MAFR OMS RFI Log 20250324 PROTECTED.xlsx
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- Attached to
- Cannon AFB - Melrose Air Force Support Contract Federal contract opportunity
- Solicitation number
- FA485525R0001
About this file
This document is a comprehensive Request for Information (RFI) log for the Melrose Air Force Range (MAFR) Operations, Maintenance and Support (OM&S) Services contract, solicitation number FA485525R0001. The contract is a total small business set-aside with an estimated value between $100 million and $250 million, covering a five-year base period with up to five one-year incentive option periods. The primary objective is to provide a fully functional Primary Training Range supporting Department of Defense training requirements across nine support regimes: facility maintenance, aerial/ground ranges, Military Operations in Urban Terrain (MOUT) sites, electronic warfare, scheduling, wildland fire management, paramedic services, and Situational Force (SITFOR) support.
The RFI log contains a detailed record of questions and answers from potential offerors, addressing topics such as operating hours, equipment management, landscape maintenance, vehicle requirements, staffing matrices, and pricing structure. Key contract characteristics include security clearance requirements (SECRET clearance for key personnel), performance locations at Cannon Air Force Base and Melrose Air Force Range in New Mexico, and a requirement for contractors to be registered in the System for Award Management (SAM). The contract anticipates supporting electronic warfare ranges, air and ground training facilities, and administrative facilities with comprehensive operational and maintenance services.
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Sheet1
| Source Document/Topic | |||||||
| [PWS, Appendix #, Accounting System, Facility Clearance] | Section & Paragraph(s) Number(s) | Page(s) | Issue | ||||
| [Provide details to help understand the question/perceived conflict or disconnect] | Question | Answer | Amendment Addressed On | ||||
| Attachment 01 - PWS | 1.6 | Page 6 | PWS 1.6 states, “The current operations hours are 0800-0200, 18 hours per day, Monday through Thursday, 0800-2400 on Friday, to support all training activities on MAFR based upon scheduled training requirements.” | Please clarify if these are the correct and new operating hours. | The hours published in the PWS are the government's requirement for this contract. These may be modified due to a changing mission need or limitation of funding. | No change | |
| Attachment 01 - PWS | 3.3.3.1 | Page 35 | PWS 3.3.3.1 states, “Personnel and vehicles shall meet all Federal, USAF, and state requirements, licensing, and signage, if required. If required to transport off Federal property, vehicle operators shall acquire the appropriate licensing.” | Recommend the Government add ensuring the proper required level of insurance for transportation of Smokey SAMS and pyrotechnics (explosives) on public highways. NOTE: this insurance can be expensive and we suggest this be listed as a requirement so all offerors are aware of the associated cost. | Insurance of vehicles is a state requirement for licensing so the statement in the PWS is sufficient. The offeror is responsible for determining what those requirements are and how they represent that overhead in their proposal | No change | |
| Attachment 01 - PWS | 4.6.1.4 and 4.13.2 | Pages 69 and 76 | PWS 4.13.2 states, “The Contractor shall submit requests for replacement of GFE to the COR for processing.” | Is it a correct assumption that replacement of any GFE vehicles will be by the Government and the contractor has no responsibility to purchase or acquire replacement GFE vehicles? | The mini-MUTE trucks are currently under an allowance source code (ASC) that mandates contractor replacement. The 27 SOSS/RMO is trying to change that but has been unsuccessful. These vehicles are designated to be pulled from service soon after this contract starts and the RMO is working to replace them under a different ASC | No change | |
| Attachment 01 - PWS | 1.6, 1.6.2, 3.7.1, and Table 2.1. | Pages 6, 14, and 54 | Section 1.6 and 1.6.2 references 4 personnel as “wildland fire managers”. 3.7.1 calls them “wildland fire management personnel”. Table 2.1 uses the term “Wildland Fire (WFF)”There is a significant difference between a manager and regular “personnel”. | Please clarify if these individuals are actually managers or regular Fire Fighters | To alleviate local confusion, the title "Wildand Fire Manager" was accepted as appropriate for these positions instead of Wildland Fire Fighter. They are not part of the management team and their duties are congruent with NWGC Wildland Fire Fighters. | No change | |
| Attachment 01 - PWS | 1.6, Table 1.1 | Page 6-7, Note 5 | PWS Table 1.1 note 5 is unclear. | Does 4 mini-Mutes pedestals constitute 4 EW systems or must they be VPQ-1, MUTES, Mini-MUTES or other portable EW (UPQ-8) systems combined? | The requirement can be any combination of the systems including Smokey Sams. | No change | |
| Attachment 01 - PWS | 3.2.2 and 3.2.2.4 | Pages 29, 31 | The following paragraphs appear to conflict. |
3.2.2.4 Landscape Materials
The Contractor shall provide all consumable materials needed for routine landscape maintenance. This includes herbicides, pesticides, and other vegetation applications. All landscape materials are non-reimbursable.
