MACC Pre-Proposal Conference and Site Visit.pdf

27th Special Operations Wing

This Briefing is:

UNCLASSIFIED

Multiple Award Construction

Contract (MACC) Pre-Proposal Conference &

Site Visit

Source Selection Information – See FAR 2.101 and 3.104

MACC PRE-PROPOSAL &

SITE VISIT AGENDA

TIME ACTIVITY PRESENTER

0900 – 0945 Bus Pick-Up & Registration

1000 – 1010 Welcome Remarks Maj. Rhonda Crawford

1010 – 1020 Voluntary Protection Program (VPP) William Keely

1020 – 1030 Cannon AFB Virtual Tour Richard Morris

1030 – 1050 MACC RFP Highlights Richard Morris

1050 – 1100 Seed Project Overview Amanda Hetrick

1100 – 1115 Bus Tour to Seed Project Location

1130 – 1300 Site Visit Amanda Hetrick

Kirk Reader

Richard Morris

Source Selection Information - See FAR 2.101 and FAR 3.104

UNCLASSIFIED

William H. Keely

27 SOW VPP Coordinator

The VPP Model of Interacting with Contractors

Objectives

After this training you will be able to:

• Define a Department of Defense (DoD) contractor

• Describe the Voluntary Protection Programs (VPP) requirements relating to contractors

• Describe contractor selection considerations for safety

• Identify government and contractor responsibilities for contractor work performed at a VPP participant site

• Describe basic safety and security procedures that should be covered during contractor orientation

• Describe contractor requirements for control of environmental/health hazards

• Describe the use of contractor work permits

Contractors

• A contractor is a non-federal employer performing under a DoD contract.

VPP Contractor Classifications

• A “resident” contractor is one whose employees are regularly intermingled with site employees and are directly supervised by site personnel. They are sometimes called

“personal services” or “nested” contractors.

VPP Contractor Classifications

• An “applicable” contractor is one whose employees worked at least 1,000 hours for a

VPP site in any calendar quarter within the last

12 months and are not directly supervised by site personnel.

VPP Requirements - All Contractors

• All contractor employees must:

• Comply with Occupational Safety Health Administration

(OSHA) requirements

• Comply with applicable site safety rules

• Receive awareness information from the site

• Key hazards, recognition methods, and controls

• Key Site safety rules

• Emergency Procedures

• Site participation in VPP and VPP fundamentals

• Receive training from their employer

• Employee rights under the Occupational Safety and Health (OSH)

Act

• Relevant hazard controls and Personal Protective Equipment (PPE)

VPP Requirements – “Resident”

• In addition to meeting the requirements for ALL contractors, a site using “resident” contractors must:

• Include “nested” contractor employees’ mishaps in the site injury/illness rates

• VPP sites routinely include “nested” contractor employees in the site’s Safety and Health (S&H) employee involvement activities, such as:

Training and awareness programs

Emergency drills

Safety and health teams and committees

Problem solving initiatives

VPP Requirements – Applicable

• In addition to meeting the requirements for ALL contractors, a site using “applicable” contractors must:

• Maintain TCIR and DART rate data for all

“applicable” contractors based on hours worked at the site

• Consider S&H in the contractor selection process

• Monitor contractor S&H performance and encourage improvement when appropriate

• Provide for identification and correction of uncontrolled hazards in contractor work areas

• Provide for removal of contractor employees for

S&H violations

Safety Consideration for Selecting

• Work with the Contracting Officer

Representative (COR) to select contractors based on their:

Comprehensive safety and health management system

Low mishap rates as compared to competitors

Understanding of hazards and proposed hazard controls

Relevant S&H qualifications

• Careful selection and oversight of contractors ensures quality S&H protection at installations

Leadership Responsibilities

Contractor Orientation

• Risk levels related to workplace hazards may be greatly reduced by following basic safety and health policies in such areas as:

S&H Postings

Drugs and Alcohol

Code of Conduct

Housekeeping

Smoking Policy

Weapons

Use of Cell Phones

• The Contracting Officer or their designated representative will inform contractors of site-specific rules and regulations. Some examples may include:

Parking Restrictions

Work Hours

ID Requirements

Radio Restrictions

• Oversight of contractors:

Confirm conformance to contract provisions and work control procedures

Monitor the effectiveness of the contractor’s safety management system

Monitor contractor injury/illness rates versus industry peers (quarterly review recommended)

Provide encouragement to improve when needed

Get results by working cooperatively through the

COR to encourage good performance --- NOT by telling them how to do the job

Contractor Responsibilities

• Contractors on a VPP site are responsible for:

Protecting their employees from work area hazards

Protecting the site employees and the public from the hazards of contractor operations and work areas

Knowing and complying with all applicable OSH requirements

Keeping emergency phone numbers at the worksite and familiarizing employees with emergency procedures

Reporting mishaps/incidents to COR or a designated supervisor

Occupational and Environmental

Health Hazards

• Government and contractors must work together to control environmental/health hazards to both government and contractor employees. It’s a partnership.

Chemicals

• Under the VPP, both the installation and the contractor must be informed of any hazardous substance or chemical which will be used or stored in their work area.

Hazardous Materials

• Contractors with hazardous materials or goods must:

Comply with all federal regulations, including the use, storage and disposal

Submit all forms in cooperation with the installation

Maintain all material safety data sheets (MSDS) in the work area

Control their use of hazardous or irritating materials

Follow any additional installation rules where applicable

Work Permits

• Hazardous work must be carried out under a permit to work system. A work permit:

Identifies the work to be done

Identifies hazards involved

Identifies all necessary precautions

• Installation personnel must communicate all known hazards to contract personnel

• Contractors may use their own permits if they comply with Federal and installation regulations

Permit Work

• Personal service contractors who perform hazardous tasks will be trained and comply with installation permit programs.

• Contractors performing permit-required work will coordinate those procedures with the contracting office as detailed in their contracts.

Federal Regulations

• Contractors must ensure that federal and host installations regulations on such items as PPE, heavy equipment, electrical items, etc. are followed.

Contractor Follow-On Work

• A contractor’s safety performance will be one factor used to determine if future contracts are granted.

• This training can be used as part of your site’s documentation of action taken to address the following VPP actions:

Management Leadership and Employee Involvement

Contract Worker Coverage

Employee Involvement / S&HMS Awareness

Hazard Prevention & Control

Emergency Preparedness and Response

Process Safety Management

Safety & Health Training

Training Needs Assessment

All Employees / Managers /Supervisors/S&H Staff /Contractors

Action Plan Completion

Summary

In this session, you learned about:

• What a DoD contractor is (definition)

• VPP requirements relating to contractors

• Contractor selection considerations for safety

• Government and contractor responsibilities for contractor work performed at a VPP participant site

• Communication of basic safety and security procedures to contractors

• Contractor requirements for control of environmental/ health hazards

• Using contractor work permits to control hazards

UNCLASSIFIED

Questions?

UNCLASSIFIED

MACC

RFP Highlights

RICHARD MORRIS

27 SOCONS

Contracting Officer

Overview

Indefinite Delivery / Indefinite Quantity (IDIQ)

Five (5) IDIQ Contracts will be awarded

Minimum of three (3) contracts awarded to small businesses

Maximum of two (2) contracts may be awarded to large businesses

Guaranteed minimum over life of the contract is $10,000

Aggregate amount for MACC IDIQ contracts NTE $45M

Seed Project – Bldg 206

Project Magnitude : $1M to $5M

Bid Bond: 20% of Seed Project Price

Performance and Payment Bonds w/in 10 days from award

PM will provide more information

Question Submissions

ALL questions must be received no later than close of business

23 July 2010.

Questions MUST be submitted in writing ONLY.

