MACC Solicitation Q A.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON

(AFSOC)

CANNON AIR FORCE BASE, NEW MEXICO

MACC FA4855-10-R-0006

FROM: 27

TH

SPECIAL OPERATIONS CONTRACTING SQUADRON BFLT

110 E. SEXTANT AVE, BLDG 600

CANNON AFB, NM 88103

SUBJECT: FA4855-10-R-0006

MACC Pre-Proposal Conference and Site Visit

Questions

Question 1:

DWG &

Associates, Inc.

Section M.2.0 states that “The government intends to award at least (3) Small Business’s, and up to two

(2) Large Business contractors.” Does this mean that after the three awards are made to the highest evaluated SB contractors, that the Government will then award the next two contracts to the highest qualified contractors remaining, whether large or small? Or is it the Government’s intention to award the remaining two contracts to other SB contractors so long as they meet some kind of minimum qualification standard, regardless of one or more large businesses have higher evaluation results?

Answer: The next two contracts go to the highest qualified contractor regardless of size.

Question 2:

Overland

Corporation

Will the Government consider a one day time extension so that our employees are not required to travel on the weekend?

Answer: No. Extending the proposal due date will have an impact on other major milestones that the

Government must complete to assure award by end of fiscal year.

Question 3

Corporation

What is the Required Government Review Time for Submittals?

Answer: Please refer to Attachment 1, General Provisions, page 45, Section 01500, Submittals, Paragraph 1.1.4 of the MACC Solicitation. The Government will have 10 business days to return the submittals to the Contractor, but may take longer, depending on the technical aspect of the submittal.

Question 4

What are the Required Permits?

Answer: Please refer to Attachment 1 – General Provisions of the RFP and adhere to local state and federal requirements.

Question 5:

What is the Realistic Time Frame for Approval of Permits?

Answer: Approval of permits is processed as submittals and would follow the same rule as submittal.

Question 6:

Innovative

Technical

Solutions, Inc.

RFP 2.3.7 and 2.5.2b, Subcontract Consent. Are the forms SF294 and SF295 required for only those projects included in the Past Performance Project Data Sheets? Are the SF294 and SF295 forms to be included in both Volume II and Volume IV?

Answer: Include those major subcontractors that you intend to utilize as part of your team in the past performance volume only.

Question 7:

Technical

Solutions, Inc.

In consideration of our customers, we may submit CCASS/ACASS/CPAR evaluations or other past performance evaluations in place of Past Performance Questionnaire Form Attachment 38?

Answer: No. Please provide Past Performance Questionnaires from your customers.

Question 8:

Technical

Solutions, Inc.

The RFP requires 3-5 projects for Past Performance of the prime and major subcontractors. Is this 3-5 each for prime and major subcontractors; or a total of 3-5 for prime and subs?

Answer: Each entity must provide 3 to 5 projects for Past Performance.

Question 9:

Technical

Solutions, Inc.

Past Performance Project Data Sheet (Attachment 37) is 10 point. May we use 10 point font for this form?

Answer: Yes

Question 10:

Technical

Solutions, Inc.

Is it acceptable to change the format of the Past Performance Project Data sheet (Attachment 37) as long as all items are included in the form?

Answer: No. Please use the forms provided.

Question 11:

Technical

Solutions, Inc.

Please clarify how many hard copies and electronic copies are required for Volume I? Is the entire

Volume I to be redacted?

Answer: 1 original 2 copies and one redacted copy, 1 unredacted electronic copy and 1 redacted.

Question 12:

Technical

Solutions, Inc.

Please clarify how many hard copies and electronic copies of the redacted Subfactor 2 are required. Is this to be submitted separately from Volume I?

Answer: Subfactor 2 is to be included in volume I with the same number of required copies.

Question 13 All businesses selected will be competing on each Task Order offered or if those orders will be broken up between small and large businesses?

Answer: All businesses selected will compete for each task order.

Question 14:

McCullough-

Dominguez

Architects

Will the DB team that receives the commission be required to produce A/E drawings and specifications

(i.e. contract documents) for the seed project for approval prior to construction?

Answer: Yes.

Question 15: What is the Product Data on the government furnished sound curtain? How wide is the section? On

Attachment 16, 1.1.1.1.13, it says 90lb per section. We need width and length of section to make structural calculations.

Answer: Please refer to Attachment 9 and 10 which provide the Specifications for the Sound Curtains.

Question 16: What are the areas containing lead paint? At walk thru we were given the area of suspected asbestos, but no mention as to the extent of the lead paint.

Answer: All interior block walls contain LBP.

Question 17: Do we select colors and materials? (Part of our required team is an interior designer).

Answer: Please refer to Attachment 3 of the Solicitation for color selection. Color choices shall be submitted as submittals for government approval.

Question 18: What version of the AutoCAD is required? (Suggest it not be version 2010)

Answer: AutoCAD 2010 or version compatible to AutoCAD 2010.

Question 19: Are the utility As-Build Drawings available in native (AutoCAD) format?

Answer: Utility drawings are only available in PDF format only.

Question 20: Where is the location of the Asbestos identified in the survey per the layout drawings?

Answer: Asbestos is located in Area 2 and Office Area 3. Additional drawings were added as attachments to the amended RFP.

Question 21: The Comm Room does not appear on the proposed layout.

