March_PWS_Tab_C_1_Dec_2017.docx

TAB C

VEHICLE OPERATIONS AND MAINTENANCE TABLE OF CONTENTS

TECHNICAL EXHIBITS

VEHICLE OPERATIONS AND MAINTENANCE

DESCRIPTION OF SERVICES

C1 Overview. The March Air Reserve Base (ARB) Vehicle Management provides effective management, receipt, assignment, accountability, operation, transfer, inspection, and maintenance services for the base vehicle fleet, tenant organization vehicles, selected registered and non-registered equipment, and transient vehicles. Vehicles assigned are a combination of in-house government-owned vehicles and limited GSA leased vehicles. GSA vehicle servicing and maintenance shall be accomplished In Accordance With (IAW) GSA policy defined in the GSA packet maintained in each GSA-leased vehicle (See C-TE-2d (1) & (2)). Services include providing minor, major, unscheduled, scheduled, and preventive maintenance services for the government non-leased vehicle fleet, using in-house, contract and warranty services; performing on-base and local area mobile maintenance services; maintaining maintenance records; providing analysis and reports using On-line Vehicle Interactive Management System (OLVIMS)-Dispatch, the Defense Property Accountability System (DPAS) and Defense Logistics Agency (DLA) Enterprise External Business Portal (EEBT) link, and providing materiel support through government and commercial vendors and agencies. The contractor (KTR) shall comply with Air Force Instructions (AFIs), all federal, state, and local laws in the performance of this Performance Work Statement (PWS). All costs for supplies, parts and materials as well as subcontract work beyond the capability of the KTR in support of unscheduled maintenance of government owned vehicles listed in C-TE-2d (3) will be reimbursed to the KTR under the Reimbursable Direct Parts and Materials for the Motor Vehicle Management Contract Line Item Number (CLINs) excluding the vehicles/equipment listed in Tab A, the RGFP Master Listing. All costs for materials, parts, and supplies in support of preventive and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price (FFP). Labor for all maintenance shall be included in the FFP unless otherwise specified in the PWS.

C1.1 Hours of Operation. The KTR shall provide Vehicle Operations and Maintenance services as follows:

C1.2 Personnel C1.2.1 Vehicle Operations and Maintenance Manager. The KTR shall provide a manager to accomplish Vehicle Operations and Maintenance services as required in this PWS. The manager shall have a minimum of five years of experience as a manager of vehicle maintenance services. The Vehicle Operations and Maintenance Manager shall have no additional duties outside the vehicle operations and maintenance function.

C1.2.1.1 The Vehicle Operations and Maintenance Manager or designated alternate shall be located on-site during normal duty hours.

C1.2.2 Vehicle Mechanics. The KTR shall provide vehicle mechanics that have a minimum of three years’ experience in vehicle mechanic services in either gasoline or diesel engines and related vehicle systems such as electrical, air conditioning, and braking.

C1.2.2.1 Emergency Vehicle Technician (EVT). The KTR will ensure EVTs have at a minimum, Level II qualifications, IAW National Fire Protection Association (NFPA) 1071, Standard for Emergency Vehicle Technician Professional Qualifications. This individual performs inspections, maintenance, diagnosis, repair, and performance testing on emergency response vehicles and who, by possession of a recognized certificate, professional standing, or skill, has acquired the knowledge, training, and experience and has demonstrated the ability to deal with issues related to the subject matter, the work, or the project. Additional qualifications can be identified by schooling, training, experience, and recognized certification programs, such as those administered by Automotive Service Excellence (ASE), Emergency Vehicle Technician Certification Commission, Inc., or other equivalent certifying agencies and have a minimum of three years’ experience.

C1.2.3 Fleet Management and Analysis (FM&A). The KTR shall provide FM&A capability to manage the efficient and economic operation of the wing vehicle fleet IAW AFI 24-302, Vehicle Management. Employee responsibilities include, but are not limited to fleet accountability, conducting fleet management/maintenance analysis, oversight and scheduling of vehicle preventative maintenance/special inspection schedules and establish and manage the Vehicle Control Program (VCP). The selected employee will have a minimum of two (2) years’ experience or equivalent training in FM&A and DPAS operation and/or similar/related accounting systems and procedure as required by this PWS.

C1.2.4. Training Validation Office (TVO) Examiner. The KTR will provide an examiner who holds, at a minimum, a Class A Commercial Driver’s License (CDL) and Hazardous Material endorsement. Must complete the Training, Validation and Operations (TVO) Examiner CBT on ADLS and must have completed an American Association of Motor Vehicle Administrators (AAMVA) accredited training course. TVO examiners will serve as the sole certification authority on the installation for certification on a tractor/trailer combination, bus (designed to carry 16 or more passengers) and fuel tanker vehicles. Employee responsibilities include, but are not limited to the controlling, securing, account for, and administer the Performance Tests according to instructions contained in AFI 24-301, AFQTP 24-3-200 and the AAMVA CDL Examiner’s Manual.

