Attachment_01a_-_SABER_IDIQ_Statement_of_Work.pdf

STATEMENT OF WORK

For

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

HURLBURT FIELD, FLORIDA

11 MARCH 2019

1 SPECIAL OPERATIONS CIVIL ENGINEERING SQUADRON

AND

1 SPECIAL OPERATIONS CONTRACTING SQUADRON

INDEX

PARA TITLE PAGE

COVER SHEET 1

INDEX 2-7

1.0 SUMMARY 8

1.1. Project Description 8

1.2. Location 8

2.0 DEFINITIONS 8-12

2.1. Addendum Statement of Work (SOW) Request 8

2.2. AF Form 103, Base Civil Engineering Work Clearance Request 8

2.3. As-Built Drawings 8

2.4. Bare Costs 8

2.5. Calendar Day (CD) 8

2.6. Coefficient 8

2.7. Construction Specification Institute (CSI) 8

2.8. Contractor 9

2.9. Contracting Officer (CO) 9

2.10. Contracting Officer’s Representative (COR) 9

2.11. Controlled Area 9

2.12. Conventional Line Item 9

2.13. Drawings 9

2.14. Estimate of Pre-priced Items 9

2.15. Estimate of Non-Prepriced Items 9-10

2.16. Facility 10

2.17. Final Inspection 10

2.18. Government Furnished Items 10

2.19. Guide Specifications 10

2.20. Line Item 10

2.21. Match Existing 10-11

2.22. Multiplier 11

2.23. Negotiations 11

2.24. Non-Prepriced Item (NPI) 11

2.25. Notice to Proceed (NTP) 11

2.26. Pre-priced Item (PI) 11

2.27. Phase-in Period 11

2.28. Phase-out Period 11

2.29. Pre-Construction Conference 11

2.30. Pre-Final Inspection 11

2.31. Progress Meeting 11

2.32. Restricted Work Area 12

2.33. SABER 12

2.34. Scoping Meeting 12

2.35. Site Visit 12

2.36. Statement of Work (SOW) 12

2.37. Task Order Contract and Task Order (TO) 12

2.38. Unit Prepriced Guide (UPG) 12

2.39. Unrestricted Work Areas 12

2.34. User 12

2.41. Workday (WD) 12

3.0. PERFORMANCE CAPABILITIES 12

3.1 Management Plan 12-13

3.2 Contractor Personnel 13

4.0. PHASE-IN PERIOD 13

5.0. PROJECT REQUIREMENT TYPES 14

5.1. Routine Requirement 14

5.2. Emergency Requirement 14

6.0. NOTICE OF REQUIREMENT 14

6.1. Meetings 14

6.2. Cost Proposal 14-16

6.3. Format of the Proposal 16

6.3.1. Initial Proposal 17

6.3.2. Revised Proposal 17

6.3.3. Government Review 17

7.0. DESIGN AND CONSTRUCTION ORDER – SABER 17

7.1. Government-Provided Design 17

7.2. Design Services 17

7.2.1. Design Documents 18

7.2.2. Record Drawings/As-Builts 18

7.2.3. Design Guidance 18-19

7.2.4. Registered Architect (RA) and/or Professional Engineer (PE) Certification 19

8.0. SEQUENCE OF WORK 19

9.0. NOTICE TO PROCEED 19

10.0. WORKING HOURS 19

10.1. Standard Work Hours 19

10.2. Non-Standard Work Hour Approvals 19-20

11.0. SUBMITTALS AND SUBSTITUTIONS 20

11.1. Schedule of Material Submittals 20

11.2. Material Approval Submittal 20-21

11.3. Substitutions 21

11.4. Or Equal 21

11.5. Certification of Compliance 21

11.6. Samples 21

11.7. Color Selection 21-22

11.8. Manufacturers’ Recommendations 22

11.9. Manufacturers’ Warranty 22

11.10. Catalog Data 22

11.11. Transmittal of Submittals 22

11.12. Grouping of Submittals 22

11.13. Timing of Submittals 22-23

11.14. Contracting Officer’s Review 23

11.15. Scale and Measurements 23

12.0. ENVIRONMENTAL PROTECTION 24

13.0. EXISTING FACILITIES/JOB SITE VERIFICATION 24

13.1. Job Site verification 24

13.2. AF Form 103 Work Clearance Permit 24

14.0. GOVERNMENT-FURNISHED AREA 24

14.1. Provisions 24

15.0. GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS 25

15.1. Government Furnished Equipment and Government Furnished Materials 25

15.2. Contractor Transporting 25

15.3. Risk and Responsibility 25

15.4. Transportation Cost 25

15.5. Location 25

16.0. CONTRACTOR-FURNISHED EQUIPMENT/SUPPLIES 25

16.1. Cost Estimating Software Requirements 25-26

16.2. Price Determination 26

16.3. Cost Estimate Organization 26-27

16.4. Unit Price Guide 27

17.0. GENERAL REQUIREMENTS 28

17.1. Progress Meetings 28

17.2. Coordinating and Scheduling 28-30

17.3. Haul Route 30

17.4. Material Storage 30-31

18.0. UTILITIES SERVICES 31

18.1. Water and Electricity 31