Answer: There is no existing communications room in B206. This is a design- build project; therefore the contractor needs to decide the best location for the communications room. A communications call out was provided as an attachment to the solicitation. Please refer to Attachment 23 of the Solicitation.

Question 22:

Stoven

Construction

On Attachment 38 – the deadline to have the questionnaires back to you is July 1, 2010 – I am assuming that the date has been pushed to August 1? Please confirm deadline ASAP.

Answer: The deadline for the questionnaires is on 9 August 2010 (same as proposal due date). A revised Attachment 38 is included in Amended RFP.

Question 23:

Big-D

Construction

In section L – Instructions, Conditions and Notices to Bidders, part 2.2.2.1 it says “Provide a design proposal for the seed project as defined in the MACC General Provisions, Attachment 1, and Statement of Objectives for the Seed Project, Repair Building 206 for CV-22 MRSP, Project# CZQZ090013, Attachment 16. Include all required drawings, written discussions, supporting engineering and planning documents, and project schedule.” What is required for the design proposal that we are including in

Factor 1 – Subfactor 2 of the proposal? Are any drawings, written discussions, supporting engineering and planning documents, and project schedule required to be submitted at time of proposal submission?

If so, please describe what levels of drawings are to be submitted and what written discussions are required.

Answer: Drawings, written discussions, supporting engineering and planning documents need to be provided so that your concept proposal can be adequately evaluated and understood. This is a design

Build project usually between a 20% to 35% is needed to adaquately assess.

Question 24:

Rohde May

Keller

McNamara

Architecture

Do you have any structural and other information on the existing roof structure?

1. Open Web Joist size(s) and spacing

2. Metal decking thickness and gauge

3. Existing roof slope(s) and a roof plan (is it a flat roof)

4. Existing roof composition (materials)

Answer: New attachments have been added to the solicitation. Please refer to attachments 39 to 41 with regards to existing roof structure.

Question 25:

MCC /

Catamount, LLC

Are as built of existing plans available for building B206 in either CAD or PDF files, which could be made available to proposers? We would be particularly interested in roof plans, mechanical, electrical, building/wall sections, finish schedules, elevations.

Answer: As built of existing plans for Bldg 206 has been added to the RFP. Please review revised

Exhibit of Attachments and additional attachments to the RFP.

Question 26:

Catamount, LLC

1.8 notes that “Lead and Asbestos will need to be abated prior to new construction. “1.1.1.1.2 notes asbestos Abatement, and the report attached mentions only one location with mastic as containing asbestos which will be relatively simple to abate – but 1.1.1.1.3 notes Lead Paint Abatement, and the report attached shows lead paint in all areas of building 206 tested. Please clarify the scope of Lead

Paint abatement required.

a. Is this the intent of the Statement of Objectives and 1.8 that the contractor shall abate and remove all lead paint present at building B206? If so, will the government vacate the building while the work is performed due to hazardous conditions involving lead paint removal? If not, please define the work scope of abatement.

Answer: Please provide in your proposal on how you recommend / plan on handling this issue.

b. If the contractor will be required to completely abate lead paint in B206, please clarify the phased occupancy requirement noted at 1.1.1.1.1 for Area 1 work followed by Areas 2 and then

3. Continued occupancy of the building during the removal and abatement of hazardous materials is not the safest practice for the occupants, and addressing continued occupancy would add significantly to the length of time required for abatement and to the cost of the abatement.

The most cost effective means for the government would involve vacating the building and completing all abatement in one activity, or making changes in the specifications to encapsulate certain lead paint elements instead of completely abating.

c. Please clarify this significant cost element of the work so that we can efficiently price the work desired for the government needs.

Question 27:

Catamount, LLC

1.1.1.1.7 requires that we repaint all walls of B206. The Architectural Compatibility Plans Design

Guide at page 9 notes that painted CMU or stucco is not acceptable as an exterior finish. Please clarify if this requirement will apply only to interior walls, and please clarify if any refinish of the exterior is required.

Answer: This requirement pertains only to interior walls.

Question 28:

Catamount, LLC

1.1.1.1.8 requires that we re-surface and re-seal concrete floors in the entire facility. Please specify the sealer desired or acceptable to the government.

Answer: Additional attachments have been added to the RFP. Please refer to Attachment 61 for

Resurfacing information.

Question 29:

Catamount, LLC

1.1.1.1.12 requires upgrade of the existing EMCS system to be compatible with Cannon AFB Allerton system. Please provide a contact point for the base personnel or contractor presently maintaining the

Allerton system, or specifications of the system requirements so that we can appropriately design and budget this requirement.

Answer: Mr. Ronnie Houston, 575-784-2071

Question 30:

Catamount, LLC

No LEED or sustainability requirements are mentioned, but the design guide references sustainability on page 14 and 15. Please clarify if there are sustainability requirements for B206.

Answer: There is no sustainability required for this particular project.

Question 31:

Catamount

LLC

1.1.1.2.3 requires we provide elec /comm risers (for office areas 1 and 2) as needed. Please clarify if power poles are acceptable and what number of these should we include in the budget?

Answer: Power poles are acceptable. Approximately 20 power poles.

Question 32:

Catamount

LLC

1.1.1.3.2.2 requires that we install plumbing for a sink and a water line for a refrigerator. Please clarify if we are to furnish the refrigerator.

Answer: No, the contractor is not required to furnish the refrigerator.

Question 33:

Catamount

LLC

1.1.1.4.3 requires that we install an electric overhead door. Please clarify the size of this door.

