Attachment 1 - SABER SOW - 21 January 2021.pdf

Attachment 1 – FA488721R0003 Luke AFB SABER Statement of Work

Revised 21 January 2021

SABER

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Simplified Acquisition of Base Engineer

Requirements

(SABER)

56th CIVIL ENGINEER SQUADRON

LUKE AFB, AZ

STATEMENT OF WORK

21 August 2021

Attachment 1 – SABER Statement of Work

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Table of Contents

1. Project Description

2. General Information

3. Project Award and Construction

4. Technical Design Support

5. Performance Capabilities

6. Construction Requirements

7. Quality Control

8. Provisions on Contracting Officer’s Authority

9. RS MEANS (National) Total Bare Cost

10. Developing the Contractor’s Coefficient

11. RS MEANS City Cost Index (CCI)

12. Non-Priced Line Items (NPI)

13. How the Total Project Cost is Computed

14. Task Order Procedures

15. SABER Economic Price Adjustment Supplement Line Items

16. Computer and Software Requirements

17. Pre-Performance Conference:

18. Construction Start Up Period

19. Commencement, Execution, Completion and Payment for Work

20. Weather Days

21. Welding Permit

22. Excavation Permit (Dig Permit)

23. Special Requirements

24. Pre-Final and Final Inspection

25. Warranty

26. Government Furnished Equipment

27. Work in Occupied Areas

28. Coordination with Government Activities

29. Noise Control

30. Construction Site Maintenance

31. Contractor Parking

32. Environmental Laws and Regulations

33. Environmental Protection

34. Security Requirements

35. Work In Special Areas

36. Unauthorized Reconnaissance

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37. Airfield Requirements

38. Temporary Airfield Construction Waiver

39. FAA Form 7460-1 Notice of Proposed Construction or Alteration

40. Flight Line Access

41. Safety Assurance

42. Safety and Health

43. Explosive Operated Tools

44. Completion of Contract

45. Applicability of Complete Wage Rate Decision

46. Contractors As-Built Drawings

47. Government Furnished Drawings

48. Hours of Work

49. Contractor On-Base Facility

50. Material Submittals

51. Government Liability

52. Toilet Facilities

53. Contractors Use of Electromagnetic Emission Devices

54. Availability of Utilities and Services

55. Severe Weather Warning

56. Transportation of Construction Equipment

57. Indoor Outdoor Barricades

58. Removal and Replacement Responsibility

59. Utility Outages

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1. Project Description

1.1. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for Multiple construction trades at Luke AFB, Gila Bend AF Auxiliary Field (to include the Barry M. Goldwater Range), Fort Tuthill Recreation Area, Flagstaff, Arizona and the 161st Air National Guard at Sky Harbor Airport. Each construction project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as needed basis. The contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. Projects will be in support of real property maintenance, repair, alteration, and new construction.

1.2. The Contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. There is NO REQUIREMENT for the contractor to establish and maintain a management office on Luke AFB, AZ in order to receive Requests For Proposal's and provide other management services related to accomplishing individual task orders, but if the contractor would like to establish and maintain an on-base management office, lot space will be provided if available, if the contractor wants to place a trailer on base it will be at the contractor’s expense along with any connection to existing utilities. Individual task orders will vary in size from $2,000 to $2,500,000 with the majority expected to be small to medium size $250,000 to $2,500,000. The jobs will include tasks in a variety of trades, but not limited to:

carpentry, excavation, electrical, steam fitting, plumbing, sheet metal, painting, demolition, concrete, masonry, welding, HVAC, asbestos removal, etc.

1.3. The contractor must provide sufficient technical support and project management to:

assure quality and completeness of designs and drawings when applicable; assure accuracy of estimates; accommodate a number of concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume;

perform according to schedule with on time completion; process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel. The contractor will be required to maintain CAC cards for a minimum of two individuals for the escorting of individuals on base.

1.4. The contract period will begin on the date of the contract award and continue through sixty (60) consecutive months (the five (5) year ordering period plus two incentive option years) or until the contract maximum is reached (see paragraph 3.2).