18.2. Restrooms 31

18.3. Temporary Utility Connections 31

19.0. EMERGENCY MEDICAL TREATMENT 31

20.0. CODES 32

21.0. BASE ENTRY 32

21.1. Conformance with Regulations/Directives 32

21.2. Information Required 32

21.3. Unauthorized Activity 32

21.4. Commercial Vehicles 32

21.5. Subject to Search 32-33

21.6. Increase Security Postures 33

21.7. SCIF Renovation Requirements 33

22.0. BASE REGULATIONS 33

22.1. Smoking 33

22.2. Seatbelts 33

22.3. Cell Phones 33

22.4. Firearms/Illegal Drugs 33

22.5. Speed Limit 33

22.6. Parking 33

23.0. SECURITY 33

23.1. Physical Security 33

23.2. Security Personnel 34

23.3. Communications 34

24.0. SAFETY AND ACCIDENT PREVENTION: 34

24.1. General 34

24.2. Personnel Safety 34

24.3. Safety Briefings 34

24.4. Hurlburt Field Security Forces 34

24.5. Equipment and Tools 34

24.6. Explosive Operated Handtools 34

24.7. Electromagnetic Emission Devices 35

24.8. Use of Radioactive Devices 35

25.0. FIRE PREVENTION AND PROTECTION 35

25.1. Hurlburt Field Fire Regulations 35

25.2. Welding Permit 35

25.3. Cleanup 35

25.4. Fire Extinguishers 35

26.0. WEATHER CONDITIONS 36

26.1. Weather Hazards 36

26.2. High Winds 36

26.3. Performance Period 36

27.0. FACILITIES DAMAGES 36

27.1. Responsibility 36

27.2. New Work 36

27.3. Damage to Utilities 36

28.0. WASTE AND DISPOSAL 36-37

29.0. QUALITY CONTROL 37

29.1. Contractor Responsibilities 37

29.2. Quality Control Program 37-38

29.3. Quality Control Records 38

29.4. Notice of Non-Conforming Work 38

30.0. LAYING OUT WORK 38

30.1. Layout 38

30.2. Field Dimensions 38

31.0. EXCAVATION 38

31.1. Marking Excavation Areas 39

31.2. Digging Permit 39

31.3. Liability 39

32.0. UTILITY SERVICE INTERRUPTIONS 39

33.0. DRAWING STANDARDS, EXPECTATIONS, AND FORMAT 39

33.1. General 39

33.2. Graphic Format 39

33.3. CADD Standards 40

33.4. Survey Data 40

33.5. Ownership 40

33.6. Government Furnished Materials 40

34.0. AS BUILT DRAWINGS 40

35.0. PROTECTION AND CLEANUP 40

35.1. Clean-up 40-41

35.2. Protection 41

36.0. FINAL INSPECTION 41

36.1. Final Inspection Notification 41

36.2. Acceptance Inspection Notification 41

36.3. Acceptance 41

37.0. PROJECT COMPLETION AND CLOSE-OUT 41-42

38.0. CONTRACT COMPLETION AND PHASE-OUT 42

1.0. SUMMARY:

1.1. Project Description: Contractor shall furnish all labor, equipment, material, transportation, administration, supervision, design and all items necessary to accomplish a broad range on maintenance, repair and minor construction work on real property in connection with successfully completing this contract, Simplified Acquisition of Base Engineering Requirements (SABER) Fixed-Price Indefinite-Delivery/Indefinite-Quantity (ID/IQ), Hurlburt Field, Florida as may be ordered by the Contracting Officer in conformance with the terms, conditions, and specifications of this contract.

1.2. Location: The project sites are located at Hurlburt Field, Florida. Hurlburt Field is located approximately two miles west of Fort Walton Beach on Highway U.S-98.

2.0. DEFINITIONS:

2.1. Addendum Statement of Work (SOW) Request: A modification request made by 1 SOCES to be priced by the SABER contractor for an existing task order. Once an addendum proposal is finalized, accepted and funded by the government, a contract modification may be issued by 1 SOCONS to formally integrate the change into the task order contract.

2.2 AF Form 103, Base Civil Engineering Work Clearance: A form listing all utility and regulating agencies and the notification requirements.

2.3. As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings.

2.4. Bare costs: The bare cost of a line item without any multiplier or overhead and profit.

2.5. Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and Weekends (including Saturdays and Sundays). Unless otherwise specified, all references to “days” will be considered as calendar days.