3.2.2 Real Property (Grounds) Maintenance
| The Contractor shall provide personnel, equipment and services necessary to perform tasks identified in this section. The Government shall provide all materials needed to perform routine landscape maintenance which includes herbicides and other vegetation applications. | Will the Government either remedy or clarify? | 3.2.2 corrected to state, "The Contractor shall provide personnel, equipment and services necessary to perform tasks identified in this section. The Government shall provide all materials needed to perform routine landscape maintenance which includes herbicides and other vegetation applications. All herbicides/chemicals shall be approved by 27 Medical Group/Bio- Environmental prior to Contractor use." | 0003 | |
| Attachment 01 - PWS | 3.3.2.5 | Page 34 | Target vehicles shall not be used to augment the equipment necessary to fulfill this PWS. |
Condition Code A and B vehicles may be exempted only with the permission of the COR.
| The five-ton truck with skid unit is one such exemption. | Will the following prohibition be augmented since DLA vehicles can provide excellent capabilities and savings for all concerned? | Condition Code A and B vehicles are commonly exempted until end of financially beneficial service life, such as the five-ton wildland unit. However, the Government is limited in what can be expended to maintain these items so they cannot be counted as part of the GFP of authorized equipment. | No change | ||||
| Attachment 02 - MAFR OMS PWS 2025 Reacq Technical Exhibit 2 Tables Forms | TE-2 – Table 1&2 Tab. Table 2-1 | N/A | Please clarify if the estimated annual hours in Table 2-1 are for EW maintenance only and do not include EW operational hours. | Yes, this is the estimated maintenance requirement that does not include operations | No change | ||
| Attachment 02 - MAFR OMS PWS 2025 Reacq Technical Exhibit 2 Tables Forms | TE-2 – Table 1&2 Tab. Table 2-1 | N/A | Both the VPQ-1 and GTR-18 (smokey SAMs) show a quantity of 2 each. | Are the hours shown for each system or a total for both systems? Please clarify. | Extimated total for both systems | No change | |
| Attachment 02 - MAFR OMS PWS 2025 Reacq Technical Exhibit 2 Tables Forms | TE-2 all Tabs and Tables | N/A | While estimated maintenance hours are listed for EW and Moving targets, there are no operation hours listed for any of the following functions: EW operations, ground ranges operations, operations of video, audio and other MOUT electronic systems, operation of remote-controlled targets, and After-Action Review (AAR) and Take-Home Package (THP) operational support. | Please provide operational support hours per task/functional area so accurate staffing by hours and labor categories can be made for the FFP cost proposal. | Operational hours are defined in Table 1.1. Operation of the identified systems are defined in Notes 1, 4, 5 and 6. | No change | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Instructions Worksheet | N/A | Attachment+07, “Instructions” Worksheet. Item 1 General Instruction states, “The offeror is requested not to provide pricing for the possible extension under FAR 52.217-8 which, if exercised, will utilize the rates of the most recent Base or IOP year.” However, there is a worksheet titled “FAR 52.217-8 Ext” that contains yellow highlighted cells to complete. | Please clarify. | Worksheet titled “FAR 52.217-8 Ext” deleted. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Base Year 1-5 and IOP 1 – 5 worksheets and Attachment+01 | N/A | Attachment+07, Base Year 1-5 and IOP 1 – 5 worksheets and Attachment+01. CLINs 001 – 005 for each of these worksheets request monthly rates for 8, 12, and 16 hours per day. If a rate is entered for each of the 3 options, the costs for all 3 sum up in the Total Evaluated Price for each year. | Please provide clarification for entry of monthly rates for these 3 “hours per day” options. | TEP calculations updated to include only 16-hour days for CLINs X001-X005, so as to provide a ceiling price for the contract. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Base Year 1-5 and IOP 1 – 5 worksheets | N/A | Attachment+07, Base Year 1-5 and IOP 1 – 5 worksheets. There doesn’t appear to be s separate CLIN for contractor provided vehicles and equipment. | Are those costs to be included in the proposed monthly rates for CLINS 001 – 005? | Each offeror proposal is unique in the efficiencies it provides through their individual approach. The costs are expected to be captured in the overhead or prorated through the listed CLINs. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Base Year 1-5 and IOP 1 – 5 worksheets | N/A | Attachment+07, Base Year 1-5 and IOP 1 – 5 worksheets. The detailed breakout of costs for the CLIN 0007 and 0008 don’t have cells needed for the NMGRT. | Will the Government update the worksheet to include those cells or can the contractor do this? | Negative; since NM GRT is applicable to all offerors and majority of contract will be FFP, all offerors shall be responsible for accounting for NM GRT in their pricing, and complying with the same. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Base Year 1 Tab – 52.217-8 Ext Tabs | N/A | Column B in the associated Tabs provides daily hours of 8, 12 &16. It is understood that only one should be selected to delineate the monthly rate however operating hours provided in the SOW differ (i.e. Air & Ground OM&S states 0800 – 0200 hours which equates to 18 hrs. and in SOW 3.9 Paramedic support is from Mon-Thursday 0700 – 2400 which is 17 hours.) | To accurately align the number of hours per day per CLIN, per the SOW, clarification is requested. | Attachment 07 is a stand alone document. Vendors are required to provide a Monthly Rate for each of the daily hours of 8, 12, and 16 . | No change | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Base Year 1 Tab – 52.217-8 Ext Tabs | N/A | This contract is to be a Firm Fixed Priced with Labor Hour rates. Why is the government requiring a “build up” of labor rates which will be a FFP/LH rate. Typically, only a FBLR is provided. | Please clarify | Required if a CBA rate necissitates an updated Labor Rate or future REA. | No change | |
