SABER_-_Statement_of_Work_-_Revision_2.pdf

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION

OF

BASE ENGINEER REQUIREMENTS

(SABER)

AT

DAVIS-MONTHAN AIR FORCE BASE

TUCSON, ARIZONA

1 August 2013

Revision 1 – 15 August 2013

Revision 2 – 18 September 2013

INDEX FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER)

1.0 DEFINITIONS

2.0 CONTRACT PERIOD

3.0 GENERAL CONDITIONS

4.0 COMPUTERIZED PRICING GUIDE (CPG)

5.0 CONTRACTOR’S COEFFICIENT

6.0 NON PRE-PRICED (NPP) ITEMS

7.0 EXPERIENCE REQUIREMENT

8.0 DELIVERY ORDER SUBMITTALS

9.0 PROJECT AWARD AND CONSTRUCTION

10.0 PARTNERING

11.0 SPECIAL REQUIREMENTS

APPENDIX A: Davis-Monthan AFB Design Compatibility Guidelines

APPENDIX B: Davis-Monthan AFB Installation Development and Design (ID2) Handbook

APPENDIX C: 355 CES EMO Civilian Contractor Environmental Guide

APPENDIX D: Cover Sheet.dwg

APPENDIX E: Title Block D Sheet.dwg

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER)

1.0 DEFINITIONS

a. 35% Design - In general, documents which show the essential components of the proposed design and convey that the contractor fully understands the Task Order (TO) /

Delivery Order (DO) requirements and that his / her proposed price includes all required elements of work to complete the project. The documents will include the following minimum information, as applicable to the project: drawings; all specification sections applicable to the TO/DO edited by the contractor; design analysis; and any other design components relating to the 35% design as identified in the TO/DO. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams.

All utilities and structures shall be shown. Provide an itemized price breakdown of all aspects of the project, based on the latest RSMeans cost estimating databases and hard copy; consistent with a Computerized Pricing Guide (CPG); Estimate, by Estimate.

Drawings shall also include the following, as applicable:

(1) Site plan showing proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc), surface or sub-surface drainage concepts and signage. Show all required controlling dimensions.

(2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design.

Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot.

Sections shall include material and thicknesses (to include insulation thickness and minimum thermal resistance R-value), methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

(6) For heating, air conditioning, fire protection, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. The location of fire protection risers shall be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

(7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, fire alarm/mass notification devices, emergency lighting, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(8) Provide separate lists of all Government-furnished equipment to be installed by the contractor and equipment furnished and installed by the Government, if applicable.

b. Color Board – A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

c. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) –

Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

d. Beneficial Occupancy – FAR 52.236-11, Use and Possession Prior to Completion, allows for the occupation of a building prior to final acceptance.; the Contracting Officer must notify the contractor, in writing. If the Air Force occupies the facility they must ensure there is no alteration, repair or change in any way to the facility, or any equipment therein. Changes of this nature could alter the Government’s rights under the contract clauses for warranty and inspection.

e. Professional Certification – The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Arizona.

f. Statement of Work (SOW) – A document prepared by the government and issued to the contractor as part of the Task Order. Included in the Statement of Work are the specific technical requirements for the project.

g. Straddle Bid “A” Contracting Authorization – Under this authorization, the Contracting

Officer may issue solicitations for facility project requirements, IFB or RFP, when award of the contract is anticipated in the current fiscal year or early in the next fiscal year.

Funds may not be currently available but are expected to be available during the current fiscal year or early in the next fiscal year.

h. Straddle Bid “B” Contracting Authorization (CA) – Under this authorization, the

Contracting Officer may issue solicitations for facility project requirements, IFB or RFP, when award of the contract is anticipated in the current fiscal year but funds are not yet available. If funds cannot be provided by the end of the current fiscal year, the solicitation will be cancelled.

i. Delivery/Task Order – Individual order issued under the Indefinite Delivery Indefinite

Quantity (IDIQ) Contract.

j. Calendar Day – Each day of the calendar year including workdays, Holidays, and

Weekends (including Saturdays and Sundays). Unless otherwise specified, all references to “days” will be considered as calendar days.

k. Contractor – The term Contractor refers to the general contractor. The general contractor is responsible for all subcontractors, suppliers, and consultants under their employ.

l. Contracting Officer – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer

(ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

m. Match Existing – A term used to describe the exactness to which we require a new and old product to match. “Match existing” requires that a thorough or exhaustive effort be made on the part of the Contractor to match as close as possible an existing finish, product, color, texture, sheen, etc. This may mean the use of custom matching of colors, or providing manufacturers “non-standard” material selections during the submittal process.