Definitive beginning and ending dates for the five (5) year ordering period will be identified on the award document based on the actual award date. The guaranteed minimum quantity of work that will be required under this contract, for the life of the contract and as initiated by one or more TO’s, will be no less than the minimum guarantee of $2,000. The maximum value per TO will be 7 million U.S. dollars ($7,000,000.00). The total amount of the contract (contract maximum) for the 7 year ordering period is thirty-seven million U.S. dollars ($37,000,000.00).

1.5 If the Government's requirements for services set forth in the solicitation does not result in orders totaling the amount described as "maximum" this shall not constitute

5 | P a g e the basis for an equitable price adjustment under this contract.

2. General Information

Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year “RS MEANS Master Composite Bare Cost” Database is the preferred method for estimates, but is not mandatory for the contractor.

2.9.2. Quantities calculated for preparing estimates for Task Orders shall be “net”.

Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the contractor’s price coefficient.

The following documents will be used in the execution of projects under this contract. These specifications and standards apply to every TO, whether specified in the SOW or not.

2.1. LUKE Design and Construction Standards

2.2. LUKE Installation Facility Standards - WBDG

2.3. Luke AFB, Master Specifications

2.4. Unified Facilities Guide Specifications - WBDG

2.5. Unified Facilities Criteria – WBDG

2.6. AETC First 400 Communications Guide

2.7. LUKE Specification for Fire Protection and Life Safety

2.8. All documents noted in paragraph “6. Construction Requirements”

WBDG Website: https://www.wbdg.org - Contractor shall ensure that they have the latest specification data before award of each TO.

2.9. SABER Cost Estimating System

2.9.1. “RS MEANS Master Composite Bare Cost” Database will constitute the Unit

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3. Project Award and Construction

3.1. The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using government workforces or by other contracts, as the government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.2. The negotiated cost for construction shall remain valid for one calendar year from the date the proposal was finalized and signed, except as noted in paragraph 3.3. The Contractor agrees that the Government is not obligated to issue a task order to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s task order proposals will remain the property of the Government after the task order has been awarded for construction.

3.3. Proposal Price Guarantee: Please note that prices for all line items for negotiated Task Orders shall be guaranteed by the Contractor as long as the current year’s UPB is valid. The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts except to adjust prices of negotiated line items due to new effective prices in the current year UPB or city cost index prior to award. Any anticipated material price fluctuations shall be built into the Contractor’s coefficient and not hedged into individual Task Orders. Any material cost quotes (not otherwise listed in the UPB) as part of individual Task Orders SHALL BE the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be re-solicited by the Contractor to reflect only actual material costs. If the Contractor anticipates that material suppliers will not guarantee their prices for the guarantee period, they shall build that factor into their Contractor coefficient (see paragraph “9 - Developing the Contractor’s Coefficient”). All proposals not awarded within the price guarantee period shall be renegotiated using the UPB cost, Contractor coefficient, and NPP material and/or labor costs (as applicable), all current at the time of renegotiation.

3.4. Performance and Payment Bonds – Applicable to Individual Task Orders

3.4.1. Contractors shall furnish Performance and Payment Bonds (Standard Form

25/25A) with good and sufficient surety or sureties, acceptable to the Government on all TOs regardless of dollar value. The penal sums of the bonds, as shown below, shall be provided to the Contracting Officer for their acceptance.

3.4.1.1. Performance Bond: Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each TO.

3.4.1.2. Payment Bond:

3.4.1.2.1. Shall equal 100% of the contract price for each TO

3.4.1.2.2. One of the following is required:

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• A payment bond

• An irrevocable letter of credit (ILC)

• A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required

• Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

• A deposit of the types of security listed in FAR 28.204-1 and 28.204-2

3.4.1.3. Bonds are due within 10 days of the receipt of the TO.

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4. Technical Design Support

4.1. The contractor's design capabilities are of utmost importance. The Contractor's staff shall have multidiscipline experience. Areas of required technical design competence shall include engineering and drafting capabilities. CENME can provide a drawing template that has all of A/E/C version 6.0 layers. Contractor may need to adjust as newer versions come out. The contractor's design must comply with the requirements of all building codes listed in Section 6 "Construction Requirements."

