FA4877-13-R-0001-0003___Incorporate_PreProposal_Conference_Meeting_Minutes.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See ADDENDUM 2 and Summary of Changes for details.

POC: SSgt DAVID A. MAIDA; Phone: 520.228.4185; e-mail: david.maida.1@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4877-13-R-0001

X 9B. DATED (SEE ITEM 11)

08-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2013

CODE

355 CONS - FA4877

3180 S. CRAYCROFT RD

DAVIS-MONTHAN AFB AZ 85707

FA4877 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4877-13-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ADDENDUM 2

ADDENDUM 2 – Incorporate, by addendum; (1)Pre-Proposal Conference Meeting Minutes, (2)Revised Seed Project Package Documents, and (3)Revised SABER Statement of Work

THE PURPOSE OF THIS AMENDMENT IS TO:

a) Incorporate, by addendum, “SABER - Pre Proposal Conference Meetings Minutes”;

1) Meeting Minutes are inclusive of all requests for Information (RFIs) and/or Questions received in responses to this solicitation; Answers have been provided for; responses that required changes to this solicitation have been incorporated into the solicitation by this amendment (FA4877-13-R-0001- 0003).

2) Meeting Minutes also include, by addendum, SABER Pre-Proposal Conference - Record of Meeting

- Sign In Sheet and SABER Pre-Proposal Conference - Power Point Presentation.

b) Incorporate, by addendum, SABER - Statement of Work - Revision 2 - 18 September 2013

1) Revise paragraph 4.1.1; Add: “CCIs are updated annually; concurrently with the annual updates to the e4Clicks (or government approved equal) and hard copy CPG/R.S. Means books.

2) Revise paragraph 4.2.3; Remove: “R.S. Means Systems Book”

3) The following paragraphs contain minor changes, such as corrections to typographical errors, and/or minor changes to verbage ommited in previous revisions: 4.2.1., 4.2.3., 6.3., & 11.4.

c) Incorporate, by addendum, SABER Seed Project - FBNV 13-4000 - SOW - Revision 1

1) Correct/Revise, Item 10; Change/Add: “Remove any interior panels (such as brick venner, slotted hanging panels, etc) … “

2) Correct/Revise, Item 15; Add:” Use a semi-gloss paint finish.” and “Interior walls are to extended at least six (6) inches above the suspended ceiling.”

3) Correct/Revise, Item 21; Add: ”The size of tile is to be confirmed by sample; preference aesthetic is 5”x32”. The pattern shall be installed to emulate wood flooring (Ie. 1/3 Increments). Wall base will be the same porcelain tile material.”

4) Correct/Revise, Item 25; Add: “Repair the concrete stairs as necessary to meet code. Must provide temporary access/egress at the South entrance during this work as required by the Fire Inspector.”

5) Correct/Revise, Item 34; Change: “provide ten (10)” to “provide eleven (11)”

6) Correct/Revise, Item 40; Add: “All landscaping provided shall be installed IAW the base DCG. A gutter is required on the new patio cover; water will be diverted into the planter.”

7) Add, Item 44: “Exterior “D-M Bowling Center” signage displaced by the exterior covered patio will be relocated to the south wall to the east (facing the parking lot).”

8) Correct/Revise, General Notes #9; Remove: “The Contractor shall include in the written request the HVAC equipment to be used during the shutdown; and guarantee in writing that the equipment is capable of sustaining facility occupants’ comfort cooling or heating for the expected outside conditions and for the duration of the shutdown.”

9) Correct/Revise, General Notes #10; Remove: “The Contractor shall include in the written request the electrical equipment to be used during the shutdown; and guarantee in writing that the equipment is capable of sustaining facility’s electrical service for the duration of the shutdown.

10) Add, Attachment #5: SABER Seed Project - Bldg 3203 Asbestos Registry. (Incorporated by addendum)

d) Update Section J – “List of Documents, Exhibits and Other Attachments”; to reflect the aforementioned documents incorporated by addendum.

e) Update/Revise; 5352.242-9000 Contractor Access to Air Force Installations – Remove “AFI 31-209, the Air force Resource Program”

f) Update/Revise; Instructions to Offerors – Proposal Preparation Instructions, Section L, Paragraph D.2.

Construction Of Volumes – ADD: “Sheets for charts, tables, and drawings may utilized 11” x 17” as appropriate.”

g) Update/Revise; Instructions to Offerors – Proposal Preparation Instructions, Section L, Paragraph J.b.