2.0. CONTRACT PERIOD

2.1. The basic contract period will begin at time of award and continue through 12 consecutive months or until the contract maximum is reached. Definitive beginning and ending dates for the basic contract period will be identified on the award document based on the actual award date. Government entities that the Contractor will interface with on a continual basis are the 355 CONS/MSCAC (the Contracting Squadron SABER element) and the 355 CES/CEPM

(the Civil Engineer Squadron Project Management element).

2.2. Four, one year option periods shall be included in this contract. Option periods exercised under this contract will run for 12 consecutive months following the last day of the previous contract period or until the maximum dollar amount is reached, whichever occurs first.

Definitive beginning and ending dates for the option periods will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the unilateral right to determine whether an option year shall be exercised. Each contract option year shall be exercised only if the Contracting Officer finds the Contractor to have been fully successful in the previous 12 month period.

2.3. The guaranteed minimum quantity of work which will be required under this contract and which will be initiated by one or more delivery orders will not be less than the awardee’s proposed design fee, for the life of the contract. The maximum value per delivery order will be seven hundred and fifty thousand U.S. dollars ($750,000.00). The total amount

(contract maximum) of the contract for the Base Year, plus Four (4) Option Years, is fourty-five million U.S. dollars ($45,000,000.00).

3.0. GENERAL CONDITIONS

3.1. Standard work hours are between 4:00 A.M. and 6:00 P.M., Monday through

Friday, excluding federal holidays. The Contractor may request, at their option, and at no additional expense to the Government, to work during other than standard hours. Requests to work non-standard hours must be submitted in writing to the Contracting Officer at least three workdays in advance. No work shall be accomplished during non-standard hours without written approval from the Contracting Officer. Costs for work to be performed in this circumstance shall be calculated the same as standard work hours. Costs for work that the Government requires to be performed during other than standard hours shall be addressed and agreed upon during negotiations for each delivery order.

3.2. All work under this contract will be accomplished on Davis-Monthan AFB.

3.3. The Contractor shall make available an individual (usually the Senior Project

Manager as defined in paragraph 7.2.1) who can be reached 24 hours a day, 7 days a week for the purpose of responding to any urgent problem or situation encountered with regard to the

Contractor’s projects. The individual must be located within the Tucson metropolitan area, have the authority to make any and all contract decisions, and execute solutions to urgent and immediate situations as required. The Contractor shall designate this individual in writing and provide their name and phone number to the Contracting Officer at time of contract award. This individual’s immediate response is required upon request.

3.4. The Contractor shall establish and maintain an office on-base large enough for all company employees. It is assumed that the office will be a temporary building as there are no on-base facilities available. The facility shall be rented and installed and all utilities connected at the Contractor's expense. All office expenses shall be included in the Contractor's coefficient.

The Contractor shall be provided the location to establish such office at the time of contract award. The Contractor shall have a communications system on base (i.e. cell phones) that will allow the Government to relay messages to or obtain answers/responses from the Contractor in the field. The Contractor shall also have e-mail addresses on site for all employees, which will allow electronic communications between the Government and contractor personnel.

4.0 COMPUTERIZED PRICING GUIDE (CPG)

4.1. All delivery order prices shall be based on the latest R. S. Means cost estimating databases and hard copy. The current year R. S. Means databases shall be used and hereinafter referred to as the Computerized Pricing Guide or CPG. The Contractor shall utilize the following R.S. Means books as the contract CPG: Facilities Construction, Electrical, Mechanical, and Site Work & Landscape Cost Data Books. It is anticipated that the Facilities book will be used for the majority of the line items, but the Electrical, Mechanical, and Site Work &

Landscape books should be used to the maximum extent possible to supplement the Facilities book.

4.1.1. Line item prices for each work item shall include bare costs of materials, equipment, and labor, without markups for overhead and profit. The labor costs for each line item shall be adjusted by the CPG city cost index (CCI) weighted average for

Tucson, Arizona. Material and equipment costs shall be adjusted within each division by the city cost indexes for Tucson, Arizona. CCIs are updated annually; concurrently with the annual updates to the e4Clicks (or government approved equal) and hard copy

CPG/R.S. Means books.

4.1.2. All line items in the CPG Construction Cost Database shall be considered to include waste. No additional quantity shall be added for scrap or waste (for example: the

Contractor shall not use “20 linear feet” as a line item quantity when the actual length called for on the drawings is 12 feet even if that material can only be obtained in 20 foot lengths). Actual measured quantities shall be used for quantity take-offs.