4.2. Drawing Level of Effort Requirements: The government will only provide basic concept design information for a specific work requirement. The contractor, using the concept design information, as well as all governing codes and Luke AFB Specifications, will be required to submit, depending on each awarded Task order, a 35% package unless otherwise stated in writing by the Contracting Officer. The design package requirements will be determined for each awarded Task order and will be included in the Task Order Request for Proposal. The Contractor shall produce all drawings using AutoCAD 2017 or newer software (or fully compatible) and utilize the Standard D (24” X 36”) drawing format. The Contractor may be required to upgrade to a more current version of AutoCAD during the five (5) year ordering period as directed by the Government. Purchase cost of the AutoCAD software may be included in the Contractor's coefficient. All sheets in the drawings set shall be stamped by the applicable professional engineer before submittal to the Government. Design submittals shall include electronic and hardcopy submittals of drawings, specifications, and design analysis. Drawings shall be submitted with 1 (one) full size set and 3 (three) half size sets. Specifications and design analysis shall be printed and bound. All electronic submittals shall be in PDF format. All work must include adequate design submittals as follows:

4.2.1. Civil / Structural:

4.2.1.1. Site plan showing proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc), surface or sub-surface drainage concepts and signage. Show all required controlling dimensions.

4.2.1.2. Structural steel construction to include pre-manufactured buildings. All structural design drawings shall be certified and stamped by a registered structural engineer. Structural drawings shall be requested as soon after contract award as possible.

4.2.2. Architectural:

4.2.2.1. Drawings indicating all types of roofing, including shingle, slate, tile, Standing Seam Metal (SSM), built-up (flat) and single ply (flat) roofs, as well as flashing, guttering, and downspouts. Note: The contractor shall

9 | P a g e be responsible for all work and materials provided under warranty/guarantee. SSM type roofing will carry a twenty (20) year “No Dollar Limit” (NDL) – zero deductible (ZD) manufacturer’s guarantee on materials. The contractor shall maintain a five (5) year warranty on workmanship. The Contractor shall ensure that the SSM manufacturer makes site visits, certifies that the SSM roof material was properly installed, and signs a statement stating that the warranty shall be valid for 20 years. All other roof types shall have a minimum five (5) year, NDL – ZD bonded roof and the contractor shall maintain a five (5) year warranty on workmanship. Roof warranties, bonding, and signed certification shall be delivered to the Government no later than at contract final acceptance.

4.2.2.2. Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location.

4.2.2.3. Drawings indicating compliance with codes & regulations found in paragraph 6. Construction Requirements.

4.2.2.4. Drawings indicating demolition, construction and finish treatment for walls, ceilings, and floors to include windows and doors, color schedules, signage schedule.

4.2.3. Landscape / Irrigation:

4.2.3.1. Drawings indicating plant location, size of plant and/or size of gallon pot, height, caliper width, type, species, etc and inert ground cover (i.e. boulders, river rock, landscape rock, etc) size, type, and color. Coniferous & palm trees shall be specified by height of the tree.

4.2.3.2 Drawings indicating complete irrigation system and herbicide use and application area.

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4.2.4. Mechanical / Plumbing:

4.2.4.1. Design submittals shall show all calculations used in determining capacities of mechanical systems. Mechanical drawings shall include ducts (including duct sizes, supply/return air flow, and proper air flow balancing), water piping (hot, cold, potable), Energy Management Control System (EMCS) proper sequence of operations using Luke’s Mechanical Spec Div-25, plumbing fixtures, sanitary sewer, and storm sewer. Mechanical screen walls shall include vented block and attempt to position the door or opening on the condenser side of any HVAC units to allow for ease of maintenance.

4.2.4.2. Drawings with all equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

4.2.4.3. Fire suppression shop drawings showing all risers, pipe (size and material), sprinkler heads, and any other installed equipment that is part of the wet-pipe sprinkler system. Shop drawings shall be submitted with the Contractor’s proposal. State of Arizona Registered Fire Protection Engineer-stamped drawings shall be submitted upon task order award.

4.2.5. Electrical:

4.2.5.1. All circuits for lighting controls, transformer placement, automatic transfer switch placement, and street lighting. All electronic equipment such as transformers, switches, junction boxes, panels, etc.

