SECTION H - SPECIAL CONTRACT REQUIREMENTS

MULTIPLE AWARD INDEFINITE-DELIVERY/INDEFINITE-QUANTITY (IDIQ)

HONEYWELL (VINDICATOR) ALARM SYSTEMS INSTALLATION & PARTS

Contracting Office: 7th Contracting Squadron (7 CONS), Dyess AFB, TX

H.1 SCOPE AND AUTHORITY:

This section prescribes the special contract requirements and ordering policies for the Honeywell (Vindicator) Alarm Systems Indefinite-Delivery/Indefinite-Quantity (IDIQ) multiple award contract. In accordance with RFO 16.500, this contract establishes a preference for multiple awards and provides the mechanism to issue individual task orders for installation of intrusion detection systems (IDS), access control systems (ACS), and individual component/equipment purchases across various facilities at Dyess AFB, Texas.

H.1.1 Relationship Between Master SOW and Task Order SOWs

The basic contract Statement of Work (SOW) defines the general requirements, boundaries, technical specifications, certifications, and compliance standards (e.g., Honeywell certified technical, DoDM 5200.01 Vol 3) for the entire IDIQ contract.

All work performed under this IDIQ must comply with the Master SOW.

However, because specific facility layouts, equipment counts, and locations are not known at the time of contract award, each individual Task Order shall be issued with its own project-specific Task Order Statement of Work (TO-SOW). The TO-SOW will detail the precise location, facility access rules, specific equipment/component quantities, unique drawings, and project scope for that order.

In the event of any conflict or inconsistency between the terms of the Master IDIQ SOW and an individual TO-SOW, the terms and conditions of the Master IDIQ SOW shall govern and take precedence, unless the TO-SOW explicitly states otherwise and is approved in writing by the Contracting Officer .

H.2 CONTRACT ORDERING PERIOD & OPTIONS (RFO 16.501-2(c) & RFO 17.2)

In accordance with 10 U.S.C. 3403 and RFO 16.501-2(c)(1), the ordering period for this Multiple Award IDIQ contract shall be for a maximum cumulative period of five (5) years (60 months) from the date of the basic contract award, structured as a one (1) year base period and four (4) individual one (1) year option periods.

H.2.1 Structure of Ordering Periods

1. Base Period: Twelve (12) months from the date of basic contract award.

2. Option Period 1: Twelve (12) months (Optional extension of the ordering period).

3. Option Period 2: Twelve (12) months (Optional extension of the ordering period).

4. Option Period 3: Twelve (12) months (Optional extension of the ordering period).

5. Option Period 4: Twelve (12) months (Optional extension of the ordering period).

H.2.2 Government's Right & Non-Obligation of Option Exercise

The Government reserves the unilateral right to extend the contract ordering period by exercising each option period in accordance with RFO 52.217-9 (Option to Extend the Term of the Contract). The Government is under no legal or contractual obligation to exercise any of these option periods. The decision to exercise an option is at the sole discretion of the Contracting Officer and is subject to performance metrics, continuing base requirements, and funding availability.

H.2.3 Period of Performance of Orders

The period of performance of individual task orders issued during the ordering period shall be specified in each individual task order and may extend beyond the base contract's active ordering period (including beyond the end of Option Period 4) in accordance with RFO 52.216-22.

H.3 CONTRACT LIMITS & CEILINGS (RFO 16.504)

1. The Government reserves the right to award a single contract, multiple contracts, or no contract at all as a result of this solicitation, depending on what represents the best value to the Government.

2. If multiple awards are made, each contract will contain the same terms and conditions, and contract holders will compete for individual task orders in accordance with the Fair Opportunity procedures outlined herein. Additionally, the Government reserves the right to make subsequent multiple awards after the initial award phase in accordance with the On-Ramp Procedures detailed in Section H.5.2.

H.3.1 Contract Minimum Quantity / Guarantee (RFO 16.504-1(b))

To ensure that each of the multiple-award contracts is a legally binding agreement, the Government guarantees a minimum payment value of $500.00 to each awarded contractor. This minimum guarantee is substantial and non-nominal, and shall be fully satisfied by the issuance of an initial task order to pay the contractor for attendance at the mandatory post-award kickoff briefing and associated initial administrative coordination, to be scheduled within thirty (30) days of contract award.

Performance of this kickoff briefing and administrative coordination shall constitute full satisfaction with the Government's minimum guarantee obligation under each contract.