| Attachment 15 - MAFR OMS Staffing Matrix | Staffing Matrix | N/A | Should Attachment 15 – MAFR OMS Staffing Matrix be submitted as a stand alone excel file or can it be embedded into Volume II so long as there are no attempts to reformat, remove, or alter cells from the original excel file.” | See Amendment 03 Attachment 20 dated 13 March 2025 Note 2 and Note 3 after Table 1 for clarification. | No change | ||
| Attachment 15 - MAFR OMS Staffing Matrix | Entire Matrix | N/A | The Staffing Plan Matrix has seven columns titled “# of Personnel/Labor Category”. It seems as one column is sufficient to list #s of personnel. | Please provide instructions on completing the Staffing Plan Matrix, specifically what is acceptable for each of the seven columns. | The top line for each CLIN is for the total personnel assigned to that CLIN from all of the sub-tasks by labor category. For Sub-task 1-1, 2 HEO's may be the primary but augmented through cross-utilization by 3 GMW's and 4 ET's. Each column is for the number of personnel in one labor category. Please identify primaries and augmentees (cross-utilized) for each sub-task. Not all columns may be used for each sub-task. | No change | |
| Attachment 15 - MAFR OMS Staffing Matrix | Entire Matrix | N/A | The Staffing Plan Matrix has seven columns titled “# of Personnel/Labor Category”. It seems as one column is sufficient to list #s of personnel. | Please provide instructions on completing the Staffing Plan Matrix, specifically what is acceptable for each of the seven columns. | The top line for each CLIN is for the total personnel assigned to that CLIN from all of the sub-tasks by labor category. For Sub-task 1-1, 2 HEO's may be the primary but augmented through cross-utilization by 3 GMW's and 4 ET's. Each column is for the number of personnel in one labor category. Please identify primaries and augmentees (cross-utilized) for each sub-task. Not all columns may be used for each sub-task. | No change | |
| Attachment 16 - Small Business Participation Commitment Document (SBPCD) Template | 2 | 1 | Item 2 states " (see PWS Paragraph 4.39, Small Business Utilization Report" | The PWS does not include a paragraph 4.39, nor does it articluate the requirement for a small business utilization report. Can the government provide/add guidance on requirement? | Atachment 16 updated. | 0003 | |
| Attachment 18 - MAFR OMS PPIS & PPQ | all | all | Instructions state Attachment 18 is to be used for both PPIS and PPQ yet sections 3 and 4 of attachment 18 are unique to the PPQ use case. It is not explicitly clear how the form should be used for both use cases | Can the government confirm that sections 3 and 4 are not required when using attachment 18 for PPIS? | Attachment 18 is one document and therefore sections 3 and 4 should be filled out when using Attachment 18 regardless if it is for PPIS or PPQ. | No change | |
| Attachment 18 - MAFR OMS PPIS & PPQ | all | all | The memorandum states it will be removed before award, but it is not clear if offerors should remove the memorandum before using attachment 18 as PPIS | Should offerers remove the memorandum for the PPIS use case? | Gov't could not find where it states the memorandum "will be removed before award". The offerors do not need to remove the memorandum prior to submission. | No change | |
| Attachment 18 - MAFR OMS PPIS & PPQ | all | all | PPI formatting | Are offerers permitted to adjust formatting of attachment 18 for the PPIS use case in order to match formatting of their proposal? | Negative; the following verbiage has been added to Attachment 20 paragraph 2.4.2.3.1.1.: "Any attempt to reformat Attachment 18 is unauthorized." | 0003 | |
| Attachment 18 - MAFR OMS PPIS & PPQ | Page 1 | Page 1 | PPQ due date did not change with the extension of the proposal due date. | Per Amendment 1 extension of the proposal due date, will the submission date of the PPQs also be extended? Will the government provide that new due date? | See Attachment 18 for updated information for submission. | 0003 | |
| Attachment 18 - MAFR OMS PPIS & PPQ & Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.4.1 | Page 9 | 2.4.1 states, “The Offeror shall submit Present and Past Performance Information (PPIS) for itself and any joint venture member, as well as each proposed critical Subcontractor in accordance with the format contained in Attachment 18 Past Performance Information Sheet (PPIS), and the following paragraphs.” Attachment 18 is the Past Performance Questionnaire that we must send to our customers for completion and they submit directly to Government. | Please provide clarification on what part of Attachment 18 we are to use in presenting our present and past information. | Section 1 and Section 2 of Attachment 18 is the PPIS portion. | No change | |