2.6. Coefficient: A Coefficient is the Contractor’s pricing factor which is multiplied against the standard unit prices in calculating task order (TO) prices. It is proposed by offerors as a percentage increase (e.g., 1.10) or decrease (e.g., 0.95) to the current edition of the Unit Price Guide (UPG). They include all cost elements not included in the current UPG (e.g., overhead, profit, G & A expenses, bond premiums, gross receipts taxes, quality control, clean-up, subcontractor mark-up, labor burden, mobilization/demobilization, permits and licenses, taxes, depreciation, as-built drawings, submittals, site security, etc.).

2.7. Construction Specifications Institute (CSI): Master Format system used as the numbering system for both RS Means line item data and the Hurlburt Base Master Specifications. This is also the format used to reference line items of the Unit Price Guide and Estimating Software database.

2.8. Contractor: A person or company who enters into a contractual agreement to furnish supplies, services, or construction at a certain price or rate.

2.9. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

2.10. Contracting Officer's Representative: An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.11. Controlled Area: Area of performance on government property with heightened security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and will be required to be under escort at all times during performance of the project. Controlled areas contain valuable resources and are clearly marked with a "Controlled Area" sign. Personnel and equipment entry may be subject to brief (up to 60 minutes) delays due to security processing.

2.12. Conventional line item: A very specific item listed in the UPG. These are the vast majority of the line items contained in the UPG.

2.13. Drawings: Graphical representations documenting the work required for each government project. In conjunction with the SOW, drawings must be thorough and detailed enough to allow:

2.13.1. The Government and the Contractor to estimate the number and type of prepriced and non-prepriced items required to successfully perform all work;

2.13.2. Government personnel to monitor and validate work compliance; and

2.13.3. The Contractor to satisfactorily complete all work requirements on time, including providing required submittals and other documentation as needed.

2.14. Estimates of Pre-priced Items: A computerized, “detailed report” estimate using the Project Estimating Software, organized into the SABER Unit Price Guide format listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work as well as drawings for which a price exists in the SABER Unit Price Guide.

2.15. Estimate of Non-Pre-priced Items: A computerized, “detailed report” estimate using the Project Estimating Software, organized into the Unit Price Guide format (or Contracting Officer approved equivalent) listing quantities, unit price, total price, and a short description of all items required by a Statement of Work and drawings for which no price exists in the Unit Price Guide. Non-pre-priced items to be included must be in the form of three (3) price quotes from verifiable sources (published price list, subcontractor quotes).

2.16. Facility: A separate building or structure

2.17. Final Inspection: The examination held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the Contractor.

2.18. Government-Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract, including issued task orders.

2.19. Guide Specifications: Each specification section may apply to numerous individual line items. Some specifications are broad scoped in nature and contain a variety of items. Other specifications may not have Unit Price Guide pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. It is not possible to create a comprehensive specification capable of addressing every possible condition that may be encountered. Consequently the specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. The following guide specifications are applicable to each task order issued;

2.19.1. The Hurlburt Base Master Specifications (hereafter referred to as HBMS) shall be used in the performance of all work under this contract. These specifications are numbered and organized by the latest edition of the Construction Specification Institute’s (CSI) Master Format. All specifications are filed in Divisions 01 00 00 through 33 71 73.

2.19.2. The intent of these specifications is to furnish concise Hurlburt requirements, industrial and/or commercial standards for maintenance and repair of Government facilities. Some of the specification sections will be periodically updated to correct errors and/or ambiguities, and to provide additional information relative to the specific work.

These changes will not affect the line item cost(s) associated with each specification section. The header date at the upper right hand corner will identify the most current specification section.

2.19.3. The Contractor is responsible to ensure each item of work in each task order fully complies with all applicable sections of the Hurlburt Base Master Specifications, Industry Standards, appropriate codes as well as adequate design for systems/construction to ensure it functions according to industry standards and contract specifications.

2.20. Line item: An item or system denoted in the UPG by a unique line item number.

2.21. Match Existing: A term used to describe the exactness to which we require a new and old product to match. “Match existing” requires a thorough or exhaustive effort be made on the part of the Contractor to match as close as possible an existing finish, product, color, texture, sheen, etc. This may mean the use of custom matching of colors, or providing manufacturers’ “non-standard” material selections during the submittal process.

2.22. Multiplier: The City Cost Index (CCI) for task orders will use the Weighted Average CCI for Pensacola, FL. Note – CCI adjustments are updated quarterly from RS Means and will be incorporated into the Project Estimator software. Only the Weighted Average CCI adjustment will be updated quarterly. The quarterly updates will apply only to task orders prior to award and DO NOT apply once the award has been made. Similarly, the UPG will be updated annually as soon as it is available from the vendor (RS Means) and will only apply to task orders prior to award and DO NOT apply once the award has been made.

2.23. Negotiations: A reasonable number of meetings between the Government and the Contractor as necessary to come to full agreement on all aspects, including pricing, technical requirements, and the performance time required for each identified construction project.