C2 Operate Vehicles

C2.1 Taxi Service. Upon receipt of customer request, the KTR shall determine supportability (vehicle, driver availability, customer entitlement), confirm or deny request, schedule, and provide services IAW AFI 24-301, Vehicle Operations. The KTR shall determine if credit card should be issued to the driver and ensures appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC01)

C2.2 Cargo Pick-up and Delivery. Vehicle Operations is responsible for all Documented Cargo services and Due- In for Maintenance (DIFM) Returns within the confines of the installation. Documented Cargo will include delivery of supplies and equipment, to base units by using a Time Definite Delivery (TDD) concept IAW AFI 24-301. The KTR shall provide a delivery and pick-up service for materiel issued to and turned in by customers. The KTR will tailor and develop a schedule for sweep frequencies/routes to provide support for disposition of Priority 01 and Priority 02 issue (ISU), Mission Capable (MC) parts and equipment, handling instructions for classified, health hazard, pilferable, electrostatic discharge (ESD) material, and returns such as a expendable non-repairable consumable (XB3) items and DIFM items. The number of delivery routes/areas is a local determination driven by mission, volume of cargo and customer needs IAW AFI 24-301. The KTR will provide the schedule to the AO and COR for the Logistics Readiness Squadron (LRS) commander’s approval. Upon receipt of customer request, the KTR shall determine supportability (vehicle, driver availability, customer entitlement), confirm or deny request, schedule and provide services IAW AFI 24-301. The KTR shall ensure appropriate information is input to the OLVIMS-Dispatch.

C2.2.1 Pick-up. The KTR will not pick up item(s) for turn-in unless it has been cleaned, purged, drained, environmentally certified or otherwise prepared by the customer. The KTR shall receipt for materiel picked up from customers. Documented Cargo section will pick up recoverable item (DIFM) returns for those customers outside of maintenance community. DIFM items will be picked up from on-base issue/drop off points and delivered to Flight Service Center (FSC). Customers will ensure items contain proper documentation prior to pick up. Documented Cargo personnel are not required to inspect or complete documentation. The KTR will validate the asset is packaged and tagged with the appropriate forms per AFI 24-301. Documented Cargo personnel are not responsible for the inspection of the item, packaging or proper completion of the AFTO 350, Repairable Item Processing Tag, DD Form 1348-1A or AMS label.

C2.2.2 Delivery. The KTR shall comply with delivery time requirements identified in paragraph C2.2.3 for delivery of materiel to customers. Mission Impaired Capability Awaiting Parts (MICAP) deliveries will be delivered to the appropriate shops. The KTR shall obtain customer’s signatures, dates, and times on delivery documents for all materiel delivered. The KTR shall off load materiel at on-base delivery destinations. The KTR shall ensure materiel delivered to Defense Logistics Agency Disposition Services (DLA-DS) is demilitarized IAW Air Force Manual (AFMAN) 23-122, Materiel Management Procedures and AFI 23-101, Air Force Materiel Management. The KTR shall deliver but not off load materiel to DLA-DS and obtain proof of delivery. The KTR shall ensure classified and Custodian Authorization/Custody Receipt Listing (CA/CRL) materiel is signed for by individuals authorized on either the Authorization to Receipt for Classified Property Listing or Equipment Custodian (EC) Listing. The KTR shall ensure personnel that handle classified property in performance of this task possess a Secret clearance. The KTR shall return refused materiel to supply for them to resolve the discrepancy. Priority cargo/MICAP/Non-Mission Capable Supply (NMCS)/999 and classified cargo, resulting from Due-Out Release (DORs) and Routine cargo will be delivered during scheduled sweeps, unless the KTR is contacted for an unscheduled delivery. (See C-TE-1, SSC02)

C2.2.3 Required Delivery. Material is as follows (See C-TE-1, SSC03):

Processing Expedite Issue Requests: Delivery priority 01/02………….NLT 30 min

C2.3 Vehicle Operator Training/Licensing. The KTR shall validate and assign trainers in OLVIMS-Dispatch that have been appointed by organization commanders, utilize the Air Force standardized vehicle training packages to conduct vehicle training and document training IAW AFI 24-301. The KTR shall process customer request to obtain government vehicle license and update vehicle operator status in the OLVIMS-Dispatch IAW AFI 24-301. The KTR shall provide guidance and manage the licensing program as outlined in AFI 24–301. (See C-TE-1, SSC04)