4.1.3. Line items in the CPG shall be considered all-inclusive. The Contractor shall not include additional quantities in the proposed amounts to compensate for work that in the Contractor’s opinion is not adequately included in any particular line item.

The Contractor shall not add additional expenses to any line item for expenses such as manufacturing, shipping, installation, or similar costs (for example mold charges for split face block, shipping costs of large equipment, etc).

4.1.4. The base labor rate (including fringes) shown at the end of the CPG

(Column A – Hourly Rate) shall have line items assigned to each trade. The Contractor’s coefficient shall be the means to account for overhead and profit, scrap, waste, and any other additional costs.

4.2. Provision and maintenance of the CPG shall be the sole responsibility of the

Contractor.

4.2.1. The Contractor shall provide all materials necessary for installation of seven

(7) seat licenses of the e4Clicks (or government approved equal) cost estimating software compatible with Windows 7 for use by 355 CES/CEP. The e4Clicks (or government approved equal) computerized pricing guide will include all CPG databases as defined above in paragraph 3.1. (Note: the software will be operated within the 355 CES computer network and will be available for use by all 355 CES/CEP personnel.)

4.2.2. The Contractor shall provide a one-day (8 hour) training course covering the use of e4Clicks (or government approved equal) to be held on Davis-Monthan AFB within 15 days of software installation. Training shall be conducted for approximately

15-20 government personnel. Actual number of attendees and the training location shall be verified by the Contractor prior to the training date. This training will also be provided by the Contractor annually as requested by the Government.

4.2.3. The Contractor shall provide ten (10) hard copies of the CPG Facilities

Construction, Electrical, Mechanical, and Site Work & Landscape Cost Books for use by the Government. The Contractor shall also provide two copies of the following price guides on an annual basis: R.S. Means Repair & Remodeling Book; R.S. Means Heavy

Construction Book; and R.S. Means Square Foot Book.

4.2.4. The Contractor will be responsible for purchase of the same software estimating system that it provides to the Government. The Contractor will provide the

Government with the annual updates to the e4Clicks (or government approved equal) software and the cost estimating databases described above. The software and hard copy

Means guides shall be provided to the Contracting Officer as soon as they are released by the R. S. Means and e4Clicks (or government approved equal) companies. The new R.S.

Means volumes are usually released in December of each year and the Contractor should therefore provide them as soon after release date as possible.

4.2.5. Once the Government is in possession of the new CPG, both hard copy books and soft copies for e4Clicks (or government approved equal), any new delivery orders or contract modifications awarded after this date shall use the new CPG. The

Contractor may request in writing to delay use of the new CPG until the start of the next contract year and continue use of the just expired CPG for the remainder of the current contract year.

4.2.6. The Contractor shall be responsible for establishing a support plan account with R.S. Means for the purposes of answering technical questions on the use of the cost estimating databases. The Government shall have access to this support plan at no additional cost.

4.3. All sets of software, manuals, and books will remain the property of the

Government upon contract completion. All software components provided by the Contractor shall be repaired at the Contractors’ expense within three working days after a problem is identified by the Government.

4.4. The Government reserves the right to provide Government Furnished Material

(GFM) that is on hand to be used by the Contractor to complete a delivery order. If GFM is used for a delivery order, only actual labor hours (Column A – Hourly Rate) from the CPG shall be utilized in computing the installation costs.

4.5. There are several line items in the CPG that the Contractor shall not use in any delivery order placed under this contract. The Contractor shall include these costs in their coefficient. The Contractor shall not use any line items in the Division 1, “General

Requirements” section of any CPG database (except as stipulated in paragraph 11.4.). Division 1 contains such items as equipment rental, mobilization and demobilization (of the main contract and/or of most equipment for individual delivery orders – see paragraph 11.11.4), man-hour costs, day-to-day construction site inspection, construction aids, consultant and engineering costs, project management, quality control, and temporary construction.

5.0. CONTRACTOR’S COEFFICIENT

5.1. There shall be one coefficient under this contract, applicable to all SABER project delivery orders. The Contractor shall propose a separate coefficient for the basic contract year and for each option year proposed under this contract. The price for all services shall be included in the coefficient unless expressly stated elsewhere in this SOW or the overall contract.

5.2 The delivery order cost proposal sum of all line item prices obtained from the CPG shall be adjusted by the Contractor’s coefficient to obtain the total pre-priced component of each delivery order price. The coefficient may result in an increase to the CPG prices (e.g. 1.10), a decrease (e.g., 0.90), or net (e.g., 1.0).