2.24. Non-Pre-priced Item (NPI): Items of work not covered by the Unit Price Guide, but within the scope and general intent of the contract that may be negotiated and added to individual task orders or to the UPG at any time during the term of the contract.

2.25. Notice to Proceed (NTP): A contract document issued by the Contracting Officer, after receipt of bonding, which gives the Contractor written notice to commence work and/or order materials. An NTP date is typically issued after a pre-construction meeting is held for a particular task order.

2.26. Pre-priced Item (PI): An item listed in the Unit Price Guide (UPG).

2.27. Phase-in Period: An initial period during the basic contract that allows the contractor time to mobilize their equipment, materials and personnel.

2.28. Phase-out Period: The period of time after the scheduled date of contract completion.

Although no further task orders may be ordered, some may still be under construction and must be completed, inspected, and accepted.

2.29. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

2.30. Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

2.31. Progress Meeting: A bi-weekly meeting attended by designated representatives of the Government and the Contractor to discuss the progress on existing or potential SABER projects as well as the basic contract performance.

2.32. Restricted Work Area: Area of performance on government property with increased security requirements within which the Contractor is not allowed free access to the work site, and cannot enter and exit freely. Restricted areas are marked by warning signs requiring all personnel to obtain specific written permission to enter. Contractor must be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to 60 minutes) due to security processing.

2.33. SABER: Simplified Acquisition of Base Engineering Requirements.

2.34. Scoping Meeting: A reasonable number of meetings attended by designated representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the Contractor to prepare a Statement of Work (SOW), required drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

2.35. Site Visit: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the Statement of Work, drawings/sketches, and project estimate. Contractors are urged to attend the site visit that will be scheduled by the Contracting Officer prior to the proposal due date. See Contract FAR Clauses 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work.

2.36. Statement of Work (SOW): The Government shall provide a written description (in the quality, detail) of the work required.

2.37. Task Order Contract and Task Order (TO): A contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders (Task Orders) for the performance of tasks during the period of the contract.

2.38. Unit Price Guide (UPG): The “Bare Costs Total” unit prices identified in the current copy of R.S. Means Cost Estimating Guides (hereinafter called MEANS), localized for the Pensacola, FL area.

2.39. Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

2.40. User: Term used to describe the government’s customer or using agency that the contract work is being performed for.

2.41. Workday (WD): Monday through Friday, excluding Saturdays, Sundays, Federal Holidays and the day after Thanksgiving.

3.0 PERFORMANCE CAPABILITIES:

3.1 MANAGEMENT PLAN: Describe your home & site office organization with regard to levels of management, supervisory experience, personnel authority and specific positions required to manage multiple-simultaneous SABER task orders from design through construction completion. Provide policies and procedures for effective selection and management of subcontractors. Describe your material purchasing system and capabilities. Describe the role of the design team in response to a delivery order. Describe how warranty support, unforeseen site conditions, design errors, etc. for individual delivery orders will be handled by your organization.

3.2 CONTRACTOR PERSONNEL:

3.2.1 Program/Project Manager: The contractor’s Program/Project Manager shall have as a minimum, a bachelors degree from a regionally or nationally accredited university and at least five (5) years experience managing construction projects which shall include two (2) years of industrial construction. The PM is the primary POC for the CO for all contractual issues with regards to project/program execution and is responsible for the overall management of this contract. The PM is to ensure that quality work is accomplished on schedule and assuring qualified personnel and subcontractors are assigned to complete TOs. It is the PM’s responsibility to ensure that contractor personnel and subcontractors possess the appropriate qualifications and experience to complete specified project tasks and that they comply with all statutes, regulations, as well as the contract requirements. The PM shall have and provide to CO, upon request, all required employee or subcontractor certifications/qualifications.

3.2.2 Project Superintendents: The contractor shall assign a Superintendent with a minimum of five (5) year experience in construction which shall include two (2) years of industrial construction, and two (2) years experience as a project Superintendent or Foreman managing construction projects. Superintendents shall not have more than five (5) active construction projects at one time, nor shall the workload exceed their capabilities as determined between joint understanding of the Contractor, Contracting, and Civil Engineering.

3.2.3 Quality Control Manager: The contractor shall assign a Quality Control (QC) Manager with a minimum of three (3) years experience in construction which shall include two

(2) years of industrial construction for each TO, and shall have at least two (2) years of hands-on experience.

Note: The Quality control representative shall perform or assist in the performance of reviewing and approving material submittal packages, progress schedules & reports prior to submission.

The QC representative shall also provide quality control checks on each task order during construction and prior to requesting a Beneficial Occupancy/Pre-final/Final Inspection.

4.0 PHASE-IN PERIOD: The Contractor will be fully capable to execute task orders at any dollar amount 30 calendar days after award. All equipment and personnel will be in place and available to execute all requirements of the contract.