4.2.5.2. All fire alarm, detection, security alarm, and mass notification systems (to include location of all components, conduit runs, wire number and sizes, etc).

4.2.5.3. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

4.2.5.4. Voice/Data requirements to include location of all outlets, panels, switches, conduit runs, etc.

4.2.6. Specifications: The Contractor shall comply with the Unified Facilities Guide Specifications as available from the Whole Building Design Guide web site (http://www.wbdg.org). The Contractor shall furnish all specification sections applicable to the work conducted under the task order in electronic and hard

11 | P a g e copy format. The Contractor shall edit the specifications to comply with Luke AFB and Air Force design standards and the task order design. All costs of editing the specifications shall be paid by the Contractor and included in his contract coefficient.

4.3. NOTE: Any other necessary drawings not specifically listed above shall be submitted as soon after project award as possible. All structural steel, roofing systems, and/or fire suppression design or shop drawings shall be stamped by the applicable engineer prior to submittal to the Government. Hardcopy as builts are required along with electronic as builts for every TO, whether written into the SOW or not, electronic need to be in both dwg and pdf format; stamped with “As Built” and date of acceptance. Contractor is required to include a pdf copy of O&M manuals in addition to hardcopies. CENME can provide an AutoCAD export of our geodata (bldgs., roads, etc). The export will be in real world (WGS 84, UTM Zone 12N). CENME requires site plans remain in real world location/orientation so it’s easier to import into the GDB. CEN will provide any/all facility related info available via email or disk.

4.4. Adherence to Standards: The Contractor is responsible to ensure each project complies with the requirements in paragraph “6. Construction Requirements.” If a discrepancy exists between any codes, the Contractor shall notify the Government and use the most stringent requirement. Neither the Contracting Officer nor the CES Project Manager has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any construction code book. Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of task order award shall be corrected to comply with such code, guide and/or standard at no extra cost to the Government.

4.5. If specifically required by the Contracting Officer, on a particular Task Order, the contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer.

5. Performance Capabilities

5.1. Throughout the life of this contract, whenever there are active TO's, the Contractor’s Project Manager (CPM) shall be available during normal business hours to meet with the Contracting Office or his/her representative, at the location specified, within six (6) hours after notification by telephone. The CPM shall be available to meet with the CO or his/her representative within 48 hours when there are no active TO's. The CO must be able to contact the CPM at all times by dialing a local telephone number. The Contractor’s Project Manager (CPM) shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all weekly status meetings, site visits and final inspections. The CPM should have a minimum of 5 years previous experience as primary manager of a Government contract or general contracting firm engaged in similar multiple

12 | P a g e discipline commercial construction projects. In addition the CPM must be experienced with managing multiple subcontractors.

5.2. Whenever there are active TO's, contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO proposals being developed and/or work under construction:

5.2.1. Contractor's Project Superintendent (CPS) - Provides on-site supervision of active TO's. The CPS shall visit each active project site daily, submit detailed weekly progress reports (AF Form 3065) for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visit, and pre-final/final inspections.

Superintendents should have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. Superintendent shall be on-site at all times during work hours for each TO. If multiple TO’s are awarded at one time, the contractor shall provide qualified and experienced superintendents to cover all TO’s.

5.2.2. Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TO's and executes the contractors Quality Control plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. If multiple TO’s are awarded at one time, the contractor shall provide qualified and experienced QCM’s to cover all TO’s. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the Project Manager or Superintendent.

QCM shall have a minimum of 5 years’ experience in Quality Control Management of multidiscipline construction projects.

5.2.3. The contractor must provide contact information for all key personnel to include phone number and email address.

5.3. The Contractor shall also provide and maintain the following capabilities to support the SABER contract:

5.3.1. Cost estimator - Provide estimating support, capable of producing accurate quantity take-offs and cost proposals. The estimator should have previous experience in development of detailed quantity take-off and line item cost estimates for multi-discipline SABER or commercial construction projects.

5.3.2. Draftsman - The Contractor shall have the ability to reach out to

13 | P a g e adequate drafting support staff in order to provide a turnaround time as specified in the TO Statement of Work. The Contractor shall have adequate drafting support in order to fulfill the requirements for each TO. Design/drafting support must be capable of producing accurate and complete proposal and construction drawings for several Task Orders simultaneously within the time constraints as specified in the TO.

