SOW_Appendix_C_-_355_CES_EMO_Civ_Contractor_Environmental_Guide.pdf

December 2012

C ivilian C ontractor E nvironm ental G uid e

…Protection of human health and the environment...

This Environmental Guide is provided to assist civilian contractors in meeting federal, state, and local environmental regulations while working on Davis-Monthan Air Force Base

355th Civil Engineer Squadron Environmental Management Office 5285 E. Madera Street Davis-Monthan AFB, 85707 Phone 520 228-7201 Fax 520 228-3709

Civilian Contractor Environmental Guide 1

Part 1 – Obligations

1.1. As a contractor, you are obligated to comply with federal, state, and local environmental regulations, and Davis-Monthan AFB Environmental Management System (EMS) requirements. Some of the environmental issues to be considered while completing your job at Davis-Monthan AFB include:

- Hazardous Material usage & management

- Recovered Materials usage

- Protection of native plants and birds

- Dust control (caused by activities such as land stripping, trenching, sandblasting, etc.)

- Painting or cleaning operations

- Stormwater Discharges

- C&D waste recycling / disposal

- Waste management and

- Influence on the installation’s most significant environmental aspects (see Appendix E).

1.2. As the prime contractor, you are also obligated to ensure all subcontractors also adhere to environmental regulations.

Part 2 – Responsibilities

2.1. Contractors, subcontractors and concessionaires are responsible for environmental protection while in the process of executing contracts on Davis-Monthan Air Force Base involving, but not limited to:

- New Construction

- Renovations and major repairs on existing structures or systems

- Demolition/removal of old structures or systems

- Performance of contract maintenance or services

2.2. Environmental regulations will be complied with by all contractors, subcontractors, and concessionaires.

2.3. Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies as applicable to the project.

2.4. Project sites are subject to inspection by the DM Environmental Office to ensure compliance with environmental regulations and practices.

2.5. Contractors must report spills to the Base Fire Department dial 911 (or 228-3333 from cell phone) when:

- The spill is greater than two feet; or

- The spill is greater than one gallon; or

- The spill is an unknown substances; or

- The spill is on soil or cracked pavement; or

- The spill may create a threat of fire/explosion; or

- The spill may be a risk to personnel.

2.5.1. The Base Fire Department will report these spills to the DM Environmental Office.

2.6. Contractors must report small spills (spill less than two feet in area) to the DM Environmental Office for directions regarding disposal of spill residues (228-5849, 228-4774, or 228-7201).

2.7. Contractors must report all accidents involving Air Force people, property, or equipment damage, and any contractor personnel injured in the performance of the Air Force contract to the Contracting Office.

2.8. Contractors shall take immediate corrective action to comply with environmental regulations if informed of a violation by the Contracting Office.

2.9. If necessary, appropriate actions will be initiated through Contract Management to correct substandard environmental practices or conditions.

Civilian Contractor Environmental Guide 2

Part 3 – Summary of Common Environmental Requirements and Contractor Responsibilities:

3.1. The following, organized by the step/action that occurs in a typical construction project, is a list of common Contractor responsibilities. This table is not all inclusive of all environmental requirements that could be encountered during a construction project (for instance the removal of underground storage tanks). If further guidance is needed on a specific construction project, please contact the Davis-Monthan Environmental Office at 228-7201.

Requirement When required? What is required? Required Submission

At Contract Award

Recovered Materials Certification

When the contractor is installing items that must contain recycled material. (carpet, floor tile, park benches, restroom dividers, etc.)

By signing the contract, the contractor certifies that “Recovered Materials” to be used in the project will be at least the amount required by the contract specifications (FAR 52.223-4). Refer to www.epa.gov/cpg for further information.

De facto submission by the signing of the contract.

Complete Appendix E

Always unless deemed not applicable by the installation EMS Cross-Functional Team

Complete the EMS Most Significant Environmental Aspects Awareness Form at Appendix E. Turn form into contract administrator after the pre-performance meeting.

Submit a copy of the completed form to the contract administrator.

Before Construction/Performance

Environmental Management System Awareness Level Training

Always unless deemed not applicable by the installation EMS Cross-Functional Team

Complete EMS Awareness Training on the ESOH Training Network (www.esohtn.com). This must be accomplished prior to any work being accomplished on the installation. Follow the instructions in Appendix F of this document.

(Executive Order 13423 Section 3. Paragraph e and f.)

Submit a copy of the certificate of completion to the contract administrator.

Protection of Native Plants

Always when land will be disturbed (even if the area is less than one acre)

It is unlawful for any person to destroy, dig up, mutilate, collect, cut, harvest, or take any living native protected plant species without first obtaining required permits, tags, seals, or receipts from the Arizona Department of Agriculture (ADA: Arizona State Statute, Chapter 7 – Arizona Native Plants). Native protected plant species include, but are not limited to: saguaro cactus, barrel cactus, pima pineapple cactus, prickly-pear cactus and many species of agave, cholla, hedgehog, ocotillo, senita and yucca, as well as ironwood, palo verde and mesquite trees.

At least 30 days prior to the start of construction, contact the ADA

– Tucson Office (520-628-6317) to apply for a permit/submit Notice of Intent (NOI). ADA fees apply.

The contractor shall contact the DM Environmental Office (228- 4035) after obtaining approved permit, tags, seals, receipts and prior to the removal of native plants.

Submit copy of ADA permit to the Contracting Office.

Prior to removal of the native plant for transplanting – the native plant tag and seal must be firmly affixed to each plant.

