Attachment 11. Questions and Answers (Updated).pdf

7th Contracting Squadron

Vindicator IDIQ

FA466126Q0027

Site Visit - Questions and Answers

1. Overall IDIQ & Master SOW Questions

a. Contracting Questions:

i. How does the Multiple Award IDIQ work?

1. Explained In Section H

ii. Can you provide clarity on the price list, including what it means and how it will be used?

1. Explained in Section H, L, and M.

iii. Please confirm how the Total Evaluated Price will be calculated. Is it the sum of the three sample-project totals, with the Master Price List evaluated separately for reasonableness?

1. Explained in Section L, and M

iv. Is the Government’s intent to award all three initial task orders to a single Contractor, or may they be awarded to separate Contractors?

1. Award May be made to One, or More, contractors IAW the evaluation factors as detailed in

Section M

v. Will the initial projects and future task orders issued under the IDIQ be tax exempt?

1. No projects/Task orders under this IDIQ will be Tax Exempt.

vi. Please confirm the anticipated period of performance for each of the three sample projects.

1. Period of performance shall not be dictated as an initial hard date requirement.

Contractors will propose their own specific Period of performance as part of quote submission information, for evaluation by the government.

vii. What is the maximum email attachment size for quote submission, and is submission across multiple emails acceptable?

1. Submission of quotes shall be in one email. Documents may be sent separately via

DODSafe if email is not sufficient.

b. Security Forces (SFS) and COMM Questions

i. Will there be any maintenance work for the Vindicator system? If so, please describe it.

1. 7 CS only maintains the fiber cables up to the demark.

ii. Is SAW2 training required for the end-user, and if so, should it be added to the SOW?

1. This training is not required

iii. Please confirm the personnel security requirements for work in restricted areas and confirm if escorts are provided at no cost.

1. 7 CS personnel will escort contractors inside the controlled areas at no cost.

iv. What method of secure/access control does Dyess AFB require: a portal using an HID reader or a Vindicator Site Commander-based solution?

1. Vindicator Site commander-based solution.

v. Please confirm that the required UPS battery-backup duration is based on DAFI 31-101 requirements and is not reduced by facility generator power.

1. The UPS back up must provide power for no less than 8 Hours

vi. At what point in the acceptance process may the existing Monaco system be decommissioned—following Phase 1, Phase 2, or Phase 3 testing?

1. Phase 2 completion

vii. Please provide the firmware version of HVT equipment used base-wide. Also, confirm the OS/version, VCC/Site Commander software version, and patch level for existing workstations.

1. OS/Version: Windows 10 64-bi OS Vers.

2. VCC/VCC 2 1.2.1.4 SP 2

3. Site Commander Software version: Windows 10

4. No patches

viii. Regarding cybersecurity, if a Vindicator panel uses an encryption method other than AES-256, should a separate AES-256 encryption device be used?

1. All IDS data transmission lines shall be protected with a National Institute of Standards and

Testing certified Advanced Encryption Standard encryption

ix. For SCIFs, does the government require an AES-256 encryption device for alarm transmissions, regardless of whether the IDS panels are already equipped with it?

1. No if the panel already has an AES it would not require a second.

x. Are Contractors responsible for configuring new network switches, and must they be hardened in accordance with NIST SP 800-53?

1. 7 CS does not configure or maintain Vindicator networks; we only provide fiber to the demark. Contractor will be required to configure the switches

xi. Please confirm if all network equipment must be on the DISA APL, all IDS equipment on the

Non-Nuclear CMD Approved Equipment List, and all proposed equipment must be TAA compliant.

1. All equipment must follow those guidelines.

xii. For existing optical fibers between buildings, who is responsible for them during the contract period: the Contractor or the Government?

1. 7 CS will verify availability of fiber and run it to the switch for the contractor to plug it into the switch.

xiii. Regarding optical fiber (OF) panels, what is the connector type (SC, ST, LC), is it single-mode or multi-mode, and what is the connector type at each end?

1. 7 CS prefers the use of LC single mode connections.

xiv. What level of fiber testing is required (e.g., OTDR or visual testing)?

1. Use light source and power meters, bi-directional testing. No more than .3 db loss for splices and no more than .75 db loss for connectors.

xv. Where it reduces cost, will the Government accept an equivalent architecture (e.g., NEMA enclosures with battery backup) in lieu of an IT cabinet and rack-mount UPS?

1. An IT cabinet will be required in any areas that include the installation of a network switch.

If it is not physically feasible to install an IT cabinet due to size constraints, then the contractor will need to coordinate at that point what the appropriate solution will be with the CO

xvi. Please provide Red Lines and floor plans for all buildings.

1. CE can probably supply floor plans, however 7 CS does not keep red line drawings for building interiors.

2. Project-Specific Questions

a. Project 1: B.7320 Vindicator and Core Switches

i. Is having 2-door access to a SIPR room in regulation? Will contractors have to work on both doors?

1. If having 2 doors is allowed, 7 CS would like to have both doors functioning.

ii. Room 120 has two doors, one of which is inoperable. Please confirm the existing Monaco ACS and IDS for the inoperable door will not be replaced.

1. See above answer

iii. Does every door into the rack room need an alarm system?

1. Yes, all exterior doors to the rack room with preexisting badging system need to be alarmed.

iv. What is the PIR (Passive Infrared) requirement for the server room?

1. As long as every door or opening that exceed 96-square inches with the smallest dimension greater than 6.4 inches is covered.

v. What is the necessary capacity for the UPS system?