C2.3.1 Vehicle Control Program (VCP). The KTR shall manage the March ARB VCP and maintain a current Vehicle Control Officer (VCO) listing IAW AFI 24-302. (See C-TE-1, SSC05 and C-TE-3, C01)

C2.3.2 AF Reservist Training. The KTR shall provide training after the request has been validated by the AO and Contracting Officer (CO). Instructions for requesting training by the reservists is provided in paragraph A12.5. The KTR shall provide training specific to Vehicle Operations/Management training to reservists (2T1/2T3/21R) using AF procedures IAW AFI 24-301 and AFI 24-302, and all other guidance outlined in the Career Field Education and Training Plan (CFETP). The KTR shall document, as the trainer, all training provided to reservists in the applicable electronic training program and the government will certify the task. The KTR shall provide access to RGFP, supply equipment, and facilities to the reservists.

C2.4 Operator Care Program. The KTR shall establish and implement an operator care program that will ensure the vehicles are in a safe and serviceable condition and specific operator care maintenance is performed using Air Force Form 1800 and Air Force Form 4427 as a guide IAW AFI 24-302 and Technical Order (TO) 36-1-191. (See C-TE-1, SSC06)

C2.4.1 The KTR shall inspect the Wing Commander’s car weekly. The Commander’s car shall be cleaned, washed, serviced weekly. Vehicle will be waxed often enough to preserve the painted finish, but at least annually IAW AFI 24-302 and TO 36-1-191. The KTR shall ensure completed work information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC07)

C2.5 Fleet Wash Facilities. The KTR shall provide all services and supplies necessary to maintain the fleet wash facility IAW accepted industry practices, and comply with state, local and federal environmental policies and procedures. (See C-TE-1, SSC08)

C2.6 U-Drive-It. Upon receipt of customer request, the KTR shall provide U-Drive-It services IAW AFI 24-301. The KTR shall determine if credit card should be issued to the driver and if travel is off-base. The KTR shall ensure appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC09)

C2.7 Aircrew Support. The KTR will support home-station and transient aircrew transportation requirements IAW AFI 24-301. Ensures timely execution and effective use of ground transportation services to include aircrew support in support of home-station missions, contingencies, and combat service support operations. The KTR will use the OLVIMS-Dispatch Module to collect, monitor, store, and process all aircrew support.

C2.7.1 Aircrew Members. The KTR shall transport flight crew members and their gear to and from March Air Reserve Base flight line to on-base and off base locations. On base locations include but are not limited to base armory, billeting, various squadrons, maintenance, motor pool and dining facilities. Off-base locations include hotels and restaurants no further than five miles from March ARB (for official business only).

C2.7.2 Required Support. Aircrew as follows: (See C-TE-1, SSC10 and SSC11):

On-Base Locations: within 10 minutes of call or at agreed upon time.

Off -Base Locations: within 30 minutes of agreed upon time.

C2.7.3 Transient Services. The KTR shall provide aircrew transportation service to all transient military aircraft (i.e. C-17, C-5, KC-135, KC-10, etc.) at March ARB. For non-military commercial carriers (i.e. B-737, B-747, MD-11, DC-10, etc.), accept payments for transient services through third party billing, and shall not be included in the FFP. Transient aircraft arriving March ARB will coordinate 24-hours in advance, any requirement for aircrew transportation when submitting Prior Permission Request (PPR) through Airfield Management Operations. Airfield Management Operations will in turn directly notify contractor on type of transportation service requested by transient aircrew. All services will be included in the FFP.

C3 Maintain Vehicles.

C3.1 Requirements. The KTR shall provide scheduled and unscheduled vehicle and equipment maintenance and repair services for March ARB. Services shall include inspections (including Time Compliance Technical Orders (TCTOs), Service Bulletins (SBs), One Time Inspections (OTIs), etc.), servicing, major and minor repair of vehicles and equipment accounted for in DPAS. The KTR shall maintain MC rates for the vehicle fleet IAW AFI 24-302. Scheduled maintenance is accomplished IAW TO 36-1-191, which provides maintenance frequencies. The KTR shall notify customer of scheduled maintenance requirements based on schedule generated from DPAS (C4.4.1). The KTR shall be responsible for scheduling work and determining vehicle maintenance priorities IAW AFI 24-302. The KTR shall provide work status to the customer, typically the unit VCO, as requested. (See C-TE-1, SSC12a)

C3.1.1 Upon receipt of vehicle addition or notice of deletion to fleet inventory, the KTR shall research data received with vehicle and input into the Logistics Installation and Mission Support-Enterprise View (LIMS-EV) Transaction Request Tool (TRT); TRT will have to be watched for changes/updates made by 441 Vehicle Support Chain Operation Squadron (VSCOS). Other services shall include, but not be limited to performing an acceptance inspection or serviceability inspection and processing vehicle for service or disposition. If vehicle is being transferred to another location, or being used for extended Temporary Duty (TDY), the KTR shall update vehicle in TRT and place the historical file with the vehicle for transfer and a copy of the historical record for extended TDY. All work under this paragraph shall be accomplished IAW AFI 24-302, TO 36-1-191 and 441 VSCOS guidance.