After transplanting, the tag and seal should be removed from the plant and kept as proof that the plant was legally obtained.

http://www.epa.gov/cpg http://www.esohtn.com/

Civilian Contractor Environmental Guide 3

Requirement When required? What is required? Required Submission

Protection of Native Birds and Wildlife

Always when land will be disturbed (even if the area is less than one acre)

It is unlawful to kill, possess, or trade migratory birds, their parts, nests, or eggs (Migratory Bird Act Treaty). Several bird species that are of concern at DMAFB include: Burrowing Owls, Swainson’s Hawks, Cooper’s Hawks, and Great Horned Owls.

The contractor shall contact the DM Environmental Office (228- 4035) if any birds are noted to be burrowing/nesting/living within or immediately adjacent to the planned construction area.

If the area is marked with a “Caution - Burrowing Owls” sign, the contractor shall abide by the warnings on the sign and shall contact the Environmental Office (228-4035) to report that construction is planned in the area.

Contact DM Environmental Office (228-4035) to insure a natural resource survey for endangered species has been conducted on the proposed construction site.

If no natural resources survey has been conducted a new survey must be completed before construction can begin.

Preservation of Cultural Resources

Required when a building or structure is over 50 years of age, approaching 50 years of age, or was built or used during the Cold War.

Also required when archaeological sites or historic trails are encountered.

The Arizona State Historic Preservation Office (SHPO) is required to review federal projects that may affect historic or archaeological properties (National Historic Preservation Act;

Arizona Historic Preservation Act).

Contact the DM Environmental Office (228-4035) to determine if the building/structure/archaeological site is already classified as an historic site. The DM Environmental Office will contact the Arizona SHPO for assistance.

If no cultural survey has been conducted a new one must be completed before construction can begin.

Hazardous Material Review

Always At least 3 weeks prior to the start of construction, submit anticipated hazardous material usage (e.g., paint, adhesives, sealants, paint remover, refrigerants, pesticides, acids, compressed gases, etc.), a Material Safety Data Sheets (MSDS) for each hazardous material, and a contractor AF-EESOH-MIS worksheet for each hazardous material to be used during the project.

Refer to Appendix A for guidance on the submission anticipated usage, MSDSs and contractor AF-EESOH-MIS worksheets.

Submit material usage, MSDS(s), and contractor AF-EESOH- MIS worksheet(s) to the Contracting Office.

Proper management of hazardous materials

Always Follow the “Civilian Contractor Safety / Fire Guide” and common industry good housekeeping practices.

N/A

Civilian Contractor Environmental Guide 4

Asbestos Determination

Prior to renovation or demolition activities

If a project has already been designed (i.e., it is not a design/build and it is not a SABER project), then DM will inform the contractor of the asbestos determination.

If a project is a SABER project or a design/build project, then the contractor is responsible for the asbestos determination as follows:

The contractor must test for asbestos prior to renovation or demolition activities using an EPA accredited Asbestos Building Inspector.

If asbestos is present, the Contractor must:

Submit a PDEQ Asbestos NESHAP Notification/ Permit Activity Application for Renovation / Demolition Activities at least 10 days prior to the start of work (permit application fees apply).

- Ensure asbestos workers are properly trained

- Ensure asbestos inspector is certified

For questions contact PDEQ at 520-243-7400 or visit http://www.azdeq.gov/environ/air/asbestos/ and http://www.azdeq.gov/environ/air/asbestos/download/neshap _demo.pdf for further guidance.

Submit a copy of the Asbestos Survey Report to the Contracting Office.

If asbestos is present, submit a copy of the Asbestos Removal / Demolition Activity Permit obtained from PDEQ to the Contracting Office.

Lead-Based Paint (LBP) Determination

Testing for LBP is necessary prior to renovation, repair, demolition, sanding, sandblasting, or maintenance activities that will involve or disturb painted surfaces.

If a project has already been designed (i.e., it is not a design/build and it is not a SABER project), then DM will inform the contractor of the lead-based paint determination.

If a project is a SABER project or a design/build project, then the contractor is responsible for the lead-based paint determination as follows:

LBP data may be available for review for some buildings.

Contact the Bioenvironmental Engineering Office or the CE LBP Program Officer to determine if LBP data already exists for the specific building or work area.

If data does not exist or is inadequate testing for LBP is required

If it is determined that LBP is present above the action level and will be disturbed, the contractor will ensure activities are performed in conformance with regulations governing lead paint in the construction industry (OSHA 29 CFR 1926.62) to ensure occupant, worker, and environmental protection. Necessary abatement and protection procedures shall be incorporated into work plans and contract documents.

Submit a copy of the LBP Survey Report to the Contracting Office.

If LBP is present, submit a copy of the LBP Removal/ Demolition Activity to the Contracting Officer.

http://www.azdeq.gov/environ/air/asbestos/ http://www.azdeq.gov/environ/air/asbestos/download/neshap_demo.pdf http://www.azdeq.gov/environ/air/asbestos/download/neshap_demo.pdf

Civilian Contractor Environmental Guide 5

Lead-Based Paint (LBP) Determination (Continued)

(Continued) Bioenvironmental Engineering and the CE LBP Program Officer review contractor submittals and work plans, including training certifications, for project activities that disturb LBP.

THE USE OF PAINT WITH A LEAD CONTENT OF 0.06% OR

GREATER IS PROHIBITED.

(Continued)

Base Civil Engineering Work Clearance Request

Prior to any excavation work, trenching, digging, or boring

Complete Blocks 1, 3, 5, 6, and 7 of the Base Civil Engineering Work Clearance Request – AF Form 103 (refer to http://www.e-publishing.af.mil/search.asp?keyword=AF103 and then select the AF103 IMT form).

As specified in Block 1, Form 103 must be accompanied by a drawing/sketch showing the street, cross street, building(s) if applicable, stating if the area(s) is to be excavated, trenched, dug, or bored, as well as the dimensions of the disturbed soil.