Project Management Plan(PMP), *Important to note. – ADD: “The itemized price details contained within the (35% Design) Technical details (Volume I) shall NOT include the contractors proposed coefficient, only the pricing information contained within the RSMeans/CPG.”

h) Update/Revise; Instructions to Offerors – Proposal Preparation Instructions, Section L, Paragraph L.2.b. Required Pricing Details, Section B, *Important to note. – ADD: “The itemized price details contained within the (35% Design) Technical details (Volume I) shall NOT include the contractors proposed coefficient, only the pricing information contained within the RSMeans/CPG.”

i) Correct typographical error; Instructions to Offerors – Proposal Preparation Instructions, Section L, Paragraph L.2. – Change: ‘b. Section C’ to ‘c. Section C’

j) Correct typographical error; Section M - Evaluation Factors for Award, Paragraph E.6. Price (Volume III)

– Change: ‘abnormally’ to ‘abnormal’

k) Section A – Solicitation/Contract Form; ADD: Delivery Order Maximum/Minimum amounts & Quantity, and contract Maximum/Minimum amounts & Quantity.

SECTION A - SOLICITATION/CONTRACT FORM

The delivery order maximum amount $750,000.00 has been added.

The delivery order minimum amount $2,000.00 has been added.

The delivery order maximum quantity 1,000.00 has been added.

The delivery order minimum quantity 1.00 has been added.

The contract maximum amount $45,000,000.00 has been added.

The contract minimum amount $2,000.00 has been added.

The contract maximum quantity 1,000.00 has been added.

The contract minimum quantity 1.00 has been added.

SECTION F - DELIVERIES OR PERFORMANCE

The following have been modified:

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Aug 2007)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-501, Personnel Security Program Management, and all base policies, procedures and regulations.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

SECTION I - CONTRACT CLAUSES

52.219-17 SECTION 8(a) AWARD (DEC 1996)

(a) By execution of a contract, the Small Business Administration (SBA) agrees to the following:

(1) To furnish the supplies or services set forth in the contract according to the specifications and the terms and conditions by subcontracting with the Offeror who has been determined an eligible concern pursuant to the provisions of section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)).

(2) Except for novation agreements and advance payments, delegates to the 355th Contracting Squadron, Davis-Monthan Air Force Base the responsibility for administering the contract with complete authority to take any action on behalf of the Government under the terms and conditions of the contract; provided, however that the contracting agency shall give advance notice to the SBA before it issues a final notice terminating the right of the subcontractor to proceed with further performance, either in whole or in part, under the contract.

(3) That payments to be made under the contract will be made directly to the subcontractor by the contracting activity.

(4) To notify the 355th Contracting Squadron, Davis-Monthan Air Force Base Contracting Officer immediately upon notification by the subcontractor that the owner or owners upon whom 8(a) eligibility was based plan to relinquish ownership or control of the concern.

(5) That the subcontractor awarded a subcontract hereunder shall have the right of appeal from decisions of the cognizant Contracting Officer under the “Disputes” clause of the subcontract.

(b) The offeror/subcontractor agrees and acknowledges that it will, for and on behalf of the SBA, fulfill and perform all of the requirements of the contract.

(c) The offeror/subcontractor agrees that it will not subcontract the performance of any of the requirements of this subcontract to any lower tier subcontractor without the prior written approval of the SBA and the cognizant

Contracting Officer of the 355th Contracting Squadron, Davis-Monthan Air Force Base.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Atch #: Item Description: Number of Page(s):

1. Seed Project Package

FBNV 13-4000; Statement of Work (SOW), Revison 1: 18 September 2013

Rpr (Renovate) Sports Bar_Cns Patio, Fac 3203 -------------------------------------------------- 8

SOW Suppporting Documentation:

As-Built Drawings for Bldg. 3203 ------------------------------------------------------------------- N/A

Conceptual Floor Plan --------------------------------------------------------------------------------- 1

Sports Bar Equipment List Documentation; Equip 1 ---------------------------------------------- 37

Sports Bar Equipment List Documentation; Equip 2 ---------------------------------------------- 6

SABER Seed Project - Bldg 3203 Asbestos Registry -------------------------------------------- 2

2. Past Performance Questionaire ----------------------------------------------------------------------- 5

3. SABER Price Evaluation Worksheet - Blank Template.xlsx ------------------------------------- 1

4. SABER Statement of Work (SOW), Revision 2 – 18 September 2013 ------------------------ 26

Appendix A, Design Compatibility Guidelines (DCG)------------------------ --------------- 387

Appendix B, Installation Development and Design (ID2) Handbook---------------------- 170

Appendix C, 355 CES EMO Civ. Contractor Environmental Guide------------------------ 28

Appendix D, Cover Sheet.dwg ------------------------------------------------------------------- N/A

Appendix E, Title Block D Sheet.dwg ---------------------------------------------------------- N/A