C3.1.2 Technical Order (TO) Publications. The KTR shall maintain the Vehicle Maintenance and Operations TOs publication file, commonly referred to as a TO Library. The KTR shall maintain a file of current TOs for Vehicles and Equipment that they are responsible to maintain and service. The KTR shall use the Enhanced Technical Information Management System (ETIMS) where applicable to maintain, add, delete, and update TO requirements IAW TO 00-5-1-WA-1. Other repositories of TOs may be used if required TOs are not available through ETIMS IAW AFI 24-302. The TO Library will be managed and inspected IAW TO 00-5-1-WA-1.

C3.1.3 TCTO Program. The KTR shall manage all applicable TCTOs, Commercial Recalls, SBs and OTIs as part of the TCTO program to include accomplishing other required inspections applicable references and manufacturer’s specifications/requirements IAW but not limited to AFI 24-302 and TO 36-1-191. (See C-TE-1, SSC12b)

C4 Types of Maintenance C4.1 Intermediate Maintenance. Intermediate maintenance is accomplished by the base Vehicle Management, including major and minor repairs. Tab C Manager determines shop capability and decides which source of repair to use. Manpower, total cost, mission requirements, Non-Mission Capable (NMC) time, shop tools, equipment and technical capability influence the decision-making.

C4.2 Minor Maintenance. Upon customer arrival, the KTR shall inspect vehicle for operator care, damage, or possible abuse; check mileage, and determine work requirements. The KTR shall accomplish minor maintenance when the work requirement is determined to be two hours or less in duration and does not require expenditures exceeding $60.00 for any single component. The KTR shall enter the work on AF Form 1827, Minor Maintenance Work Order, and ensure completed work information is input into DPAS as a work order. Maintenance costs exceeding the $60.00 component cost or two hours in work duration shall be major maintenance. The KTR shall replace tires and batteries IAW AFI 24-302.

C4.3 Major Maintenance. When work costs exceed the minor maintenance requirement, the KTR shall complete an AF Form 4355, Vehicle Incoming Inspection, each time a vehicle is processed into Vehicle Maintenance. It is filed with corresponding DPAS work order upon completion of maintenance. Reference AFI 24-302. The KTR shall then generate the DPAS work order, perform work, and notify customer for pick-up. This work includes repairing or replacing parts, assemblies, sub-assemblies and components IAW AFI 24-302. The KTR may have to fabricate parts when required and perform body, glass, upholstery and structural repair. The KTR shall ensure completed work information is input into DPAS. All parts exceeding $500 must be approved by the CO prior to purchase, to include two purchase quotes, provided with the parts request. AO approval is required for exceeding the One Time Repair Limit (OTRL) IAW AFI 24-302 and TO 36-1-191.

C4.4 Scheduled Maintenance. The KTR shall perform scheduled maintenance to include Preventative Maintenance and Inspection (PM&I) and Special Inspections based on the DPAS schedule IAW TO 36-1-191 and AFI 24-302. An AF Form 4354, PM&I is used in conjunction with applicable manufacturer’s inspection requirement during the scheduled PM&I and will be filed with the DPAS work order IAW AFI 24-302.

C4.4.1 The KTR shall process a 90-day due-in listing from DPAS Inquiries, IAW DPAS Maintenance & Utilization (M&U) Playbook 3.11.18, for vehicles and vehicular equipment that require PM&I by date IAW TO 36-1-191. The KTR shall verify, schedule and/or complete all schedule maintenance due by mileage/hours within four duty days of DPAS notification; i.e. auto work order opened. (See C-TE-1, SSC13 and C-TE-3, C02)

C4.5 Mobile Maintenance. Upon receipt of request for mobile maintenance, the KTR shall determine validity, and if valid, respond to the request IAW AFI 24-302. If parts are needed, the KTR shall order parts, recover the vehicle, schedule repair and complete. All attempts shall be made to accomplish the required work at the breakdown site. The KTR shall ensure completed work information is input into DPAS as a work order.