It is the responsibility of the contractor to contact Arizona Blue Stake for the marking of telephone, gas, and electric lines at 1- 800-782-5348. For additional information refer to www.azbluestake.com.

Submit two sets of the request (each set to contain AF Form 103 and the location drawing) to Civil Engineering Operations Flight (228-3171) for processing/approval.

Work shall not begin without an approved AF Form 103.

Construction and Demolition (C&D) Debris Diversion Plan

Always At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, garbage, etc.

Note: DoD Instructions, CFR, Executive Orders, and the Air Force require recycling.

Refer to Appendix B for guidance.

Submit the C&D Debris Diversion Plan to the Contracting Office.

Air Quality Activity Permit for dust control

Landstripping and/or earthmoving (greater than 1 acre); trenching (greater than 300 feet); road construction (greater than 50 feet); abrasive blasting, crushing/screening, etc.

Submit an Air Quality Activity Application to PDEQ

Obtain Air Quality Activity Permit from PDEQ.

Refer to http://www.deq.pima.gov/air/FugitiveDustProgram.htm for guidance on permit requirement and fee schedule.

Submit a copy of the permit obtained from PDEQ to Contracting Office.

Minimize organic solvent emissions from outdoor spray paint operations

Always (unless architectural coating or spot painting exemption)

Conduct operation in an enclosed area equipped with controls to contain no less than 96% of the overspray.

Submit a copy of the exemption obtained from PDEQ to the Contracting Office.

http://www.e-publishing.af.mil/search.asp?keyword=AF103 http://www.e-publishing.af.mil/search.asp?keyword=AF103 http://www.azbluestake.com/ http://www.deq.pima.gov/air/FugitiveDustProgram.htm

Civilian Contractor Environmental Guide 6

Notice of Intent to Drill (NOI)

When drilling, deepening, modifying, capping, or abandoning a monitoring well, drinking water well, piezometer, or environmental well.

Submit a NOI to Arizona Department of Water Resources

(ADWR).

Obtain from ADWR the drilling card authorizing the drilling. The drilling card must be kept in the possession of the driller at the well site during drilling. Drilling may not begin until the drilling card has been received. If the driller changes, the new driller cannot begin drilling until he receives a new drilling card from

ADWR.

For additional information refer to the ADWR website at http://www.water.az.gov/dwr/ or the webpage - Online Filing Center for Notices of Intent to Drill Wells at www.water.az.gov/webnoi/WebNoiDll.dll/EXEC/0/15jt00q13kdna v1gw5se80v2x9q4.

Submit a copy of the NOI and the drill card to the Contracting Office.

A copy of the NOI shall be submitted to the Water Manager (x4774).

Storm Water Pollution Prevention Plan (SWPP Plan) and AZPDES General Permit for Discharges from Construction Activities

When 1 acre or more of soil disturbance

The AZPDES General Permit for Discharges from Construction Activities requires the preparation of a SWPP Plan and the submittal of a Notice of Intent (NOI) with ADEQ at least two days prior to the start of construction activities.

For additional information refer to the ADEQ Water Quality Division webpage at http://www.azdeq.gov/environ/water/index.html.

Submit copy of the SWPP Plan and NOI to the Contracting Office.

A copy of the SWPP Plan and NOI shall be submitted to the Water Manager (x4774).

Permission to Use Equipment Containing Radioactive Material

And/or Permission to Use Radiation Producing Equipment

Always required if the equipment contains radioactive material (such as nuclear density gauges), and/or

Always required if the radiation producing equipment meets any of the following criteria:

a. Equipment generating radiofrequency in excess of 7 Watts and/or 1000 MHz;

b. Lasers that are class 3b or 4;

c. Ionizing radiation such as x-ray equipment for imaging;

d. Ultraviolet radiation for industrial use such as welding processes.

Submit a letter to the 355th Bioenvironmental Engineering Flight detailing the work to be done, the equipment to be used, the timeframe for the work, and POCs (including telephone numbers). A copy of the Radioactive Material License (with NRC Form 241 if it is a state license) and the contract must be attached to the letter.

The Bioenvironmental Engineering Flight will provide an approval letter regarding the use of radioactive material on DMAFB. The radioactive material or radiation producing equipment may not be brought on-base until the contractor receives an approval letter from Bioenvironmental Engineering. Surveys may be performed to ensure that general public exposure is within limits.

Submit request for the use of radioactive material and/or radiation producing equipment to Bioenvironmental Engineering.

http://www.water.az.gov/dwr/ http://www.water.az.gov/webnoi/WebNoiDll.dll/EXEC/0/15jt00q13kdnav1gw5se80v2x9q4 http://www.water.az.gov/webnoi/WebNoiDll.dll/EXEC/0/15jt00q13kdnav1gw5se80v2x9q4 http://www.azdeq.gov/environ/water/index.html

Civilian Contractor Environmental Guide 7

During Construction/Performance

Reporting of hazardous material usage

Monthly for contracts greater than 60 days

Refer to Appendix A for guidance. Submit usage information to the Contracting Office.

Asbestos Removal

If asbestos was determined to be present (renovation or demolition activities)

The Contractor must:

• Follow the requirements of the Asbestos Removal /

Demolition Activity Permit

• Ensure that asbestos waste is properly managed

• Obtain certification of asbestos removal/inspection

Submit disposal tickets and certification of asbestos removal/inspection records to Contracting Office.

Proper management of waste and recyclables (hazardous waste, garbage, scrap metal, etc.)

Always Refer to Appendix C for guidance regarding Hazardous Waste, PCB waste, and Universal Waste.

