SECTION L — INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

L.1 GENERAL INFORMATION

L.1.1 Solicitation & Contract Type This is a Request for Quotation (RFQ) issued to establish a Multiple Award Indefinite Delivery/Indefinite-Quantity (IDIQ) contract vehicle. The Government intends to award multiple Firm- Fixed-Price IDIQ contracts as a result of this solicitation. The government reserves the right to award one (1), or multiple IDIQs as a result of this solicitation. Individual Task Orders will be competed among the awardees in accordance with the procedures outlined in Section H.

L.1.2 Project Title Dyess AFB Vindicator Systems IDIQ

L.1.3 Description of Requirement The 7th Contracting Squadron, on behalf of the 7th Security Forces Squadron, requires the installation, maintenance, and purchase of Honeywell (Vindicator) alarm systems, components, and associated services at Dyess AFB, TX, as detailed in the Base IDIQ Statement of Work (SOW).

L.1.4 Set-Aside & NAICS This acquisition is a 100% Small Business Set-Aside. The applicable North American Industry Classification System (NAICS) code is 561621 (Security Systems Services except Locksmiths), with a corresponding size standard of $27.5 Million.

L.1.5 SAM Registration Offerors must have an active registration in the System for Award Management (SAM.gov) at the time of quote submission to be eligible for award.

L.1.6 Discussions The Government intends to award without discussions but reserves the right to conduct them if determined to be in the Government’s best interest. Offerors should submit their best terms in their initial quotation.

L.2 INSTRUCTIONS FOR PREPARING QUOTATIONS

L.2.1 Submission Instructions Quotations shall be submitted electronically to the points of contact listed on the solicitation cover page no later than the date and time specified. The submission shall consist of three (3) separate and distinct volumes as described below.

L.2.2 Quotation Format A. Volume I: Pricing Schedule https://www.sam.gov/

B. Volume II: Technical Approach C. Volume III: Past Performance

L.3 VOLUME I — PRICE QUOTATION

L.3.1 Exclusion of Technical details The Price Quotation shall be a separate document and must not contain any technical details or past performance information.

L.3.2 Sample Project Pricing Scenarios The offeror shall complete and submit Attachment 5 – Pricing Schedule. The offeror must provide a total firm-fixed-price for each of the three (3) projects described therein. The pricing for each seed and sample project shall be all-inclusive, covering all labor, materials, equipment, supervision, overhead, and profit necessary to fully execute the project’s scope. All three projects’ pricing will be combined and used to evaluate the offeror’s pricing reasonableness. Additionally Individual Line items must be completed to allow for the government to evaluate each project separately to determine balanced pricing.

L.4 VOLUME II — TECHNICAL QUOTATION

L.4.1 Content Constraints The Technical Quotation shall be a separate document and must not contain any pricing information.

The technical volume shall provide a clear, comprehensive narrative demonstrating the offeror’s capability to meet all requirements of the Statement of Work (SOW). The response shall be organized to directly address the following subfactors:

L.4.2 Subfactor 1: Technical Approach & Management Plan Provide a detailed narrative addressing your approach to executing projects under this IDIQ. At a minimum, this shall include:

A. A description of your project management methodology, including how you will manage simultaneous Task Orders.

B. Your approach to the 95% design review process as required by the SOW.

C. Your plan for ensuring all equipment meets the Approved CMD (Non-Nuclear) Equipment Listing and cybersecurity standards (NIST SP 800-53, FIPS 140-3), and all other applicable Department of War, and Department of the Air Force standards.

D. Describe your plan for addressing safety hazards, including training and the use of PPE, as outlined in the SOW.

L.4.3 Subfactor 2: Sample Project Execution Plan For each of the three (3) projects described in Attachment 5, provide a concise execution plan. This plan must detail:

A. A preliminary project schedule with key milestones for that specific sample project (e.g., design review, procurement, installation, testing phases).

B. Your technical solution, including a high-level equipment list and your approach to installation challenges specific to that scenario.

C. Your quality control plan to ensure the installation meets all SOW and regulatory requirements.

L.4.4 Subfactor 3: Key Personnel & Certifications A. Provide definitive proof that the technicians proposed to perform the installation and final certification are “certified Honeywell technicians” as mandated by the SOW. This shall be in the form of current, verifiable training certificates or an official letter from Honeywell confirming the certification status of the named individuals.