1. UPS system should supply power for a minimum of 8 hours

vi. If the Vindicator is installed inside the server room, does that change the security necessity for the entire room?

1. No

vii. Please confirm if the intent is to cover both the Main Data Center and the SIPR Room with IDS/ACS, or to treat the SIPR room as a partition inside the Data Center.

1. IDS/ACS will be needed for the server room along with the SIPR room.

viii. Clarify badge manager equipment: is it just badge-in, or badge-in/badge-out?

1. Badge in/out

ix. Please confirm if the badging workstation (KVM, camera, printer, etc.) will be installed and enclosed within the IT cabinet in the SIPR Room.

1. If SFS does not need to control access to the badging workstation, then 7 CS would prefer it to be in the SIPR room.

x. Clarify the exact location of the rack for the Vindicator in B.7320.

1. It is going in room 116.

xi. Please confirm that the Vindicator Core Network Switch will be installed in room 116.

1. See above

xii. Is the intent to continue using motion-activated request-to-exit (REX) devices, or remove them for badge-in/badge-out procedures?

1. Badge in/out

xiii. Is a CompTIA certification necessary to work on Government networks for this project?

1. No

b. Project 2: B.7318 and B.4309 Vindicators

i. The SOW states "installing the access control badging equipment in and around the rack."

Does this require a printer/camera, and what exact badging system is to be installed?

1. Yes, this will require a printer/camera for members to be issued badges. This badging system can be the same one that the 7th SFS is procuring. This will ensure that all the systems are able to “speak” to each other.

ii. Please confirm whether above-ceiling and below-false-floor motion sensor coverage is required.

1. For B7318 it is not required.

iii. Please provide door regulation requirements for rooms that require an IDS.

1. Door will be government furnished and installed prior to installation of IDS.

iv. Is a badge-in and badge-out reader required for the entry door?

1. Yes

v. Is a keypad required for the front door, or a site commander? If so, what kind (e.g., HID, Site Commander)?

1. Site Commander

vi. The roll-up overhead door at 121 Armory is scheduled for replacement. Please confirm it will be replaced with a typical vault door.

1. The roll-up overhead door in b.4309 will not be replaced. The single entry (personnel door) will be replaced with the appropriate security standard door.

c. Project 3: B.7232 Head-End Unit

i. If a panel is not an AES panel, should the contractor provide a separate encryption device?

1. All IDS data transmission lines shall be protected with a National Institute of Standards and Testing certified Advanced Encryption Standard encryption

ii. What Windows version does the BDOC's Vindicator system run on?

1. Windows 10

iii. Where should the Vindicator rack be installed? Can the existing rack inside the BDOC be used, or can it be installed in the server room?

1. I believe the intent is to install the head end unit in the upstairs comm room that had the working AC. 7 CS does not have an opinion on where it ends up.

iv. Are licenses for the new annunciator and field panels contractor-procured or Government-furnished? Does the existing head-end license capacity support the added devices?

1. Contractor procured. Current head-end is supported.

v. Is there existing conduit between B.5013 and B.7232?

1. Yes

vi. For the existing fiber connection at the BDOC, can the contractor patch into the existing fiber switch? If not, must a new fiber path be created?

1. Yes the contractor can patch into the existing fiber switch.

vii. Please confirm the layout of fiber lines running into the building and racks.

1. We do not keep redline drawings of building interiors.

QUESTIONS STILL WAITING FOR ANSWERS

Overall IDIQ & Master SOW Questions

d. Contracting Questions:

i. Regarding the maintenance manual requirement for 1 CD and 2 hard copies, can a softcopy be submitted via email instead?

1. Information must be submitted IAW the SOW

ii. Will record drawings or configuration data for the existing head end be provided at or before the 95% design review?

1. Floor plans will be provided.

iii. Please confirm the disposition requirements for removed legacy equipment (e.g., contractor disposal or turn-in to the Government/DRMO).

1. Main data center and SIPR room need IDS/ACS

iv. Since SOW Section 26 states no covered/secure storage will be provided, is a contractor staging container permissible at an approved location, or should daily material transport be assumed?

1. A staging container is permissible.

3. Project-Specific Questions

a. Project 1: B.7320 Vindicator and Core Switches

i. Please confirm if the intent is to cover both the Main Data Center and the SIPR Room with IDS/ACS, or to treat the SIPR room as a partition inside the Data Center.

1. The Server room where the IDS is stored will need IDS for the Server Room.

b. Project 2: B.7318 and B.4309 Vindicators

i. Building 7318 does not currently have an electronic ACS. Please confirm no electronic ACS is required for this building.

1. Yes electronic will be required.

ii. Should the contractor install BMS sensors for the garage door, and if so, how many?

1. Yes, two. One on both sides.

iii. Do we need two different ACS panels installed (one in the armory and one in the comm room)?

1. Yes two will be needed.

iv. Do we need BMS or PIR for the Comm Room?

1. BMS and PIR are required.

v. What is the required fiber path from building B.4309?

1. OSP fiber path will be completed by the Government

c. Project 3: B.7232 Head-End Unit

i. There is no stated requirement to add IDS or ACS coverage to the alternate BDOC (room 114).

Please confirm if this should be priced.

1. Can be priced at a later date

ii. Does a dedicated power circuit need to be installed for the Vindicator?

1. Yes

iii. Project 3 requires a fiber link between the BDOC and the Alternate BDOC. Are there existing spare single-mode strands available for contractor use?

1. The government will furnish the OSP fiber connection.