contracting Specialist/Officer processes your request, you will receive an email with a link to the DoD SAFE location where files can be dropped off. Copy and paste the email link into the browser. Click “Drop-off” button. Enter the request code that was provided by the

Contracting Specialist/Officer and click next. Then follow the onscreen instructions to upload and send the files. (2.) Files shall be submitted in a format readable by Microsoft (MS) Word

2016 or earlier, MS Excel 2016 or earlier, MS PowerPoint 2016 or earlier, or Adobe Portable

Documentation Format (PDF).

d. The sanitized copy shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized

Tech Proposal CAGE#”). The sanitized copy shall include all subfactors. Use separate files for each Volume to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

L.2.1.7. Distribution https://safe.apps.mil/ https://safe.apps.mil/about.php

a. Offerors are responsible for submitting electronic proposals via DoD SAFE so as to reach the Government office designated in this solicitation no later than the established date and time specified in the solicitation for receipt of offers. All proposals must be submitted through DOD SAFE to the Contracting Officers and Contract Specialist listed in L.1.2. All documents shall follow the instructions and be submitted in the format as described in the

ITO.

(1) Due to COVID 19, Proposals may longer be hand carried. All must be submitted by

DOD SAFE to the Contracting Officers and Contract Specialist listed in L.1.2. All documents shall follow the instructions and be submitted in the format as described in the ITO.

b. Note: In accordance with FAR 15.208(b)(1), any proposal, modification, or revision that is received at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered (unless it meets an exception in FAR subsections 15.208(b)(1)(i), (ii), or (iii)).

L.3.0. Volume I – Factor 1: Technical.

L.3.1. General.

a. The Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of requirements. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Statements that Offerors understand, can, or will comply with the specifications (including referenced AF publications, etc.); statements paraphrasing the specifications or parts thereof (including referenced AF publications, etc.);

and phrases such as "standard procedures will be employed" or "well known techniques will be used" etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government's evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

b. Using the instructions provided below, Offerors shall provide as specifically as possible the actual methodology they intend to use to meet the Government's performance or capability requirements for each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. The successful Offeror's Management Plan will be incorporated into the contract as described in Section L paragraph L.3.2.3.

L.3.2 Technical Subfactors – Format and Specific Content.

The following technical subfactors will be rated on an acceptable/ unacceptable basis by subfactors. Further information can be found in Section M (Paragraph M.4.1. and

Table 4.1. – Measure of Merit).

L.3.2.1. Bonding Capacity Subfactor 1 (Page Limit: 2):

Bonding: Provide proof of bonding capacity in the form of a surety letter, which guarantees the

Offeror is eligible to be bonded for a minimum of $3,000,000 for a single project and $7,000,000 aggregate. The document must include the surety company’s name, address, telephone number, and points of contact. The surety must be listed in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and

Acceptable Reinsuring Companies”. The project and aggregate bonding amounts shall not exceed the surety’s underwriting limit certified by the U.S. Department of the Treasury. This information will be used in the Contracting Officer’s determination of responsibility.

L.3.2.2. Technical Subfactor 2: Luke SABER Demonstration/Seed Project.

Utilizing the Luke SABER Seed Project Statement of Work (SOW) which is included within the solicitation labeled “Attachment 25 – Seed Project SOW Upgrade F16 Simulator Areas to

Controlled Space”, Offerors shall provide a complete Technical Proposal IAW with the SOW.

The Offeror’s SOW shall encompass the following:

a. Project Approach: Offerors shall submit a narrative fully describing the construction approach to execute the full scope of the Seed Project. Offerors shall describe approach to necessary testing, inspections, outages and required permits shall be fully described to meet

SABER SOW procedures. Offerors shall also describe how to handle changes in scope related to unforeseen conditions, government requested changes and any other potential change conditions. For all work areas including interior and exterior, describe the means of access for equipment, labor, and materials. Identify any work dependencies and how the

Offerors will address those dependencies. Include a description of procedures, processes and methods for tracking the progress of the project, adhering to the approved Contract Progress

Schedule (AF form 3064 and Gantt chart), and interfacing with the Government and contractor team from beginning to end. This shall include percentage of work self-performed per Section M paragraph M.4.1.3.c.

b. Construction Work Schedule (CWS) (not included in page count). Per SABER SOW paragraph 4.3.2, a Construction Work Schedule, both an Air Force Form 3064 and Gantt chart, shall be generated reflecting the critical path and milestones. Gantt chart shall reflect project phasing construction/start date, completion date, utility outages, major equipment deliveries, and installation, tests, inspections (i.e., in-wall, above-ceiling, etc.) proposed

Beneficial Occupancy, Final Inspection and delivery of project closeout documents as included in the SABER SOW. In addition to the Gantt Chart, the offeror shall submit an AF

Form 3064 that clearly shows progress throughout the project broken out between CSI

MasterFormat divisions and monthly progress periods for billing purposes. The AF Form

3064 and Gantt chart shall complement each other and not have conflicting dates or planned progress.

c. Schedule of Materials (AF Form 66 – Attachment 27). A Schedule of Materials reflecting all proposed materials shall be submitted on the AF Form 66 provided for the Seed project. AF

Form 66 attachment is an example that Offerors can use to submit their schedule of materials.