| Attachment 18 - MAFR OMS PPIS & PPQ & Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.4.1.4 and 2.4.2.3.1 | Pages 10 and 11 | 2.4.1.4 states, “Submission of Past Performance Information. Offerors will use the Attachment 18, PPIS to submit the past performance information on each reference as outlined in paragraph 2.4. of this Addendum.” Attachment 18 is a Past Performance Questionnaire, not a Past Performance Information Sheet (PPIS). | Please provide a PPIS. | Section 1 and Section 2 of Attachment 18 is the PPIS portion. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.1.2.11 | 6 | Currently states "Each page should contain the following legend at the top and bottom of each sheet:" | Can the government provide the legend text? | Legend Text was added back into para 2.1.2.11. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.6.3.1 | 14 | Tabs are notated in reference to volume submission. | As this is an electronic submission with a variety of submission formats available (word, excel, PDF etc), can the government clarify the expectation for how Tabs will/are to be created to meet governments intent? | See Note 2 and 3 after Table 1 - Proposal Organization. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.1.2.5 | 6 | PDF is not included as an option in the examples | Can the government clarify that PDF format is an acceptable format for applicable volumes? | Previously addressed in Para 2.1.2.5. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.3.3.3.1 | 8 | Staffing Matrix, Attachment 15 | Will the Government allow offerors to submit Attachment 15 separately with Volume 2, or be required to imbed it into Volume 2? | Yes, see Amendment 03 Attachment 20 dated 13 March 2025 Note 2 and Note 3 after Table 1. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.1.2.5 | Page 6 | 2.1.2.5 states, “Electronic File Submission: The Offeror shall submit all volumes electronically, using one (1) of the following formats: The electronic versions of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2016, MS Office Excel 2016, MS Office Project 2016, and MS Office Power Point 2016, as applicable. Save files in default format (e.g., Word Document – Set ―save as type to―Word Document [*.docx] only; Excel spreadsheets – Set "save as type" to "Microsoft Excel Workbook [*.xlsx]"; PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2016 Presentation [*.pptx]). Submit portable document format (PDF) documents using Adobe Acrobat 9.0 only.” | Please clarify if files are to be submitted in their native format or as PDF files. | Paragraph 2.1.2.5. is self explanatory. Paragraph 2.1.2.5. states : submit documents "using one (1) of the following formats:". Please pay very close attention to the last two (2) sentences of the paragraph regarding PDF documents. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.1.2.11 | Page 6 | 2.1.2.11 states, “Each page should contain the following legend at the top and bottom of each sheet:” However, no legend is provided. | Please provide appropriate legend to use. | Legend Text was added back into para 2.1.2.11 & para. 2.4.4. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.4.2.3.2.1 | Pages 11-12 | 2.4.2.3.2.1. states, “Follow the procedures outlined in paragraph 1.2., above, for e-mail instructions.” | Paragraph 1.2 does not exist, please update for proper email instructions. | Updated Para 2.4.2.3.2.1. to include correct paragraph number. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.4.4 | Page 13 | 2.4.4. states, “Attachment 18, PPIS and PPQ, must include the following legend at the top and bottom of the page:” However, no legend is provided. | Please provide appropriate legend to use. | Legend Text was added back into para 2.1.2.11 & para. 2.4.4. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.5.1 | Page 13 | 2.5.1. states, “Offerors are advised the Small Business Participation Submission is not the same as the Small Business Subcontracting Plan.” There is no other mention of a Small Business Subcontracting Plan in Attachment 20 or 21. | Please clarify what is requested in the Small Business Subcontracting Plan, its evaluation factors, and what volume we are to include it in. | A Small Business Subcontracting Plan is not required. Gov't was only trying to make a clarification here. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum released with Amendment 0002 | 2.1 Table | Page 4 | With the requirement for Risk Matrices in each sub-factor, staffing matrices, all required plans and Position Descriptions using 12-point font throughout including graphics, the allocated 75-page limit is insufficient to respond to all of Volume II Technical requirements. | Recommend increasing Volume II page count to 100 pages. | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum, released with Amendment 0002 | 2.1.2.2 | Page 5 | RFP states “Print shall be no smaller than a font size of 12”. Given the page limitations and all the items to be discussed, suggest table, charts, graphs and illustrations be permitted to use a smaller font. | Recommend the Government permit font size for tables, charts, graphs, drawings and illustrations be no smaller than 10-point font. | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. Font size remains unchanged. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum, released with Amendment 0002, and original Attachment 05 Exhibit A-001 CDRL for Mgmt Plan | 2.3.3.2 to 2.3.3.4.7 (Attachment 20), and items 1 through 5.8 under Block 16 (Attachment 05) | Pages 7-9 | These two documents are in conflict as to how the proposal is to be presented. Attachment 20, Paragraphs 2.3.3.2 to 2.3.3.4.7 state “The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan.” Yet those instructions in Attachment 5, Exhibit A-001 CDRL Management Plan conflict with Attachment #20 Table 1 and the Format and Specific Content requirements under Paragraphs 2.3.3.2 to 2.3.3.4.7. Recommend that Attachment #20 Instruction to Offerors and Attachment 5, Exhibit A-001 CDRL Management Plan be updated to align with each other or provide instructions to bidders on how Volume II should be presented. | Attachment 20 and Attachment 05 issues resolved. | 0003 | ||