C4.6 Operator Care Maintenance. The KTR shall provide operator care maintenance required by the operator care program for all vehicles assigned to the KTR IAW AFI 24-302. (See C-TE-1, SSC06)

C4.7 Recovery Service (Wrecker). Upon receipt of customer request, the KTR shall determine customer entitlement, confirm request, determine retrieval equipment and materials needed, and provide services IAW AFI 24-301. The KTR shall determine if Department of Defense (DoD) Fleet Credit Card should be issued to retrieve vehicles IAW local policy. The KTR shall ensure appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC14)

C4.7.1 The KTR shall provide written procedures for notification and a listing of on-call drivers and mechanics to the CO and AO. (See C-TE-3, C03)

C4.8 Tools and Equipment (Specialized). Specialized tools and equipment are tools used for special applications in specific vehicle repair and maintenance. Government-owned specialized tools and equipment shall be calibrated IAW TO 00-20-14 and AFI 24-302. The KTR shall calibrate KTR-owned tools and equipment IAW manufacturer’s recommended specifications.

C4.9 Tires. The KTR shall provide tire shop services to include inspection, repair, replacement and assistance in changing tires not covered in the operator care program. The KTR shall use tire control procedures IAW TO 36-1-191, AFI 24-302, and AFI 23-101. New tires for all government owned vehicles will be procured from the most economical source.

C4.10 Unscheduled Maintenance. Unscheduled Maintenance does not include scheduled maintenance, preventive maintenance and any other recurring type maintenance.

C4.11 Limited Technical Inspections (LTIs)

C4.11.1 Deployments. The KTR shall perform an LTI and accomplish repairs on general and special purpose vehicles and material handling equipment identified to deploy. The KTR shall prepare duplicate Vehicle Historical Records IAW AFI 24-302, TO 36-1-191 and March ARB Installation Deployment Plan (IDP). Historical record, if required, will be placed inside the vehicle.

C4.11.2 Process LTIs. The KTR shall ensure vehicles requiring an LTI for acceptance, disposition action, and repair decisions are processed within 10 duty days of requirement and provided to the AO. LTIs for shipping must be completed as soon as practical in order to meet Redistribution Order (RDO) requirements IAW AFI 24-302 and TO 36-1-191. (See C-TE-1, SSC15 and C-TE-3, C04)

C4.12 Depot-Level Maintenance: The KTR will develop a base-level program in coordination with 441 VSCOS IAW AFI 24-302, TO 36-1-191, and TO 00-25-4. Provide a copy to the AO and COR when plan is finalized. (See C-TE-3, C05)

C5 Accountability.

C5.1 Parts. The KTR shall account for all parts by entering data into DPAS. The KTR shall ensure accountability of all parts waiting to be installed or still on-order, update parts locations and associated data elements IAW applicable DPAS M&U and Warehouse Playbooks and 441 VSCOS guidance.

C5.1.1 Shop Stock. The KTR may maintain KTR owned items such as oil filters, air filters and daily use Hazardous Material (HAZMAT) items. The KTR shall maintain all parts IAW AFI 24-302 and AFI 32-7086, Hazardous Material Management and enter low cost shop consumption and stock data into DPAS.

C5.1.2 Bench Stock. The KTR shall manage bench stock IAW AFI 24-302.

C5.1.3. Green Procurement Program (GPP). The KTR will collect and report on the local procurement standards utilizing the virtual “Air Force Vehicle Management Green Procurement Program Log” to document data concerning the use/procurement of all items identified in AFI 24-302 (to include new/virgin/exempted items/products). The KTR will collect and report on the purchase and use on Engine Coolants, Hydraulic Fluids Greases-Truck, Sorbents, Re-refined Oil and Tires using the latest reporting tool located on the Air Force Vehicle Management Neighborhood IAW AFI 24-302. The KTR will ensure that personnel involved in this process complete the required “Green Procurement” computer-based training. (See C-TE-1, SSC16 and C-TE-3, C06)

C5.2 Vehicle License Plate Program and Federal Motor Vehicle Registration System (FMVRS). The KTR shall procure Air Force license plates through UNICOR and utilize FMVRS to manage and update vehicle and AF license plate status in FMVRS IAW AFI 24-302, TO 36-1-191, and GSA directives.

C5.3 Fuel Issues. The KTR shall attain access to the Defense Logistics Agency (DLA) Enterprise External Business Portal (EEBP) website https://business.dla.mil/landing/index.jsp. The KTR shall perform a download of fuel issue data from the DLA EEBP link, screen for accuracy, resolve discrepancies, and input into DPAS IAW DPAS M&U Playbook. Download/input frequency will be at least weekly IAW AFI 24-302. (See C-TE-1, SSC17)

C5.4 DOD Fleet Credit Card. The KTR shall manage the base fleet service credit cards established by the AO. Services shall include requisitioning, receiving, issuing and administering control of the DOD Fleet Credit Card IAW AFI 24-302 and 24-301.