5.3. The coefficient must be formulated to include all Contractor costs, including but not limited to the following: All of Division 1 (except as stipulated in paragraph 11.4.) of the CPG;

government and contractor copies of the e4Clicks (or government approved equal) software and

CPG software & hard copies as well as all e4Clicks (or government approved equal)/CPG updates and training; overhead & profit (for both the prime contractor and any sub-contractors or suppliers); mobilization/demobilization (see paragraph 11.11.4); bond premiums; insurance;

protection of government property to include any fencing or barriers inside or outside of a building; costs of design including stamped drawings, development, all engineering, field surveying, as-built research/site verification (see paragraph 8.6.), and all tests and/or samples required to properly design a construction contract (except as stipulated in paragraph 11.4.);

negotiations; modification preparation costs (positive or negative); expenses, charges, claims, fines, and/or fees incurred by compliance with any Federal, State, County, and/or City code, standard, regulation, or law (including environmental and/or tax laws); general & administrative expenses; general and sub-contractors expenses for transportation to and from the jobsite; one-year low bid price guarantees; and other associated contingencies. No allowance will be made for any cost other than the pre-priced and non pre-priced costs described in this SOW.

6.0. NON PRE-PRICED (NPP) ITEMS

6.1. Some delivery orders may require specialized equipment or work items that are not listed in the CPG. Costs for these items shall be negotiated separately based upon documented direct and indirect costs. Those items will be submitted as necessary within a delivery order proposal.

6.2. If the Contractor is asked to do work that is not listed in the CPG, they will submit with their delivery order proposal NPP line item proposals. The intent of any NPP line item is to supplement the CPG with additional and/or specific-vendor line items and to pay the Contractor for the actual cost of that material/equipment. The Contractor shall provide catalog cut sheets and three written quotations to support the price proposal for NPP work unless the material is only provided by one supplier in which case the Contractor will be allowed to provide only one quote. The Government and the Contractor will mutually agree on the accepted material/equipment prices and labor hours assigned to these items. Use of other than the lowest quotation will require written justification by the Contractor. The labor rate used to determine installation costs shall be the rates listed at the end of the CPG (Column A from the back of the book – Hourly rate plus fringes). The total labor hours on each NPP submittal shall be based on similar work in the CPG and shall be negotiable by the Government. NPP line items do not carry over annually to any contract option year.

6.3. When an NPP item is used in a delivery order, it will be multiplied by the

Contractor’s coefficient, just as any other CPG line item, but will not be multiplied by the

Tucson City Cost Index. (CCIs updated annually) The total non pre-priced cost shall be added to the total pre-priced cost with coefficient to obtain the total delivery order amount.

7.0. EXPERIENCE REQUIREMENT

7.1. The Contractor must have been the Prime General Contractor for a SABER/JOC contract or similar multi-project/multi-discipline contract within the last 5 years. Single-discipline, Indefinite Delivery/Indefinite Quantity (IDIQ) contracts will not be considered to be similar to a SABER/JOC contract. The Contractor must have the necessary background, supervision, equipment and qualified personnel in order to execute this contract which consists of the design, negotiations and construction of 10-50 multi-discipline projects being worked on simultaneously. The Contractor shall address their qualifications both in terms of design expertise, project execution within original established performance periods, and proper and adequate equipment to accomplish the work within his contract bid.

7.2. The Contractor shall provide the following on-site staff as a contract minimum:

7.2.1. Senior Project Manager (SPM): The SPM (on-site head of staff) shall have at least 10 years experience as a Project Manager or SPM in SABER/JOC contracts.

7.2.2. Project Managers (PMs): The Contractor shall provide suitable project management staff in order to meet the guidelines of paragraph 7.1. PMs shall have at least 5 years experience managing construction projects, with a premium being placed on management of government construction projects. It is suggested, but not necessary, that the PMs have a working knowledge of the e4Clicks (or government approved equal) contract estimating software. These persons shall not fill any of the other positions listed in paragraph 7.2.

7.2.3. Quality Assurance / Quality Control (QA/QC): The Contractor shall provide a dedicated QA/QC employee who has at least 5 years experience in QA/QC, with experience in SABER/JOC contracts being extremely desirable. This person shall not manage any projects and shall not fill any of the other positions listed in paragraph

7.2.

7.2.4. CAD Drafting Support: The Contractor shall employ adequate drafting support staff in order to provide a turnaround time on all drawings of less than 7 days.

All CAD personnel shall have an in-depth knowledge of the AutoDesk/AutoCAD suite of software. The Contractor shall have adequate drafting support in order to fulfill the requirements stated in paragraphs 8.9. and 8.11. These persons shall not manage any projects and shall not fill any of the other positions listed in paragraph 7.2.