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Summary Tab | N/A | Labor Category #3 and #4 are both Quality Control Inspectors. | Is this duplication correct? | Duplicate entry deleted. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Summary Tab | N/A | Labor category # 17 is a Lieutenant | Can the government confirm that this is a Fire Lieutenant? | Confirmed and updated. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Summary Tab | N/A | Wing/Air Schedulers are listed at the bottom of the page and are not numbered as the others. | Is it the government's intent that these should also be priced? | Yes, moved these labor categories up under the other labor categories. Wing/Air Schedulers combined with Ground Schedulers and renamed Range Schedulers to reflect current arrangement in work at MAFR. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Year Tabs | N/A | The 07 CLINs do not have a column for the NM Revenue tax to be applied. | Will the government add a column for NM Revenue tax to be allocated? | Negative; since NM GRT is applicable to all offerors and majority of contract will be FFP, all offerors shall be responsible for accounting for NM GRT in their pricing, and complying with the same. | 0003 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Year Tabs | N/A | FFP CLINs list an 8, 12 and 16 hour day which are all multiplied by 12 months to achieve and Extended Price. | Is the government's intent that we price all labor categories at each level of effort ? | Yes, vendors are to provide the FFP CLINs a Monthly Rate for each 8, 12, and 16 hour days. | No change | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook | Individual Year tabs and CBA Article 18 1.14 | pg. 16 of the CBA | The CBA defines a normal work schedule at two 20 hour days for firefighter personnel. Attachment 7 does not have a pricing option for a 20 hr. day in the template. | Can the government add a 20 hour day option to the pricing for CLINs 0004, 1004, 2004, 3004, 4004 and 5004? | Negative; due to funding constraints, a 20-hour workday is not contemplated at this time. Actual work schedule will be dictated via individual Task Order. The CBA does not drive the actual requirement. Additionally, these CLINs are for Paramedic Support Services not firefighter personnel. | No change | |
| Attachment 01 - PWS | Section 2.5 | 17 | PWS states requirement that contractor shall submit a labor relations strike plan, however the current CBA contains a "no strike - no lockout" clause (Article 5) | Can the government eliminate any language related to disputes and strikes in the paragraph and clarify any remaining labor related requirements | Negative; CBA is between the Contractor and Union. CBA has not always contained a "no strike - no lockout" clause and there is nothing preventing successor CBAs from deleting this clause. | No change | |
| Attachment 01 - PWS | Section 3.6.3 - 3.6.7 | 41 | The PWS goes from 3.6.3 to 3.6.7 with no 3.6.4, 3.6.5, 3.6.6. | Can the government confirm the ommission of 3.6.4, 3.6.5 and 3.6.6 are correct | Sections 3.6.4-3.6.6 have been added and marked as Reserved. | 0002 | |
| Attachment 07 - MAFR OMS Exhibit B Price Proposal Workbook & SF1449 Solicitation | Section B - Supplies or Services & Price or Costs and Year Tabs in the Excel file | 3 | Item 0009 for Training Travel and the Pricing Arrangement is Labor Hour. CLIN 0009 in the Attachment 7 says T&M. | Can the government clarify the CLIN type? | Item 0009 Pricing Arrangement changed to Time and Material. | 0002 | |
| SF1449 Solicitation | all | all | There is no discussion of a transition period length - only the statement of requirment for a transition plan | Can the government clarify the anticipated length of transition period (e.g. 45, 60, 90 days) | No formal transition period is required. Contractor will have 30-60 calendar days in which to enact their transition plan. | No change | |
| SF1449 Solicitation | all | pg 3-19 | There is no discussion of a transition period length or pricing | Can the government add CLIN for a transition period | Negative; no formal transition period is required, and the Contractor will not be reimbursed for transition-related activities. | No change | |
| Attachment 01 - PWS dated 25 Feb | 3.11 Additional Support Requirements | N/A | During the site visit it was pointed out numerous times that MAFR would have upgrades/additional support requirements during the period of performance. Examples like adding/upgrading a Driver Training Course. | (a) Will the government provide Plans and specify what additional heavy equipment/vehicles the contractor needs to provide for these additional requirements that could impact TE-2? |
(b) Alternately, will all manpower, contractor furnished heavy equipment and vehicles (purchased or lease/rent) and other operating costs be addressed under PWS 3.11? a) Please propose IAW the solicitation. The potential for future changes will not be used during evaluation to select an offeror. Plans and requirements are developed as mission changes occur. If additional equipment or personnel are required, they will be addressed through the LH and Material CLINs.