5.0. PROJECT REQUIREMENT TYPES. The two types of project requirements are “Routine” and “Emergency.” Either of these types may be issued at anytime during the length of this contract. The Government is responsible for determination of project requirement type.

5.1. Routine Requirement. Within three (3) calendar days of project notification, unless otherwise directed by the Contracting Officer (CO), the Program Manager (PM), or authorized representative(s) shall attend a Task Order Pre-Proposal Site Visit to clarify any project requirements, and/or further define the project scope of work. The Contractor’s proposal shall be submitted to the CO within seven (7) calendar days after the Task Order Pre-Proposal Site Visit, unless otherwise directed or approved by the CO.

5.2. Emergency Requirement. In the event of an emergency or time sensitive requirement, the contractor PM, or authorized representative(s) response time shall be as soon as directed or approved by the CO. The Contractor’s proposal shall be submitted as directed by the CO, normally within 24 hours.

6.0. NOTICE OF REQUIREMENT. The Contracting Office will issue the contractor a Request for Proposal. The Government notification will include a project number, project title, SOW, drawings or sketches if applicable, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times (if different then Government’s required time), and furnishing the finalized cost estimate as a formal proposal to the Contracting Officer for negotiation.

6.1. Meetings: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary with Government representatives to define and refine the Government’s requirements. As a minimum, the following will be discussed:

(1) Site investigation requirements;

(2) Methods and alternatives for accomplishing work;

(3) Definition and refinement of requirements;

(4) Availability of Government As-Built Drawings

6.2. Cost Proposal: Upon completion of the refined scope (if necessary) of the individual requirement, including the finalized drawings and Statement of Work, the contractor shall prepare a detailed proposal by identifying tasks, preparing working drawings/designs, refining quantities of both prepriced and non-prepriced items (NPI), developing performance times (if different then Government), and preparing a completed proposal document for submission to the Contracting Officer.

6.2.1. Pre-priced Items: The UPG shall serve as the basis for establishing the unit price value of the pre-priced work to be performed. The Contractor’s proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied. In preparation of their proposal, the contract shall use the MEANS bare cost total unit prices, times the Pensacola cost factor, multiplied by the contractor’s coefficient to establish the value of work to be performed.

6.2.2. The following divisions as contained in any of the Means bound or electronic databases shall NOT be used as line items in pricing task orders issued under this contract. The following costs are considered overhead and/or general costs of doing business and shall be covered in the contractor’s coefficients:

6.2.21. Costs in Administrative Requirements, are considered overhead and/or general costs of doing business and shall not be considered or allowed.

6.2.2.2. Costs in Construction Progress Schedule, are considered overhead and/or

6.2.2.3. Costs in Photographic Documentation, are considered overhead and/or

6.2.2.4. Costs in Shop Drawings, Product Data, and Samples, are considered overhead and/or general costs of doing business and shall not be considered or allowed. Added costs will be authorized if stamped drawings are required by the Contracting Officer.

6.2.2.5. Costs in Security Procedures, are considered overhead and/or general costs of doing business and shall not be considered or allowed.

6.2.2.6. Costs in Field Offices & Sheds, are considered overhead and/or general costs of doing business and shall not be considered or allowed.

6.2.2.7. Costs in Equipment Rental, may be considered only if the required item is not included in the crew descriptions for the MEANS line item that describe the work.

6.2.2.8. Costs in Final Cleaning, are excluded. Daily and final clean-up are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor’s coefficient.

6.2.3. Waste of excess material quantities are incidental costs which are included within the contractor’s coefficient. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

6.2.4. Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the MEANS cost of construction and will not be paid separately.

6.2.5. Removal/Reinstallation Cost Correction: Defined as an item that is to be removed and then reinstalled without damaging the item. If a line item can be found in the UPG for removal and reinstall, that line item will be used (other than items described in the Contractor’s coefficient). If there is no line item for removal and reinstallation, the Contractor will locate the removal line item and the associated installation line item in the UPG. Then the Contractor will create an alternate pre-priced line item combining these cost minus the material. This will be used as the means to remove and replace that UPG line item. This line item will be pre-priced.

6.2.6. Selective demolition line item: Defined as items which are to be demolished and removed, without being reinstalled. If a line item can be found in the UPG for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will propose a non-prepriced item (NPI).

6.2.7. Non-Prepriced Items (NPI): Items of work not contained in the UPG but within the scope and general intent may be negotiated by the Contracting Officer or his designated representative and the negotiated price may be added to the price book. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(1) A minimum of three (3) competitive Contractor quotes or:

(2) Complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, “Construction Cost Breakdown”, or other format approved by the Contracting Officer. Supporting documentation shall be submitted to the Contracting Officer to validate the cost breakout and shall include supplier name and telephone number for each non-pre-priced item. The Contractor’s coefficient shall cover all overhead and profit on NPIs.