Offerors will be required to add, edit, or adjust based on the specifics of the project requirements. Submittal register shall reflect submission dates needed to meet project timelines shown in the schedules provided and follow all government review timelines as described in the

SABER SOW.

L.3.2.3. Technical Subfactor 3 - Management Approach (Page Limit: 19).

The Offeror’s technical proposal for Subfactor 3 – Management Approach shall contain a

Management Plan, Key Personnel Resumes, and Staffing Plan. The apparent successful

Offeror’s Management Plan (except for key personnel resumes) will be incorporated into the resulting contract.

a. Offeror’s Management Plan (NTE Ten (10) pages) shall describe:

(1) Offerors shall describe their management approach to minimize technical, cost, and schedule risks to execute projects within the minimum requirements of the SABER SOW given the need to simultaneously manage requirements from design through construction to completion for four (4) geographically separated locations (Luke AFB, AFRC 161st ANG

Wing Sky Harbor International Airport, Gila Bend AF Auxiliary Field (to include the Barry

M. Goldwater Range), and Fort Tuthill Recreation Area, Flagstaff, Arizona.) Offerors shall describe, in detail, procedures that define their ability to handle multiple projects in different acquisition phases, from submitting additional RFP’s, design of projects, active construction, to closure of completed projects. In describing the management approach, Offerors shall detail how they will inspect and measure progress, detect and resolve problems and interface and partner with government project managers, contracting officials, inspectors, users and subcontractors. Note: A formal quality control plan is not required with the proposal submission.

To demonstrate ability to simultaneously manage four (4) geographically separated locations, Offerors should take into account the following historical workload.

Historically, 50-60% of Luke AFB orders have been executed in the 4th quarter of the fiscal year (July – September).

(2) Offerors shall describe their approach to assure the appropriate levels of Management, (all levels of management – Project Manager, Superintendent, and Quality Control

Manager), with the required commensurate experience and authority, are recruited, hired, trained and retained to readily execute tasks specified within the SABER SOW throughout the duration of the contract. In addition, Offerors shall describe their approach for maintaining currency of any required certifications and/or specialized training during short term absences (leave, sick leave, and so on) and vacancies.

b. Key Personnel Resume (NTE Six (6) Pages Total – 2 per Key Personnel):

(1) Key personnel resumes will be evaluated according to Section M.4.1.3 and Table 4.1.3.

Provide resumes for the key personnel that would occupy the positions listed in Section L

Table 2.1.1 that would be utilized in performance under a resultant contract. The established minimum qualifications are listed in the SABER SOW, Attachment 1 paragraph

5 and will remain in effect for the duration of the resultant contract. Submit Attachment 28

Resume Template along with resume for all key personnel as part of Volume I.

c. Staffing Plan (NTE Three (3) Pages):

(1) Offerors shall provide a Staffing Plan that describes the Offeror’s process for executing and managing a large number of multi-discipline task orders in a highly compressed time frame (i.e. surges in workload) to include obtaining additional subcontractor support and augmenting existing in-house project management and supervision for construction. In writing the plan, anticipate a surge of 20 - 30% over and above the historical workload noted in paragraph L.3.2.3.a.(1) during the 4th quarter of the fiscal year (July - September).

Offerors shall identify percentage of work self-performed both for the duration of the contract and for the Seed Project being proposed. In addition, Offerors shall describe their approach for maintaining currency of any required certifications and/or specialized training during short term absences (leave, sick leave, and so on) and vacancies.

L.4.0. Volume II – Factor 2: Present/Past Performance.

L.4.1. General.

Offeror's past performance will be evaluated according to Section M.4.2.

L.4.2. Present/Past Performance Volume Contents

Table L.4.2, Volume Content and Page Limits

Volume No. Title Page Limits

1 Table of Contents Not to exceed two (2) pages

2 Summary Not to exceed one (1) page.

See paragraph L.4.2.1.a.

3 Present/Past Performance Information Sheets

(PPPI)

Maximum of four (4) PPPIs and each one shall not exceed four (4) pages

4 Present/Past Performance Questionnaires

(PPPQ) Three (3) years period.

