Park_Ride_RFI - Answers 12July21.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Construct Park and Ride Area
- Solicitation number
- FA481921R0016
About this file
This document contains answers to questions from potential offerors regarding a solicitation for a design-build project to construct two parking lots at Tyndall Air Force Base. The selected contractor will be responsible for designing and building the parking areas near Building 2580 to support reconstruction efforts on the base. Key details include: the contractor must follow Florida and UFC standards for accessible parking spaces and will determine the final pavement section; wetlands are located near the sites but not within the footprint; the contractor is responsible for obtaining environmental permits but no testing is required; lighting requirements are per UFC 3-520-01 and will be installed by the local electric cooperative under subcontract; and the proposal due date was extended to July 21, 2021. The government responses clarify contractor responsibilities and scope items to aid offerors in preparing proposals for this opportunity.
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PPI Log
| PPI # | Question Date | PPI # | Category (i.e. General Conditions/ Design/SOW/etc.) | Question | Government Response |
| 1 | 1 | At the site visit, it was determined that a different version of the plans would be distributed. When can contractors expect to receive these plans? | An updated Appendix B is provided with the Amendment. | ||
| ERROR:#REF! | 2 | Solicitation sections L and M discuss different proposal requirements. Please clarify the proposal requirements. | Section L is hereby replaced in its entirety. | ||
| 3 | Solicitation section L includes a “Proposal Adequacy Checklist”. Is this to be included in the proposal? If so, where? | The Proposal Adequacy Checklist will be removed from Section L | |||
| 4 | Solicitation section B, please clarify what is to be included under each item. | The Contractor shall input their proposed cost to complete; Item 0001 PMO Parking Lot and Item 002 CES Support Parking Lot. | |||
| 5 | Is the schedule for the proposal to be in the format of Attachment 8, or a gantt chart? | The awarded contract will use the schedule form in Attachment 8. | |||
| 6 | Is Attachment 11 to be included in the proposal? If so, where? | Attachment 11 has been addressed in Section L and M | |||
| 7 | Attachment 1, Statement of Work, paragraph 6.1.4 is listed as “Not Applicable”. Please confirm that the design-build contractor is to not perform a geotechnical investigation as part of the design process. If a geotechnical investigation is not required, will the government be providing the contractor the necessary geotechnical information in order to comply with the design requirements listed in Appendix A paragraph 1.1.B? | If contractor's designer of record determines test is necessary, that responsibility will be the contractors. The base does not have any requirement of testing, but if the Designer of Record needs soil tests or compact testing as part of the design process that would be the reponsibility of the contractor. | |||
| 8 | What are the illumination requirements for the site lighting? Are there any specific requirements as to minimum, average, and maximum FC? | As per the SOW, UFC 3-520-01, Interior and Exterior Lighting and Controls, requirements are to be followed. Number of lights and locations will be determine by the Designer of Record according to standard buiilding practices, building codes and UFC 3 520 01. | |||
| 9 | Has the government prepared a NEPA for this project? | NEPA has not been prepared by the government. | |||
| 10 | Please verify that in accordance with the Standard Form 1442, an offer guarantee is not required. | A Bid/Proposal guarantee is not required. | |||
| ERROR:#REF! | 11 | Do we need to include permanent fencing? Do we need to include construction fencing? | Permanent fencing is not required for this project. However, the contractor may provide temporary fencing for site security or safety. | ||
| 12 | Do we need to include any security systems? Such as gate access, gate access with card readers, and/or CCTV? | No secuirty systems, gate access or CCTV is required. | |||
| 13 | Do we need to include Emergency Call Centers? | No Emergency Call Centers are required. | |||
| 14 | 14. Statement of Work “Table 1: Table of Deliverables” says 95% and 100% deliverables. Then 6.1.5.B states 95% draft, 95% final, 100% draft, and 100% final. The additional “draft” deliverables are not identified in Table 1. Are these “draft” deliverables required, and at what day(s) after NTP? | The 95% draft and 100% draft will not be required. | |||
| ERROR:#REF! | 15 | 15. Has a wetland delineation been performed for this entire project site? Are any portions of the site delineated as wetland? If not, is that a requirement of the contractor? | Outline of wetland in area provided in RFP package No wetlands are located within the project site. Outline of Wetlands in the adjacent areas are shown shaded in blue on page 6 of the revised Appendix B. | ||