5. Department of Labor Wage Determination(s) (Available online - http://www.wdol.gov/)

General Decision Number: AZ130033; 01/11/2013, AZ33 (Building) -------------------- 5

General Decision Number: AZ130002; 01/11/2013, AZ2 (Residential) ------------------ 4

General Decision Number: AZ130008; 06/14/2013, AZ8 (Highway) --------------------- 7

General Decision Number: AZ130019; 06/14/2013, AZ19 (Heavy) ---------------------- 5

General Decision Number: AZ130006; 06/14/2013, AZ6 (Heavy Dams) ---------------- 7

6. SABER – Pre Proposal Conference Meeting Minutes ------------------------------------------ 22

SABER Pre-Proposal Conference - Record of Meeting – Sign In Sheet ----------------- N/A

SABER Pre-Proposal Conference - Power Point Presentation ---------------------------- N/A

Sketch SK-1 - Q99, Q100 --------------------------------------------------------------------- N/A

Sketch SK-2 - Q101 ---------------------------------------------------------------------------- N/A

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

SECTION L - PROPOSAL PREPARATION INSTRUCTIONS

A. SIMPLIFIED ACQUISITION of BASE ENGINEER REQUIREMENTS (SABER) CONTRACT VALUE

1. Minimum: The awardees’ proposed design fee shall be issued as Delivery/Task Order 0001 to meet the contract minimum. Along with the issuance of Delivery/Task Order 0001 the contractor will be required to attend an initial pre-performance conference.

2. Maximum: The total aggregate maximum amount of all contracts (Delivery/Task Orders issued/awarded under this SABER Contract, with all options exercised, shall not exceed $45 Million U.S. dollars.

3. This acquisition is contemplated to be a Firm-Fixed Price, Indefinite-Delivery/Indefinite-Quantity (ID/IQ), with one (1) award being made to a single offeror. Offerors “must” propose on the seed project (identified within the solicitation) to be considered for award. The seed project will be evaluated as part of the offerors proposal. The price of the seed project is calculated into the Total Evaluated Price. The seed project shall be awarded to the same offeror whom is awarded the SABER contract, as a result of this solicitation.

B. SEED PROJECT

1. The Magnitude of Seed Projects is follows:

FBNV 13-4000, Rpr (Renovate) Sports Bar_CNS Patio, FAC 3203; between $250,000 and $500,000.

C. GENERAL INFORMATION

1. Disposition of Unsuccessful Proposals: In compliance with FAR Subpart 4.8 the Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed by the Government.

No destruction certificate will be provided.

2. General Instructions: This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format of the proposal. The Offeror’s proposal must include all data and information requested in the RFP.

Only the required minimum amount of information is requested to provide for proper evaluation. Efforts should be made to keep offers as brief as possible, concentrating on substantive information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating its validity. Elaborate format and color representations are not desirable.

3. Restrictions: Incomplete proposals: Failure to submit all the data indicated and required in this section may be cause for determining a proposal incomplete and, therefore, not considered for technical evaluation, or award.

4. Who May Submit:

a. Proposals may be submitted by: Small Business Administration 8(a) certified business entities within the state of Arizona; IMPORTANT: In order for a Participant to be eligible to submit an offer for this 8(a) procurement, limited to Arizona; it must receive from SBA a determination that it has a bona fide place of business within Arizona prior to submitting its offer to this solicitation. [Ref: 8(a) Compliance Guide; “Bona

Fide Place of Business”, pages 36 - 37]

b. Any legally organized offeror may submit a proposal, provided the offeror, or offeror’s subcontractor, has on its permanent staff professional architects and engineers registered in the appropriate technical disciplines and provided the requirements specified in the solicitation are met. All designs accomplished under the direct supervision of appropriately licensed professionals.

D. PREPARATION INSTRUCTIONS:

1. Proposals shall be prepared in three (3) volumes; and clearly labeled as appropriate specific guidance regarding content of these volumes is discussed below.

2. Construction Of Volumes: Each volume shall not require extensive searching throughout the document(s) to locate and evaluate any items or area. Sub-categories of information in each of the volumes should be highlighted for ease of evaluating the information contained therein. All proposals shall contain the evaluation requirements stated herein. All written information and data shall be in an 8 ½” x 11” sheet size format, text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc.) and shall be provided in a appropriate sized 3–ring binder, not to exceed 3”. Sheets for charts, tables and drawings may utilize 11” x 17” as appropriate. Every binder shall contain: Table of Contents, List of Tables or Figures (if required), and List of Appendices. Font size shall be not less than 12 point. Each page shall be identified with the appropriate page number centered at the bottom of the page. Legibility, clarity, coherence, and the contents are important. Contents shall follow the order of the evaluation criteria and pages shall be numbered. The offeror shall not submit verbatim sections or attachments of this solicitation as part of their proposal. Only written proposals will be accepted. Oral, electronic, and facsimile proposals will not be accepted. Offers that do not meet these requirements may be subject to rejection.