H.3.2 Contract Maximum Quantity / Ceiling (RFO 16.504-1(c))

The cumulative maximum value of all task orders issued under all contracts combined (multiple award pool) shall not exceed $4,999,999.99 (the "Contract Ceiling") over the 5-year life of the IDIQ. The Government is under no obligation to issue task orders beyond the guaranteed minimum of $500.00 per contractor.

H.3.3 Individual Task Order Limits (RFO 16.504-1(d))

Unless specifically authorized by the Contracting Officer, individual task orders placed under this contract shall conform to the following limits:

1. Minimum Order Size: $25,000.00

2. Maximum Order Size: $1,000,000.00

H.3.4 Parts and Equipment Pricing Mechanism (RFO 16.506(f))

In accordance with RFO 16.506(f), because this contract covers the purchase of individual components, sensors, readers, and servers at the task order level, a contractually binding pricing mechanism is established to ensure price reasonableness. All parts and equipment purchased under this IDIQ shall be priced based on the contractor's submitted price quotation. This Pricing document shall be incorporated into the Contract holders IDIQ and shall be legally binding for the duration of the Contract, with exception given to request for equitable adjustments made due to circumstances outside of the contractors control IAW the applicable Contract clause.

H.4 TASK ORDER PLACEMENT AND FAIR OPPORTUNITY (RFO 16.507-2)

In accordance with RFO 16.507-2(a), if multiple awards are active at any time during this contracts performance, each of the multiple-award contractors shall be provided a fair opportunity to be considered for each task order valued above the micro-purchase threshold, unless one of the statutory exceptions to fair opportunity applies.

H.4.1 Ordering Procedures (RFO 16.504-5(e))

When the Government identifies a requirement for an Electronic Security System (ESS), Intrusion Detection System (IDS), Access Control System (ACS) installation, or equipment purchase at Dyess AFB, the Contracting Officer (CO) may issue a Task Order Proposal Request (TOPR) to both contract holders.

Each TOPR will include a specific Statement of Work (SOW), drawings, specifications, required completion timelines. The media for ordering will be electronic (via e-mail or a designated secure web portal). After award of an IDIQ, unless otherwise specified, Task-orders shall be evaluated and awarded to be determine by Lowest Price Technically Acceptable evaluation procedures.

H.4.2 Streamlined Evaluation and Selection Criteria (RFO 16.507-2(a)(3))

The ordering process is intended to be streamlined and is not subject to the formal competition requirements of RFO Part 6 or the rigid policies of RFO Subpart 15.3. For each task order, the CO will evaluate proposals based on factors tailored to the specific project. These factors will typically include:

1. Technical Capability & SOW Compliance: Assessment of the contractor's proposed design, equipment list, and schedule.

2. Price or Cost: Price must be considered under each order as one of the factors in the selection decision (RFO 16.507-2(c)(1)(iv)).

3. Past Performance: Performance on earlier orders under this IDIQ, including quality, timeliness, and cost control, may be a primary consideration (RFO 16.507-2(c)(2)(i)).

4. Delivery/Installation Timeline: The contractor's ability to meet the required critical path and minimize down-time for Dyess AFB operational facilities.

H.4.3 Exceptions to Fair Opportunity (RFO 16.507-6)

The Contracting Officer may bypass the fair opportunity process and award a task order directly to one of the two contractors only if one of the following statutory exceptions applies:

1. The agency's need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

2. Only one awardee is capable of providing the services at the level of quality required because the services are highly specialized.

3. The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

4. It is necessary to place an order to satisfy a minimum guarantee.

H.5 ON-RAMPS AND OFF-RAMPS (RFO 16.504-4)

To maintain a highly competitive, active, and technically qualified pool of vendors under this IDIQ, the Government reserves the right to utilize On-Ramp and Off-Ramp procedures.

H.5.1 Off-Ramp Procedures (RFO 16.504-4(b))

The Government may initiate "off-ramp" procedures to remove a contractor from the IDIQ pool for any of the following reasons:

1. The Government may off-ramp a contractor for negative performance, failure to maintain standards, or breach of critical compliance pathways on any Task Order. Specific grounds for an adverse performance off-ramp may include:

a. Receipt of one (1) or more "Unsatisfactory" or "Marginal" ratings in any evaluation category under CPARS for performance assessments of this IDIQ.

b. Issuance of a Cure Notice, Show-Cause Letter, or Letter of Concern by the Contracting Officer under any Task Order.

c. Failure to successfully complete or pass the Phase 3 functional acceptance testing on more than two (2) consecutive attempts due to contractor workmanship or configuration error.

d. Unresolved technical failures, repeated failure to maintain certified Honeywell Vindicator technician standards, or failure to resolve warranty defects within five (5) business days of notification under the 1-year comprehensive warranty.

e. Any critical security infraction or breach of base access regulations, including utilizing unapproved non-US citizen personnel or violating escort and restricted area access rules on Dyess AFB.