For C&D waste follow the previously submitted C&D Debris Diversion Plan (refer to Appendix B).

Reporting of recycling and disposal of construction and demolition debris

Monthly for contracts greater than 60 days

Refer to Appendix B for guidance. Submit monthly recycling and disposal numbers to the Contracting Office.

Dust control (Air Quality Activity Permit)

Landstripping and/or earthmoving (greater than 1 acre); trenching (greater than 300 feet); road construction (greater than 50 feet); abrasive blasting, crushing/screening, etc.

Follow Air Quality Activity Permit (permit required prior to beginning construction activities).

N/A

SWPP Any soil disturbance Use good engineering practices and follow a SWPP Plan and permit (submit prior to construction if applicable).

N/A

Proper management of Wastewater

Always The base maintains a discharge permit with Pima County. Insure any discharge to the sewer meets minimum discharge limits.

Clean water meeting the Stormwater exception rules should not be discharged to the sewer.

Civilian Contractor Environmental Guide 8

Industrial Ventilation and Confined Space

Always required for industrial ventilation systems

Contractor must ensure that the Contracting Office notifies Bioenvironmental Engineering prior to any industrial ventilation systems (systems which control a hazard) being evaluated for acceptance.

Notify the Contracting Office to schedule close-out survey with Bioenvironmental Engineering.

Industrial Ventilation and Confined Space (Continued)

Always required for industrial ventilation systems (Continued)

Bioenvironmental Engineering needs to observe or perform all tests for any new or renovated systems prior to initial start-up to determine if the system will control the hazard. Bioenvironmental Engineering needs to be present for the tests of fan speed and rotation, and fan motor load, and needs to be present for or conduct tests for air flow in all hoods or branches.

Preservation of Cultural Resources

When cultural resources are discovered on work site or during construction.

Stop construction and contact the DM Environmental Office at 228-4035. The DM Environmental Office will contact the State SHPO for guidance on how to proceed. Additional archeological surveys and testing may be required. The State SHPO will review and approve all steps to mitigate the discovery.

State SHPO must be contacted.

After Construction/Performance (Prior to Project Close-out) Recovered Materials Certification Upon Completion of Work

When the total contract cost is greater than $100,000

Certification statement by the contractor indicating the use of Recovered Materials as required by the contract specifications

(FAR 52.223-9).

Submit signed Certification Statement to the Contracting Office.

Storm Water Pollution Prevention Plan (SWPP Plan)

1 acre or more of soil disturbance

After completion of construction project, contractor must submit a Notice of Termination (also known as a NOT) to ADEQ.

Submit NOT to ADEQ Submit copy to the Contracting Office.

Reporting of hazardous material usage

For contracts less than 60 days, report total hazardous material used during the project

For contracts greater than 60 days, report the final month’s hazardous material usage

Refer to Appendix A for guidance.

Submit usage information to the Contracting Office.

Civilian Contractor Environmental Guide 9

Part 4 – Emergency Point of Contacts

4.1. For emergencies call Fire/Security and then contact the project Contracting Officer Representative (COR) before contacting any of the following. For non-emergencies contact the project COR before contacting any of the following.

DAVIS-MONTHAN AIR FORCE BASE

(All telephone numbers are 520 Area Code unless otherwise noted)

Fire/Security Forces 911/228-3333 Fire Emergency Services 228-4757 Security Forces - LE Desk (24 hours) 228-3517 Emergency Operations Center 228-7400 228-5125 355th Mission Support Group Commander 228-3555 355th Fighter Wing Command Post (24 hours) 228-7400 Base Civil Engineer 228-3401 228-4100 228-4416 Base Legal Office 228-3234 228-5242 Base Operations (Tower Contact) 228-8833 Bioenvironmental Engineering Services (MDG Control Center) 228-2955 CE Natural Infrastructure Management 228-7201 CE Natural Infrastructure Management SPCC Plan Manager 228-5849 CE Readiness Flight 228-4212 228-6259 CE Service Call Desk (24 hours) 228-3171 Fuels Management Flight 228-9572 Liquid Fuels Maintenance 228-4983 Photographer 228-3406 Public Affairs 228-3407 349-0545 355th Logistics Support Squadron 228-3440 228-3584 Weather 228-6014 AMARG Job Control 228-8777 AMARG Safety 228-8363 Fighter Wing Safety 228-5361 228-5558

ENVIRONMENTAL POC’s Work Phone Cell Phone Angela Flores Installation Management Flight, Chief 228-6898 520-990-8657 Chris Brewster Environmental Compliance, Chief 228-7201 423-619-4484 Pablo C. Machado Tank/Spill Manager 228-5849 520-390-7545 John Hillman Environmental Programming 228-4829 520-331-1922 John R. Maisch Water Manager 228-4774 520-310-1347 Renee Riegert Hazardous Material Manager 228-5372 520-401-2444 Kate Shore Hazardous Waste Manager 228-4840 520-250-4808 Leah Proffitt Air Compliance Manager 228-4885 520-603-6826

Civilian Contractor Environmental Guide 10

Kevin Wakefield Natural/Cultural Resource Manager 228-4035 520-289-4603 Tim Jackson ESOHCAMP, EMS Manager/eDASH 228-5897 520-360-2473 Brett Francis AMARG Environmental Manager 228-6034 520-975-9059 Luke Avery AMARG RSO 228-8575 520-481-3304 Herman Arias HAZMART 228-4006 520-971-6996 Jay Johnson HAZMART 228-5588 520-249-2898 Mike Cohen HAZMART 228-5588 520-358-3142