Answer: Electric overhead door should be 10’ (H) x 12’(L).

Question 34:

Catamount

LLC

1.4 notes that water will be made available to the contractor by the government as necessary. Please clarify if electricity will be similarly made available to the contractor for construction or if the contractor is required to provide and pay for electricity in this existing building.

Answer: Electricity will be made available to the contractor at no cost to the contractor.

Question 35:

Hunt Building

Company, LTD

Concrete floors are currently painted. Do we need to repaint floors? If so, does existing paint need to be taken up first or just painted over?

Answer: No painting is required, just epoxy entire flooring.

Question 36:

Company, LTD

Exterior walls, most of the exterior walls are split face block, there are some painted CMU. Do we repaint exterior CMU? If so, painted CMU only or split fact block also?

Answer: Exterior walls will not be repainted.

Question 37:

Company, LTD

Exposed ceiling piping, repaint?

Answer: No, do not repaint exposed ceiling piping.

Question 38:

Company, LTD

Existing CMU walls have lead paint, the RFP requires that the lead paint be abated – Areas 1, 2, &3. Is the area where work is to be performed going to be vacant? If not this can be a hazard to people without proper protection to be in the area or the cost to isolate large areas can be expensive, checking with an abatement subcontractor on this.

Answer: Refer to Answer for question 26.

Question 39:

Company, LTD

Acoustical Ceilings are scheduled to be replaced. Is this ceiling tile only or does it include replacement of grid also?

Answer: Ceiling tiles are to be replaced. Grid in Area 3 restrooms and existing Office Area 3 need to be replaced.

Question 40:

Big D

Construction

In section L – Instructions, Conditions and Notices to Bidders, part 2.3.6 Past Performance Evaluation

Questionnaires, it says “Questionnaires are not to be included as part of a proposal. The offeror shall send out Past Performance Evaluation Questionnaires to each of the Points of Contact (POCs) identified in the Past Performance Volume.” Due to the large number of federal projects a unique burden has been placed on our previous clients in the requirement for Past Performance Questionnaires (PPQs) for projects such as this one. Many clients have requested we resubmit previous PPQ forms, since they, in some cases, have filled them out many times. Most of the current solicitations from federal agencies

(Army COE/NAVFAC/ GSA) now allow the use of previously solicited PPQs. In recognition of this unique situation, will you allow submission of previously obtained PPQs?

Answer: No.

Question 41:

Big D

Construction

In section L, subsection 2.3.3, it says “Relevant Contracts: Relevant past performance information must demonstrate design/build and construction experience with multiple projects, such as new construction, renovation, alteration and repair, with associated architectural and engineering work, with multiple disciplines, such as airfield, pavement, renovation, repair, additions/upgrades, along with specific work in heating, ventilation and air conditioning (HVAC), electrical, mechanical and other major trades.

Projects should be similar in size, scope, and complexity as those anticipated under this contract, i.e., having a project value between $500,000 and $5,000,000 and include projects with the Federal

Government, state and local government agencies, and commercial customers.”

Is it acceptable to expand the project values to be” greater than $500,000” (leaving out the $5M ceiling)? Some of our projects are greater than $5,000,000.

Question 42:

Construction

The page limit for Factor 2 – Past Performance – Volume II is 30 pages. However, the past performance project data sheets will be 3 pages each. If we have the prime contractor submit 5 projects, the key subcontractor & teaming partner submit 5 projects that would put us at approximately 45 pages.

We also are instructed to include:

- Table of Contents

- Summary page describing the role of the offeror and each major subcontractor, teaming partner, and/or joint venture partner that the offeror is required to provide Past Performance Information

Sheets on in accordance with paragraph 2.3.4. below

- Organization Structure Change History – See paragraph 2.3.5 below

- And subcontractor consent forms

This will push us well beyond the 30 page limit for Volume II. Can the page limit be expanded or requirements reduced?

Answer: Questionnaires are to be sent in by your customers and are not included in the page count.

Question 43:

Keller

McNamara

Architecture

Seed Project: Where is North on the Plan?

Answer: The bay door wall in area 3 is the North wall.

Question 44:

Keller

McNamara

Architecture

Seed Project: Where exactly is the new roll-up door located on the plan? Will there be demolition of the

CMU wall for the new opening?

Answer: Additional attachments have been added to the RFP. Please refer to Attachment 59 for Roll up door information. There will be demolition of CMU for the new opening.

Question 45:

Tri-State

General

Contracting

Group, Inc.

The RFP indicates that 3 contracts will be awarded to small business. Do 8(a) contractors take preference or is 8(a) status irrelevant?

Answer: No, 8(a) contractors will not be given preference.

Question 46:

General

Contracting

Group, Inc.

Seed Project requires replacement of existing roofing system. In effort to engineer and estimate new roofing system, we must have access to as-built drawings of Building B206.

Answer: Please refer to revised solicitation for the additional attachments of as-built drawings for

Building 206.

Question 47:

General

Contracting

Is 3/12 roof slope required on Building B206? CAFB design manual indicates 3/12 roof pitch requirement. Our visual estimate is less than this at Building B206.

Answer: Roof should be designed to match existing, yet increasing the slope to ½:12 but less than 2:12 slope.

Question 48:

General

Contracting

Please provide copy of ACM & Lead Paint survey for Seed Project, Building B206.