6. Construction Requirements

6.1. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up. These specifications and standards apply to every TO, whether specified in the SOW or not. Contractor shall ensure that the latest version of specifications are used for each TO award.

6.1.1. Air Force Corporate Facilities Standards (http://afcfs.wbdg.org/)

6.1.2. Luke AFB Installation Facility Standards (https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/luke-afb-ifs)

6.1.3. Unified Facilities Criteria (UFC), (https://www.wbdg.org/ffc/dod/ unified-facilities-criteria-ufc) all that apply with particular attention to:

UFC 3-120-01, Air Force Sign Standard UFC 3-260-01, Airfield And Heliport Planning And Design UFC 3-600-01, Fire Protection Engineering for Facilities UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings UFC 3-410-01, Heating, Ventilation and Air Conditioning Systems UFC 4-021-01, Design and O&M: Mass Notification Systems UFC 3-420-01, Plumbing Systems UFC 3-530-01, Design Interior, Exterior Lighting and Controls UFC 3-230-01, Interior Electrical Systems UFC 3-550-01, Exterior Electrical Power Distribution UFC 3-560-01, Electrical Safety

6.1.4. NFPA 70, National Electrical Code (NEC)

6.1.5. NFPA 72, National Fire Alarm and Signal Code

6.1.6. NFPA 101, Life Safety Code

6.1.7. NFPA 780, Installation of Lightening Protection

6.1.8. AFI 32-1065, Grounding Systems

6.1.9. AFOSH 91-501, Personal Protective Equipment and AFOSH 91-66, Safety General Industrial Operations http://afcfs.wbdg.org/ https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/luke-afb-ifs https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/luke-afb-ifs

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6.1.10. Mil HDBK 419A, Military handbook – grounding, bonding and shielding

6.1.11. National Fire Code

6.1.12. Master Base Specifications

6.1.13. International Mechanical Code

6.1.14. International Plumbing Code

6.1.15. Unified Facility Guide Specifications

6.1.16. AETC First 400

6.2. The contractor shall maintain or have access to these documents during the term of this contract. If the contractor cannot obtain these specifications, the government will provide them in electronic format. Each of these codes and specifications is applicable to the each TO on this contract, whether stated specifically on the SOW or not.

6.3. If there is a conflict between these codes, regulations and Master Base Specifications the most stringent requirements shall apply at all times.

7. Quality Control

7.1. The Contractor shall submit a Quality Control Plan that clearly describes the contractor's quality control program/process. This plan should address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approval. The Quality Control Plan shall be approved by the Government prior to commencement of work. This Quality Control Plan shall include all phases of the construction process from design through project completion. The plan should ensure that all components of construction meet industry standards. This plan will remain in effect for the life of the contract. The Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the Quality Control plan during the life of the contract. Individual Quality Control Plans will not be required for each TO.

7.2. The contractor will be required to institute a comprehensive Quality Control Program in order to assure themselves and the Government that all materials and workmanship are in strict accordance with the SABER specifications, Base

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Regulations, Federal, State and Local Codes. It is the Contractor's responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the Statement of Work and the SABER Specifications in paragraph 6.

7.3. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor's approved Quality Control Plan with exclusive responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the Government Inspector and/or Contracting Officer that a problem exists. The Quality Control Manager shall be a separate individual from the Project Manager or Project Superintendent.

7.4. Government Inspection: Upon completion of all contract items, the Government will perform a Final Inspection walkthrough of the facility according to the provisions in paragraph “24. Pre-Final and Final Inspection.”

7.5. The government inspection does not negate the need for regular contractor quality control nor does it indicate either expressed or implied that all codes, safety regulations or any other criteria have been followed properly. The contractor is required to comply with all codes, safety regulations, or any other criteria.

8. Provisions on Contracting Officer’s Authority

No person other than a Contracting Officer shall have authority to modify the terms of this agreement. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer.

The contractor will not take direction from anyone other than the Contracting Officer.

In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is the only person who can obligate the government; input taken and acted on that changes the contract (other than health/life safety concerns) in any way received from the user, Civil Engineering or anyone else besides the contracting officer is done so at the sole financial and legal responsibility of the contractor.