OFF BASE EMERGENCY AGENCIES

HQ ACC/A7V (DSN/Commercial) 574-9310 / (757)764-9310 ADEQ Emergency Response Unit (602)771-2330 1-800-234-5677 DLA Energy Operations Duty Officer (703) 767-8420 National Response Center (NRC) (Emergency: Call 911) 1-800-424-8802 Pima Co. Emergency Operations Center (EOC) 520-798-0600 Tucson Fire Department 911/791-4502 Tucson Fire Department (HAZMAT) 911/791-4041

OFF Base Supplies and Contractors Southwest Hazard Control (Contamination Cleanup) 520-622-3607 Sun West Container Co. (Container and Sorbent Delivery) 520-623-1516 Safety Kleen (Oil and Fuel Removal) 520-790-7714 Thermo Fluids (Oil and Fuel Removal) 520-623-1516 Waste Mgt Tucson (Roll-Off Delivery) 520-618-0584

Emergency Operations Center Director The Emergency Operations Center (EOC) Director role is the MSG/CC and established IAW the DMAFB IEMP, 10-2. The EOC Director must have been trained at the Air Force Incident Management Course IAW AFI 10-2501. The listed personnel other than the MSG/CC are alternates and may be contacted during non-duty hours through the 355th Fighter Wing Command Post at 228-7400.

Civilian Contractor Environmental Guide 11

APPENDIX A

GUIDANCE FOR SUBMISSION OF MATERIAL SAFETY DATA SHEETS

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

Listed below are the general categories of hazardous materials that require the submission of Material Safety Data Sheets (MSDS) hazardous material usage reporting to the Contracting Office:

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants / oils / fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives

• Any fluids (except water) added to machinery / government-owned or leased equipment

• Pesticides/insecticides/rodenticides

1. At least three weeks prior to the start of construction, contractors must provide:

a. MSDS for each hazardous material to be used during the contract period.

b. A complete “DMAFB AF-EESOH-MIS Contractor Worksheet” included as the first page of the MSDS submittal (refer to Attachment A-1).

2. After receipt / review of the “DMAFB AF-EESOH-MIS Contractor Worksheet”, and the associated MSDS, DMAFB will return to the contractor the “Contractor Hazardous Material Review” sheet (refer to Attachment A- 2 for an example).

a. Depending upon the item(s) marked on the “Contractor Hazardous Material Review” sheet, the Contractor may (or may not) have additional submittal requirements.

b. If the Contractor does have additional hazardous material submittal requirements, the submittal(s) must be accomplished before the hazardous material is brought on base.

c. The contractor must receive the “Contractor Hazardous Material Review” sheet from DMAFB before the hazardous material is brought on base.

3. For those hazardous materials that will be tracked (as identified on the “Contractor Hazardous Materials Review” sheet), the following requirements apply:

a. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office Representative prior to the start of the contracted work, and again at the completion of the contract.

b. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office Representative prior to the start of the contracted work, once each month of the contract, and at the completion of the contract.

If the contractor needs to bring hazardous material onto the installation that was not included in the original submittal, the contractor must submit the new information required in step 1 to the Contracting Office Representative to begin the review process identified in step 2.

Civilian Contractor Environmental Guide 12

ATTACHMENT A-1

DMAFB AF-EESOH-MIS CONTRACTOR WORKSHEET

Fill In All Information – This worksheet is to accompany your MSDS submittals.

NOTE 1: Instructions are located on the back of this page.

NOTE 2: The Contracting Office will forward this worksheet and attached MSDSs to the Project Inspector or QAE. The Project Inspector or QAE will then forward this worksheet and MSDS to the Contractor HAZMAT Review Subcommittee

1. CONTRACTOR INFORMATION

Prime Contractor Name Subcontractor Name

Contract Number Project Number Project Title Estimated Start Date (mm-dd-yyyy) Estimated Completion Date (mm-dd-yyyy)

2. MATERIAL INFORMATION / QUANTITY INFORMATION

Hazardous Material Name (be as specific as possible) Manufacturer Part # or Item # Container Type/Size

(e.g., 5-gallon pail) Est. amount to be used over duration of contract

3. PROJECT LOCATION AND PROCESS INFORMATION

Physical Location Of Project (Bldg., intersection street names, etc.)

Project Performed at (circle) Existing Facility New Structure Equipment Aircraft Outdoors Indoors Other ______

Describe the Process(es) to be Performed (e.g., spray painting, brush painting, blasting, coating, soldering, welding, construction, demolition, etc.)

Is the Hazardous Material going to be used in an area occupied by USAF military or civilians? Yes No What is the Storage Location Of Staged or Unused Materials?

4. ADDITIONAL INFORMATION (Circle the Answer That Applies)

Will a Hazardous, Universal, or PCB Waste be Generated? (See Appendix C) Yes No Waste Description & disposition (e.g., rags used to wipe off excess adhesive, empty aerosol cans, used sandpaper, etc.)

Is A Site Diagram Available? Yes No

Does the Contractor have the base procedures for reporting a spill? Yes No

5. SIGNATURES: This Submittal Cannot Be Processed Without Both a Contactor Signature and a Contracting Office Signature SUB CONTRACTOR Title: Phone: Date Printed Name Signature PRIME CONTRACTOR Title: Phone: Date Printed Name Signature CONTRACTING OFFICE Title: Phone: Date Printed Name Signature

Civilian Contractor Environmental Guide 13

ATTACHMENT A-1 (continued)

DMAFB AF-EESOH-MIS CONTRACTOR WORKSHEET INSTRUCTION GUIDE

1. This information is required in order to help the DMAFB track all hazardous materials used on-base. A worksheet must be filled out for each product containing a hazardous material. All blocks must be filled in.

a. Prime Contractor Name: Fill in the name of the Prime Contractor performing the work.

b. Subcontractor Name: Fill in the name of the Subcontractor. If not applicable – use N/A.

c. Contract Number: Fill in contract number.

d. Project Number: Fill in the project number. If not applicable – use N/A.

e. Project Title: Fill in the title of the project. This is never N/A.

f. Estimated Start Date: Fill in the date the project is projected to start.

g. Estimated Completion Date: Fill in the date the project is projected to end.