Vol. Title Page Limitation Paper Copies

I TECHNICAL 12 single sided or

6 double sided

1 original and

2 copies

II PAST PERFORMANCE 8 single sided or

4 double sided

1 original and

2 copies

III PRICING

(To include SABER Price Evaluation Worksheet)

N/A

1 original and

2 copies

NOTE: COVER LETTER, TABLE OF CONTENTS, AND 35% DESIGN SUBMISSION DOES NOT

COUNT TOWARDS THE MAXIMUM SHEET PAGE COUNT.

3. A cover letter identifying the offeror and the project shall be included in Volume I must include the following:

a. Solicitation number.

b. Name, address, e-mail, and telephone and facsimile numbers of the Offeror.

c. Names, titles, e-mail, and telephone and facsimile numbers of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

d. Name, title, and signature of the person authorized to sign the proposal.

e. Acknowledgement of all amendments to the solicitation (if applicable).

f. Bonding information as required per Solicitation Notes, NOTE 7.

Important! -- The Cover Letter is the only place that shall have any identifying factor of the offerors company or logo. No other page (within Volume I) shall contain information that would identify the company (or logo) of which has submitted its proposal.

4. Table of Contents. The proposal shall contain a detailed Table of Contents. The complete Table of Contents shall be included in each binder used.

5. Materials submitted but not required by this solicitation (such as company brochures) shall be relegated to appendices and may not be reviewed.

6. Firms submitting proposals shall limit submission to data essential for evaluation of proposals so that a minimum of time and monies are expended in preparing information required by the RFP. Data submitted must reflect the designer's interpretation of criteria contained in the RFP. Unnecessarily elaborate or voluminous brochures or other presentations, beyond those sufficient to present a complete and effective response, are not desired.

Elaborate artwork, expensive paper and bindings, and expensive/extensive visual and other presentation aids are unnecessary.

E. PROPOSAL CLARITY, ORGANIZATION AND CROSS REFERENCING ARE MANDATORY:

Proposals shall be clear, concise and organized – while presenting all required information. No required material shall be incorporated by reference. A proposal that does not conform to these requirements may be considered non-responsive.

F. REVISIONS: Proposal revisions for written portions of the proposal, including catalog cuts and specifications, shall be submitted as page replacements with revised text readily identifiable, e.g. bold face print or underlined. The source of the revision, e.g. Error, Omission, or Clarification (EOC), amendment or other Contractor-initiated change, shall also be indicated for each revision. Revised pages shall be numbered, dated, submitted in same number of copies as the original proposal submittal, and a different color page than the original.

G. RESTRICTIONS: Incomplete proposals - Failure to submit all the data indicated in this section will be cause for determining a proposal incomplete and, therefore, not considered for further technical evaluation or for subsequent award.

H. REFERENCED PUBLICATIONS: Unified Facilities Criteria (UFC) and Unified Facilities Guide

Specifications (UFGS) can be downloaded from the Whole Building Design Guide at the following address:

http://www.wbdg.org. Obtaining other referenced publications such as Federal and Military specifications, Military

Standards, and industry standards (i.e., ASTM, ANSI, ACI, NFPA, building codes) will be the responsibility of each offeror.

I. MAILING REQUIREMENT FOR SPECIAL MARKING OF PROPOSAL DATA

Envelopes or other cover for material submitted in response to this RFP shall be opaque, and must be so presented that they may easily be identified. At a minimum, the outside cover must show:

Destination of Proposal

Name and location of project as described in the RFP documents

Solicitation number (FA4877-13-R-0001)

Name and address of offeror

Volume Number

Submit the proposal in the format specified. Oral, faxed or telephonic proposals or modifications will not be considered. Mail or deliver the proposal to the address listed in the Solicitation.

J. (VOLUME I) TECHNICAL DETAILS:

1. General Information: At a minimum, the submission shall be prepared in a form consistent with the evaluation criteria for award set forth in Section M of this solicitation. All information the Offeror deems appropriate to address these criteria should be included in the proposal in an orderly format following the evaluation criteria. To facilitate evaluation, Volume I should be specific, detailed, and clearly demonstrate that the Offeror has a thorough understanding of the requirements for the accomplishment of this effort. Statements that the Offeror understands, can, or will comply with the specifications, and phrases such as "standard procedures will be employed", or "well known techniques will be used" etc., will be considered Unacceptable. Offerors should note that data previously submitted under any prior or existing contract or solicitation will not be considered. Therefore, such data should not be relied upon, nor incorporated in the Technical proposal by reference.