9. RS MEANS (National) Total Bare Cost

9.1. Line items for each task order will be derived from the RS MEANS unit pricing book.

The National Total Bare Cost (which excludes RS Means overhead and profit) is derived by adding RS MEANS bare cost of material, labor and equipment as shown in Figure 1 and Figure 2 below. Depending on the specific line item from the RS MEANS unit pricing book any combination of material, labor and equipment may be added.

9.2. The Contractor shall not include any Division 1 (General Requirements) line items from the UPB database within any TO price proposal, unless excepted. The Contractor shall include such expenses within the determination of their coefficient. Division 1

16 | P a g e includes, but is not limited to, items such as construction management fees, security factors, taxes, main office expense, overhead, quality control, testing, day-to-day construction site inspection, temporary utilities, equipment mobilization, temporary fencing, and building commissioning to name a few. Excepted line items include engineering/architectural fees.

Figure 1: RS MEANS (National) Total Bare Cost Example shows how the (National) total bare cost is calculated when there are no equipment costs.

Figure 2: RS MEANS (National) Total Bare Cost Example shows (National) total bare

17 | P a g e cost when material labor and equipment are added.

10. Developing the Contractor’s Coefficient

10.1. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the unit pricing book line item for National Total Bare Cost. The Contractor shall propose a coefficient for the entire term of the contract. Coefficients and escalation will not be adjusted after the initial proposal is accepted.

10.2. Coefficients shall be proposed by the Contractor for each of the following bid items:

Standard hours (0700 – 1600) work at Luke Air Force Base (AFB), AZ. (to include 161st ANG at Sky Harbor Airport, Phoenix AZ.

Non-Standard hours work at Luke Air Force Base (AFB), AZ. (to include 161st ANG at Sky Harbor Airport, Phoenix AZ.

Standard hours work at Gila Bend Air Force Auxiliary Field (to include the Barry M. Goldwater Range).

Non-Standard hours at Gila bend Air Force Auxiliary Field (to include the Barry M.

Goldwater Range).

Standard hours work at Fort Tuthill Recreation Center, Flagstaff, AZ.

Non-Standard hours at Fort Tuthill Recreation Center, Flagstaff, AZ.

Note: Non-Standard hour pricing may be used with work performed in secure areas that require additional or special labor considerations with proper approval.

10.3. The Contractor shall consider the following factors which affect the calculation of the coefficients:

10.3.1. The coefficients shall be established for the term of the contract.

10.3.1.1. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

10.3.1.2. The coefficient shall cover all items including all general conditions, In determining their coefficient, the Contractor shall include the cost for performing all services unless expressly prohibited elsewhere in this SOW or the SABER contract. The coefficient will include, but is not limited to, the following: all Division 01 UPB line items; all costs to obtain, maintain, update, etc. the UPB; overhead and profit for both the prime contractor and any subcontractors or suppliers;

18 | P a g e mobilization/demobilization; bond premiums; insurance; protection of government property to include any fencing or barriers inside or outside of a building; costs of as-built research/site verification and investigation; negotiations; modification preparation costs (positive or negative); expenses, charges, claims, fines, and/or fees incurred by compliance with any Federal, State, County, and/or City code, standard, regulation, or law (including environmental and/or tax laws); general & administrative expenses; prime and sub-contractors expenses; and for transportation to and from the jobsite, bonds, insurance, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce. Bond costs shall be included in the coefficient and bonds will be required for each Task Order. Material taxes are to be separately priced based on the Arizona state tax regulation current as of issuance of the task order request for proposal.

Payment and performance bonds required for each TO as stated in 3.4, unless specified in the SOW.

10.3.1.3. All vehicles, office supplies/setup, administrative requirements, Personal

Protective Equipment (PPE) and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the contractor’s equipment shall be included in the coefficient.

10.3.1.4. Daily clean-up shall be performed at all active project sites. It shall

NOT be a direct Task Order cost but shall be paid from the coefficient.

10.3.1.5. Equipment rental shall NOT be allowed as a direct cost to any Task Order, except under special circumstances such as performing work which is not normal for a given trade. EXAMPLE: TO is issued to replace light bulbs in a high bay. Rental of a scissor lift shall be part of the TO as a direct cost because this is not a normal tool or equipment a contractor would purchase and maintain.