C5.5 Master Vehicle Report. The Master Vehicle Report is maintained in LIMS-EV/Fleet Management/Fleet Posture Current/AFRC/March ARB/Details. The KTR shall monitor for vehicle data accuracy in LIMS-EV and if not, submit corrections through TRT or report problems to 441 VSCOS, DSN: 312-574-4410/4408, Comm: 757-764-4410/4408, Email: 441VSCOS.AF.VehMgt@us.af.mil. The listing is used for fleet management purposes. (See C-TE-3, C07)

C5.5.1 The KTR shall provide fleet management services to include, requesting adjustments to unit vehicle authorizations and assignments, receiving new assets from the Vehicle Due-In Listing (or rotating vehicles), receiving new leased vehicle authorization by updating /using TRT IAW AFI 24-302. All adjustments/assignments will be validated by the AO. (See C-TE-1, SSC18)

C5.5.2 Upon request for a new vehicle authorization, the KTR shall process request IAW AFI 24-302 and coordinate AF Form 601 through the AO prior to submission to Major Command (MAJCOM).

C5.6 Reports. The KTR shall provide various reports and analysis generated by OLVIMS-Dispatch, DPAS, LIMS-EV or any applicable IT system; some reports require manual preparation. OLVIMS-Dispatch, LIMS-EV, and DPAS generated reports are to be prepared IAW AFI 24-301, AFI 24-302, and DPAS M&U Playbook. Non-automated reports are generally reports required by higher headquarters or public law. The KTR shall provide the AO/COR any additional analysis data (non-programmed) upon request.

C5.6.1 Minimum Essential Level (MEL) and Vehicle Priority Recall List (VPRL). The KTR shall develop and manage a vehicle MEL/VPRL IAW AFI 24-302. The purpose of this listing is to establish vehicle maintenance and recall priorities. The MEL/VPRL is approved by the MSG/CC annually IAW AFI 24-302. All coordination will be routed to the AO prior to MSG approval. (See C-TE-3, C08)

C5.6.2 Reimbursable Report. The KTR shall complete monthly reimbursable report (Tab C parts purchased) IAW AFI 24-302. The KTR will ensure all reimbursable cost data is reconciled monthly with AO. This data must be verified for accuracy. (See C-TE-3, C09)

C5.6.3 Commercial Lease Vehicle Data. The KTR shall report all units that commercially lease any vehicle during the quarter. All applicable information will be loaded into the AF Vehicle Management Neighborhood/Vehicle Programs Toolbox (Icons in the center of the page)/Commercial Lease Data/Select Base dropdown. If no assets were leased for the quarter “no assets to report this quarter” will still need to be annotated IAW AFI 24-302. (See C-TE-3, C10)

C5.6.4 Mission Capability (MC) Rates. The focus should be on the quality of maintenance performed. Use the approved vehicle MEL as a gauge to develop maintenance priorities and establish in-house MC rate goals. Established goals will be thoroughly briefed and approved by the commander. The 90% MC rate is the set rate Air Force wide. When degraded due to fire truck/refueler downtime the needs of the wing/base are given priority to avoid unnecessary vehicle downtime and increase MC time by providing service within the shortest turn-around time possible. (See C-TE-1, SSC19)

C5.6.5 GSA Vehicle Data/Mileage List. The KTR shall provide a GSA Mileage Report that includes an updated monthly mileage for all assigned GSA assets. Information shall be current as of the last day of the previous month. Current report format will be used. (See C-TE-3, C11)

C5.6.6 Key Performance Indicators (KPI). KTR shall compile and generate monthly KPI analyses utilizing OLVIMS Dispatch Module reports IAW AFI 24-301. Each KPI chart should represent a minimum of 12 weeks, with a single data point representing one week. Analyze trend patterns to determine if corrective actions are required. KPI charts will be kept on file for a minimum of one year. (See C-TE-3, C12)

C5.6.7 Semiannual Vehicle Operations Services Analyses. KTR shall conduct analyses services for operational effectiveness and efficiencies. Analyses will be used to evaluate element processes, cost effectiveness, efficiencies, and quality of customer service IAW AFI 24-301. (See C-TE-3, C13)

C5.6.8 Material Deficiency Report (MDR). The KTR shall prepare and submit reports using the Joint Deficiency Reporting System (JDRS) in conjunction with TO 00-35D-54-WA-1, USAF Deficiency Reporting and Investigating System, and TO 36-1-191. Additionally, courtesy copy all JDRS packages to 441 VSCOS, AO and COR for situational awareness. (See C-TE-3, C14)