2. Material Information: IMPORTANT: The information recorded in this section must match-up to the submitted MSDSs. Refer to Appendix A for examples of common HAZMATs.

a. Hazardous Material Name: Fill in the name of the material to be used. Be as descriptive as possible (e.g., Hi-Gloss Latex Paint #555).

b. Manufacturer: Fill in the manufacturer’s name.

c. Part Number: Fill in the manufacturer’s part number or item number.

d. Container Type/Size: Fill in the container type (e.g., bag, bottle, can, drum, pail, etc.) and the container size (e.g., pound, pint, gallon, etc.).

e. Estimated Quantity to be used: Fill in the amount to be used throughout the duration of the project.

For instance, if the project will last three months (project timeframe is recorded in Block 1) and you expect to use 100 gallons each month, then record 300 gallons.

3. Project Location and Process Information: Information about how the products will be used, what the products will be used on, where the project is located, and where the materials will be stored when not in use.

a. Location of Project: Identify in the physical location of where the product will be used. Example:

Building number, intersection, street names, etc.

b. Project will be Performed at: Circle all boxes that apply which pertain to where and on what the process that use the hazardous material will occur.

c. Describe the process or process that will be performed during the duration of the work.

d. Is the area occupied by USAF military or civilians: Circle the appropriate response. For instance, if painting will be done in an occupied building – then the correct response is YES.

e. Location of Stored Materials: Identify the physical location of where the material will be stored when not in use.

4. Additional Information:

a. Will the project or processes used in the project create any hazardous waste, universal waste, or PCB waste? Refer to Appendix C for examples of hazardous waste, universal waste, and PCB waste. If any waste will be generated, it must be properly managed from the moment it is generated.

b. Site Diagram Available: Is a site diagram available to identify where the product(s) will be used and stored at the jobsite?

c. Spills: Does the Contractor have a listing of base procedures for reporting a spill?

5. Signatures: This submittal cannot be processed without both a Contactor Signature(s) and a Contracting Office Signature This block must be completed and signed by both parties.

For specific projects, each month a Contractor Hazardous Material Usage Data Sheet must be completed by the contractor and submitted to the Contracting Office for any project over sixty days. Projects less than sixty days are required to turn in a usage data sheet after completion of project. The Contracting Office will forward this information to the Project Inspector or QAE, who will in turn forward the information to the Contractor HAZMAT Review Subcommittee.

Civilian Contractor Environmental Guide 14

ATTACHMENT A-2

DMAFB CONTRACTOR HAZARDOUS MATERIAL REVIEW

(Example)

TO: 355 CES/MSCA

FROM: 355 CES/CEAN (Contractor HAZMAT Review Subcommittee)

RE: CONTRACT NUMBER: PROJECT NUMBER:

DATE:

The Contractor HAZMAT Review Subcommittee has received / reviewed the attached AF-EESOH-MIS Contractor Worksheets and associated Material Safety Data Sheets. Documents and the attached packet may require additional action. Please see below comments.

Comment 1 Tagged MSDS(s) need replacing because it is illegible or outdated.

Comment 2 No action required these items do not require tracking in the EESOH-MIS database.

_________ Worksheets are incomplete, additional information required. See comments below.

_________ AF-EESOH-MIS Contractor Worksheets must be filled out for each attached MSDS.

Return worksheet and MSDS to the Contracting Office for input into the EESOH-MIS database to create a hazardous material tracking account.

_________ The MSDSs that were submitted have been reviewed and information entered into the hazardous materials tracking data base. The attached hazardous materials list will be the items that the Hazardous Material Office will track on a monthly basis using the Contractor Hazardous Material Usage Data worksheet. If any additional or different types of hazardous materials will be used on this or any future project, MSDSs must be submitted for review.

_________ No action needed, documents are complete and will be entered into the hazardous materials tracking database.

Comment 3 Other Comments.

Comment 1A:

RAWL anchors are listed in the 3- ring binder index, but the MSDS for RAWL anchors is missing. If the product is still used, include the MSDS.

Comment 1B: The OXYSEAL MSDS is dated 1993. This MSDS is probably outdated.

Comment 1C: The Purple Rages MSDS was prepared in 1990. The MSDS is outdated.

Is this product still used, and if so, what is this product used for?

Comment 2:

Aside from those MSDSs identified in Comment 1, no action is required for the other lists products/MSDSs.

Comment 3: Reminder for any new chemicals brought on base their MSDSs need to be submitted for review with the worksheet coversheets.

Civilian Contractor Environmental Guide 15

ATTACHMENT A-3

CONTRACTOR HAZARDOUS MATERIAL USAGE DATA

Contractor: _____________________________________ AF-EESOH-MIS Shop Code: ___________

Contract/NKAK Number: _______________________

Location: _______________________________

The following information is required for tracking of hazardous materials on-base.

- For purchase orders/contracts LESS than six months, this form is required at start and completion of work.

- For contracts EXCEEDING six months, this form is required to be filed out monthly and completion of work.

The Contracting Office will forward it to HAZMART - Bldg. 5227, Attention: Contractor HAZMAT Review Subcommittee. This information is required in order to comply with Environmental Laws and Regulations.

Hazardous Material Name

Manufacturer Part #, NSN #, or

LPN #

Initial Quantity at the start of each project

Additional Quantity Each Month

Submitted by Contractor: ____________________________________________ Date: _________________ (Print) (Sign)

Received by Contracting Office: ______________________________________ Date: _________________ (Print) (Sign)

Civilian Contractor Environmental Guide 16

APPENDIX B

CONSTRUCTION AND DEMOLITION (C&D) DEBRIS

DMAFB is required to report the quantity of waste landfilled and the quantity of waste recycled on a quarterly basis. Because Construction and Demolition (C&D) debris can be a large portion of the waste generated in any quarter, DMAFB encourages the recycling of C&D debris.

Types of C&D debris include, but are not limited to:

• Aluminum cans (e.g., soda cans)

• Asphalt

• Bricks

• Cardboard

• Concrete

• Drywall

• Electrical wiring and components

• Green waste (palm fronds, scrub brush, land clearing debris, etc.)

• Landscaping stone

• Plaster

• Plumbing fixtures and piping

• Roof coverings (e.g., shingles or tiles)

• Metal scraps (from stud trim, ductwork, rebar, piping, roofing, banding, etc.)

• Wood (scrap wood)

At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan to the Contracting Office. This plan describes how the contractor will recycle (or dispose) of C&D debris (refer to Attachment B-1 for an example C&D Debris Diversion Plan).

For contracts less than 60 days, the Contractor will submit the “Summary of C&D Debris Recycling and Landfilling” (refer to Attachment B-2) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract.

For contracts greater than 60 days, the Contractor will submit the “Summary of C&D Debris Recycling and Landfilling” (refer to Attachment B-2) to the Contracting Office prior to the start of the contracted work, each month of the contract, and at the completion of the contract.

It is acceptable to combine the table included in the C&D Debris Diversion Plan and the monthly reporting requirements into one, comprehensive table (as shown in Attachment B-2). For a blank copy of Attachment B-2 visit Integrated Solid Waste webpage on eDASH (the link to eDASH can be found in Attachment G), or ask the Pollution Prevention Manager.

Civilian Contractor Environmental Guide 17

ATTACHMENT B-1

EXAMPLE SUBMITTAL

C&D DEBRIS DIVERSION PLAN

Project Number and Title: FBVN06-A601, Demolish Dormitory

Project Waste Management Coordinator(s): Ms. Jane Doe, Mr. John Smith

Waste Management Project Guidelines

1. This project shall generate the least amount of waste possible by planning and ordering carefully, following proper storage and handling procedures to reduce damaged, expired, and broken materials, and reusing materials wherever possible. Waste materials generated shall be salvaged for donation or resale, or separated for recycling to the extent that is economically feasible.

2. The Waste Management Chart (below) identifies the waste materials expected to be generated on this project, the disposal method for each material, and any handling requirements.

3. Waste diversion activities will be discussed at each safety meeting. Each contractor and subcontractor will receive this WMP and be provided a tour of the job site and shown the containers to be used for recycling or disposal. Each subcontractor will be expected to make sure all work crews comply with the WMP. All containers will be clearly labeled and lists of accepted/unaccepted materials will be posted throughout the site.

Material Anticipated

Quantity for the project

Recycling or Disposal Method Handling Procedure (Good Housekeeping)

Wood cabinets

20 ea.

Donated to ‘Help for the Homeless’ Ensure cabinets are not damaged at job site while awaiting transport to donation store.

Green waste (brush)

2 tons

John and Jack’s Crushing Company (to be mulched for reused/resale)

Avoid contamination of green waste with other construction debris

Scrap metal (steel window frames, copper pipe, etc.)

0.5 tons

Western Iron and Metal

Deposit all metals in roll-off labeled “Scrap metal”

Concrete

10 tons

Road base Material Recycling (to be crushed for reuse/resale)

To be collected in piles then trucked to the recycling facility

Clean asphalt

0.5 tons

Dee’s Inert Landfill

To be trucked to the landfill on the day that it is removed

Aluminum soda cans

10 lbs

Pima County Transfer Station

Avoid contamination of cans with garbage

Remaining wastes (e.g., garbage and material that cannot be recycled)

8 tons

COT Los Reales Landfill

Keep job site free of windblown debris. Remove garbage daily.

Civilian Contractor Environmental Guide 18

ATTACHMENT B-2

EXAMPLE SUBMITTAL

Civilian Contractor Environmental Guide 19

APPENDIX C

HAZARDOUS, PCB, AND UNIVERSAL WASTE:

PROPER MANAGEMENT AND DISPOSAL

Hazardous Waste, PCB, and Universal Waste: The Contractor is required to manage and dispose of hazardous waste, PCB waste, and universal waste in accordance with local, state, and federal laws. It is the Contractor’s responsibility to determine whether any of these wastes will be generated by a particular project and to properly manage such wastes.

Listed below are examples of wastes which can be hazardous waste (this list is not all inclusive):

• Acids or caustics

• Adhesives, caulks, roofing cements

• Empty aerosol cans

• Items that contain lead (such as lead flashing, lead solder, lead-based paint chips)

• Items that contain mercury (such as mercury switches, mercury thermostats, fluorescent bulbs)

• Paints, varnishes, and sealers

• Pesticides, insecticides, and rodenticides

• Waste solvents, thinners, cleaners, and fuels

• Sandpaper, sand blasting residue

• Rags, gloves, coveralls, masking paper contaminated with hazardous materials.

The following table presents a list of questions that the Contractor may use to help identify whether their work will be generating a hazardous, PCB, or universal waste (these questions are not all inclusive).

What processes will be performed during the project?

Potential Regulated Waste

Will any paint be chipped, sanded, abraded, or chemically removed?

Many paints and primers contain lead, cadmium, or chromium, and these paint residues and sandpaper may be RCRA toxic for heavy metals.