| b) Yes, if required and approved by the RMO during performance. | No change | ||||||
| Attachment 20 - MAFR OMS 52.212-1 Addendum released with Amendment 0002, and Attachment 16 - Small Business Participation Commitment Document (SBPCD) Template | 2.1.2.6 and 2.5.2.1, pages 6 and 13 | N/A | 2.1.2.6. states, “All pricing information shall be addressed ONLY in Volume V, Price.” However, 2.5.2.1 requires us to submit Attachment 16, Small Business Participation Commitment Document (SBPCD), which requires dollar values, in Volume IV, Small Business Participation. | Please clarify how we are to submit Attachment 16 with no dollar values. | SBPCD is not a pricing document and concerns the Small Business evaluation factor, not the Pricing evaluation factor. Dollar values are confirmed as acceptable in SBPCD. | No change | |
| Attachment 16 - Small Business Participation Commitment Document (SBPCD) Template | Page 1 | N/A | The Quantitative Participation of Small Businesses section 2 of Attachment 16 states, “*Contract Deliverable, Small Business Participation reporting applies (see PWS Paragraph 4.39, Small Business Utilization Report). | However, PWS Paragraph 4.39 does not exist. Please clarify reporting instructions for Small Business Participation. | Atachment 16 updated. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum, released with Amendment 0002 | 2.1 Table, page 4 | N/A | With the requirement for Risk Matrices in each sub-factor, staffing matrices, all required plans and Position Descriptions using 12-point font throughout including graphics, the allocated 75-page limit is insufficient to respond to all of Volume II Technical requirements. | Recommend increasing Volume II page count to 100 pages. | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum, released with Amendment 0002 | 2.1.2.2, page 5 | N/A | RFP states “Print shall be no smaller than a font size of 12”. | Given the page limitations and all the items to be discussed, suggest table, charts, graphs and illustrations be permitted to use a smaller font. | |||
| Recommend the Government permit font size for tables, charts, graphs, drawings and illustrations be no smaller than 10-point font. | Font size remains unchanged. | No change | |||||
| Attachment 20 - MAFR OMS 52.212-1 Addendum, released with Amendment 0002, and original Attachment 05 Exhibit A-001 CDRL for Mgmt Plan | 2.3.3.2 to 2.3.3.4.7, and Attachment 5, items 1 through 5.8 under Block 16 | Pages 7-9 | These two documents are in conflict as to how the proposal is to be presented. Attachment 20, Paragraphs 2.3.3.2 to 2.3.3.4.7 state “The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan.” Yet those instructions in Attachment 5, Exhibit A-001 CDRL Management Plan conflict with Attachment #20 Table 1 and the Format and Specific Content requirements under Paragraphs 2.3.3.2 to 2.3.3.4.7. | Recommend that Attachment #20 Instruction to Offerors and Attachment 5, Exhibit A-001 CDRL Management Plan be updated to align with each other or provide instructions to bidders on how Volume II should be presented. | Attachment 20 and Attachment 05 issues resolved. | 0003 | |
| Attachment 18 - MAFR OMS PPIS & PPQ | N/A | Page 1 | PPQ due date did not change with the extension of the proposal due date. | Per Amendment 1 extension of the proposal due date, will the submission date of the PPQs also be extended? Will the government provide that new due date? | Attachment 18 due date language updated to synchronize with proposal due date. | 0003 | |
| SF1449 Solicitation, Amendment 0002 | N/A | Page 1 | Block 8, Proposal Due Date | Amendment 0001 extended the due date to 11 April, yet Block 8 of Amendment 0002 still reflects a due date of April 7. Will the government correct this to reflect the new due date? | Amendment 0002 reviewed. Block 8 shows due date of 11 April 2025. | No change | |
| SF1449 Solicitation, Amendment 0002 | CLIN 0009 | N/A | CLIN 0009 is for Training Travel and was changed to T&M in Amend 2 | Is it the government's intent that these should be T&M for a travel CLIN? | Yes, Travel CLIN is for training only, and was corrected to match CLIN X009 for each IOP. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | 2.4.4 | Page 13 | "RFP Attachment Legend: Attachment 18, PPIs and PPQ, must include the following legend at the top and bottom of the page:" There is no legend or text given for this legend | Will the government provide the missing legend text for the header and footer for the PPIs and PPQs? | Legend Text was added back into para 2.1.2.11 & para. 2.4.4. | 0003 | |
| SF1449 Solicitation | N/A | Page 1 | Proposal Due date | Given government does not intend to provide answers to solicitation questions before March 28, and some of those answers will impact offerors proposals, can the government please extend proposal due date to 25 April? | Amendment 0003, which includes answers to the majority of RFIs received, was released on on 24 April. Therefore, no extension is currently contemplated. | No change | |
| Site Visit | N/A | N/A | Status/Maintenance Status of Threat Pedestals | During the site visit offerors learned that not all threat systems are operational. This could significantly increase if status impacts operational capability. Can th egovernment confirm how many mini-MUTES sites are currently populated with pedestals? Of those, how many are operational, and how many pedestals are relegated to cannibalization status? | Seven of eight sites are currently populated. One Mini-MUTE system is currently in depot with an undetermined ETIC. No systems are designated for cannibalization. 3 sites are FMC, 2 sites are AWP, 1 site is under troubleshooting /evaluation | No change | |
| Site Visit | N/A | N/A | Wildland Firefighting and Paramedics | Offerors learned during the site visit that these duties are currently performed by a mix of USAF active duty and National Fire Service personnel. Can the government please clarify the expectation for these duties for offerors and the anticipated continued future participation of USAF and NFS personnel in these roles? | There are no NFS personnel assigned or required. USAF personnel are the primary emergency fire response with augmentation through contracted NWCG qualified wildland fire personnel for the purpose of conducting prescribed fire operations and fighting wildfires on MAFR, regardless of ignition source IAW PWS 3.7.1 | No change | |