C5.6.9 Vehicle Work order Report. The KTR shall prepare and submit IAW DPAS M&U Playbook, saved in Excel format. The report will include all work orders for the previous month. (See C-TE-3, C15)

C5.6.10 Vehicle Utilization Report. The KTR shall prepare and submit IAW DPAS M&U Playbook, saved in Excel format. The Report will include all assets that received a mileage update for the previous month. (See C-TE-3, C16)

C5.6.11 25K Halverson NGSL Aircraft Loader Utilization Report. The KTR shall update current as of the last day of the previous month IAW DPAS M&U Playbook. (See C-TE-3, C17)

C6 Air Force IT Systems (AFITS)

C6.1 Vehicle Operations/Management. The main system used is the On-Line Vehicle Interactive Management System (OLVIMS) Dispatch Module. Vehicle Operations/Management personnel utilize OLVIMS Dispatch to capture, schedule, and monitor vehicle dispatch requests and vehicle utilization. It also is used to track Air Force Motor Vehicle Operator Identification Cards and Driver’s Records, to include vehicle qualifications, restrictions, certifications, and violations. The KTR will maintain requests for transportation service in the OLVIMS Dispatch Module for documenting requests for services. The KTR will ensure proper (standard) dispatch category codes are used for each transportation service request in the OLVIMS Dispatch Module.

C6.2 Fleet Management & Analysis (FM&A). The three main systems used today are DPAS, LIMS-EV, and LIMS-EV VV Transaction Request Tool (TRT). DPAS involves work order, labor tracking, costing and calculations; this translates to the DPAS M&U Playbook. Additionally, vehicle inventory records and accountable transactions will be submitted to 441 VSCOS in the Accountability Property module through TRT. TRT is the sole source for vehicle transaction requests (Vehicle Data Updates/LTI Model and Dispositions/Rotations/ RDO’s, etc.). The 441 VSCOS is the authoritative source for the vehicle allowances; this is also available in the Accountability Property module of DPAS. LIMS-EV Vehicle View is a “Data Service” that serves as the overarching gateway to AF/A4 enterprise reporting and analysis. LIMS-EV Vehicle View provides a consolidated look at vehicle accountability and sustainment data. Data from DPAS is merged with supplemental tables that are maintained by 441 VSCOS. The KTR will continually monitor vehicle data integrity/quality/accuracy using LIMS-EV Vehicle View, TRT and Vehicle Enterprise Dashboard (VED) IAW AFI 24-302.

C6.2.1 Defense Property Accountability System (DPAS). DPAS will be used by the AF Vehicle Management community as the primary system for performing all life-cycle management functions pertaining to the ground vehicle fleet including agency owned and leased assets. After work is performed, information concerning the completed work is also entered into the system and is used to generate various reports for local and higher headquarters use. DPAS is composed of several modules which collect data on vehicle utilization, cost, and other specialized data on the base vehicle fleet that is managed and supported. The KTR shall comply with operating procedures as described in DPAS M&U Playbook, LIMS-EV Vehicle View Transaction Request Tool (TRT) User’s Guide, AFI 24-301 and AFI 24-302. (See C-TE-1, SSC20)

C6.2.2 Materiel Control. The KTR will ensure that parts acquisitions, consumable replenishments and tool issuing/tracking are maintained in the Warehouse module in DPAS.

C7 Vehicle Historical Folder. The KTR shall establish and maintain a history folder for each vehicle in the fleet that is maintained by the KTR IAW the Air Force Records Information Management System (AFRIMS), AFI 24-302, and DPAS M&U Playbook. These folders shall be maintained and be available for Government review for the life of the vehicle. Should the vehicle be transferred, this folder shall be provided to the receiving activity.

C8 Deployment Operations. The KTR shall provide sufficient qualified personnel to perform deployment operations. Upon notification by the CO, establish a sub motor pool and mobile maintenance function to operate and maintain vehicles. Deployment Operations functions will be accomplished IAW the March ARB IDP and directed by the Installation Deployment Officer (IDO). Extended operations in support of exercises are included in the firm-fixed price.

C8.1 The KTR shall accomplish repairs on general and special purpose vehicles and material handling equipment identified to deploy and prepare duplicate Vehicle Historical Records grouped into packages based on the destination of the vehicle being deployed. IAW AFI 24-302.

C8.2 Prior to, during, and post-deployment operations, the KTR shall provide support as requested by the Deployment Control Center. Upon completion of each operation the KTR shall return all items to their proper location.

C8.3 Deployment LTIs. Refer to C4.11.1 for requirements.

