1_-_General_Requirements.pdf

General Requirements

1.0 DEFINITIONS

1.01 As used throughout the contract, the following terms shall have the meaning set forth below:

1. Contracting Officer (CO): The individual designated to administer the contract.

Throughout this contract this individual will be responsible, and possess the authority to act on behalf of the Government, with respect to the specific contract.

2. Service Provider Inspector: Contracted inspector responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

3. Contractor: The term Contractor refers to both the prime Contractor and subcontractors, including the Designer of Record.

4. Designer of Record (DOR): Registered Architect/Engineer working as a subcontractor to, or partner with the prime Contractor, who provides the designs for the contract.

5. Task Order (TO): A TO is an instrument for ordering services and materials against an existing contract. COs will initiate TOs against indefinite quantity contracts.

For the purposes of this solicitation, “TO” and “task order” are synonymous. This basic contract and project SOW are considered to be an integral part of the TO.

6. Statement of Work (SOW): Written descriptions documenting work required by each Government task order. Included in the SOW are the specific technical requirements for the project.

2.0 ORDER OF PRECEDENCE

2.01 In the event of conflict or inconsistency between any of the below described portions of the confirmed contract, precedence shall be given in the following order:

1. The requirements of the solicitation, in descending order of precedence:

a) Contract Clauses.

b) Task Order Statement of Work (SOW).

c) SOW attachments (excluding Concept Drawings).

d) SOW Prescriptive Specifications.

e) General Requirements.

3.0 WORK BY THE GOVERNMENT

3.01 The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach, or otherwise violate this contract.

4.0 CONTRACTOR PERSONNEL

4.01 Contractor’s Project Manager (CONTRACTOR): Shall provide overall contract management, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, Site Visits and Pre- Final/Final Inspections.

4.02 Contractor’s Project Superintendent (CPS): Shall provide on-site supervision. The CPS shall be assigned to each project site, shall meet with project inspector for weekly progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, and attend all required status meetings, Site Visits and Pre- Final/Final Inspections.

5.0 ESTIMATION OF PROJECTS IN ADVANCE OF FUNDING

5.01 During the course of the contract, the Contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre-Task Order costs, including proposal preparation and attendance during negotiations or site visits, will be due to the contractor for projects that are negotiated and funding is not provided.

5.02 Contractors are required to participate in all MACC TO solicitations. TOs on the resultant contracts will be competed IAW FAR 16.505(b) and orders under multiple-award contracts with fair opportunity for all MACC participants. Failure to participate may be reflected negatively in CPARS ratings and may result in temporary suspension from participation, dependent upon the CPARS rating.

6.0 TECHNICAL DESIGN SUPPORT

6.01 Contractor shall provide Technical Design support on a TO basis, as required by the specific project SOW’s. Technical Design support shall include Architectural/Engineering design and drawings/specifications for individual TOs.

6.02 The Contractor shall provide multidiscipline design experience. Areas of required technical design competence shall include, but are not limited to: communications, architectural, structural, civil, mechanical, electrical, fire protection, and fire suppression.

6.03 For TOs requiring Design Architectural-Engineering (A-E) services, the Contractor must partner with a Qualified A-E firm(s), which will be reviewed and evaluated by the Government during TO evaluation.

6.04 The A-E firm shall be responsible for design and conformance with the approved final design documents. Once the design is approved, design changes are not allowed without Government approval. Construction shall not begin until the final design documents are approved in writing from the Contracting Officer.

6.05 A-E support shall be appropriate for the type of design work required for a TO.

Architectural design shall be performed by a Licensed Architect; Mechanical design shall be performed by a Licensed Mechanical Engineer; Civil Design shall be performed by a Licensed Civil Engineer; and Electrical design shall be performed by a Licensed Electrical Engineer.

6.06 Contractor A-E support tasks may include, but are not limited to: field verification and site investigations, required testing, design services, reviewing designs, preparing cost estimates, reviewing cost estimates, providing schedules, keeping records, reporting on progress, resolving problems, conducting value engineering exercises, performing construction reviews, submittals, coordination of all documents and requirements.