Answer: Lead Paint survey for the Seed Project was provided as Attachment 22 of the RFP.

Question 49:

General

Contracting

In effort to design new floor finishes in Building B206, warehouse area, can you provide us what type of equipment and traffic will be in this area?

Answer: Pallet jacks with steel wheels, forklifts, pallets, vehicles, rolling stock, air craft engines.

Question 50:

Company, Ltd

Specifications/Drawings please make information available for the capacities of the existing HVAC equipment or clarify if the complete existing system must be replaced.

Answer: Please review additional attachments included in amended RFP. HVAC equipment will need to be replaced.

Question 51:

Company, Ltd

Note (28) Roofing: All applicable new facilities shall employ Standing Seam Metal Roof with a minimum slope of 3:12. The existing roofing on Building B206 is approximately 1:12 slope, will the replaced roof system be acceptable to have the same slope? Please clarify if the 3:12 slope requirement is applicable only to new construction.

Answer: Roof should be designed to match existing, yet increasing the slope to ½:12 but less than 2:12 slope. Please review additional attachments to the RFP.

Question 52:

JSR ECC LLC

Section L Paragraph 1.4 Joint Venture Offerors – The last sentence in this paragraph indicates that “If the joint venture is comprised of 8(a) firms, the Small Business Administration (SBA), prior to award, must approve the joint venture agreement.” SBA rules state that a joint venture between an 8(a) protégé and their mentor under the SBA Mentor-Protégé Program does not have to be approved by SBA on a small business set-aside procurement, (Sec. 124.513(c) and (d) must be met in order for the exception to affiliation to apply."). Approval by SBA before contract award is only required for 8(a) set-aside procurements.

Question: Will the JV approval by SBA be required prior to a Small Business Set-Aside contract award, contrary to the SBA's stated rules?

Answer: This is a full and open competition with three awards being designated for small businesses.

For a joint venture to receive one of the small business designated contracts the joint venture must be approved by the SBA.

Question 53:

Section L Paragraph 1.15 - In the last bullet it states that the contractor shall determine the size of drawings; the sixth bullet states that the seed project drawings are excluded from the page count, and 8 th bullet states that page limits include drawings.

Question: Please clarify that the drawings of the seed project can be of any size and not included in the page count or have the proposal font restrictions.

Answer: Drawings may be any size and will not be included in page count.

Question 54:

Section L Paragraph 1.15 - States “Submitted materials will be fully responsive to and consistent with the following:” The 5 th Bullet “Format of the proposal volumes (and any resulting responses to

Evaluation Notices (ENs)) shall be as follows:” “All typing (including that on charts, graphs, and tables, etc.) shall be no smaller than 12 Pitch, Times New Roman font.”

Question:

(1) Since the Times New Roman is a proportional typeface and therefore not easily convertible to pitch would SOCS consider limiting text to no smaller than 10 point Times New Roman (the same as a 12 pitch non-proportional font such as Courier New)?

(2) Would SOCONS reconsider and allow a “fit to graphic” font on charts, graphs, and tables (as long as the graphic is clearly readable)?

Answer: No. Please follow the instructions provided in the RFP.

Question 55:

Section L Paragraph 2.3.2 – Past Performance information Sheets requires that 3 to 5 Past Performance

Information sheets shall be submitted for each prime, teaming partner, and/or joint venture partner.

Further, Section L, Volume Submission Requirements table states there is a 30 page limitation for

Factor 2, Past Performance.

Question: This requirement presents a limitation to the number of projects that can be provided, given our current teaming arrangement and given the extensive information requested in the Past Performance

Information sheets for each team member. Additional information is also requested in Paragraphs 2.3.4, 2.3.5, and 2.3.7. For these reasons, Offeror requests that the page limitation for Factor 2 be increase to

40 pages to ensure we provide a comprehensive and complete response to the requirement.

Answer: Questionnaires are to be sent in by your customers and are not included in the page count.

Question 56:

Section L Paragraph 2.3.4 - Specific Content, requests that Offerors provide a discussion of efforts to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Question: Please clarify if this information be should be provided as part of the contracts selected for the Past Performance Information sheets, or if this is a separate, stand alone section.

Answer: The information under Section L Paragraph 2.3.4 –Specific Content should be provided as part of the contracts selected for the Past Performance Information sheets.

Question 57:

Section L Paragraph 2.3.7 - Subcontractor Consent, requires that SF294 Subcontractor Report for

Individual Contract, and SF 295 Summary Subcontractor Report be included with this section.

Question: If these forms are to be provided in Factor 2, Past Performance, Offeror requests that they be excluded from the page count for this factor.

Answer: SF294 Subcontractor Report for Individual Contract and SF295 Summary Subcontractor

Report are excluded from the page count for Volume II.

Question 58:

Section L Paragraph 2.3.6 - Most of our clients are federal agencies. In the past, the agency staff has made every attempt to fully cooperate in evaluations and submit the completed questionnaires as quickly as possible. However, we have no control over their schedules and priorities to ensure the questionnaires are returned with 7 days.

Question: Would SOCONS consider changing this requirement to allow responses due no later than the due date of the proposal?

Answer: The RFP and attachment has been amended to change the due date for Past Performance

Evaluation Questionnaires.

Question 59:

Section L Paragraph 2.3.7 - Subcontractor Consent – We do not believe that the reference to completed

Forms SF 294 (Attachment 34) and SF 295 (Attachment 35) is appropriate in this paragraph; these forms have to do with subcontracting performance.