2. Volume Contents:

a. Cover Letter: The cover letter will be used to ensure the Offeror acknowledges solicitation and amendments as defined in Section L Paragraph D.3.

b. Project Management Plan (PMP): The Offeror shall provide a comprehensive PMP developed specifically for implementation of this SABER Contract, and based on the requirements stipulated in the SABER

Statement of Work (SOW). Only one (1) PMP shall be submitted to encompass, sub-factors 1 through 5, including the seed project, to allow the government to evaluate the offeror’s overall approach in the performance of the

SABER Contract. The PMP shall demonstrate the offerors ability to meet the requirements stipulated within the

SABER Statement of Work (SOW). The PMP shall make clear the offerors ability to proficiently manage a project from inception of a project to closeout/final payment of that project, as well as the offerors ability to proficiently manage multiple projects simultaneously & concurrently. The PMP shall make clear the Offeror has the ability to deliver a quality product and effectively manage the designers, consultants, and subcontractors on the team, as well as the ability to coordinate all work throughout the design and construction phases. The PMP shall make clear the

Offerors ability to provide the required experienced personnel and demonstrate to the Offerors ability to provide the minimum ‘Design Submission’ standard for the seed project (35% Design); this design submission standard is also the minimum design requirement for all forthcoming/ future projects that are completed under this SABER contract.

The PMP shall be suitable for the scope and complexity of the SOW and project(s) identified within the solicitation.

http://www.wbdg.org/

It shall include and address each of the following:

1. Management Approach

i. Management of a project from Inception to project closeout/final payment

ii. Management of multiple (10-50) projects simultaneously & concurrently

2. Sub-Contractor Management

3. Quality Control Procedures

4. Organization Chart (IAW SABER SOW paragraphs - 3.3, 7.1 & 7.2)

5. Technical Approach - Seed Project (35% Design Submission)

*Important to note. The offeror is expected to provide the itemized price proposal for the seed project, in both their Technical details (Volume I), and their price details (Volume III). The itemized price details contained within the (35% Design) Technical details (Volume I) shall NOT include the contractors proposed coefficient, only the pricing information contained within the RSMeans/CPG. The Price evaluation will evaluate the seed project’s total proposed price. Whereas the Technical evaluation will evaluate the offerors ability to provide the essential components of the proposed design and convey that the contractor fully understands the Seed Project requirement and that the proposal package includes all required elements of work to complete the project.

K. (VOLUME II) PAST PERFORMANCE DETAILS:

1. Past Performance (Volume II): When addressing past performance evaluation criteria set forth in Section M of the solicitation, the Offeror shall provide, as a minimum, a list of their past performance data from Federal, State and

Local Government and private industry contracts from the past five (5) years; not to exceed the 10 most recent projects. All the items identified below shall be addressed in the listing. Elaborate listing and extensive comments are not required or requested.

a. Contract number, type.

b. Whether the offeror performed as the prime or a subcontractor.

c. Name of contracting office and verified name, address, phone/fax number of points of contact.

d. Project Title and/or brief description of construction project.

e. Initial price and final or current price, Contract start date, scheduled completion date, and current or final completion date.

f. Percent complete as of the date of submission of the proposal; and

g. Brief comments, if desired.

2. Should Offerors wish to provide information on problems encountered on the identified contracts and their corrective actions in accordance with FAR 15.305(2), they shall submit such information at the same time references are submitted.

3. On the above list, the Offeror shall identify RECENT past performance consisting of multi-tasked construction projects of varying complexity, performed within the past five (5) years. No more than the ten (10) most recent of these projects will be considered. Uncompleted projects with work-in-progress may be included, but shall not exceed three (3) of the ten (10) questionnaires. RELEVANT projects are defined as projects valued in the price range of $2,000.00 through $750,000.00, in which the offeror’s performance was that of the prime contractor, to include a broad range of maintenance, repair, alternation or new construction of real property; showing the capability to perform and manage a wide scope of construction trades including, but not limited to, design, carpentry, road repair, roofing, excavation, interior and exterior electrical, heating, ventilation, air-conditioning, plumbing, sheet metal, painting, demolition, concrete masonry, and welding. In selecting the references, Offerors should consider the RECENCY and RELEVANCY of the past performance information to the work required under this solicitation.