10.3.1.6. Tarpaulins, temporary controls, tethers, PPE, work site signs, site security, required permits, licenses, submittals, drawings, and other risks to doing business shall be included in the coefficient.

10.3.1.7. Design fees and fees for as-built documentation will be priced per TO using the RSMeans line items and are not to be included in the

11. RS MEANS City Cost Index (CCI)

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11.1. The RS MEANS City Cost Index is a tool used to compare costs from city to city. The city cost index is a percentage ratio of a specific city’s cost as it compares to the national average, the RS MEANS national total bare cost.

11.2. For work on Luke AFB, 161st ANG at Sky Harbor Airport and Gila Bend the

Phoenix CCI will be used, for Ft. Tuthill the Flagstaff CCI will be used, these are updated by RS MEANS quarterly. Please refer to Figure 3 for more information on the city cost index.

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Figure 3: Example of past City Cost index. In this case, work in Phoenix, AZ is 88.7% of the national average, as defined by RS MEANS (National) Total bare cost.

12. Non-Priced Line Items (NPI)

12.1. Any item of work not found in the Unit Price Book (UPB) but required under an individual Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. NPI prices include only direct costs.

12.2. Non-priced items once negotiated and used in a Task Order will be added to the

Special Luke Item (SLI) Supplement to the UPB. Uses of items previously added to the SLI Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders.

12.3. There is no limit on NPIs.

12.4. If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

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12.5. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

12.5.1. A minimum of three (3) independent written price quotes which shall include; material(s) description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company. The Government (assigned SABER Project Managers or SABER Management) will then select one of the suppliers from which the Contractor will be authorized to purchase the NPI. The Contractor and the Government will negotiate the labor hours required to install the NPI and any other appropriate mark-ups and the fixed coefficient. If three (3) suppliers cannot be found, the Contractor shall submit at least one invoice with their proposal. If the NPI has a commercially available price list, the Contractor shall submit that with the proposal. The Contracting Officer will conduct market research to determine price reasonableness. Once price reasonableness has been determined, the Contractor and the Government (to include SABER Project Managers) will negotiate the labor hours to install the NPI and any other appropriate mark-ups and the fixed co-efficient. If price reasonableness cannot be determined and the material cost is significant, the Contractor will have to break down each unit of cost the Contractor will pay for the NPI to facilitate the price reasonableness determination. If the NPI is a custom made item, the manufacturer will have to submit their itemized costs.

12.6. Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

12.7. NPI are priced for the local market and therefore are not adjusted by the local city cost index. The City Cost Index is NOT used in the calculation of the total cost for non- priced line items. This is because the research used to arrive at the NPI is done in the local market.

(RS Means (National) Total Bare Cost) x (Contractor’s Coefficient) = Total Cost

13. How the Total Project Cost is Computed

13.1. The total project cost is derived using the RS MEANS (National) Total Bare cost for every line item required to complete the project, the corresponding City Cost Index and the Contractor’s derived coefficient. Numbers are used as examples

ONLY.

13.2. The RS MEANS (National) Total bare cost line items are multiplied by the

22 | P a g e contractor’s coefficient and the city cost index as follows.

(RS MEANS (National) Total Bare Cost ) x (City Cost Index) x (Contractors Coefficient)= Total Cost

13.3. The following is a numerical example for further clarification.

RS MEANS (National) Total Bare Cost = $10,000 Phoenix, AZ City Cost index = 88.7 % Contractor’s Coefficient = 15% Material Tax = 5.6%

($10,000) x (.887) x (1.15) x (1.056) = $10,771.73 x 1.056 = $11,374.94

14. Task Order Procedures

14.1. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the contractor of an existing performance requirement and request a price from the Contractor for a "one job, lump sum" Task Order. The Government will provide to the Contractor a Task Order Proposal Request (TOPR) with a Statement of Work (SOW) describing the work to be performed, which may include special instructions and conditions, and potentially a Material Submittal Register (AF Form 66). The Contractor WILL NOT be reimbursed for any Pre Task Order costs including proposal preparation and attendance during negotiations or site visits.