C9 Base Exercises. At times support will be required in any or all service areas during base exercises. Participate in exercises IAW the most current published AF and higher headquarters guidance. Provide the required support and personnel IAW exercise needs, base Operations Plans (OPLANS) and the March IDP. See workload estimates for C-TE-2b. Extended operations in support of base exercises are included in the firm-fixed price.

C10 Accident and Abuse Program. The KTR will oversee the Accident and Abuse Program for the base IAW AFI 24-302. The KTR will take appropriate measures to prevent misuse, abuse and damage to AF motor vehicles. (See C-TE-3, C18)

C11 Installation Misuse Program. The KTR will oversee the installation Vehicle Misuse Program IAW AFI 24-301. The KTR will collect the information and conduct a technical assessment for review. The KTR will maintain a log of reported cases in the OLVIMS-Dispatch module. All reported misuse cases will be forwarded to the LRS Commander with courtesy copy to the AO and applicable VCO. (See C-TE-3, C19)

C12 Coordination. The contractor shall be responsive and timely in responding to requests for information, technical advice and input, or other collaboration when requested by the CO, COR, FAC or AFRC. Submit inputs on support agreements, directives, OPLANS, instructions, manuals and the like input to the AO for validation and signature as requested by the AO.

M

C-TE-1 SERVICE SUMMARIES

C-TE-2 WORKLOAD ESTIMATES

C-TE-2a Vehicle Maintenance Workload Factors

Minor Maintenance Work Orders

Regular Work Orders

C-TE-2b Vehicle Operations Workload Factors - 12 Months

C-TE-2c Training Workload

C-TE-2d GOVERNMENT-OWNED VEHICLES WORKLOAD

C-TE-2d (1) GSA Leased Vehicles (Assigned to VO UDI Fleet)

C-TE-2d (2) GSA Leased Vehicles (Assigned to Wing Users)

C-TE-2d (3) VEHICLE MASTER LIST (Assigned to Wing Users)

C-TE-3 DATA DELIVERIES

The KTR shall submit all required reports shown below using electronic mailing address (referenced by number) in the chart following the required report information. If no electronic means is available a copy of each report required will be mailed to the physical address unless otherwise stated. All “days” are in calendar days unless otherwise specified. KTR format is acceptable unless otherwise noted in the Item Number or reference directive.

Report is due NLT 7 work days after the VCO meeting. Prepare IAW AFI 24-302.

First submission due NLT 5 days after operational performance start date; subsequent submissions due NLT 5th calendar day of each quarter, current as of the end of the previous quarter. Prepare IAW DPAS M&U Playbook 3.11.18 Transmit via electronic means.

Initial Report is due NLT operational performance start date. *Revisions are required immediately upon making any changes to the list. KTR’s form and format are acceptable.

The estimated workload contained in C-TE-2 includes the estimated workload for this task. Notwithstanding that the effort will be performed “as required”, additional payment will not be made for this task. Prepare IAW TO 36-1-191. May be transmitted by electronic means. LTI’s shall be routed to the Transportation AO for approval.

Prepare IAW AFI 24-302 and TO 36-1-191.

Submit using the Virtual “AF VM GPP Log” http://www/vemsp.hq.af.mil/environment/gppl.html/ Prepare and submit IAW AFI 24-302.

First submission due NLT 10 days after operational performance start date; subsequent submissions due NLT 15th day of the following month. Downloaded and saved in Excel from LIMS-EV. Transmit via electronic means.

Reports must be forwarded through the AO for MSG Commander level approval IAW AFI 24-302

Review and process, submissions due NLT 15th calendar day of each month, current as of the end of the previous month. Prepare IAW AFI 24-302. Transmit via electronic means.

Applies to all units that commercially lease any vehicle during the quarter. Report is due NLT 15th calendar day following the end of the quarter. Prepare IAW AFI 24-302

KTR will generate a list monthly to ensure mileage/hours are updated IAW DPAS, AFI 24-302. Submissions due NLT 15th day of each month, current as of the end of previous month. Transmit via electronic means.

Report is due NLT 5th day of each month. Prepare IAW AFI 24-301

First submission is due NLT 10 days after operational performance start date; subsequent submissions due NLT 15th day of Jan and Jul for data accumulated the previous period. Prepare IAW AFI 24-301.

The overall estimated workload contained in C-TE-2 includes the estimated workload for this task, notwithstanding that the effort will be performed “as required”. Additional payment will not be made for this task. Prepare IAW AFI 24-302, TO 36-1-191, and TO 00-35D-54.

First submission due NLT 10 days after operational performance start date; subsequent submissions due NLT 15th day…