7.3. The list of persons above shall be hired within 90 days of contract award and comprise the minimum number of on-site personnel regardless of the number of current contract delivery orders. If the Government determines that the Contractor has inadequate staff to perform current or future delivery orders, the Government holds the right to request that the

Contractor immediately hire additional personnel. If the Contractor declines, they must do so in writing and adequately address the contract deficiencies identified by the Government as well as stipulate the specific measures they will take to correct these deficiencies.

7.4. The Prime Contractor shall retain a suitable group of sub-contracting staff that will enable them to adequately complete any project or number of projects that the Government may award. The Contractor shall retain an ample number of sub-contractors in each discipline to maintain the pace of work. Similarly, the Contractor shall not be granted a longer performance period during delivery order negotiations or request a performance period extension because they do not retain adequate staff or sub-contractors to properly execute awarded projects.

8.0. DELIVERY ORDER SUBMITTALS

8.1. The purpose of the Air Force SABER program is to expedite contract award of

Civil Engineer requirements. Therefore, contractor responsiveness under the terms of this contract is paramount. Once the Contracting Officer or his/her designated representative notifies the Contractor of a proposal requirement, the Contractor is expected to expeditiously prepare their proposal.

8.2. The Contractor will receive from the Government a Request For Quotation (RFQ) consisting of a cost magnitude range that the Government estimates the project should be completed within (based upon the scope at the time of the RFQ submittal), a Statement Of Work

(SOW) in general terms, an AF Form 66 (Schedule of Material Submittal Request), and sketches if/when applicable or available. Upon receipt of the RFQ from the Government, the Contractor and all applicable subcontractors shall attend a site visit accompanied by the Contracting Officer and/or his/her designated representative within five (5) calendar days or as directed by the

Contracting Officer.

8.3. After the initial project site visit, the Contractor shall request in writing, clarification of the SOW as necessary. The Contractor shall acknowledge in writing a clear understanding of the Government’s SOW and that the SOW is sufficiently detailed to adequately describe all work and work areas for that particular delivery order. The Contractor shall provide this written acknowledgment within the time period outlined in the delivery order RFQ. After the Contractor’s acknowledgement of the requirements of the Government’s SOW, the

Contractor shall prepare and submit their proposal within the time period outlined in the delivery order RFQ. These time periods will be based on the project complexity and level of effort required, not on the project magnitude, and will start after the initial site visit is accomplished.

8.4. The Contractor’s proposal shall be supported by all documentation necessary to indicate that adequate engineering design and planning to accomplish the required work has been performed. The following are examples of the type of documentation which shall be included with all SABER delivery order proposals: HVAC Load Calculations; equipment catalog cuts and specifications; drawings with adequate detail to support line item quantities; two paper copies and one electronic copy of the detailed cost estimate from the CPG; and material submittals for all non pre-priced items. These items are examples and are not exclusively representative of the minimum requirements of a complete proposal package. The Contractor shall submit as much documentation as is necessary to substantiate line item quantities and provide the Government with the necessary paperwork to evaluate the complete proposal package. One-line or shop drawings for such trades as mechanical, plumbing and electrical and/or work requiring stamped drawings such as fire suppression and building structural systems are acceptable in place of actual AutoCAD drawings for the purpose of contractor proposal negotiations. Whether the Contractor has provided adequate documentation that will support a government technical evaluation of their proposal shall be determined on a case-by-case basis.

8.5. The design fee for SABER Projects is not indicative of the level of work that is required to prepare the Contractor’s proposal at any project magnitude level. The design fee is instead intended as earnest money from the requesting User and for the Contractor to bring the delivery order from design inception to final negotiated proposal amount. The design fee is also intended to hold the delivery order until construction funding is received by the Government or for 365 calendar days (whichever come first). The design fee is subtracted from the final negotiated proposal amount to determine the funds needed for final contract award. In other words, the design fee is not over and above the final negotiated proposal amount (see paragraph

9.1. for further information).

8.6. The Government has as-built drawings on file for most base facilities and infrastructure. It is highly recommended that the Contractor references these as-built drawings as early as possible when working a delivery order. In addition, the Government may provide electronic copies of as-builts, floor plans, design drawings, and/or details for the Contractor’s use in preparing design drawings, if they are available. However, it is ultimately the Contractor’s responsibility to verify actual “as-built” conditions and pull any as-built drawings that would be applicable to the project. The Government will not award a delivery order modification to reimburse the Contractor or any subcontractor for work to correct a contractor design omission that was available on government as-builts or that was readily apparent at the construction site.

The Contractor is fully responsibility to ensure that their understanding or the SOW and their proposal adequately reflect existing conditions on-site.