6.2.8. Coefficient: All cost estimates proposed will reflect the coefficient factor in effect at the time of submission.

6.2.9. City Cost Factor: Does not apply to all NPIs.

6.2.10 Project Price Adjustment: At the beginning of each contract option year, all previously negotiated, un-awarded project pricing shall be adjusted by the Contractor based on the current year’s Means database, to include current quarterly updates of the City Cost Index (CCI) at the time the price is updated. The adjusted project pricing will be forwarded for each such project to the Contracting Officer and the Base Civil Engineer not later than the first day of each performance period (option year renewal). That price will be held for the entire renewed option year.

6.3. Format of the Proposal. The Contractor’s proposal shall be submitted electronically via email to the Contracting Office in the requested Project Estimating Software format with accompanying Word or Excel documents), to include an Adobe (.pdf) version for the

Contracting Office and the technical review electronic version from the Project Estimating Software for the Civil Engineer SABER Team. Any associated files or AutoCAD drawings too large to transmit via email shall be submitted on a CD-ROM. The proposal shall be formatted as follows:

6.3.1. Initial Proposal:

(1) A listing of the applicable technical specifications, identifying the method of work or materials to be used when alternatives are given;

(2) A detailed cost estimate segregated by the current CSI Division

(3) A proposed performance period (unless one is specifically requested by the government)

6.3.2. Revised Proposal: All of the information identified in the initial proposal plus any additional data requested by the Government as a result of discussions.

6.3.3. Government Review:

(1) Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and accuracy. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all pre-priced and non-prepriced items, all non-prepriced costs, and the performance time.

(2) The Government may unilaterally accept the Contractor’s initial estimate, in total or in part, without discussions or negotiation.

7.0. DESIGN & CONSTRUCTION ORDER – SABER.

7.1. Government-Provided Design. The Government will issue a Government-Provided Design with the Request For Proposal, if applicable. The minimum design for SABER is up to 35%. If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate and current area/city cost factor. If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final negotiation, the Government may instruct the Contractor to construct the work described in the completed project at the negotiated price. If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor will be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the Unit Price Guide.

After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project at the negotiated price.

7.2. Design Services. The Government may issue a Request For Proposal for limited design services. The minimum design for SABER is 35% but may vary.

7.2.1. Design Documents. Contractor design documents shall be developed so that a distinction is made between items that are associated with each classification of work (i.e.

Demolition, Minor (new) Construction, Repair, and Options). Categories of work notes shall be affixed throughout the contract documents to clearly distinguish between works that are Demolition (D), Minor Construction (MC), Repair (R) and any additive items (“Options”), shall be accounted for and priced separately in the cost proposal. The concept of the SABER program provides for 35% design level effort. However, some portions of a design may require up to a 65% to 80% design effort depending upon nature/complexity (i.e., mechanical/electrical). A 100% design level effort may be necessary when RA or PE Certification is required and the Contractor will utilize the engineering fee line items to be compensated. In the case of 65% to 80% design or 100% design level of effort; Civil Engineering will identify the requirement in advance and will identify what the Contractor is responsible for designing.

7.2.1.1. Cost Estimates. Cost estimates shall be calculated using the approved software program.

7.2.1.2. Preliminary Drawings: The Contractor shall submit preliminary drawings via Material Submittal Form 3000 at the time of the submission of a proposal for all task orders that require drawings. Preliminary drawings will be required for all projects where there is any deviation to existing conditions by work performed under a SABER task order. Preliminary drawings will include dimensions, utility lines, foundation plans, floor plans, elevation views, roofing plans, shop drawings; layout of walls, doors, windows; finish schedules, plumbing plans, riser diagrams, HVAC plans, duct work, control systems, fire sprinkler and detection systems, electrical plans, schematics, lighting, receptacles, switches, panels, panel schedules, any pertinent sections and details, etc. Preliminary drawings will be completed to the point the Government representative can verify size, shape, quantity and type materials proposed in the Contractor’s cost proposal. In turn, 1 SOCES/CEPM will obtain all the required approvals on the drawings (i.e. fire dept, alarm shop, anti-terrorism, safety, environmental, customer, etc) and will have the drawings marked accordingly. It is the Contractor’s responsibility to verify all as-built conditions prior to providing each proposal. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed (i.e., subcontractor copies).

7.2.2. Record Drawings/As-Builts: The Contractor may obtain one (1) copy of the appropriate record drawings, if available, from 1 SOCES/CEPS. The Government does not guarantee the availability, accuracy or adequacy of existing As-Built or record drawings. See section 01 70 00 Contract Closeout of the HBVMS for pertinent information relative to contract closeout and As-Built drawings.