6.07 The MACC contract TOs will require a broad range of contractor expertise. The issuance of TOs includes, but is not limited to:

Method 1: 100% Government Design / 100% Contractor Build.

a. 100% design documents will be provided to contractors. Contractors shall submit a firm fixed price.

Method 2: 100% Contractor Design / 100% Contractor Build.

a. Statement of Work (SOW) will be provided to contractors. The Statement of Work drives design concept. Contractor will submit firm-fixed price, including all necessary design work.

Method 3: Conceptual Government Design / Final Contractor Design / 100% Contractor Build.

a. 0-99% design documents will be provided to the contractors. The

Statement of Work drives design concept. Contractor will submit firm-fixed price, including all necessary design work to complete design.

6.08 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD 2010, without any need for translation or modification by the Government. Application software shall not require opening or modifying the drawing files. AutoCAD drawings shall comply with 82 CES CADD standards.

6.09 All Drawings shall be submitted as AutoCad files (version 2000 or later) DWG format and DWF format (DWF formatted drawings shall be saved as one file), IBM read-only, on CD-ROM or DVD-ROM disks in a format readable from any computer.

6.10 All Drawings sets shall be submitted on bound bond paper full size 24” x 36”.

6.11 All Specifications shall be submitted in Microsoft Word (version 2007 or later) and PDF format (PDF formatted specifications shall be saved as one file), IBM compatible, read-only, on CD-ROM or DVD-ROM disks in a format readable from any computer.

7.0 DESIGN AND CONSTRUCTION REQUIREMENTS

7.01 Facilities are Military projects, and therefore all design and construction accomplished pursuant to this contract must comply with the latest edition of the following UFC Facility guides and DoD regulations, manuals and pamphlets; (latest editions shall be used), including but not limited to the following:

1. Government standards listed take precedence over industry standards.

a. UFC 1-200-01 - Design: General Building Requirements.

b. UFC 3-600-01 - Design: Fire Protection Engineering for Facilities.

c. UFC 4-010-01 - DoD Minimum Anti-Terrorism Standards for Buildings.

d. UFC 3-501-01 – Design: Electrical Engineering for Facilities

e. UFC 3-301-01 – Structural Engineering

2. Project design shall conform to currently adopted (by the jurisdiction of the base location) national codes and regulations for building construction and safety, including but not limited to the following:

a. IBC - International Building Code

b. IMC - International Mechanical Code

c. IPC - International Plumbing Code

d. IFGC - International Fuel Gas Code

e. IFC - International Fire Code

f. NEC - National Electrical Code

g. NFPA - National Fire Protection Association

h. OSHA Regulations – Occupational Safety and Health Association

i. ASHRAE Standards – American Society of Heating Refrigeration and Air Conditioning

j. ASCE 7-05 – American Society of Civil Engineers – Minimum Design Loads for Buildings and Structures.

k. Illumination Engineering Society of North America Lighting Handbook

l. All applicable Federal, State and Local Environmental Regulations

m. Applicable provisions in the U.S. Architectural & Transportation Barriers

Compliance Board's Architectural Barriers Act (ABA) “Accessibility Guidelines for Buildings and Facilities".

3. Facilities at Sheppard AFB and Lake Texoma Annex, TX shall comply with the latest edition of the following SHEPPARD AFB Operating Instruction (OI)’s and Guides:

a. SHEPPARD AFB 82 CES OI 32-10 Base Standardization of Building/Utility Distribution Systems.

b. SHEPPARD AFB - Architectural Compatibility Guide.

c. SHEPPARD AFB INSTRUCTION 32-2001 – Sheppard AFB Fire

Protection Program.

4. Facilities at Altus AFB shall comply with the latest edition of the following ALTUS AFB Operating Instructions (OI)’s and Guides.

8.0 PROFESSIONAL RESPONSIBILITY, REGISTRATION, AND SEAL REQUIREMENTS

8.01 Reviews and approvals performed by the Government, in connection with the services provided by the Contractor, shall be performed from the standpoint of the management, owner contractual, and regulatory responsibilities of the Government, and not from the standpoint of providing quality control technical reviews to support Contractor efforts.