14.1.2. For each project or solicitation, the Contractor will be furnished with one (1) copy of the Government’s Statement of Objectives (SOO), Statement of Work (SOW), or Specifications (if fully designed), and drawings, if applicable, from the Contracting Officer or his/her designated Contracting Specialist. The level of the design provided to the Contractor may be anywhere from a 35% design (basic concept) to a 100% design (a complete design package which requires the Contractor to verify actual conditions and make any necessary corrections).

Although the Contractor is given a design package, it is still the Contractor’s responsibility to verify/validate existing site conditions prior to submitting their proposal package to the Government. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications immediately upon receipt for discrepancies and notify the Contracting Officer or his/her designated representative immediately of any and all discrepancies found in the form of a Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned SABER Project Manager(s) for review, clarification and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby. Where drawings are not provided as part of the TOPR, the Contractor shall provide the field investigation, historical record research, design including construction drawings, engineering and constructability review necessary to

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14.1.3. The design and engineering required for this contract is at the level normally expected of a general construction contractor and considered incidental to the accomplishment of the scope of work provided by the Government. Examples of services required from the contractor include: sizing and selection of electrical and mechanical equipment and systems; sizing of electrical circuits (i.e., wiring and cable sizing; to include pole mount and pad mount transformers sizing), electrical devices, heating and ventilating air ducts, fluid piping systems and light structural framing members; lighting layout; fire detection systems; surveying;

computer aided drafting, etc.

14.2. Project Site Visit

14.2.1. After the release of an TOPR, the Government and the Contractor will schedule and conduct a pre-proposal site visit for project. Discussions held during the site visit may include, but are not limited to: scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages and potential difficulties/problems. The Contractor shall email detailed site visit minutes to the Contracting Officer within one (1) business day following the day of the site visit.

The Contracting Officer or designated Contracting Specialist shall provide consolidated site visit minutes to the Civil Engineer Squadron SABER Project Manager(s) within two (2) business days following the site visit. The Contractor shall comply with the requirements of the clause at FAR 52.236-3, Site Investigation and Conditions Affecting the Work.

14.2.2. Any questions asked during the site visit or identified after the site visit should be submitted as a Request for Information (RFI) to the Contracting Officer and designated Contract Specialist within seven (7) calendar days after the site visit.

14.3. On-Site Conditions

14.3.1. Drawings may not be available or provided. Drawings showing the location of equipment, piping, ducts and conduit, are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown on the concept drawings. Drawings showing equipment, piping, ducts, conduit, etc. to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, 24 | P a g e the final placement of permanently installed items shall be subject to approval by the Contracting Officer. The Contractor shall be responsible for inspecting to his satisfaction all areas/items of possible conflict. Failure to verify the dimensions and locations will be at the contractor's risk and shall not relieve the Contractor from accomplishing the work required by the task order.

14.4. Project Proposal

14.4.1. For every TOPR associated with a new task order, the Contractor shall provide a written proposal describing the Contractor’s approach to the proposed project work described in the Government’s Statement of Objectives (SOO) or Specifications and project drawings, if any. The TOPR will specify the required contents of a project proposal, which may include: a Cover Letter, a Statement of Work narrative describing their approach to the proposed project work as described in the Government’s Statement of Objectives (SOO) or Specifications to include all major components of the project; a detailed cost estimate for all work to be performed and all major components of the project; an AF Form 66, Schedule of Material Submittals; a detailed project schedule in Microsoft Project, or equivalent, that includes all major components of the project, their associated costs and percentage of effort; an AF Form 3065 detailing the major components and the associated percentage of the construction effort; and any other information as needed to demonstrate a complete and thorough understanding of construction effort. The Contractor shall submit the proposal within 14 calendar days of the site visit. If the requirement is determined to be a quick response requirement by the Contracting Officer, the Contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of five (5) calendar days from written notification. The following details the contents required in each element of the Contractor’s response to a TOPR:

14.4.1.1. Cover Page. The cover page or pages shall include project title, total project cost, list of assumptions, and list of requirements, performance period, material lead times, and any special considerations such as phasing of construction. The contractor’s proposals shall be complete and concise.