4. The Offeror shall then email or fax Attachment # 2, Past Performance Questionnaire, to those agencies/firms responsible for the solicitation and administration of those identified projects. Prior to forwarding the questionnaire to each reference, the Offeror shall type the name and address of the reference in the

MEMORANDUM FOR block on the cover letter to the questionnaire, and complete Section A, Contractor

Information, on the questionnaire. Your references shall complete the questionnaire and “directly” e-mail it to

SSgt David Maida at david.maida@dm.af.mil or fax it to 520-228-5462. IAW Federal Acquisition Regulation, questionnaires provided to the Contracting Squadron, directly from an offeror, will not be considered. Offerors are responsible to ensure that their reference sources receive, complete, and return the questionnaires on time. The evaluation may take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontract work where your firm performed major or critical aspects of the requirement when such information is relevant to the instant acquisition. However, the proposal should clearly define who accomplished the work if performed by other than the prospective contractor (e.g., a key personnel) and define the role (e.g., prime contractor, subcontractor, sub tier subcontractor, etc.) performed by the Offeror. The government shall consider the information provided from the Offeror and may well consider any other source when evaluating the Offeror’s past performance.

L. (VOLUME III) PRICE PROPOSAL DETAILS

1. The Offeror shall provide a price proposal (consisting of a coefficient, design fee, and seed project pricing).

Offerors are required to propose on a seed project identified in the solicitation; this provides a basis to evaluate their proposed coefficient and design fee against an awardable project. The Government IS NOT requesting certified cost or pricing information.

2. Required Pricing Details:

a. Section A – Complete in its entirety the“offeror” portion and Section B of the Standard Form 1442. An offical having the authority to bind your company contractually must sign and date the SF 1442. One (1) copy of the SF 1442 must bear an orginal, authorized signature.

b. Section B – Seed Project Price. The contractor shall provide an itemized price proposal for the seed project identified in the solicitation. The price shall be inclusive of all work to be accomplished for the seed project, and the offeror shall apply their base year coefficient to the total price of the seed project. The offeror is expected to provide the government with the entire itemized price proposals using all applicable sections of the

RSMeans/E4Clicks. The proposed price should be the offerors final and best offer, as the seed project is to be awarded to the same offeror whom is awarded the contract, without further discussions.

*Important to note. The offeror is expected to provide the itemized price proposal for the seed project, in both their Technical details (volume I), and their price details (Volume III). The itemized price details contained within the (35% Design) Technical details (Volume I) shall NOT include the contractors proposed coefficient, only the pricing information contained within the RSMeans/CPG. The Price evaluation will evaluate the seed project’s total proposed price. Whereas the Technical evaluation will evaluate the offerors ability to provide the essential components of the proposed design and convey that the contractor fully understands the Seed Project requirement and that the proposal package includes all required elements of work to complete the project.

c. Section C – Calculation of Work. It is estimated that an average of forty (40) projects are awarded per year, with an estimated average between $4Mil and $6Mil; the estimated yearly aggregate maximum should not exceed $9Mil. This information has been provided for informational purpose only. A SABER Price Evaluation worksheet has been provided with this solicitation (Attachment #3); offerors shall complete and submit this worksheet.

3. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. Contractors shall submit a price proposal (consisting of a coefficient, design fee, and seed project pricing); if the contractor fails to, they will be deemed nonresponsive.

4. Definition Of Design Costs: Design costs are limited by law to not exceed 6% of the construction cost. “Design” means defining the construction requirement (including the functional relationships and technical systems to be used such as architectural, environmental, structural, electrical, mechanical, and fire protection), producing the technical specifications and drawings.

mailto:david.maida@dm.af.mil

5. Definition Of Non-Design Costs: For the purpose of this proposal, the following items are to be considered as non-design tasks:

a. Initial site visits; Work needed to gather information from the site/installation to begin the design.

b. Field and topographic surveys, property, boundary, utility and right-of-way survey.

c. Subsurface explorations and borings: soils and materials testing and resultant report.

d. Preparation or verification of as-built drawings: Drawings of existing facilities (record drawings) are maintained by the Government. These may be obsolete or inadequate at the beginning of a project involving rehabilitation, renovation of the facility. The effort to verify existing conditions and update existing drawings is not subject to the 6% design limitation.

e. The services of consultants, where not specifically applied to the preparation of working drawings or specifications.

f. Title II services: These services done during the construction phase of a projects, such as; review of shop drawing submittals, construction surveillance, estimates for construction modifications, etc.

g. Models, renderings, or photographs of completed designs.

h. Reproduction of designs for review purposes: Most projects are designed in stages such as completing a percentage of the project and then pausing to review the work completed. Copies of design data and drawings are reviewed and considered before proceeding. Costs for reproduction and distribution of the review documents are not part of the statutory consideration.

i. Travel and per diem allowances in connection with excludable services: All travel and per diem costs will be excluded from the 6% statutory limitation.

j. Studies, testing, and recommendations for pavement or foundation designs.

k. Color Boards with materials samples.

l. Work required in preparing for and obtaining permit applications.

m. Labor and computer costs for life cycle energy analyses.