B. Identify the proposed Contract Manager and detail their experience managing projects of similar scope and complexity.

L.5 VOLUME III — PAST PERFORMANCE

L.5.1 General Requirements Provide a list of up to five (5) recent and relevant contracts performed within the last five (5) years.

Relevancy is defined as projects similar in scope, size, and complexity to the SOW, with the most relevant projects involving Vindicator/IDS installation, work on federal installations, and IDIQ contract management.

L.5.2 Reference Details For each contract reference, provide:

A. Contract number and title.

B. Customer/Agency Name, and a current Point of Contact (name, title, phone, email).

C. Brief description of the work performed and how it relates to this SOW.

D. Total contract value (and value of work performed by your firm).

E. Period of performance.

L.6 PAGE LIMITS & VALIDITY

A. Volume II (Technical): 30 pages maximum.

B. Volume III (Past Performance): 5 pages maximum.

C. Quotation Validity: Quotations must remain valid for a minimum of 120 days from the submission date. This shall include all projects on an individual basis.

SECTION M — EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD

M.1.1 Best Value Determination The Government will award IDIQ contracts to the responsible Small Business offerors whose quotations, conforming to the solicitation, are determined to represent the best value to the Government using a trade-off process. All evaluation factors other than cost or price, when combined, are approximately equal in importance to cost or price.

M.1.2 Minimum Technical Threshold To be considered for award, a quotation must receive a rating of “Acceptable” or higher for the Technical factor. The Government reserves the right to award to a higher-quoted offeror if the perceived benefits of a superior Technical rating and/or Past Performance record are determined to be worth the additional costs.

M.2 EVALUATION FACTORS

M.2.1 Factor 1: Technical The Government will evaluate the offeror’s technical quotation to determine the degree to which it demonstrates a clear understanding of the requirements and a sound approach to performance. The technical evaluation will be based on the offeror’s response to the subfactors outlined in Section L.4, using the adjectival ratings below:

Rating Description

Outstanding Quote demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths that will be of significant benefit to the Government. Risk of unsuccessful performance is very low.

Good Quote demonstrates a thorough approach and understanding of the requirements and contains at least one strength. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Quote does not meet the material requirements of the solicitation, contains one or more deficiencies, and is un-awardable.

A Strength is an aspect of a quote that has merit or exceeds specified requirements to the advantage of the Government.

A Deficiency is a material failure of a quote to meet a Government requirement.

M.2.2 Factor 2: Past Performance The Government will conduct a performance confidence assessment based on the offeror’s demonstrated record of recent and relevant contract performance. The Government will review information provided by the offeror and data independently obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS), Supplier Performance Risk System (SPRS), and other Government databases. Relevancy will be determined based on the similarity of work, contract size, and complexity compared to this SOW.

In determining the relevancy of past performance information, the Government will consider the similarity of the work performed to the requirements of this solicitation, Work performed with the Federal Government, and the Department of the Airforce, Contract Dollar values, Complexity of the Work, Recency of performance, and ability of contractor to complete work in accordance with Period of Performances.

Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral No recent/relevant performance record is available. In this case, the offeror’s past performance will not be evaluated favorably or unfavorably.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

M.2.3 Factor 3: Price The Government will evaluate the total price for all three (3) sample projects combined. The Government will evaluate the price for completeness and reasonableness. The individual prices of the sample projects and the total evaluated price may also be used as a factor in the best value trade-off decision. An unrealistically low price may be grounds for rejection of the proposal on the basis of creating unacceptable performance risk.

A pricing schedule (Attachment 5) must be completed and submitted. This pricing schedule will be used by offerors for individual project pricing for all Fixed Line-item prices. Unpriced Line items will be determined by project specific pricing.

The Government will evaluate all individual line items for each of the three (3) sample projects to ensure pricing is balanced. Offers that are determined to contain unbalanced pricing—where one or more-line items are significantly overstated or understated relative to the actual cost of performance—may be rejected. If line items are determined to be unbalanced, the government reserves the right to remove the offeror from competition, and ineligible for award.

L.6 PAGE LIMITS & VALIDITY