| SF1449 Solicitation | FAR Clauses Incorporated by Full Text FAR 52.211-11 | Page 23 | Liquidated Damages of $661.21/day | The clause states "If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract". Can the government provide clarification of the metrics used to make this determination as 1). There is no specific "time" specified in the contract; and 2) it is not clear what services are specifically included or what the metrics are for each element that is to be included/observed for purposes of this clause. | Specific services and time required will be specified on indidividual Task Orders, as the subject requirement is contemplated to utilize and IDIQ contract vehicle. | No change | |
| SF1449 Solicitation | FAR Clauses Incorporated by Full Text FAR 52.211-11 | Page 23 | Tab (c) of FAR Clause 52.211-11 | ||||
| The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default-Fixed-Price Supply and Service clause in this contract. | The clause referenced by name, "Default-Fixed-Price Supply and Service" clause is not included in the contract clauses by name or number. Will the government be including this clause (FAR Clause 252.249-8), or will the government remove the clause 52.211.11 from the solicitation? | Clause Added | 0003 | ||||
| Attachment 18 - MAFR OMS PPIS & PPQ | L.2.4.4 | N/A | Section L.2.4.4 states: "RFP Attachment Legend: Attachment 18, PPIS and PPQ, must include the following legend at the top and bottom of the page:" Nothing follows. What the Government requires to appear in the legend has not been provided. | Can the Government indicate what should appear in the legend at the top and bottom of Attachment 18. | Legend Text was added back into para 2.1.2.11 & para. 2.4.4. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.6.2 | N/A | Section L.2.6.2 states: "In the event an Offeror’s labor category title differs from the titles listed, the Offeror shall provide documentation linking their labor category titles." | Can the Government provide the specific documentation required to support an Offeror's labor category title change from the Solicitation? | If an offeror needs to provide different labor category titles, the offeror will submit a seperate document detailing labor category title linkage. The offeror will incorporate it into the pricing volume. Pricing volume does not have a page limit per 52.212-1 Table 1. | No change | |
| Attachment 01 - PWS | L2.3.3.2.2; PWS 4.2 | N/A | PWS 4.2 states: "The total transition of all tasks to Contractor full performance shall be completed NLT 45 days after contract award." | Can the Government clarify if Transition begins immediately upon award notice? | Transition does not necessarily have to begin as soon as notice of award is received, however the window between award and effective date of the contract will likely be around 50 calendar days at present. | No change | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.1.2.2 | N/A | RFP states: "Print shall be no smaller than a font size of 12. | Can the Government confirm that text within tables/graphics are not excluded from the 12 pt. font size requirement? If so, will the Government consider allowing for 10pt. Font within graphics/tables? | Font size remains unchanged. | No change | |
| Attachment 18 - MAFR OMS PPIS & PPQ | L.2.4.1 | N/A | RFP refers to Attachment 18 Past Performance Information Sheet; however, the Attachment 18 provided with the solicitation is only the PPQ template. | Will the Government provide the PP Information Sheet (PPIS) as well so Offerors can comply adequately to requirements? | Section 1 and Section 2 of Attachment 18 is the PPIS portion. | No change | |
| Attachment 05 - Exhibit A-001 CDRL Management Plan | L.2.3.3.2 | N/A | Under L.2.3.3.2, the RFP states: "The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The RFP then identifies three subsections that Offerors must, at a minimum, address in their Management Approach (Program Management, Transition Plan, and Mission Essential Contractor Services Plan). However, the Attachment 5, Exhibit A-001 CDRL Management Plan includes additional requirements not included specifically under L.2.3.3.2. For example, Attachment 5 requires Offerors provide their approach to cover the following subjects: Corporate Involvement, Timeliness, Teaming Structure, Quality Assurance, Professional Certifications, etc. | Will the Government confirm that Offerors are required to respond to each of these requirements as part of their Program Management methodology? | Paragraph 2.3.3.2 of 52.212-1 and Paragraph 2.2.1.1 - 2.2.1.1.2.1 of 52.212-2 have been updated to clarify. | 0003 | |
| Attachment 05 - Exhibit A-001 CDRL Management Plan | L.2.3.3.2 | N/A | Attachment 5, Exhibit A-001 CDRL Management Plan states that the Offerors Program Management Approach should cover the subject of "Quality Assurance." However, Attachment 1 PWS (Page 90) defines Quality Assurance as: "A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory services are achieved. For purposes of this manual, quality assurance refers to actions by the Government." Attachment 1 defines Quality Control as: "Those actions taken by a Contractor to control the production of outputs and services to ensure that they conform to the contract requirements." | Will the Government clarify this potential discrepancy to avoid confusion? As part of as offerors program management approach, is the Government requesting that offerors provide their Quality Control methodology rather than their Quality Assurance methodology? | "Quality Assurance" changed to "Quality Control" in Attachment 05 | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2 The Staffing Plan shall list the personnel staffing of the contractor’s management office that directs the contractual tasks, projects, and programs and assist in completing the contract. The listing shall include the education, training, skills, experience, and security clearance that personnel require to fill each such position and shall state the identity, background, and work experience of the personnel assigned to fill these positions." | Will the Government confirm that offerors are required to address this requirement? Such detailed information will require numerous pages. If such information is required with Subfactor 2, will the Government exclude it from the page limitations? | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2.1. The Staffing Plan shall describe the staffing required for proper accomplishment of each contractual task by skill type, skill level, number of personnel, and security clearance." | Will the Government