8.7. Negotiated Construction Equipment: If there is a disagreement between the

Government and the Contractor during negotiations about construction methods or desired equipment to be used as part of a delivery order, the method that is negotiated shall be used on-site per negotiations. If the Contractor determines post-award an alternate method of construction for project completion, the Contractor will request such a change in writing to the

Contracting Officer for a Contracting Officer’s determination.

8.8. Construction Design Compliance: All drawings, details, and/or notes shall indicate compliance with the most recent versions of the following codes/construction guidelines:

Davis-Monthan AFB Design Compatibility Guidelines

Davis-Monthan AFB Installation Development and Design (ID2) Handbook

American Society of Testing and Materials (ASTM) Standards

American National Standards Institute (ANSI) Standards

Architectural Barriers Act (ABA) Accessibility Guidelines for Buildings and

Facilities

National Fire Protection Code (NFPA), with particulate attention paid to:

NFPA 70, National Electrical Code (NEC)

NFPA 72, National Fire Alarm and Signaling Code

NFPA 101, Life Safety Code

Unified Facilities Criteria (UFC), All that apply with particulate attention to:

(available online: https://www.wbdg.org)

UFC 3-120-01: Air Force Sign Standard

UFC 3-600-01, Fire Protection Engineering for Facilities

UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

UFC 4-021-01, Design and O&M: Mass Notification Systems

UFC 3-420-01, Plumbing Systems

UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

UFC 3-230-01, Interior Electrical Systems

UFC 3-550-01, Exterior Electrical Power Distribution

Air Force Instructions, Handbooks, Manuals, etc; All that apply

International Building Code and Arizona State Building Code

International Mechanical Code

Uniform Plumbing Code

ANSI C-2, National Electrical Safety Code (NESC)

ANSI/ASCE 7-95, Minimum Design Loads for Buildings and Other Structures

8.8.1. Compliance with many of the code requirements for any Air Force project is directly dependent on the scope of the project. Renovation projects that are less than 50% of the Plant Replacement Value (PRV) of the existing facility are not required to meet some UFC guidance. In addition, for smaller new construction projects, the Air

Force may determine it is in its best interest to waive certain portions of UFC 4-010-01, UFC 4-021-01, and others. In order to properly design any project, the Contractor shall be instructed at design inception whether the scope of the project will be less/greater than

50% of the PRV and/or if other UFC guidelines will be waived. This will allow the

Contractor to properly determine regulation adherence requirements. However, the

Contractor’s responsibility to design to all applicable codes/regulations is only waived with the specific written approval of the Contracting Officer. Design submittal approval by the Government does not waive the requirement for the Contractor to meet all applicable codes, guides, laws, and regulations, as it is the Contractor’s contractual responsibility to ensure compliance. When submitting a delivery order SOW acknowledgement of understanding, the Contractor shall list in the body of the document which codes and/or design regulations, if any, are waived as part of the delivery order design process. Unless specifically listed, each delivery order shall be in compliance with all other codes/guidelines.

8.8.2. In addition to the copies of the CPG listed in paragraph 4.0, the

Contractor shall provide the Government two each copies (one hardbound and one CD copy) of the latest edition of the following code books at the beginning of the contract.

Note: Two hardbound copies may be substituted only if a CD version of the particular code does not exist. All purchase costs shall be a part of the Contractor’s coefficient.

The Contractor shall also provide the Government with two copies of any updates of these codes, within 30 days after such updates are made available to the public, for the duration of the contract. The code books include:

International Building Code (hardcopy and CD)

Uniform Plumbing Code (hardcopy and CD)

International Mechanical Code (hardcopy and CD)

National Electric Safety Code (hardcopy and CD)

National Fire Protection Code (hardcopy and CD)

Architectural Barriers Act Accessibility Guidelines for Buildings and Facilities

Army Corps of Engineers Safety & Health manual - EM385-1-1

8.9. Drawing Level of Effort Requirements: The Contractor shall be required to submit, under each awarded Delivery Order, a 35% Design package, unless otherwise stated in writing by the Contracting Officer. All work must include adequate design submittals as follows:

8.9.1. Civil / Structural:

8.9.1.1. Site plan showing proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc), surface or sub-surface drainage concepts and signage. Show all required controlling dimensions.

8.9.1.2. Structural steel construction to include pre-manufactured buildings. All structural design drawings shall be certified and stamped by a registered structural engineer. Structural drawings shall be requested as soon after contract award as possible.