| ERROR:#REF! | 16 | 16. At the site visit, it was mentioned that “GCC” was required to install the lighting as listed in the contract documents. Contractor has not located this reference. Please clarify if a specific party is required to install the lighting on this project. If this specific party is required to install the lighting, does this fall within the contractor’s scope of work? What would this specific party’s scope of work be? | Gulf Coast Electric Coop (GCEC) is the private utility supplier on Tyndall Air Force Base as such they will install lighting and electric. The awarded contractor will beed to subcontract GCEC for the lighting and power associated witht he lighting. Coordination between contractor and GCEC will be necessary to obtain cost of lighting to be included in the proposal.. | ||
| ERROR:#REF! | 17 | Appendix B shows some existing storm water items. Please advise if the storm water items shown are pipe, open channel, or a combination. Please provide type, size, condition, capacity, and as-builts for these items. | Site is in an unrestricted section of base allowing for additional site visits as necessary to determine existing conditions on site. | ||
| ERROR:#REF! | 18 | Please verify the existing storm water routing. Is it all via pipe or is there any open channel? If the existing storm water transfers to open channel, please provide the location in which this occurs. | Site is in an unrestricted section of base allowing for additional site visits as necessary to determine existing conditions on site. | ||
| ERROR:#REF! | 19 | Permitting and Environmental – What has already been performed and what must be performed by the contractor? | It will be the contractor's responsibility for all environmental permits. | ||
| ERROR:#REF! | 20 | Please provide a copy of the Environmental Assessment. | Completed AF form 813 Construct Park and Ride attached to the Governments Response to the RFI. See attachment | ||
| ERROR:#REF! | 21 | Appendix A paragraphs 2.1.3 and 2.2.3 identify a pavement section consisting of 6” subgrade, 2” binder course, and 1” wearing course. Please verify that this is the pavement section required. | The pavement section outlined is a guide. The DOR will determine the best design for the criteria set forth. | ||
| ERROR:#REF! | 22 | Design criteria are outlined in Appendix A paragraph 1.1.B. If the resulting design results in a different pavement section then that specified in paragraphs 2.1.3 and 2.2.3, is that a change in conditions? | No, this is a design- build contract and as such the DOR will determine the best design for the criteria set forth. | ||
| ERROR:#REF! | 23 | If the contractor is to determine the pavement section, what loading requirements is the pavement to be designed for? | Yes, standard design practices and UFC guide lines for commercial parking lots are to be followed. | ||
| ERROR:#REF! | 24 | Please provide the desired number of driveways for the parking lots and their general locations. | Final design will be determined by the DOR but a minimum of 2 driveways per parking area are required. | ||
| ERROR:#REF! | 25 | Please verify that the existing site roadways (in poor condition) are not within the scope of this contract. Are these roadways slated to be repaired/replaced under separate contract? | Existing roadway are not within the scope of this project. | ||
| ERROR:#REF! | 26 | At the site visit, it was mentioned that contractors had not been issued the correct set of drawings and that the location of the CES Support Parking Lot shown was incorrect. The new location for this parking lot appears to cross Hayes Ave. Please clarify how work in this area will tie-in to existing conditions. Is Hayes Ave going to dead-end or does it need to tie-in to the parking lot? Are the existing utilities to be demolished to the edge of the parking lot or is demolition to continue for a particular distance? | There is a requirement that Hayes Ave is an access point | ||
| ERROR:#REF! | 27 | Appendix B, sheet 8 of 8, shows some areas shaded blue. What does the blue shading represent? | The blue shading represents the approximate boundaries of the wetlands. | ||
| ERROR:#REF! | 28 | Appendix B, sheet 8 of 8, within the footprint of construction, are utilities not utilized (water, sewer, electrical, storm sewer, data, communication, natural gas, etc.) to be demolished, protected in place, or a combination? | Abandon in place, if conflict in location occurs removal and capping of line will be expected. | ||
| ERROR:#REF! | 29 | Statement of Work, paragraph 6.1.5.1.1.5, please verify that subparagraphs A, C, and D (Luminaries/Interior Lighting, Luminaries/Emergency Lighting, and Fire Protection Strobes) are not applicable. | Correct | ||
| ERROR:#REF! | 30 | Appendix A, paragraphs 2.1.1 and 2.2.1, please advise how many handicap accessible vehicle and van spaces are required for each parking lot. | Design requirements are to follow State of Florida and Unified Facilities Guide (UFC) requirements. | ||