confirm that offerors are required to address this requirement? Such detailed information will require numerous pages. If such information is required with Subfactor 2, will the Government exclude it from the page limitations? | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2.2. The Staffing Plan shall include a detailed position description for each position, to include, job title, job duties, required skill levels, abilities, professional certifications / licenses, required minimum years of experience, degrees and other qualifications necessary to accomplish services of the Performance Work Statement (PWS)." | Will the Government confirm that offerors are required to address this requirement? Such detailed information will require numerous pages. If such information is required with Subfactor 2, will the Government exclude it from the page limitations? | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2.2. The Staffing Plan shall include a detailed position description for each position, to include, job title, job duties, required skill levels, abilities, professional certifications / licenses, required minimum years of experience, degrees and other qualifications necessary to accomplish services of the Performance Work Statement (PWS)." | Will the Government provide the current position descriptions for the CBA labor categories identified in Exhibit B – Price Proposal Workbook? | CBA labor categories are as described with one exception. The Wing/Air/Ground schedulers have been combined into one Range Scheduler position with a team lead. It is the offeror's responsibility to describe the manner in which these positions will be staffed and the description for each position that is specific to your management approach. Labor Categories in Attachment 07, Pricing Workbook, updated to remove all Wing/Air/Ground Scheduler categories and replace with Range Scheduler category. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2.3. The Staffing Plan shall be submitted as part of the proposal and shall state how many such personnel are currently available and how many new hires are required to staff fully to accomplish all tasks of the PWS in its entirety as scheduled. If the contractor intends to cross utilize personnel, the Staffing Plan shall identify the positions to be cross utilized and the tasks for which they will be used. In accordance with (IAW) PWS 1.6, wildland fire and paramedic personnel shall not be cross utilized." | Will the Government confirm that offerors are required to address this requirement? Such detailed information will require numerous pages. If such information is required with Subfactor 2, will the Government exclude it from the page limitations? | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "4.2.4. The Staffing Plan shall include a proposed retainage plan for key personnel listed in PWS paragraph 2.2.4.2." W | ill the Government confirm that offerors are required to address this requirement? Such detailed information will require numerous pages. If such information is required with Subfactor 2, will the Government exclude it from the page limitations? | Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.5.2.1.3 | N/A | Section L identifies the following tasks as reserved for the Small Business Participation 8(a) subcontractors: Wildland Fire Services; Paramedic Services; Situational Force (SITFOR) Support. | Will the Government confirm that these services cannot be self-performed by the prime Offeror and must be subcontracted to an 8(a) subcontractor(s)? If yes, are Offerors required to provide relevant experience from 8(a) subcontractors supporting these requirements? | a) Per evaluation criteria (52-212.2 Paragraph 2.5), prime must provide an acceptable Small Business Participation Submission identifying 8(a) subcontractor(s) that will fulfill the 3 required areas of Paramedics, Wildland Fire, and SITFOR. |
| b) Offerors are not required to provide relevant experience from 8(a) subcontractor(s) supporting the small business factor in the small business volume. However, prime offerors may use subcontractor past performance to support their past performance factor in the past performance volume per Paragraph 2.4 of 52.212-1 and Paragraph 2.3 of 52.212-2. | 0003 | ||||||
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.3 | N/A | Section L 2.3.3.3 states: "The Offeror shall provide a detailed Staffing Approach to include the awardee’s Staffing Plan which shall be incorporated into the contract through MGMT Plan upon award. The Offeror shall utilize the format and specific content requirements provided and adhering to all template instructions as further described in MGMT Plan." The MGMT Plan template instructions state: "The listing shall include the education, training, skills, experience, and security clearance that personnel require to fill each such position and shall state the identity, background, and work experience of the personnel assigned to fill these positions." | Will the Government confirm, they expect Offerors to provide the identify of all proposed personnel, including background information, work experience, etc.?" | Confirmed; Attachment 20, Paragraph 2.1., Table 1, Page Limitation for Volume II Technical and Technical Risk has been increased to 100. | 0003 | |
| Attachment 16 - Small Business Participation Commitment Document (SBPCD) Template | N/A | In attachment 16, Under Quantitative Participation of Small Businesses* there is reference to PWS Paragraph 4.39, Small Business Utilization Report. | We cannot find any reference to section 4.39 in the PWS. Will the Government provide that PWS clause/requirement? | Atachment 16 updated. | 0003 | ||
| Attachment 20 - MAFR OMS 52.212-1 Addendum | L.2.3.3.2.2 | N/A | Section L states: "Transition Plan: The Offeror shall provide a Transition Plan that shall demonstrate the Offeror’s ability to execute the requirements of the PWS section 4.2." PWS 4.2 requires that an offerors Transition Plan shall include: "the Vehicle and Heavy/Agricultural Equipment Management Plan, paragraph 2.7.4.2." However, Offerors are also required to provide their Vehicle and Heavy/Agricultural Equipment Plan under L.2.3.3.4.7. | Will the Government clarify if Offerors are required to provide this plan in both sections? Will the Government permit cross-referencing such sections to eliminate duplicating narratives. | Cross-referencing is acceptable for proposals. | No change |
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