7.2.3. Design Guidance. All designs shall be IAW the latest edition of the HBMS and the current Hurlburt Base Design Guide. Applicable to all projects prepared for design, the Contractor shall field verify the existing site conditions to satisfy itself with the general and local conditions that can affect the work. The Contractor may make multiple site visits, conduct exploratory excavation(s) with an approved Work Clearance Request (AF FM 103), or other intrusive inspection(s) upon approval of the CO, and shall restore all disturbed areas to existing conditions. All exploratory investigations shall be at no additional cost to the Government and are considered field overhead, therefore part of the Contractor’s coefficient. The Contractor will have full access to all Record and As-Built drawings as required for development of the Contractor’s design. The Contractor is responsible for accuracy of all measurements whether they are obtained in the field, or as existing drawing take-offs to develop accurate working drawings. It shall be noted that minor adjustments of new utility lines may be required to avoid existing underground utility lines or existing structures at no additional cost to the Government. All plans, labor, equipment, materials, and incidentals shall be furnished by the Contractor, unless otherwise specified. The Contractor shall thoroughly review the project request for constructability and advise of possible problem areas prior to project negotiations.

7.2.4. Registered Architect (RA), Professional Engineer (PE) and/or Fire

Professional Engineer (FPE) Certification. The Request for Proposal (RFP) may require RA, PE and/or FPE Certification on some or all designs, or portions of designs.

The RA, PE or the FPE must be currently licensed in the state of Florida. Typically, all new electrical power distribution designs; all Boiler/Heating, Ventilation and Air Conditioning designs (to include temporary requirements); all structural designs, to include entrance canopies, shall require PE certification. All sprinkler and fire alarm designs require FPE certification. RA and/or PE Certification Fees when required shall be paid for with the appropriate fee line item in the UPG. Large-scale, new landscaping and irrigation when requested shall be designed by a certified Landscape Architect.

8.0. SEQUENCE OF WORK: Work shall be accomplished in the priority as listed in the individual Task Orders.

9.0. NOTICE TO PROCEED: At the beginning of a project, the Contracting Officer shall initiate a Notice to Proceed (NTP) to allow construction work to begin. The performance period will be identified in each Task Order. The contractor will not commence work until the Notice to Proceed has been issued and signed by both parties.

10.0. WORKING HOURS

10.1. Standard Work Hours: Normally from 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding Federal Holidays and the day after Thanksgiving.

10.2. Non-Standard Work Hour Approvals: Requests to work at times other than the specified standard work hours shall be made to the Contracting Officer in writing at least three calendar days prior to the proposed work.

10.2.1. The letter shall state the dates desired to work and the work to be accomplished if approval is granted.

10.2.2. When additional inspecting forces are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than the normal duty hours/days.

10.2.3. However, if inspectors are required to perform in excess of their normal duty days/hours solely for the benefit of the contractor, the actual cost of inspection at overtime rates will be charged to the contractor. After overtime rates have been determined the contractor shall be notified of the amount and the contract price shall be reduced appropriately by bilateral modification. The contractor shall also reflect the decreased amount in their next invoice request.

10.2.4. The Contractor shall be responsible for furnishing and maintaining any artificial lighting required during nighttime operations. Lighting shall be directed as not to interfere with aircraft or tower operations. The lighting equipment shall be capable of being removed from the runway within five minutes of notification. The Government reserves the right to accept or reject night work the following day under natural light conditions after the work is completed.

11.0. SUBMITTALS AND SUBSTITUTIONS:

11.1. Schedule of Material Submittals: During the design phase, the Contractor shall submit as part of their design proposal, an AF Form 66, Schedule of Material Submittals, and list each item of equipment and material for which submittals are required by the specifications, and/or contract terms and conditions. Within three (3) calendar days after receipt of the Notice to Proceed with construction, the contractor shall identify the submittals utilizing the master submittal schedule in Section 01 30 00 of the specification. The approved submittal register will be used to control submittals throughout the life of each task order.

11.2. Material Approval Submittal: Each submittal shall be transmitted under an AF Form 3000 (AF3000), Material Approval Submittal.

11.2.1. Coordination of Submittals:

11.2.1.1. Prior to each submittal, the Contractor shall carefully review and coordinate all aspects of each item being submitted.

11.2.1.2. The Contractor shall verify that each item and the submittal for it conform in all respects with the specified requirements.

11.2.1.3. By affixing his/her signature to the AF Form 3000 (AF3000), Material Submittal Approval, the Contractor certifies that this coordination has been performed.

11.2.1.4. Unless identified as being a standard submittal, each submittal as indicated on the Schedule of Material Submittals will be a (1) one-time submission or as noted for the “BASIC YEAR”, “FIRST YEAR OPTION”, etc.

For a submission to be a standard submittal, the contractor must state on a submittal that it will be used throughout the contract period.

11.2.1.5. Neither the submittal nor the Contracting Officer's approval of the submittal shall be construed as relieving the Contractor from furnishing satisfactory material.