Question: Did you intend to provide a different form or sample letter that would allow teaming partners to consent to release of past performance information to the prime contractor? If so, we suggest this form or sample letter be provided as a separate Attachment to the solicitation not included in the page count.

Answer: Consent for release of past performance is for the prime contractor to obtain in whatever written form he deems fit.

Question 60:

Section M Paragraph 6.1 – The last sentence of this paragraph states “The data presented must include all relevant design-build or build contracts held within the last three (3) years.” Due to the page limitations required for Volume 2 in Section L and also the limitation to “three (3) to five (5) relevant contracts held in the last three years for each entity, the Offeror suggests that meeting the above requirement will not be possible.

Question: Will SOCONS modify the above statement in Section M to be consistent with the wording in Section L 2.3.2 and 2.3.3.

Answer: Questionnaires noted in Section L 2.3.2 and 2.3.3 are submitted by your customers and should not be included in the page count for Volume 2.

Question 61:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 1, “Section 1. Description of Work: Paragraph 1.1.1.1.1. Construction to be phased due to building occupancy. Government recommends construction of Area 1 first. Then Area 2 to include restrooms and break rooms in that area. Lastly, Area 3.”

Question: Can SOCONS please provide the floor area in square feet, furnishing and utilities, and type of access to building exterior required and number of personnel that need to be accommodated during construction?

Answer: Pallet jacks with steel wheels, forklifts, pallets, vehicles, rolling stock, air craft engines.

Question 62:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 3, “Section 1.2. Requirements, 1.2.3. All construction must be in compliance with

Antiterrorism Force Protection requirements referenced under UFC 4-010-01, UFC 4-010-02 and

Combatant Commander Antiterrorism construction standards.”

Question: To what specific parts of the renovation does the UFC 4-010-01, UFC 4-010-02 and

Combatant Commander Antiterrorism construction standards apply?

Answer: As stated in the Statement of Objective, UFC 4-010-01 must be adhered to. All drawings have been provided to 27 SOCONS.

Question 63:

Attachment 22 Lead Base Paint Data, Table columns do not have titles.

Question: Can SOCONS please provide column labels?

Answer: Please see revised Attachment 22 with column labels.

Question 64:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 1, “Section 1. Description of Work: Paragraph 1.1.1.1.9. Replace entire roof on facility with a standing seam metal roof.”

Questions:

(1) Can we assume the replacement roof must comply with Attachment 2 Base Standardization of

Building/Utility Distribution Systems for Cannon AFB, Section A. Architectural, Paragraph

(28) Roofing AND Attachment III Cannon’s Existing Material/Equipment, Paragraph 10.

Standing Seam Metal Roof Systems, Manufacturer AEP Roofing, Corp. (for retrofits flat to sloped).

(2) Can SOCONS please provide total square footage and the required slope of the replacement roof?

Answer: (1) Roof should be designed to match existing, yet increasing the slope to ½:12 but less than

2:12 slope. (2) Please refer to additional attachments that have been added to the RFP.

Question 65:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 1, “Section 1. Description of Work: Paragraph 1.1.1.1.10. Replace all ceiling tiles.

Questions:

(1) Can we assume the replacement roof must comply with Attachment 2 Base Standardization of

Building/Utility Distribution Systems for Cannon AFB, Section A. Architectural, Paragraph

(18) Suspended Ceilings AND Attachment III Cannon’s Existing Material/Equipment, Paragraph 5 Suspended Ceilings?

(2) Can SOCONS please provide total square footage of Wet Areas and All Other Areas?

Answer: (1)Yes (2) Please refer to additional attachments that have been added to the RFP.

Question 66:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 1, “Section 1. Description of Work: Paragraph 1.1.1.1.12. Upgrade existing EMCS system, must be compatible with the Cannon AFB Allerton (Alerton?) system.”

Questions:

(1) Is there an existing EMCS in the building and if so what is it? OR

(2) Should Offeror assume that a completely new EMCS system is to be provided and installed in conjunction with Paragraph 1.1.1.1.14. Design Heating Ventilating and Conditioning (HVAC) system with the following conditions…?

(3) Should Offeror assume the new EMCS must meet the requirements of Attachment III Cannon’s

Existing Material/Equipment, Paragraph 26. Energy Monitoring Control System (EMCS) Fire

Alarm Control Panels (narrow band)?

Answer: (1) No (2) Yes, with an Alerton compatible system (3) Yes the new EMCS must meet the requirements of Attachment 3, however, the Fire Alarm Panel is separate from the EMCS system.

Question 67:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 1 and 2, “Section 1. Description of Work: Paragraph 1.1.1.1.14. Design Heating

Ventilating and Conditioning (HVAC) system with the following conditions…?

Questions:

(1) Should Offeror assume that the only areas in the building to be conditioned by the new HVAC system are Office Areas 1, 2, and 3 and the communications room?

(2) If not, what conditioning is required for the rest of the building?

(3) If so, should not the break areas and restrooms be conditioned; and if so how?

(4) Are separate room split units acceptable if compatible with the EMCS?

Answer: (1) No (2) Area 2 Breakroom (3) This is a Design-Build Contract, the contractor is responsible for designing the system (4) Must meet Cannon AFB Standards (Attachment 3)

Question 68:

Attachment 16 Statement Of Objective, Repair B206, Project No. Czqz09-0013, Cannon AFB, NM, 13

April 2010, Page 3, “Section 1. Description of Work: Paragraph 1.1.1.5. Communications

Requirements.”