8.9.2. Architectural:

8.9.2.1. Drawings indicating all types of roofing, including shingle, slate, tile, Standing Seam Metal (SSM), built-up (flat) and single ply (flat) roofs, as well as flashing, guttering, and downspouts. Note: The contractor shall be responsible for all work and materials provided under warranty/guarantee. SSM type roofing will carry a twenty (20) year “No Dollar Limit” (NDL) – zero deductible (ZD) manufacturer’s guarantee on materials. The contractor shall maintain a five (5) year warranty on workmanship. The Contractor shall ensure that the SSM manufacturer makes site visits, certifies that the SSM roof material was properly installed, and signs a statement stating that the warranty shall be valid for 20 years. All other roof types shall have a minimum five (5) year, NDL –

ZD bonded roof and the contractor shall maintain a five (5) year warranty on workmanship. Roof warranties, bonding, and signed certification shall be delivered to the Government no later than at contract final acceptance.

8.9.2.2. Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location.

8.9.2.3. Drawings indicating compliance with codes & regulations found in paragraphs 8.8. and 8.10.

8.9.2.4. Drawings indicating demolition, construction and finish treatment for walls, ceilings, and floors to include windows and doors, color schedules, signage schedule.

8.9.3. Landscaping/Irrigation:

8.9.3.1. Drawings indicating plant location, size of plant and/or size of gallon pot, height, caliper width, type, species, etc and inert ground cover (i.e.

boulders, river rock, landscape rock, etc) size, type, and color. Coniferous & palm trees shall be specified by height of the tree.

8.9.3.2. Drawings indicating complete irrigation system and herbicide use and application area.

8.9.4. Mechanical/Plumbing:

8.9.4.1. Design submittals shall show all calculations used in determining capacities of mechanical systems. Mechanical drawings shall include ducts (including duct sizes, supply/return air flow, and proper air flow balancing), water piping (hot, cold, potable), plumbing fixtures, sanitary sewer, and storm sewer. Mechanical screen walls shall include vented block and attempt to position the door or opening on the condenser side of any HVAC units to allow for ease of maintenance.

8.9.4.2. All equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

8.9.4.3. Fire suppression shop drawings showing all risers, pipe (size and material), sprinkler heads, and any other installed equipment that is part of the wet-pipe sprinkler system. Shop drawings shall be submitted with the

Contractor’s proposal. State of Arizona Registered Fire Protection Engineer-stamped drawings shall be submitted upon contract award.

8.9.5. Electrical:

8.9.5.1. All circuits for lighting controls, transformer placement, automatic transfer switch placement, and street lighting. All electronic equipment such as transformers, switches, junction boxes, panels, etc.

8.9.5.2. All fire alarm, detection, security alarm, and mass notification systems (to include location of all components, conduit runs, wire number and sizes, etc).

8.9.5.3. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

8.9.5.4. Voice/Data requirements to include location of all outlets, panels, switches, conduit runs, etc.

8.9.6. Specifications: The Contractor shall comply with the Unified Facilities

Guide Specifications as available from the Whole Building Design Guide web site

(http://www.wbdg.org). The Contractor shall furnish all specification sections applicable to the work conducted under the delivery order. The Contractor shall edit the specifications to comply with Davis-Monthan and Air Force design standards and the delivery order design. All costs of editing the specifications shall be paid by the

Contractor and included in his contract coefficient.

8.9.7. NOTE: Any other necessary drawings not specifically listed above shall be submitted as soon after project award as possible. All structural steel, roofing systems, and/or fire suppression design or shop drawings shall be stamped by the applicable engineer prior to submittal to the Government.

8.10. Adherence to Standards: The Contractor is responsible to ensure each project complies with the requirements in paragraph 8.8. If a discrepancy exists between any codes, the

Contractor shall notify the Government and use the most stringent requirement. Neither the

Contracting Officer nor the CES Project Manager has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any construction code book. Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of delivery order award shall be corrected to comply with such code, guide and/or standard at no extra cost to the Government.

http://www.wbdg.org/

8.11. Drawing Submittals: The Contractor shall produce all drawings using AutoCAD

2010 software (or fully compatible) per Davis-Monthan AFB Design Capability Guidelines and utilize the Standard D (24” X 36”) drawing format. The Contractor shall upgrade to a more recent version of AutoCAD as directed by the Government. Purchase cost of the AutoCAD software shall be built into the Contractor’s coefficient. The Davis-Monthan AFB standard cover sheet and title blocks shall be used on all submitted drawings (see Attachment D & E).

All drawings shall include graphic scales, plot style tables (w/ pen assignments), and be drawn at a minimum 1” = 40’ engineering, or 1/4” = 1’ architectural scale with 1/8” high minimum lettering.