5 Teaming Partner Consent Letter One (1) page

6 Organization Structure Change History Not to exceed two (2) pages

(bullet format, narrative not required)

L.4.2.1. Summary and Present/Past Performance Information Sheets.

a. Summary. Describe roles of Offeror and all teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L.1.1. If the Offeror intends to fulfill the requirements of this RFP in a teaming arrangement or joint venture, the Offeror must provide complete information as to the arrangement, including a list of any relevant and recent present/past performance information on previous teaming arrangements or joint ventures with the same teaming or joint venture partner. If this is a first time joint effort, each party to the teaming agreement must provide information on all relevant contracts as specified in Section M of the solicitation. The maximum number of past performance efforts combined shall not exceed 4 total.

b. Present/Past Performance Information Sheets (PPPI). Offerors shall provide a maximum of four (4) contract and/or subcontract performance efforts (reference) to indicate present/past performance information to be evaluated. Each reference shall be submitted on a PPPI sheet, (Section J, Attachment 10) and shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ), Blanket Purchase

Agreements (BPA), etc. (i.e., each PPPI shall only address one performance effort such as a TO for an IDIQ contract, a call order off of a BPA, or delivery order). In accordance with FAR Part

15.305(a)(2)(iii), the Government will allow consideration of Contractor-defined key personnel who have relevant experience, including current employees and new hires proposed to support management of this contract to be evaluated as part of Past Performance. Offerors will return completed information PPPI(s) (Attachment 10) with their overall final proposal submission.

Once complete, PPPQs will be treated as source selection information in accordance with FAR

Part 3.104.

(1) The following information shall be included for each identified contract and/or subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(a) Contract Number

(b) Contract Level (prime or subcontract) and Cage Code

(c) Contractor name, address, and point of contact

(d) Type of contract (CPFF, FPIF, FFP, etc.), was it competitively awarded and total contract dollar value

(e) Date of award, period of performance and completion date

(f) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

(1) Procurement Contracting Officer

(2) Administrative Contracting Officer

(3) Project Manager

(g) Contractor Performance: Describe effort as prime or key subcontractor/team/partner/participant. Provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk even if other team members performed this area on the provided citation. Description shall include a discussion of problems encountered and corrective actions taken. Provide clear and concise information on how much of the project was completed by the bidding company’s employees as opposed to other contractors or sub-contractors. Provide trades that were completed with in-house personnel and percentage of total project completed.

(h) Offerors are required to explain what aspects of each contract are deemed relevant to complexity and magnitude as related to the requirements of this solicitation and in accordance with Section M. Failure to provide required relevancy description may impact the confidence rating, (i.e.

aspects of previous projects should match work elements identified in the solicitation/specification).

(2) In addition, the Government may utilize references other than those identified by

Offerors in evaluation of Offerors' Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPPI that demonstrates the ability to perform this requirement rests with each Offeror. This information is required on Offerors, Teaming

Partners, and/or Joint Venture members considered critical to overall successful performance.

(3) Newly formed entities (in existence less than three (3) years from the issuance date of this solicitation) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, the quality of such key personnel’s performance as verified by the Past Performance Team will be considered if the submitted contract involves the key personnel performing the same role currently being proposed on the instant acquisition and this performance occurred during the past three (3) years from the issuance date of this solicitation. Any such key personnel must already be employed by the Offeror/Teaming Partner/Joint Venture member. Offerors are reminded that a letter of intent to hire does not constitute employment.

(4) Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L.4.2.2. Present/Past Performance Questionnaires (PPPQs).

PPPQ’s are excluded from the page count. Offerors will send out PPPQs (Section J, Attachment

9 and Attachment 11) to each reference identified in the Past Performance Volume. The responsibility to send out PPPQ’s rests solely with the Offeror. The information contained in completed PPPQ’s will be considered sensitive and will not be released to the Offeror. PPPQ’s should be submitted for projects with active contract performance during the three (3) years preceding the date of issuance of this solicitation. Contracts that were started prior to this time, but still in effect with active performance as of three (3) years from the date of this solicitation, will be considered recent. Ongoing projects may be used as long as they are at least 80% complete as of the date of issuance of this solicitation (A progress report signed by a

Government Contracting Officer or Non-Federal Government equivalent must be provided to prove actual completion percentage). The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s past performance. Offerors should make their best effort to send out a sufficient number of PPPQs to reasonably expect the Contracting Office will receive at least one questionnaire on each cited contract/work effort. Offerors shall not complete any information in PPPQs except for Section 1 and questionnaires received directly from Offerors will not be evaluated. References will return completed questionnaires (Attachment 11) via email or DoD SAFE directly to the Contracting Officers and Contract Specialist, listed in

Section L, paragraph 1.2. Once complete, PPPQs will be treated as source selection information in accordance with FAR Part 3.104.