Will any flammable paints, varnishes, cements, adhesives, or other coatings be used?

Many flammable coatings & adhesives contain methyl ethyl ketone (synonyms are MEK & 2-butanone) and brushes, rags, etc. contaminated with these may be RCRA toxic for MEK.

Additionally, if these are to be disposed in liquid form they may be RCRA ignitable.

Will any chemicals be used to clean or strip surfaces?

Many solvents (e.g., chlorinated solvents, benzene, toluene, MEK, xylene, etc.)

are hazardous and the stripping residues along with rags and applicators may be RCRA listed spent solvent wastes.

Corrosive strippers (acids, alkalis, etc.) may be RCRA corrosive if disposed in liquid form.

Depending on what is being removed, the residues may also contain RCRA toxic heavy metals.

Will any aerosol cans be used?

Empty aerosol cans are regulated as RCRA reactive.

Non-empty aerosol cans that are disposed may also be RCRA ignitable.

Will any fluorescent lamps be removed?

Fluorescent lamps contain mercury and are regulated as Universal Waste (No Bulbs may be disposed of in trash receptacles).

Will any electronic equipment be removed (equipment containing circuit boards, switches, thermostats, transformers, soldered parts, CRTs, etc.)?

Some types of equipment may contain heavy metals and be RCRA toxic for mercury, lead, or silver.

Transformers and lamp ballasts may contain Polychlorinated Biphenyls (PCBs).

Some types of equipment may contain batteries that have RCRA toxic metals or are RCRA corrosive or are regulated as Universal Waste.

Will all unused hazardous materials be removed by the contractor at job completion?

Full or partially full containers that are to be disposed may be RCRA wastes.

RCRA wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

Civilian Contractor Environmental Guide 20

APPENDIX D

INVESTIGATION-DERIVED WASTE (IDW):

PROPER MANAGEMENT AND DISPOSAL

Investigation-derived waste (IDW) is often generated during environmental investigation field work. IDW can include (but is not limited to) drill cuttings, excess soil sampling material, and concrete fragments or building materials encountered during investigation activities. IDW also includes personal protective equipment (PPE), and sampling equipment decontamination wash waters and rinse waters.

IDW – Proper Management

IDW must be properly managed from the moment of generation. IDW may be accumulated/collected in roll-off bins or drums (as appropriate). Bins must be covered to prevent stormwater intrusion and to prevent IDW from becoming windblown. Alternatively, it is permissible to lay down plastic sheeting (with bermed sides) on which the IDW can be placed. Again, the bermed area must be covered to prevent stormwater intrusion and to the IDW from becoming windblown.

IDW decontamination wash waters and rinse waters are to be contained and allowed to evaporate from the containment.

IDW PPE must be containerized (for example “bagged”) for proper disposal.

IDW – Proper Sampling

IDW must be properly sampled to determine the appropriate method of disposal. Waste soil is usually tested for potential listed and characteristic hazardous waste properties. Composite samples of IDW (for instance petroleum contaminated soil or drill cuttings) are often acceptable.

There is no need to sample IDW wash waters and rinse waters as these are containerized and allowed to evaporate.

Unless PPE is extremely contaminated, there is no need to sample IDW PPE.

IDW – Proper Disposal

The appropriate avenue for disposal of IDW (for instance soil, drill cuttings, or concrete fragments) is determined based upon the sample analytical results. Non-hazardous IDW is suitable for disposal at a municipal or solid waste landfill (such as the Southwest Regional Landfill in Buckeye Arizona or Los Reales in Tucson). IDW PPE is normally disposed of as solid waste.

Hazardous IDW must be disposed at a RCRA permitted facility. Hazardous IDW must be manifested off-site. It may be possible to arrange for the DM Environmental Office to sign the IDW hazardous waste manifest.

Civilian Contractor Environmental Guide 21

APPENDIX E

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

MOST SIGNIFICANT ENVIRONMENTAL ASPECTS AWARENESS FORM

Each of the installation's activities and services are reviewed to identify associated environmental aspects. The environmental aspects identified for each activity and service is then summarized for the entire installation. The identified environmental aspects are prioritized using a risk rating matrix to determine which aspects are considered significant. These significant aspects are reviewed and adjusted as needed. Below is a list of the current significant aspects and the installations objectives to minimize the impact of these aspects.

Significant Environmental Aspects Objective

1. Withdrawal and use of water for all processes Reduce water intensity by 2% per year beginning in FY08 using FY07 as a baseline

2. Withdrawal and use of electrical power for all processes

Decrease the amount of electrical power used for domestic and industrial processes

3. Generation/Discharge of wastewater contaminated with oil/grease, solids, cleaning compounds, or metals to sanitary sewer

Reduce the generation/discharge of wastewater contaminated with oil/grease, solids, cleaning compounds, or metals to sanitary sewer

4. Potential release of Oils/Fuel to land

Reduce the potential to release Oils/Fuel to the land from the Storage, Use and Transfer of Oils/Fuel

5. Potential particulate emissions from travel and parking in unpaved areas.

Reduce the potential emissions caused from parking and traveling on unimproved area

6. Noise from Aircraft Operations

Continue to enhance community relationship in relation to aircraft noise

7. Generation of Hazardous Waste. Reduce Hazardous Waste Generation

DEFINITIONS:

Environmental Aspect - an element of an organization's activities, products and services that can interact with the environment (adopted from the ISO 14001 standard)

Environmental Impact - any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization's activities, products or services (adopted from the ISO 14001 standard)

Significant Environmental Aspect - an environmental aspect that has or can have a significant impact on human health or the environment

I accept full responsibility for the actions of all personnel hired on this project and will ensure they receive a thorough briefing on…