Questions:

(1) “1.1.1.5.1. Communications to include NIPR and SIPR connections.” Should Offeror assume that all running of lines outside of the building and into the communications room are by others?

(2) “1.1.1.5.1.1. Install duplex electrical outlets and quad communications receptacles (2 Data/2

Voice) every 6 feet in new office area. (Attachment 23).” Should Offeror assume it must run lines from the communications room to these outlets and receptacles?

(3) “1.1.1.5.1.1. Install duplex electrical outlets and quad communications receptacles (2 Data/2

Voice) every 6 feet in new office area. (Attachment 23).” Should Offer assume this requirement is includes both Office Areas in Area 1 and the four offices; and both offices in Office Area 3 in

Area 3.

(4) “1.1.1.5.1.1. Install duplex electrical outlets and quad communications receptacles (2 Data/2

Voice) every 6 feet in new office area. (Attachment 23).” Where in the building is (are) the power panel(s) for the duplex electrical outlets AND the communications room?

(5) “1.1.1.5.2. Construct a communications room.” With reference to Attachment 19 Cannon AFB

Bldg 206 Projected Construction, where is the communications room physically located in the building and what is the size of the room?

Answer: (1)No (2) Yes (3) Yes (4) Please refer to additional attachments that have been added to the

RFP, (5) there is not an existing communications room.

Question 69:

General Question. Due to the limited exterior work, only the roof replacement, and the fact that interior renovations do not appear to reach the “substantial” category, other than Roof Systems and Interior

Finishes (paint) of Appendix A what is the applicability of Attachment 3 Cannon AFB Architectural

Compatibility Plan?

Answer: Architectural Compatibility Plan is a draft product. All requirements will be validated and approved by Government representatives. The Plan is a draft plan for basic information.

Question 70:

General Question. Is LEED a consideration on any aspects of the Building 206 renovation? If so what?

Answer: No LEED consideration for B206, lighting must be energy efficient.

Question 71:

WHPacific

Can the existing HVAC system be used during the construction phases? Is it zoned to allow for use in the separate areas?

Answer: Please clarify question. The current HVAC system works, but is not designed for the amount of people that will be occupying the space when work is completed.

Question 72:

Can the submittal date be extended?

Answer: No

Question 73:

Are CAD drawings available for the seed project?

Answer: Please review amended RFP which included additional drawings for the Seed Project.

Question 74:

Will the seed project requires a new fire protection system? What is currently in place?

Answer: A wet-pipe sprinkler system is currently in place. As specified in the Statement of Objective, all areas must meet current fire codes as well as UFC 3-600-01.

Question 75:

Company, Ltd.

Attachment 7, 1.1.1.1. Overall Building, 1.1.1.1.8 Re-surface and re-seal concrete floors in the entire facility. Please clarify the surfacing material to be applied and it’s thickness. Will the slab need to be ground first?

Question 76:

Company, Ltd

1.1.1.1. Overall Building, 1.1.1.1.9. replace entire roof on facility with standing seam metal roof. Please indicate what the existing roofing material is and does the new roof include insulation board? Is the new roof to be installed on top of existing metal deck, please clarify?

Answer: Existing material is a standing seam metal roof. New roof should include insulation board. The new roof will not be installed on top of the existing metal deck.

Question 77:

Company, Ltd.

Does the exterior of the building need to be painted?

Answer: There will be no painting on the exterior of the facility.

Question 78:

Company, Ltd.

Are there as-built drawings available for the existing roof? Flooring/SOG?

Answer: Yes. RFP has been amended to include as-built drawings for Bldg 206. Please refer to additional attachments to the RFP.

Question 79:

Company, Ltd.

The price is listed under Factor 1, sub factor 2 and under Factor 3. Do you want us to include the pricing in two different locations/volumes?

Answer: Pricing is not part of this volume however unit pricing from Factor 3 will be a part of this subfactor evaluation.

Question 80:

Company, Ltd.

The specs call for the prime to use 3 to 5 projects. Is that 3 to 5 projects for the Prime, 3 to 5 projects for the A&E or 3 to 5 projects for both combined?

Answer: Please provide 3 to 5 projects for each entity.

Question 81:

Company, Ltd.

With the site visit next Tuesday, July 20th, we request an extension of the bid date so that our consultants have time to produce something for us to price up properly. Once they get back in the office, after questions are asked and answered, that would only leave two and a half weeks until the bid is due.

Question 82:

Company, Ltd.

Section L – Instructions, Conditions and Notice to Bidders, para. 1.11 calls out for redacted paper copy and redacted Electronic copy of Volume 1. If we do not feel that we have included any proprietary information beyond what should be for government use only, then Volume I would be one original, three copies and two CD’s, is this correct? Please advise.

Answer: All unredacted volumes may be on 1 CD. Redacted volumes must be on a separate CD.

Question 83:

Associates, Inc.

Block 10.B of the SF1442 and Section I 52.219-7 state that this is a 60% small business set-aside.

Therefore the remaining two contract awards (40%) will not be set-aside awards, and will be competed between all remaining offerors (both large and small) on an equal basis and award will be made to the offerors with the highest rated proposals regardless of size status. Is this correct?