READ CAREFULLY AND SUBMIT ALL REQUIRED DOCUMENTS.

DO NOT EXCEED PAGE LIMITATIONS.

YOUR OFFER MAY BE DETERMINED UNACCEPTABLE IF YOUR PROPOSAL IS INCOMPLETE.

SECTION M - EVALUATION FACTORS FOR AWARD

BASIS OF AWARD

A. EVALUATION PROCEDURES

1. BASIS FOR CONTRACT AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with the Federal Acquisition Regulations (FAR) Part 15, DOD FAR Sup, and Air Force FAR Sup. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the Acceptable offeror with a (1) Technically Acceptable proposal; (2)

Acceptable Past Performance; and; (3) The lowest evaluated cost or price, which is deemed responsible relating to an offerors record of acceptable performance, integrity, financial and resource capability, and stability to perform the contract in accordance with FAR 9.104.

2. This acquisition is contemplated to be a Firm-Fixed Price, Indefinite-Delivery/ Indefinite-Quantity (ID/IQ), with one award being made to a single offeror. Offerors “must” propose on the seed project (identified within the solicitation) to be considered for award.

B. EVALUATION FACTORS AND SUBFACTORS

1. The proposals will be evaluated for the entire performance period of the SABER Contract on the basis of the evaluation factors listed below. These primary areas of importance comprise the decision making process to be used in determining which proposals are acceptable. First, the technical area will be evaluated on a “acceptable” or

“unacceptable” basis. Second, Past Performance will be evaluated on a “acceptable” or “unacceptable” basis.

Third, the Government will review the pricing; consisting of coefficient, design fee, and seed project pricing.

(1) Technical

(2) Past Performance

(3) Price

C. TECHNICAL (VOLUME I)

1. The Technical area is based on an Acceptable/Unacceptable scale. Offerors may be given the opportunity to clarify certain aspects of their proposals. Evaluation Notices may be issued for the purpose of enhancing the

Government’s understanding of proposals.

2. The Technical Evaluation Team will rate the technical proposals according to Table 1 listed below:

TABLE 1 – TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

RATING DEFINITION

Acceptable Proposal clearly meets the minimum standards and requirements of the technical factors, as stipulated within the solicitation.

Unacceptable Proposal does not clearly meet the minimum standards and requirements of the technical factors, as stipulated within the solicitation.

3. TECHNICAL DETAILS: Technical will consist of two factors; Cover Letter and Program Management Plan

(PMP); the PMP will consist of five (5) subfactors.

(a). COVER LETTER: The cover letter will be used to ensure the Offeror acknowledges solicitation amendments.

Otherwise, the cover letter provides information on the Offeror.

(b). PROJECT MANAGEMENT PLAN (PMP): The PMP will be evaluated for inclusion of all tasks identified in the Project Management Plan in Section L. The PMP shall demonstrate the offerors ability to meet the requirements stipulated within the SABER Statement of Work (SOW). The PMP shall make clear the offerors ability to proficiently manage a project from inception of a project to closeout/final payment of that project, as well as the offerors ability to proficiently manage multiple projects simultaneously & concurrently. The PMP shall make clear the Offeror has the ability to deliver a quality product and effectively manage the designers, consultants, and subcontractors on the team, as well as the ability to coordinate all work throughout the design and construction phases. The PMP shall make clear the Offerors ability to provide the required experienced personnel and demonstrate to the Offerors ability to provide the minimum ‘Design Submission’ standard for the seed project (35%

Design); this design submission standard is also the minimum design requirement for all forthcoming/ future projects that are completed under this SABER contract. The PMP shall be suitable for the scope and complexity of the SOW and project(s) identified within the solicitation. It shall include and address each of the following:

1. Management Approach (Acceptable/Unacceptable)

i. Management of a project from Inception to project closeout/final payment

ii. Management of multiple (10-50) projects simultaneously & concurrently)

2. Sub-Contractor Management (Acceptable/Unacceptable)

3. Quality Control Procedures (Acceptable/Unacceptable)

4. Organization Chart (IAW SABER SOW paragraphs - 3.3, 7.1 & 7.2) (Acceptable/Unacceptable)

5. Technical Approach - Seed Project (35% Design Submission) (Acceptable/Unacceptable)

4. Technical Proposal: The technical team will evaluate all technical factors and subfactors for the offeror; the evaluation will result in an overall technical rating of “Acceptable” or “Unacceptable” as defined in Table 1. If the offerors technical proposal fails to address, or does not adequately address, any of the stipulated technical factors or PMP subfactors, the offeror will receive an overall rating of “Unacceptable”. The standard of

“Acceptable” is met when the offeror demonstrates (1) the ability to perform multiple projects simultaneously and the ability to coordinate all work throughout the design, construction and close-out phase; (2) effectively manage the designers, consultants, and subcontractors on the team; (3) consistently deliver a quality product, through the use of effective quality control procedures; (4) the ability to provide the required experienced personnel (IAW SABER

SOW paragraphs - 3.3, 7.1 & 7.2) and (5) the capability of providing and utilizing the RSMeans (Computerized

Pricing Guide – CPG) cost estimating database to develop and provide a 35% Design Submission.

