SABER_Site_Visit_Instructions_-_28_Aug_13_at_0900_-_Swan_Gate.pdf

In accordance with (IAW) “5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE”

A site visit (Pre-Bid/Pre-Proposal Conference) is scheduled to take place on Wednesday, 28 August 2013, starting at 0900 (Local AZ Time); All contractors (Perspective Bidders/Offerors) will meet at the SWAN GATE (also known as, “Contractor’s Gate”) Located at [Swan & Golf Links – adjacent to the Border Patrol Facility].

All contractors (Perspective Bidders/Offerors) will be required to submit names directly to SSgt David Maida, not later then six (6) days prior to the site visit - NTL 1630 hours (Local AZ Time), 20 August 2013. Use the provided excel spredsheet entitled “Event EAL - Companys Name.xls”. The following instructions apply:

1) Re-name the file to include the name of your company.

2) Inside the spreadsheet there are five blocks that need to be filled out (Per attendee) – these blocks are highlighted in yellow.

i) Individuals Name (Last, First, Mi)

ii) Company Name

iii) Driver’s license # and state of issue

iv) Social Security Number

v) Date of Birth

3) Submit the filled out Event EAL – Via E-mail; to (david.maida@dm.af.mil)

***Failure to provide the required information outlined above within the stipulated time lines, will preclude the perspective bidders’/offerors’ ability to gain access to Davis-Monthan Air Force Base, resulting, in the inability to attend the site visit. **Individual base passes will not be granted for personnel who arrive the day of the site visit without prior coordination.

DIRECT TEXT FROM SOLICITATION FA4877-13-R-0001, Page 61 of 73;

5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE

(a) A pre-bid/pre-proposal conference (site visit) will be conducted at 0900 hours (Local Arizona Time) on Wednesday, 28 August 2013 at the DMAFB BASE THEATER, Davis-Monthan AFB, Tucson, Arizona for the purpose of site clarification and collecting questions regarding this solicitation. Your attendance at the pre-proposal conference is highly encouraged.

(b) Submit the names of all attendees (not to exceed four (4) personnel) to SSgt DAVID A. MAIDA, six (6) business days prior to the scheduled pre-bid/pre-proposal conference (site visit) – NTL 1630 hours (Local AZ Time), 20 August 2013. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Bidders/Offerors are requested to submit questions, in writing, to the point of contact noted above not later than Friday, 30 August 2013. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

mailto:david.maida@dm.af.mil