11.3. Substitutions: The Contractor shall set forth in writing the reason for any deviation from the contract requirements and annotate such deviation on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unidentified deviations. Do not substitute materials, equipment, or methods unless such substitution has been specifically approved in writing for this Work by the Contracting Officer. Substitution shall comply with section 01 00 00 and 01 60 00 of the HBMS.

11.4. Or equal: Where the phrase "or equal" occurs in the Contract Documents, do not assume that substitute materials, equipment, or methods will be approved as equal until the item has been specifically approved for this work by the Contracting Officer. All items provided for installation are assumed to be new or re-used per government’s request. Any reconditioned or refurbished items that are to be installed must be approved in writing by the Contracting Officer.

Also see section 01 00 00 of the HBMS.

11.5. Certification of Compliance: A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the specified quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods, qualification of personnel, or verification of material suitability, in conformance with the contract requirements. This certification shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply; shall be dated after the award of this contract; and shall be signed by an appropriate official authorized to certify on behalf of the contractor, a subcontractor, a manufacturer, or a supplier.

11.6. Samples: Provide samples of both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work in the type and number specified. Such samples shall be identical to the precise article proposed to be provided and incorporated in the project.

11.7. Color Selection:

11.7.1. Unless the precise color and/or pattern is specifically called out in the Contract Documents, and whenever a choice of color or pattern is available in the specified products, submit a full range of accurate color and pattern charts to the Contracting Officer for selection. Colors and textures will conform to base architectural standards unless otherwise directed. (see Hurlburt Field Design Guide)

11.7.2. All items requiring color and/or pattern approval shall be submitted at one time under a single submittal and shall be segregated and integrated in one package. Unless otherwise specified, the Contractor shall submit for approval, three (3) packages showing finishes of all materials visible upon completion of this contract.

11.7.3. Approval of a color or pattern does not represent approval of the item in its entirety. When required by the AF Form 66, "Schedule of Material Submittals", or by the Contracting Officer, separate submittals shall be provided to demonstrate compliance with the contract terms. If an individual item (e.g., carpet) does not meet the specified salient features (e.g., weight), it will be disapproved and cannot be used even if its color or pattern has been previously approved.

11.7.4. A requirement to “match existing” may require the contractor to provide non-standard manufacturer’s colors or samples, and should be accounted for in the cost proposal.

11.8. Manufacturers' Recommendations: Submit all pertinent recommendations, including but not limited to, special notices and material safety data sheets (MSDS), installation instructions, cleaning requirements, maintenance instructions, safety precautions, etc. Where contents of submitted literature from manufacturers includes data not pertinent to the submittal, clearly show which portions of the contents is being submitted for review.

11.9. Manufacturers’ Warranty: In addition to all warranties specifically required by this project, the contractor shall submit all warranties normally proffered by manufacturers or suppliers, even if not specifically requested under this contract. See Special Contract Requirement entitled "Contract Closeout" for additional information.

11.10. Catalog Data: Catalog cuts shall be clearly marked to indicate the type, model, style, capacity, and all other pertinent data, including calculations, complete descriptions, and other documentation necessary to reflect full compliance with the requirements.

11.11. Transmittal of submittals: Each submittal shall be transmitted under an AF Form 3000 (AF3000), "Material Approval Submittal", shall be prepared in accordance with the Instructions on the reverse of the form and in accordance with Section 01 30 00 of the specification.

11.12. Grouping of Submittals: See section 01 30 00 of the HBMS. Partial submittals will be rejected as not complying with the provisions of the Contract and a resubmittal of all items/requirements for that line item number shall be provided. Items that are only partially complete or acceptable shall be disapproved in their entirety for non-compliance and shall be fully resubmitted by the contractor.

11.13. Timing of Submittals:

11.13.1. After approval of the Schedule of Material Submittals, submittals shall be provided as scheduled. Any delay to this schedule must be requested by the Contractor in writing, prior to the scheduled submission date, and a new submission date proposed.

Such requests may be approved if the proposed new submission date is far enough in advance of scheduled dates for installation to provide time required for reviews, for securing necessary approvals, for possible revisions and resubmittals, and for placing orders and securing delivery.

11.13.2. In scheduling, allow at least ten calendar days for review by the Contracting Officer following receipt of the submittal. More complex and/or technical submittals may require up to thirty calendar days for review.

11.14. Contracting Officer’s Review:

11.14.1. Review by the Contracting Officer does not relieve the Contractor from responsibility for errors which may exist in the submitted data.

11.14.2. The approval of submittals by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing, and other information are apparently satisfactory. Approval does not relieve the Contractor of the responsibility for any error, which may exist. The Contractor is fully responsible for the dimensions, material, and design necessary to ensure adequate connections, details, and satisfactory construction of all work.

11.14.3. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary. Such reconsideration will not necessarily result in a change to the submittal previously approved.

11.14.4. The contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal.