Section L and M - Park and Ride.docx

SECTION L

Section L - Instrs., Conds., and Notices to Offerors

INSTRUCTIONS TO OFFERORS

I. General Instructions:

A. This Solicitation is a HubZone Set-Aside.

B. Provide an electronic copy via email of your proposal and all information required by this RFP to Contract Personnel.

Please title your email subject line: Construct Park & Ride Area - FA481921R0016.

Documents shall be emailed to:

MSgt Jillian Clamor Email: jillian.clamor@us.af.mil Phone: (850) 283-8630 1Lt Adrienna Payton Email: adrienna.payton.2@us.af.mil Phone: (850) 283-8696 325 CONS Construction Organization Box Email: 325CONS.Construction@us.af.mil Questions and Answers are due on 25 June 2021 at 1:00 PM, CST. Proposals are due no later than 7 July 2021 at 2:00 PM, CST. Ensure you acknowledge all amendments in your proposal.

C. Site Visit Details Date: 24 June 2021 Time: 0800 Location: Visitor's Center, Tyndall AFB, FL Directions: Each Prime Contractor is allowed to bring two personnel. Please submit attendee's names to 1Lt Adrienna Payton, adrienna.payton.2@us.af.mil, by 18 June 2021, 2:00 PM, CST.

L-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal follow the instructions contained herein. Your proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Alternate proposals will not be accepted.

B. Format for proposal shall be as follows:

1. Electronic Copy Please submit your proposal via email. Distributed material will be identified as source selection sensitive and distribution will be strictly limited to appropriate personnel. Should you object to your proprietary information being shared between source selection evaluators and advisors via commercial email as described above, please advise Contracting Personnel using the contact information above.

2. Type face shall not be less than 12 font, with 1" margins on all sides. Smaller, legible font size, no smaller than 6 point, may be used for charts and tables.

3. Elaborate formats or color presentations are not desired or required.

4. Electronic copies shall be searchable documents.

5. The estimated magnitude of construction for this project is between $1,000,000 and $5,000,000.

6. Specific Instructions:

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

I. Volume Organization

A. General: Proposals shall be submitted to the Government in 3 separate volumes as set forth below:

*Excess pages will not be evaluated.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. Offerors shall prepare their proposal as set forth in table above. The titles and contents are defined in the above table, all of which shall be within the required page limits and with the number of copies as specified in the table. The contents of each proposal are described in table below and the paragraphs that follow it. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

2. In using mail or hand carry, the sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror's name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

3. Print shall be no smaller than a font size of 12 and should be on 8 1/2 x 11 inch paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., shall not be greater than 11" x 17". Each volume within the proposal shall be separately tabbed and identified. Tabs are not counted towards the page limitations, however any content on the tabs will not be evaluated. Blank pages will not be counted. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings or color presentations are not desired or required.

4. The page limitation includes any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

5. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

6. Each page containing proprietary information should be so marked.

7. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 / FOR OFFICIAL USE ONLY

8. Submission of one electronic copy of the initial proposal packages is required via email/DOD SAFE, mailed, or hand-delivered. In order to submit a package through DoD SAFE, the offeror must contact Lt Adrienna Payton at adrienna.payton.2@us.af.mil for a drop-off link. Offerors are cautioned that Tyndall AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand- delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

6. Specific Instructions: Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

I. Volume I

a. Cover Letter: Provide a cover letter that briefly describes your company and how this solicitation fits within your company’s area of expertise. Be sure to include the following:

i. Company Overview

ii. Address

iii. CAGE code

iv. DUNS code

v. Size of Business to include any and all social economic categories

vi. List of Authorized Personnel w/ contact information

b. List of Exemptions: If applicable, provide a detailed list of exceptions from the SF1442, SOW, attachments, etc. Each exception should identify what the exception is, the part/section of the RFP the exception is referencing, and the rationale of why the exception is needed.

c. SF 1442: Complete blocks 14, 15, 16, 17, 19, and 20a-c of the SF 1442, Solicitation, Offer, and Award. An authorized official of the firm submitting the offer must sign and date the SF 1442 in block 20a-c. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, Sections A through K.

d. Complete representations and certifications in Section K or the System for Award Management (SAM).

e. Pricing

i. Complete Section B of the SF 1442

ii. Complete the Division Cost Estimate Worksheet (Attachment 14). Contractor should accurately reflect the cost of this project within the correct work division.

II. Volume II – Past Performance

a. Past Performance: Provide three (3) examples of completing recent and relevant projects. Include at a minimum:

i. Overview of the SOW.

ii. Awarded dollar amount

iii. Final amount at completion

iv. Date of award, period of performance, date of final acceptance.

v. Copy of the final inspection sheet showing completion of the project.

vi. Agency’s point of contact (name, e-mail address, and phone number)

b. Completed Financial Responsibility Questionnaire

c. Submit three (3) relevant CPARs ratings finalized within the last five (5) years.

III. Volume III – Technical

a. Qualifications (Sub-Factor 1)

i. Superintendent

1. Must have a minimum of five (5) years’ experience in construction with at least two (2) years of those years as a superintendent on projects similar to the relevancy of the required project. Must demonstrate the familiarity with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance, to include successful completion of the OSHA 10-hour Training Course within the past three (3) years.

ii. Program/Project Manager

1. The contractor's Program/Project Manager shall have as a minimum at least five (5) years’ experience managing construction projects. The PM is the primary POC for the CO or all contractual issues with regards to project/program execution and is responsible for the overall management of this contract. The PM is to ensure that quality work is accomplished on schedule and assuring qualified personnel and subcontractors are assigned to complete performance. It is the PM's responsibility to ensure that contractor personnel and subcontractors possess the appropriate qualifications and experience to complete specified project tasks and that they comply with all statutes, regulations, as well as the contract requirements. The PM shall have and provide to CO, upon request, all required employee or subcontractor certifications and qualifications.

iii. A&E Firm

1. Identify the architectural and/or engineering firm that will work on the design, calculations, and drafting of the plans and will oversee the construction to ensure the project is constructed according to the plans and draft, validate, and certify the as-builts.

iv. Archeologist:

1. The archeologist must have a minimum professional qualifications in archeology and are a graduate degree in archeology, anthropology, or closely related field plus:

a. At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management;

b. At least four months of supervised field and analytic experience in general North American archeology, and

c. Demonstrated ability to carry research to completion.

2. In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period.

b. Technical Proposal (Sub-Factor 2)

i. Provide a narrative of SOW focusing on your understanding and how you anticipate meeting or exceeding the government’s needs. Included in this sub-factor be sure to include the following at a minimum.

1. Plans to work around/through weather delays

2. List of projected subcontractors with their anticipated percentage of work compared to the whole project. Reference Limitations of Subcontracting Clause. Ex. Subcontractor A will complete 23% of this project.

3. List of permits required to include but not limited to state, federal, local, environmental, etc.

4. Identify long lead time materials

c. Project Schedule (Sub-Factor 3)

i. Project Schedule (AF Form 3064)

1. Provide a brief narrative of your thought process of completing the SOW within the period of performance of 180 days. Include project phasing and long lead time items.

2. Complete the attached AF Form 3064. Include the following at a minimum:

a. Identification of separate work elements including A&E.

b. Order of work elements to include project phasing (critical path)

c. Number of days for each work element

d. Incorporation of long lead time materials

SECTION M

I. Basis for Contract Award:

A. Source Selection Methodology: This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedure in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the AFFARS Mandatory Procedures 5315.3 to make an integrated assessment for a best value award decision. The Government intends to award one contract as a result of this solicitation. The Government will conduct technical evaluations beginning with the lowest priced responsive proposal. If the lowest priced responsive proposal is determined to be technically unacceptable, then the next lowest priced responsive proposal will be evaluated. Technical evaluations will continue until at a minimum, two technically acceptable proposals are identified, but no more than three. Offerors are reminded that the Government will only evaluate one proposal from each offeror. Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in paragraph II below.

B. General: By submission of its proposal in accordance with instructions provided in Section L - Instructions to Offerors, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. All proposals with acceptable non-priced factors shall be treated equally except for the respective prices. Proposals that fail to strictly comply with Section L, Instructions to Offerors, may be determined unresponsive and therefore ineligible for award.

II. Proposal Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. Proposals will be evaluated using (3) evaluation factors: (1) Past Performance, (2) Technical and (3) Price. The past performance and technical factors will receive either an acceptable or unacceptable factor rating. The focus of the technical rating is on the offeror's ability to meet the minimum requirements of the SOW.

B. Each offeror's written technical proposal shall be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Work (SOW) and demonstrates a thorough knowledge and understanding of those requirements.

C. Past Performance / Technical Ratings: The ratings reflects the evaluation of the acceptability of the offeror's past performance and technical approach for meeting the Government's requirement. The offeror's proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined in the table below.

Technical Acceptable/Unacceptable Ratings:

Discussions: The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306.

III. Evaluation Factors

The following evaluation factors will be used to evaluate each proposal: Award will be made to Lowest Price, Technically Acceptable proposal based upon an integrated assessment of the evaluation factors described below.

Factor 1: Cost/Price Factor 2: Past Performance Factor 3: Technical Sub-factor 1: Qualifications Sub-factor 2: Technical Sub-factor 3: Project Schedule

In accordance with FAR 15.304(e), all evaluation factors other than Cost/Price, when combined, are approximately equal to cost or price.

I. Volume I

a. The information submitted within Volume I will be reviewed for accuracy to ensure the contractor has filled in the required information on the SF1442, representations and certifications are current, and to validate any exceptions.

b. The offeror's Cost/Price proposal will be evaluated to ensure it is reasonable, pursuant to FAR 15.404.

II. Volume II – Past Performance

a. The Past Performance evaluation will result in an overall performance confidence assessment. This performance confidence assessment represents the Government evaluation team's judgment of the probability of an offeror successfully accomplishing the proposed effort based on the offeror's demonstrated past and present performance.

b. Evaluation Process: The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract's requirements. Performance confidence is assessed at the overall Past Performance factor level after evaluating aspects of the offeror's recent past performance, focusing on performance that is relevant to the Technical factors of this solicitation. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance proposal volume and information obtained from other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS) or other databases; interviews with Program Managers and Contracting Officers; the Defense Contract Management Agency (DCMA), and commercial sources.

i. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the issuance month of this solicitation. Past performance information that fails this condition will not be evaluated.

ii. Relevancy Assessment: The Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the products provided/services performed under those contracts relate to the Technical factors. Consideration will be given to projects involving the type of construction and work elements described in the attached Specifications.

III. Volume III – Technical

a. Qualifications (Sub-Factor 1): Sub-factor 1 will be considered acceptable when the proposal documents that the minimum qualifications have been met by the Superintendent, Program/Project manager, A&E firm, and the archeologist.

b. Technical Proposal (Sub-Factor 2): Sub-factor 2 will be considered acceptable when the proposal demonstrates sufficient understanding of all aspects of the SOW, can show a full grasp of the government’s needs, provides a sound solution to meet the government’s needs, considers weather delays, long lead time items, etc.

c. Project Schedule (Sub-Factor 3): Sub-factor 3 will be considered acceptable when the proposal provides a comprehensive project schedule, taking into consideration design/construction time, all applicable work elements, long lead time items, etc., and completes the schedule within the government’s period of performance.