| ERROR:#REF! | 31 | During the site visit, it was noticed that there was an extensive area in which organic fill material (wood chips) had been placed within the footprint of the PMO Support Parking Lot, resulting in spongy conditions. Can the government please provide the dimensions (including thickness) of this organic fill material? | Site is in a non-restricted area of the base and open for additional site visits. | ||
| ERROR:#REF! | 32 | Is any of the soils anticipated to be contaminated? If so, will the Contractor be required to leave the material on base? | No The base has no current knowledge of contaminated soil with in the proposed construction site. Per the attached 813 Environmental form, the excess excavated soil may be spread-out on land adjacent to the excavation site. Any fill used for the project must be certified clean. | ||
| ERROR:#REF! | 33 | Can the project schedule used to determine contract time be supplied to show the Design time and work sequence illustrating 180 days? | Timing of project is predicated on the need by date. | ||
| ERROR:#REF! | 34 | Can the bid date be extended due to minimized availability of subs and vendors, around the July 4th holiday? | The proposal due date has been extedned to 21 July 2021 | ||
| ERROR:#REF! | 35 | Is the Contractor to pave the access roads such as Lincoln Dr., Harding St. and Monroe Ave., that service these new parking lot additions? | No | ||
| ERROR:#REF! | 36 | Will any special work be required at the storm water ponds to protect aviation from wildlife hazards? | Storm water ponds will have to be dry ponds Per the attached environmental 813 form, the base has a requirement that the storm water facilities be designed as a Detention Pond (dry pond). | ||
| ERROR:#REF! | 37 | Please confirm the number of spaces required for handicap and van parking per each parking lot. | Handicap and van parking to be determined during design process as required by the State of Florida and the Unified Facilities Guide (UFC). | ||
| ERROR:#REF! | 38 | Parking lot lights – where is the power supply located? | See Appendix B for transformer location | ||
| ERROR:#REF! | 39 | Will a new electrical service be required? Is so, who is responsible for providing and installing the service? | Coordination with GCEC and Gulf Power will be necessary. Cost of all electric work is to be included in proposal. | ||
| ERROR:#REF! | 40 | Is fencing required around the perimeter of the project? | No | ||
| ERROR:#REF! | 41 | Are there any restrictions to removing the trees that are currently in the designated new parking lots? | Tree removal will be predicated on the design. Design and tree removal will require approval of CE | ||
| ERROR:#REF! | 42 | Are the current mail boxes along the road behind the Visitor’s Center going to be removed or relocated? | If there is a conflict with the location of the mailbox on Monroe Ave then the contractor would be expected to remove. | ||
| ERROR:#REF! | 43 | Would you clarify the bid proposal submittal requirements? Page 1 of Form 1442 states that “Sealed offers in original and 1 copy” was required to be delivered to the address in box 8, which is blank. In Section L of Solicitation (Page 47 of 58), Section L-I.B states to provide an “electronic copy via email”. | Corrections made. | ||
| ERROR:#REF! | 44 | What permits are required as part of the project. Statement of work lists “Obtaining and complying with all environmental permits and commitments required by Federal, State, Regional, and local environmental laws and regulations is the Contractor's responsibility.” | As stated in the bid walk, CE has an anticipation that a General Construction Permit (GCP) and an Environmental Resource Permit will be required. It is part of the due diligence of the contractor to determine other required permits. | ||
| 45 | Are there any nearby locations for disposing of fill/ millings, etc. during construction? | Contractor responsible for offsite disposal. | |||
| 46 | Is infiltration required or will wet ponds be sufficient for storm water management. | There is a requirement that the storm water pond be a dry pond due to location to runway | |||
| 47 | Does the project require boundary survey? | No | |||
| 48 | Is there a Topo survey? (do we have a surveyor in the area we can call?) | Available Topo attached. | |||
| 49 | Does the project require land development (is the AFB the review agency?) | No, project has already been approved by the facility board | |||
| 50 | What needs to be completed for environmental due diligence? | Storm water design and permitting. | |||
| 51 | Will any soil testing be required? | No testing requirement by the government. | |||
| 52 | An the SSHO and Superintendent be fulfilled by one person? | Yes, an exemption to section 4.13 of the Statement of Work will be allowed. | |||
| 53 | Is QCM person, who’s only role is QCM, required on site for the duration of the project? | Yes, The QCM is required to be on site. The superintendent will be allowed to be the QCM and the SSHO. | |||
| 54 | Is there a local subcontractor requirement? | No | |||
| 55 | Are there funds presently available for this project? | Yes | |||
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