2. Failure to Participate: Failure to actively participate or submit proposals on three (3) consecutive TOPRs without written justification approved by the CO.

3. Voluntary Exit: Written request by the awardee that must be approved by the CO. If an off-ramp is initiated, the Contracting Officer will issue a bilateral or unilateral modification to terminate the contract for convenience or default, as applicable.

H.5.2 On-Ramp Procedures (RFO 16.504-4(a))

If a contractor is off-ramped, or if the Government determines that the volume of task orders exceeds the active capacity of the remaining contract holders, the Government may execute an "on-ramp" procedure to add technically qualified vendors to the IDIQ pool. The Government reserves the right to utilize either of the following two (2) on-ramp methods:

1. Method A: Pre-Qualified Archived Proposal Pool (Streamlined On-Ramp): At the time of the initial basic contract award, the Contracting Officer (CO) will establish an archived pool of technically qualified proposals.

This pool shall consist of all offerors who submitted proposals under the initial solicitation, were determined to be fully technically qualified, but were not selected for the initial top two (2) basic contract awards. This archived proposal pool shall remain valid for a period of thirty-six (36) months from the date of the initial basic contract award. In the event an on-ramp is required, the CO may, at their sole discretion, bypass the public re-solicitation process and award a basic contract directly to the next highest-ranked, pre-qualified offeror from the archived pool, at their original proposed pricing (adjusted for any pre-negotiated option year rates). This streamlined on-ramp shall be executed via a standard bilateral basic contract award.

2. Method B: Open Season Re-Solicitation (Public On-Ramp): The CO may, at any time during the active ordering period, re-issue the solicitation to the general public under an "open season" on-ramp. This solicitation will use the same core terms, conditions, and SOW standards as the basic contract. Any newly selected contractors will join the active multiple-award pool and compete for subsequent task orders for the remaining duration of the contract's ordering period.

H.6 CRITICAL SOW TECHNICAL & SECURITY REQUIREMENTS

In addition to standard ordering procedures, the contractors must strictly adhere to the technical and security guidelines specified in the base Statement of Work (SOW):

1. Personnel and Citizenship: All installers and contractor personnel must be eligible for access onto federally controlled areas. Contractor personnel must carry a valid USAF identification card at all times while on Dyess AFB. The responsibility of providing contract employees lies with the Prime Contractor. No equitable adjustments, in either time or monetary compensation shall be given for contractors unable to provide adequate employee labor due to base security requirements.

2. Technical Certification: All installation work must be performed by or under the direct supervision of a certified Honeywell (Vindicator) technician. A Honeywell company representative, or certified technician must be present on-scene during installation and final testing prior to government acceptance of all Task Orders.

3. Equipment Standards: All components, sensors, readers, and enclosures must be approved by the Department of the Air Force as outlined in the Approved CMD (Non-Nuclear) Equipment Listing. All network switches must be on the DoD Information Network (DoDIN) Approved Products List (APL) and be TAA compliant.

H.6 INCORPORATION OF WAGE DETERMINATIONS

1. Applicable Department of Labor Wage Determinations shall be incorporated into the master IDIQ contract at the time of the initial base award. The Government will update the master IDIQ contract with the most current applicable Wage Determinations at the time of each option year modification.

2. The Wage Determination(s) incorporated into the master IDIQ contract at the time a specific Task Order is awarded shall apply to that Task Order and will cover all work performed under that Task Order for its established period of performance. Contractors shall ensure that all Task Order proposals reflect the labor rates dictated by the Wage Determination currently active on the master IDIQ contract at the time the Task Order Proposal Request (TOPR) is issued.

H.7 OMBUDSMAN

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

H.8 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST

(a) There is potential organizational conflict of interest (see RFO Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to (state the nature of the proposed conflict). Accordingly:

(1) Restrictions are needed to ensure that (state the nature of the proposed restraint and the applicable time period).

(2) As a part of the proposal, the offeror shall provide the contracting officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

H.9 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

1. Halons: 1011, 1202, 1211, 1301, and 2402;

2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-

211, CFC-212, CFC- 213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R- 503; and

3. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

H.10 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

Health and Safety on Government Installations In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

H.11 CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

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The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.