8.11.1. SABER Construction Drawings: Upon award, the Contractor shall submit one half-sized set of drawings (Marked “PRELIMINARY CONSTRUCTION

SET”) for Government review and approval. Upon issue of the Notice to Proceed, the

Contractor shall submit four copies (one full sized, two half sized and one 8.5”x11”) of the approved preliminary drawings (Marked “CONSTRUCTION SET”). The drawing sets reduced to half size shall include the following note on all four borders of all pages:

“DRAWINGS REDUCED ONE HALF SIZE”. The drawing sets reduced to 8.5”x11” size shall include the following note on all four borders of all pages: “DRAWINGS

REDUCED – NOT TO SCALE”. The Contractor shall have a CONSTRUCTION SET of drawings on-site at all times for all delivery orders to allow for contractor, subcontractor, or government reference and/or for red-line purposes.

8.11.2. As-Built Drawings: At completion of a project, the Contractor shall submit for Government review a single half-sized set of drawings (marked

“PRELIMINARY AS-BUILTS”) indicating all construction changes and as-built conditions. Standard drafting practices shall be used to represent changes and shall include supplemental notes, legends, details and dimensions as required to show actual

"as-built" construction. As-builts shall include a common cover sheet with the project number (FBNV), project name, and project location. Project location shall be clearly indicated on a full size base map. The Contractor shall include on all as-built drawings survey coordinates of all buried utility lines, valve boxes, etc and the corners of all concrete pads/buildings in order to facilitate integration of these drawings into the government geo-spatial system. All drawings that were submitted as part of the construction set (to include all drawings by third-party designers such as structural, fire suppression, etc) shall be included in the as-built set of drawings. Once approved by the

Government, the Contractor shall submit two complete sets of full-size drawings, clearly and legibly marked “AS-BUILT DRAWINGS” in large print at the bottom right corner of each drawing sheet above the title block, as well as a CD containing the AutoCad as-built drawings. The CD copy of the as-builts shall contain all submitted drawings

(including third party) and all associated plot style tables (with pen assignments).

9.0 PROJECT AWARD AND CONSTRUCTION

9.1. The Government may issue a delivery order to the Contractor for a project design, without obligating the Government to the construction of the design. The negotiated cost to include construction shall remain valid for one calendar year from the date the proposal was finalized and signed, except as noted in paragraph 9.3. The Contractor agrees that the

Government is not obligated to issue a delivery order to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s delivery order proposals will remain the property of the Government after the delivery order has been awarded for construction or design. Upon government acceptance of a Contractor’s design with negotiated estimate, the Contractor may invoice after 60 days for the appropriate design fee shown in the bid schedule, if the design fee has not already been paid.

9.2. Proposal Price Guarantee: If, within one year of contract negotiations, the

Government elects to have the Contractor construct the project, the total project price will be adjusted downward in an amount equal to that already invoiced and paid for the design. Please note that all line items for negotiated delivery orders shall be guaranteed by the Contractor for one calendar year. The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts that are awarded within 365 calendar days of final negotiation. Any anticipated material price fluctuations shall be built into the Contractor’s coefficient and not hedged into individual delivery orders. Any material cost quotes (not otherwise listed in the CPG) as part of individual delivery orders SHALL BE the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be resolicited by the Contractor to reflect only actual material costs. If the Contractor anticipates that material suppliers will not guarantee their prices for 365 days, they shall build that factor into their

Contractor coefficient (see paragraph 5.3.). All proposals not awarded within the one-year price guarantee period shall be renegotiated using the CPG cost, Contractor coefficient, and NPP material and/or labor costs (as applicable), all current at the time of renegotiation.

9.3. Contract Year: All estimates will reflect the Contractor’s coefficient current as of the time of submission. If the coefficient changes within the one year negotiated period and the

Government elects to construct the project, the resulting delivery order and any modifications will be amended to reflect the coefficient factor in effect at time of award.

9.4. Contract Performance Period: The delivery order RFQ will state the performance period in calendar days in which the Government will require the Contractor to complete the project. The performance period will be based on the project complexity and level of effort required, not on the project magnitude, and will start after the delivery order Notice to Proceed is issued by the Contracting Officer. If a delivery order includes long lead time items such as large electrical or mechanical equipment, steel roof or building material, etc., a performance period longer than that stated in the delivery order RFQ may be negotiated on a case-by-case basis. In order to consider a longer performance period, the Contractor shall show through a performance schedule projection that the long lead time equipment shall significantly impact the project. If the Contractor chooses to work nights and/or weekends in order to complete a delivery order within the awarded performance period, no extra compensation will be negotiated.

9.5. Contract…