Government reviews shall be general in nature. The Government review is not intended to provide a complete or detailed check of the construction documents and does not in any way relieve the Contractor of the responsibility for performing periodic and final quality control reviews. The detailed checking of construction documents for technical accuracy, coordination, sufficiency, verifying compliance with codes, standards, and project requirements, producing a complete, coordinated set of documents is the sole responsibility of the Contractor. The Government shall insist on high quality and professional performance by the Contractor under this contract at all times. It is intended that design solutions shall flow from the Contractor and not be directed by the Government. After review of any submittal, the Government may require changes to the drawings. The Contractor shall make these changes before completion of the next submittal and is responsible for the follow-through on each drawing of all comments made on a submittal. All drawing changes to the final construction project shall be coordinated and made in the original CAD application. When changes are made to the originals, appropriate change symbols must be used to indicate all changes. The “Revision” section of the title block is to be completed with the required information, symbols, and dates. The Contractor shall be responsible for the professional quality, technical accuracy, the coordination of all designs, drawings, specifications, and other services furnished by the Contractor.

8.02 The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, cost estimates, or other services and shall remain liable (in accordance with applicable law) for all damage caused by the Contractor’s (or its subcontractors’ and consultants’) negligent performance of any of the services furnished under the Contractors contract. Design errors or omissions resulting in damages or extra costs to the Government will be evaluated for potential Contractor liability. If the Government determines the Contractor is liable for design deficiency, the Contracting Officer will notify the Contractor.

8.03 Work performed under this contract shall be accomplished by, or under the direction of, professionals registered to practice in the particular field involved. These professionals shall affix their personal seal of registration for the respective state from which the project is located and original signature to all plans, specifications, drawings or reports prepared in connection with services provided under this contract.

9.0 QUALITY CONTROL

9.01 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this General Requirements document

9.02 If the project is contractor design, the Designer of Record (DOR), as a member of the Contractor’s organization, shall remain directly involved during the construction process.

10.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

10.01 All Contractor supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

10.02 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements, shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

11.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

11.01 Only the CO is authorized to make changes to the contract, or any TO issued there under. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any Task Order to the CO. In the event the Contractor makes changes at the direction of any person other than the CO, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

12.0 FEDERAL HOLIDAYS

12.01 Observed Federal holidays as listed below.

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September

Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

12.02 The Contractor may request to work on a holiday. All such requests must be submitted, in writing, to the CO with a description of the type of work to be accomplished on that date. Requests to work shall be submitted a minimum of 48 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work shall not justify non-standard rates.

13.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS

13.01 The Government agrees to provide access to all known and relevant drawings the Contractor may need. Upon request, the Contractor shall be provided one copy of any such drawing relevant to the TO. The integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for his design (for Method 2 & 3 TO’s), and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor. The Contractor’s construction drawings (for Method 2 & 3 TO’s) must show existing conditions in the project area.

14.0 MATERIAL SUBMITTALS / SHOP DRAWINGS

14.01 Once an individual TO is awarded, the Contractor shall submit all required material/shop drawing submittals to the CO for approval. No materials shall be installed prior to approval.

14.02 All material submittals and shop drawings shall be attached to an AF Form 3000 with the TO title, project (VNVP) number, and TO number clearly indicated. One electronic copy of each submittal shall be submitted to the CO for approval. One copy will be returned to the Contractor.

14.03 On Government Designed projects, material submittals and shop drawings shall be checked and signed by the Contractor prior to submission to the CO. On Contractor Designed Projects, material submittals and shop drawings shall be checked and signed by the DOR and Contractor prior to submission to the CO.

14.04 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the drawings, specifications, and applicable codes.

14.05 Submittals for pre-engineered items such as pre-engineered metal buildings, trusses, etc. shall require a professional engineer seal from the state of the project location on all submittals.