Answer: Yes. The next two contracts go to the highest qualified contractor regardless of size.

Question 84:

MarCon

Engineering

On page 57 of the RFP section 2.4.4 Part 1, Section G – Persons Authorized to Negotiate or Conduct

Discussions is required, we were unable to find this information. The information in Section G is

Contract Administration Data.

Answer: See Amendment 1 on FedBizOpps.

Question 85:

Associates, Inc.

The RFP says (§ L ¶ 1.11) that we are to submit redacted copies (in addition to regular versions) of the technical proposal. The RFP then mentions company name and logo and etc. as items that need to be redacted. What does that “etc.” include? For example, would the names of our key personnel need to be redacted as well? What about the locations of offices? And the name(s) of our design consultants?

Please clarify.

Answer: Any information that could identify the proposal to your company should be redacted.

Question 86:

Associates, Inc.

It seems fairly clear that the seed project price proposal (AF Form 3052) is to be submitted with both

Volume 1 (Mission Capability see § L ¶ 2.2.2.3) and Volume 3 (Price and Contract Forms see § L ¶

2.4.1). However, since it is somewhat unusual for price information to be included in other than the price volume of a proposal, please verify that the AF Form 3052 is to appear in both volumes.

Answer: Previously answered.

Question 87:

Keller

McNamara

Seed Project – What is the height of the interior perimeter walls in Areas 1, 2, and 3?

Answer: Area 1 – approximately 10’5”

Area 2 – approximately 16’

Area 3 – approximately 16’

Question 88:

Keller

McNamara

Seed Project – Where is the ceiling height in the restrooms and offices to remain?

Answer: Restrooms – approximately 8’, Offices – approximately 7’10”

Question 89:

Hughes

Associates, Inc.

Is a Fire protection Design Analysis compliant with UFC 3-600-01 paragraph 1.5 required for the seed project?

Answer: UFC 3-600-01 must be adhered to.

Question 90:

Associates, Inc.

Must all fire protection design be performed by individuals with qualifications required by UFC 3-600-

01 paragraph 1.6 for the seed project?

Answer: No, however, designs must be stamped by a fire protection engineer.

Question 91:

Associates, Inc.

Will contractor be required to upgrade complete building fire protection (automatic sprinkler) system to comply with the current referenced codes?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

UFC 3-600-01.

Question 92:

Associates, Inc.

Will contractor be required to upgrade complete building fire alarm system to compliance with the current referenced codes?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

Question 93:

Associates, Inc.

Is the seed project facility currently provided with a mass notification system?

Question 94:

Associates, Inc.

If so, Is the seed project facility mass notification system currently interconnected with the base notification system?

Question 95:

Associates, Inc.

Will water-flow testing data for the fire water service to the seed project be provided by the base or will the contractor need to perform the testing?

Answer: Contractor will need to perform the testing.

Question 96:

Associates, Inc.

Will detailed hydraulic calculations for the design revisions to the fire protection (automatic sprinkler) system be required?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

Question 97:

Associates, Will the Government provide the commodity classifications and storage heights for materials?

Answer: Materials will be stored to approximately 14’.

Question 98:

Associates, Inc.

Will any materials be stored or any equipment be installed in the interstitial space created between the existing roof and the new roof?

Question 99:

Associates, Inc.

Will design drawings specifically indicating compliance for the means of egress for the new offices, new corridors, and new storage rack configurations be required in the design package?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

Question 100:

Associates, Inc.

Will acceptance testing documentation of the final fire alarm system installation/modifications need to be certified by a registered fire protection engineer?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

Question 101:

Associates, Inc.

Will acceptance testing documentation of the final fire protection (automatic sprinkler) system installation/modifications need to be certified by a registered fire protection engineer?

Answer: As specified in the Statement of Objective, all areas must meet current fire codes as well as

Question 102:

Construction

Do we paint the exterior wall that has been painted before?

Answer: No exterior walls will be painted.

Question 103:

Do we paint the existing (exposed to view) ceiling, joist & beams?

Question 104:

Construction

Does the pitch of the roof have enough slope to be able to get the manufactures warranty or do we need to design a new truss system to install the roof on?

Answer: Please clarify question.

Question 105:

Do we need to get the building to meet the new energy standards?

Question 106:

DWL

Architects &

Planners, Inc.

of New

Mexico

Proposal Response Format for Factor 1 Mission Capability Volume 1 40 page Max. limit, (excluding drawings/specifications). Where within the solicitation are the minimum/expected drawings and specification requirements outlined for this Seed Project response within this Factor and Volume?

The requirements for a Work Element No. 4 (Design/Build): With a provided Statement of Objectives

(SOO) outlines where and what the design phase of the project development will entail, but we are uncertain of what is expected for this response. [Section 01000-1]

Answer: Previously answered.

Question 107:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

What are the existing roofing system assembly types, over Areas 1 & 2, over Area 3?

Answer: Additional attachments have been added to the RFP. Refer to Attachments 39 to 41 regarding existing roofing system for Bldg 206.

Question 108:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

Should the scope of work be amended to add a roof access ladder and access hatch within the building or on the exterior?

Question 109:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

The existing exterior windows in Area 2 Break Room are to be removed and replaced, are the existing exterior windows within the Office Areas [adjacent to wood shop] of Area 3 also to be removed and replaced?