Questions Submission

MUST submit questions in writing to:

SSgt Kendra Strnad at kendra.strnad@cannon.af.mil

Mr. Richard Morris at richard.morris@cannon.af.mil

Or by fax to (575)784-1148

Or

Use form provided

Source Selection Information – See FAR 2.101 and 3.104 mailto:kendra.strnad@cannon.af.mil mailto:richard.morris@cannon.af.mil

Submission Requirements

Original & 3 copies in sealed envelopes must be in

Contracting Office at 3:00PM (local time) or earlier on

9 August 2010

MUST allow minimum of 120 days for Government

Acceptance after 9 August 2010

MUST acknowledge ALL amendments to the solicitation or will be deemed NONRESPONSIVE

Submission of Proposal

Faxes will NOT be accepted

Proposals must be mailed or hand carried to:

27th Special Operations Contracting Squadron

ATTN: SSgt Kendra Strnad

110 E. Sextant Ave

Cannon AFB, NM 88103

Sealed Envelope or Package must show:

Time & Date for receipt

Solicitation Number

Name and Address of Offeror

Representations & Certifications

Online Representations & Certifications Applications (ORCA) at https://orca.bpn.gov.

May contact the Contracting Officer for a full copy prior to

9 August 2010

Failure to complete ALL required Representations &

Certifications may render proposal ineligible for award https://orca.bpn.gov/

Pricing

NO Pricing for basic line items

Line items awarded under basic contract shall NOT be separately priced

All prices will be determined at task order level

Volume Submission Requirements

FACTOR

NO.

DESCRIPTION VOL. NO. COPIES

PAPER/ELECTRONIC

PAGE LIMIT

N/A Executive Summary N/A 4/1 3 Max.

Factor 1 Mission Capability Volume I 4/2 40 Max. (excl.

drawings

/specs)

Factor 2 Past Performance Volume II 4/1 30 Max.

Factor 3 Price and Contract

Forms

Volume III 4/1 Unlimited

Factor 4 Small Business

Subcontracting Plan &

SDB Participation

Targets (LB only)

Volume IV 4/1 5 Max.

Page Limits

Page Limit applies to ALL:

Covers, Table of Contents, indices, title pages, cross reference indices, and section dividers/tabs will NOT be included in page count

Source Selection Information – See FAR 2.101 and 3.104

Appendices

Charts

Graphs

Diagrams

Tables

Photographs

Drawings

Section M:

EVALUATION FACTORS

Proposal evaluated based on the following four factors:

Factor 1: Mission Capability

Factor 2: Past Performance

Factor 3: Cost/Price

Factor 4: Small Business Subcontracting Plan and

SDB Participation Targets (Large Businesses Only)

Factor 1:

MISSION CAPABILITY

Subfactor 1: Organizational Structure and Staffing

Subfactor 2: Technical Capability / Execution and Completeness of the Seed Project

Subfactor 3: Changes and Cost Control Management

Subfactor 4: Quality Control Program

• Past performance questionnaire

• Past Performance Information Retrieval System

(PPIRS)

• All relevant design-build or build-contracts held within the last 3 years

Factor 2:

PAST PERFORMANCE

Factor 3:

PRICE / COST

Price Schedule for the Seed Project will be evaluated using one or more of the following methods:

Price analysis

Comparison of proposed prices received in response to solicitation

Comparison of previously proposed prices and previous

Government contract prices with current proposed prices

Factor 4:

SB SUBCONTRACT PLAN & SDB TARGETS

Large Business demonstrate compliance with AF Goals:

Small business 23%

Small disadvantaged 5%

Woman owned 5%

HUBZone 3%

Veteran Owned 3%

Service disabled veteran owned 3%

UNCLASSIFIED

MACC

Seed Project Overview

Source Selection Information – See FAR 2.101 and 3.104

AMANDA HETRICK

27 SOCES

Project Manager

Existing Layout

Attachment 17 of the Solicitation

Bldg 206 - AREAS

Attachment 18 of the Solicitation

Projected Construction

Attachment 19 of the Solicitation

Projected Demolition

Attachment 20 of the Solicitation

BLDG 206 – East Side

BLDG 206 – North Side

BLDG 206 – South Side

BLDG 206 – West Side

AREA 1

AREA 1

AREA 2 – Receiving Area

AREA 3 – TMO

SITE VISIT

MUST use BUS transportation provided to go to the Site

Will walk through Bldg 206 as one group

ALL questions MUST be submitted in writing ONLY

Questions will be collected at the end of the Site Visit

(form provided)