L.4.2.3 Teaming Partner Consent Letter.

Teaming Partner past performance information should not be disclosed to the Prime Offeror without the partner’s consent. Provide a letter (see Consent Letter Sample Format, Section J, Attachment 12) in the Past Performance Volume from all parnters consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance

Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective teaming partner that is being reviewed. If there is an issue with the proposed teaming partner’s present/past performance, the Offeror can be notified but no details may be discussed without the teaming partner’s permission.

L.4.2.4 Organizational Structure Change History.

Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government's past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L.5.0. Volume III – Factor 3: Price (Coefficients).

a. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. The Contracting Officer will utilize FAR 15.403-1(c)(1)(i)-(ii) to determine if adequate price competition exists and if it is determined to exist, per FAR

15.403- 1(b), the contracting officer shall not require certified cost and pricing data. IAW

FAR 15.403- 1(b)(1), Exceptions to certified cost or pricing data requirements, the contracting officer may require data other than certified cost or pricing data, as defined in

FAR 2.101, to support a determination of a fair and reasonable price when the contracting officer determines that prices agreed upon are based on adequate price competition. The

Coefficients and Total Evaluated Price (TEP) will be evaluated IAW Section M, paragraph

M.4.3.

b. The coefficient shall cover all items including all general conditions, profit, overhead, bonds, taxes, insurance, administrative/technical support and labor burden for the prime

Contractor’s office staff and workforce. Bond costs shall be included in the coefficient and payment and performance bonds will be required IAW FAR Part 28 Bonds and Insurance.

L.5.1. Section J, Attachment 4, Price Evaluation Worksheet

a. Insert proposed coefficients in the coefficient worksheet (Attachment 4) Price Evaluation

Worksheet (TAB 1) for each Contract Line Item (CLIN) to include all option years. All line items on the Price Evaluation Worksheet must be filled in. TAB 1 Weighted Coefficient will automatically populate to TAB 2 – Total Evaluated Price. Failure to provide coefficients for all line items may be grounds to eliminate a proposal from consideration for award. Identify the https://www.acquisition.gov/content/part-2-definitions-words-and-terms#i1125359 coefficient up to the thousandths percentile.

b. There, the weighted coefficients shall be multiplied by the estimated aggregate to get an evaluated total for each base. Then the evaluated total for each base will be added for an overall total. This total will be considered the overall TEP for evaluation purposes.

c. Offerors shall submit a full explanation on the basis for the development of the coefficients.

The explanation shall, as a minimum, address the Offeror's perception of the accuracy of the unit price book (R.S. Means), and the basis for any assumptions regarding expected volume (dollars) of work under the contract. Offerors shall submit Basis for Development of the Coefficient under

Tab 3 “Coefficient Development” of Attachment 4 – Price Evaluation Worksheet.

d. The total price of the Seed project will not be used for overall evaluation of price.

L.5.2. Luke AFB SABER Seed Project, Price Proposal.

a. The price for the Luke AFB SABER Seed project will be reviewed during the award evaluation process. The Seed Project is an evaluation factor in selecting an awardee/successful

Offeror under the Factor 1: Technical evaluation. Once an awardee/successful Offeror is selected, the successful Offeror’s proposal will be evaluated and negotiated for issuance of a task order of the resulting IDIQ, if funds become available.

b. Provide a proposal showing material, labor and equipment quantities subtotaled as broken down by the divisions as outlined in the Construction Specification Institute (CSI) 2018

MasterFormat® to include all amendments as of date of this Solicitation. Offerors must use current R.S. Means construction cost data and the R.S. Means City Cost Index for Phoenix, AZ.

The price proposal will clearly show the R.S. Means line item number in CSI format, description of the item, unit of measure, quantity of units required, cost per unit and total cost for all units per line item reflecting city cost index and the applicable coefficient. Line items should be segregated into separate construction phases.

c. The Rough Order of Magnitude for the seed project is between $1,000,000 and $5,000,000.

L.6.0. Volume IV – Contract Forms/Responsibility (Pages: Unlimited)

a. Include the following data in this volume in the format indicated. Designate on the volume cover, which proposal package contains the original proposal and which contains the sanitized proposal. Please submit and label files IAW the instructions in L.2.1.6.a.

b. Offeror’s proposal submission shall contain the following:

Name and Address of Offeror, Including Zip Code

Telephone Number

Remittance Address (if different than address included above)

CAGE CODE

Acknowledgement of all Amendments

Name and Title of Person…