Question 110:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

If selected, during the provision of design services for this SOO Repair B206 within the Design

Analysis documentation addressing Energy Conservation and Modeling will be required to support the selection of new HVAC equipment. {USACE 3/07 Design Manual, Energy Policy Act of 2005, and

UFC 3-400-01} The exterior walls of Area 3 have been insulated from the interior side of the exterior concrete masonry unit wall assembly. The existing painted exterior walls within Areas No. 1 and 2 have not been insulated from within or without, will the requirement for these walls to be insulated be waived by the USAF reviewers?

Answer: No, will not be waived. Will be based on your design.

Question 111:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

If the proposed occupancy of Building 206 as outlined in the SOO is at variance with the International

Building Code 2006, do we proceed based upon this teams professional judgment with building floor plan modifications so as to comply with the IBC code occupancy requirements?

Answer: This is a design-build project. Please provide in your proposal on how you recommend / plan on handling this issue.

Question 112:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

Will the exterior access to the two new Area 1 Office Areas be secured and monitored with the card-key access system?

Question 113:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

Is it a correct statement that Building 206 will no longer have any “public functions” within, the building will have the employees working within the building interfacing with those personnel and companies delivering or picking-up goods from the warehouse.

Answer: No, public functions will still occur within the facility. The objective of phasing the project was to ensure that public functions could still take place.

Question 114:

Architects &

Planners, Inc.

of New

Mexico

Seed Project: Statement of Objective Repair B206 Project No. CZQZ09-0013 scope:

What is the minimum size requirement of the new “electrical roll-up door with manual chain on north side of B206” in Area 3? Based upon the drawing information provided, size of existing exterior dock area, location of internal structural steel column and personnel man door it is likely that the personnel man door will be relocated to the east side of the structural steel column and the new electrical roll-up door with manual chain will be located east of the existing structural steel column where a personnel man door opening is located now.

Answer: New electrical roll-up door shall be approximately 10’ (H) x 12’ (L)

Question 115:

Hal Hays

Construction, In Area 2, Is there any plumbing work to be done on the water fountain near the bathrooms?

Question 116:

Construction, Inc.

In Area 3, Is there any plumbing work to be done in the following locations:

- (2) Emergency shower stations

Answer: No

- Men’s Bathroom

Answer: Bathroom must be ADA compliant

- Women’s Bathroom

Answer: Bathroom must be ADA compliant

- Janitor’s Closet near the Bathrooms

Answer: No

- Break Room

Answer: Yes

- Water Fountains near the Bathrooms

Question 117:

Construction, Are there any electronic architectural floor plans of Bldg 206 that can be forwarded for use?

Answer: The RFP has been amended to include additional drawings for Bldg 206. Several drawings are available in AutoCAD files and are uploaded with the amendment.

Question 118:

Construction, Inc.

In the bathrooms, will we need to match existing 12”x12” on the floors and 4-1/4” tile on the walls? For the Bathroom walls, should we figure what was existing because one bathroom had time on all four walls & other two bathrooms had tile only on walls where there were wet areas and vinyl cove base on remaining walls? Also, there was tile on the walls in the hallways for the bathrooms in Area 2, should we figure these areas as well? In there any specific tile chosen at this time?

Answer: No, do not match the existing tile. Replace all tiles as specified in the Statement of Objective.

Tile selection should be located in the Cannon AFB Design and Construction Standard (see Attachment

2).

Question 119:

Construction, Should we figure using the carpet that is normally used on CE jobs?

Answer: Carpet selection should be in accordance with in the Cannon AFB Standards (see Attachment

2) and should be submitted as a Submittal for Government approval.

Question 120:

Construction, Inc.

Under Section L General Proposal Preparation, 2.2.2.3 Completeness of seed project asks for a price schedule. The price schedule also to be included in the separate Volume labeled Volume II. Please clarify.

Answer: Already answered

Question 121:

Construction, Inc.

Under Section L, General Proposal Preparation, 2.2.2.2, Technical Capability, the proposal is to include a bar chart schedule. However, under Section M Evaluation criteria, 5.2.6 states to provide AF Form

3064. Should we supply both?

Answer: RFP has been amended. Please provide AF Form 3064 Project Schedule or equal.

Question 122:

Construction, Inc.

Does each Volume need to be in a separate binder, or all Volumes need to be in a single binder? Please clarify.

Answer: Separate.

Question 123:

Summit

Construction, Inc.

Is the contractor responsible for abatement of the asbestos & lead paint? Could you clarify what items have lead paint i.e. the floor paint is listed as positive but the percentage is noted as 0.00.

Answer: Yes, as specified in the Statement of Objective. Please see attachments for location and percentage of asbestos and lead based paint.

Question 124:

Construction, Inc.

Does all of the lead paint (presumably ALL of the paint in the older structure Area 1&2 i.e. columns, beams, joists, etc) need to be removed/abated and all the steel, etc be repainted?

Answer: This is a Design Build project. Please provide in your proposal on how you recommend / plan

Question 125:

Construction, Inc.

What dimensions for the Area 2 toilet rooms and associated corridor can be changed to provide for handicap accessibility? How much flexibility does the contractor have? Behind the Area 2 women’s restroom there is a room that is accessed from the building exterior. What is that room?

Answer: All bathrooms must be ADA compliant, the room in question is the mechanical room

Question 126:

Construction, Inc.

Is the intent to replace the roofing with red standing seam roofing at the same slope or a different slope?

Would the new roof go over the existing roof or replace the existing…