March_BOS_Pre-Proposal_Conference_and_Site_Visit_28_Feb_18_FINAL.pptx

MARCH ARB BOS

Pre-Proposal Conference Presented By:

Katherine (Kate) Whelchel/HQ AFRC/PKA Barbara E. Morris/452 MSG/PK 28 Feb 18

United States Air Force Reserve I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Welcoming comments and intro of PCO/ACO.

Agenda Welcome and Introductions Ground Rules Overview of the Requirement RFP Description Quality Assurance /Inspection Process

GFP

Tour of BOS facilities

This is the agenda for the briefing…

Ground Rules Submit all questions in writing.

The draft PWS questions previously submitted will be addressed as appropriate within final RFP.

During the site visit all attendees must stay together as a group.

Refrain from talking to the employees of the current contractor.

All remarks and explanations made during the conference shall not qualify or alter the requirements of the solicitation.

Any remarks and explanations made are unofficial until posted on FedBizOps.

Submit all questions in writing to the COS.

Ground Rules, cont.

Due to security concerns, the use of cell phones and cameras is strictly prohibited Stay with your escort at all times Do not touch any equipment

Advised everyone to let us know during the tour if there are any additional areas they’d like to see.

RFP Highlights Projected date for RFP release is 7 Mar 18, with proposals due by 6 Apr 18 (30 days) Twelve Month Basic Period with 4 One-Year Options and a six-month provisional option IAW FAR 52.217-8 100% Set-aside for Service Disabled Veteran Owned Small Businesses Place of Performance is March ARB, CA Make sure that all fill-ins are complete. Be sure to review your proposed prices to ensure that all functional requirements are included in your proposed firm fixed prices. If you are unsure of anything in the requirement, ask questions during the Q&A period…

The March BOS RFP will be very similar to previous BOS efforts.

Options may be exercised unilaterally at the Government’s discretion.

Q&A period will be defined at RFP release.

Ensure all page limits adhered to.

RFP Highlights, Cont.

Proposed Labor Rates should only include charges for direct labor, fringe benefits and all other payroll additives Electronic Submissions only, via AMRDEC. No paper copies. See RFP Section L for instructions.

Fixed Fee Rate Offeror must propose a rate for each performance period.

Applicable to Cost Plus Fixed Fee (CPFF) CLINS Performance based services IAW AFI 63-138 ALL services are mission essential

RFP Highlights, Cont.

Subcontracted Work: In the event a subcontract is contemplated for which Labor Categories are established under the Service Call CLINs, the contractor will only be reimbursed for the labor rates in the contract. The contractor shall obtain three (3) quotes for material.

PWS par F4.7 Over and Above:

Final PWS will contain description of the O&A procedures/applicability within Tab A.

Quality Assurance:

IAW PWS and QASP

Reiterated that the ktr will only be reimbursed for the labor rates specified in the contract. i.e. even if work is subcontracted out, vendor will only be paid the rates specified in the contract.

The O&A clarification is a change from the draft PWS previously posted; keep an eye out for this info in the final PWS.

Collective Bargaining Agreement Reference FAR 22.1008-2 and 41 U.S.C. 6707(c)… Successor contractor must pay wages and fringe benefits to service employees at least equal to those agreed upon by the predecessor contractor under the following conditions:

- substantially same services

- services performed in same locality

- incumbent is furnishing such services using service employees whose wage and benefits are the subject of one or more collective bargaining agreements

Please reference FAR 22, etc. for info on CBA as applicable to the contract.

Request For Proposal Timeline Pre-Proposal Conference/Site Visit: 28 Feb 18 Final RFP Release: 7 Mar 18 Questions Due: 14 Mar 18 Questions/Answers Posted: 21 Mar 18 Proposals Due: 6 Apr 18 Award: 31 May 18 Source Selection Lowest Price Technically Acceptable (LPTA) Evaluation Factors

1. Technical

2. Price

ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE.

Source selection procedures will be very similar to other recent BOS RFPs.

Section L Instructions to Offerors Follow prescribed format and instructions in solicitation

(**AMRDEC**)

No paper copies Do not alter format of ANY documents, specifically Pricing Matrix No Cross Referencing

Section M Evaluation Factors for Award Based solely on the factors contained in the RFP Lowest Price Technically Acceptable (LPTA) Evaluation factors Factor 1: Technical Subfactor 1: Quality Control Plan Subfactor 2: Resource/Personnel Management Acceptable or Unacceptable Factor 2: Price Reasonable and Balanced

Note: Technical: Quality Control Plan is not just a regurgitation of the requirements, but a specific plan as to how your company will ensure that the required services are provided!

Terms and Conditions Up to Five Years (if all options exercised) Extension of Services (FAR 52.217-8), up to 6 months. Must use prevailing rates. Cannot renegotiate.

Pricing Structure FFP (CLINs X001-X010): Base Supply, Vehicle Ops and Mx, Traffic Mgmt Ops, Real Property Mx, Real Property Services (Pavement, Pest, Facility Mgmt), Fuels Mgmt, Airfield Mgmt CPFF (CLINs X012 – X023) RPM, RPS Service Calls and Over and Above Work CRNF (CLINs X025 – X028) Motor Vehicle Parts and Material, Crisis/Natural Disaster, Data

Functional Areas Tab A –General Tab B – Base Supply Tab C – Vehicle Operations and Maintenance Tab D – Traffic Management (TMO) Tab F – Real Property Management Tab G – Fuels Management Tab H – Airfield Management

Tab A is applicable to all functional Tabs. Transient Alert will not be part of the BOS Contract. Will be awarded on different contract.

Property Incidental to Place of Performance Property shall be maintained and repaired IAW sound industrial practice The contractor’s maintenance program includes the identification, disclosure and performance of normal and routine preventative maintenance and repair.

Included in the maintenance, repair and replacement are all items required to operate equipment/property.

Any items not listed in the PWS as furnished Property will not be supplied by the Government.

Property incidental to place of performance will be identified/provided via RFP spreadsheet attachment.

Parts for equipment and property are the responsibility of the Contractor. Government is only providing items unique to the Government—if it can be purchased commercially, the Contractor procures.

QUESTIONS?

**Submit in writing…**

Please submit all questions in writing to the PCO/ACO; may be submitted in hard copy today or emailed after the site visit during the Q&A period.

This concludes the general contracting briefing. At this time, we’ll move on to the actual site visit portion of the event.

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