D. PAST PERFORMANCE (VOLUME II)

1. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to perform the efforts described in this RFP based on the offeror’s demonstrated present and past performance. The

Government will seek relevant past performance information from: (1) past and present efforts provided by the offeror (using questionnaires, forwarded by the offeror to past or current customers) and (2) data independently obtained from other Government (i.e. PPIRS, FAPIIS) and commercial sources. The evaluation process will use past performance as “Acceptable” or “Unacceptable” basis. Offerors may be given the opportunity to clarify relevance or adverse past performance to which the offeror has not previously had an opportunity to respond.

Clarifications are limited exchanges between the Government and offeror.

2. The past performance evaluation will be accomplished by reviewing aspects of the offeror’s recent and relevant past performance. An “acceptable” or “unacceptable” rating will be established through an integrated analysis of the recency/relevancy and performance on all efforts evaluated for the offeror.

Recency for this solicitation is defined past performance consisting of multi-tasked construction projects of varying complexity, performed within the past five (5) years from the date of this solicitation.

Relevant projects are defined as projects valued in the price range of $2,000.00 through $750,000.00, in which the offeror’s performance was that of the prime contractor, to include a broad range of maintenance, repair, alternation or new construction of real property; showing the capability to perform and manage a wide scope of construction trades including, but not limited to, design, carpentry, road repair, roofing, excavation, interior and exterior electrical, heating, ventilation, air-conditioning, plumbing, sheet metal, painting, demolition, concrete masonry, and welding. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the contractor whose contract is being reviewed and evaluated. The Past

Performance Team will make a relevancy determination for each evaluated project in accordance with Table 2 –

Relevancy below:

TABLE 2 - RELEVANCY

Rating Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope magnitude of effort and complexities this solicitation requires.

3. Using the questionnaires provided with the proposals (see Attachment IV) ,the contractor shall send the questionnaire to their recent and relevant reference. The reference for that project shall fill out the questionnaire and send it “directly” via either fax or e-mail to 355 th

Contracting Squadron, SSgt David Maida at 520-228-4185 or david.maida@dm.af.mil. IAW Federal Acquisition Regulation, any questionnaires provided to the Contracting

Squadron, directly from an offeror, will not be considered. While the Government evaluation team will strive for maximum objectivity, the evaluation process, by its nature, is subjective and therefore, professional judgment is implicit throughout the entire evaluation process.

4. The past performance team will integrate the recency, relevancy and performance on all the efforts evaluated for the offeror; the integration will result in an overall Past Performance Evaluation rating of “Acceptable” or

“Unacceptable" as defined in Table 3 – Past Performance Evaluation Ratings below:

TABLE 3 – PAST PERFORMANCE EVALUATION RATINGS

RATING DEFINITION

Acceptable Based on the offeror’s past performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note 1 & 2 below.)

Unacceptable Based on the offeror’s past performance record, the

Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. (See note 1 below)

Note 1: The Government will have a reasonable expectation, when the majority of the offerors recent and relevant past performance records indicate that the contractor (offeror) will successfully perform the contract.

Note 2: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability /unacceptability, “unknown” shall be considered “acceptable”. See FAR 15.305(a)(2)(ii) & FAR 15.305(a)(2)(iv).

5. Joint Ventures. In a joint venture, past performance for both businesses will be evaluated equally. Joint ventures will be verified with the Small Business Administration (SBA) prior to award.

6. Teaming Arrangements. Teaming Arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of the contract. A teaming arrangement is not a formal merger of two or more business entities. The Government recognizes the validity and integrity of teaming arrangements as detailed in FAR Subpart 9.6. All offerors are encouraged to review FAR Subpart 9.6, to acquaint themselves with its details. Since the Government can only determine the responsibility of the prime contractor, per FAR 9.604(b), in accordance with FAR 9.1, Responsible Prospective

Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members.

E. PRICE (VOLUME III)

1. After a thorough review of each offeror’s past performance, the Government team will evaluate each contractor’s proposed price (consisting of coefficient, design fee, and seed project pricing).