14.06 Submittals for reworking of fire sprinkler and alarm systems shall require a registered Fire Sprinkler Engineer seal from the state of the project location on all submittals.

15.0 WELDING PERMITS

15.01 Contractor shall obtain a welding permit from the Base Fire Department prior to conducting any welding. Copies shall be submitted to the CO and posted at the jobsite.

All fire and safety regulations are to be followed stringently (SAFBI 32.2001).

16.0 TESTING OF MATERIALS

16.01 All material or system tests that are charged as a direct TO expense shall be certified and submitted in the original form. The Contractor shall notify both the GPM and the CO at least 24 hours prior to conducting tests.

16.02 Concrete compressive strength test cylinders or borings shall be taken in the presence of the GPI. The Contractor shall notify both the CO and the GPI at least 24 hours prior to placement of any concrete. The Contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project VNVP number, and date. Cylinders shall remain on the project site until they are tested.

16.03 Compaction tests of fill material shall be performed in the presence of the GPI, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The Contractor shall notify both the CO and the GPI of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPI present will not be accepted.

17.0 GOVERNMENT FURNISHED EQUIPMENT / MATERIALS

17.01 On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. These will be identified in the SOW for the specific TO. The materials are to be cared for by the Contractor, and excess materials are to be returned to the Government.

17.02 The Contractor assumes all liability associated with Government furnished materials (GFM) and Government furnished equipment (GFE) once transferred to the Contractor.

18.0 PROTECTION OF GOVERNMENT PROPERTY

18.01 Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition.

1. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

2. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

19.0 CONTRACTOR WORK SITE

19.01 Limit use of the premises for work and for storage of material and equipment associated with the contract. Unless otherwise specified or separately agreed to, Government owned material handling equipment, transportation equipment or general tools will not be available for Contractor’s use. Contractor will clean work area daily and after completion of the work, removing all loose debris and disposing of all non-permanent materials.

1. Temporary Facilities: The Contractor may provide his own office facilities with coordination and advance approval from the Contracting Officer. Provide and maintain suitable sanitary facilities within the construction limits of the contract.

Dispose of sanitary waste in accordance with applicable laws, and regulations.

2. Contractor-Furnished Equipment: Equipment is subject to the inspection and approval of the Contracting Officer, prior to and during the life of the contract. All equipment and vehicles shall display readily visible Contractor identification markings. Relocate stored Contractor equipment which may interfere with operations of the Government or with others on-site.

3. Contractor-furnished Material: Protect and secure products stored at this site.

All replacement units, parts, components, and materials to be used in the maintenance, repair and alteration of facilities and equipment shall be new and compatible with the existing equipment on which it is to be used, and shall comply with applicable Government, commercial, or industrial standards such as Underwriter’s Laboratories, Inc., and National Electrical Manufacturers Association.

20.0 TEMPORARY UTILITIES

20.01 The Government will provide water and power in reasonable quantities at the project site for the duration of the project, unless otherwise noted in individual task order requirements.

20.02 All labor, material, and equipment necessary to affect temporary utility tie-ins, including transformers if necessary, shall be at the expense of the Contractor and under the surveillance of the Contracting Officer

20.03 The Contractor shall be responsible for any damages to Government, private or public facilities and property that may result from the installation and removal of these temporary utility tie-ins. Corrections and repairs shall be made at the Contractor’s expense.

20.04 The actual location and installation of the temporary tie-in, together with any interruptions of utilities systems, shall be identified and approved by the Contracting Officer prior to execution.

20.05 Permanent utility systems, when indicated, will be available for tie-in.

20.06 Maintain utility services to existing facilities surrounding the site at all times during construction.

21.0 PRE-FINAL AND FINAL INSPECTIONS

21.01 The Contractor may request a Pre-Final Inspection for the purpose of having the Government assist in identifying potential problems prior to the Final Inspection.

However, any discrepancies identified at the Pre-Final Inspection must be completed before scheduling a Final Inspection, unless waived by the CO.

21.02 The contractor shall submit a written request for Final Inspection to the CO.

21.03 Any request for Final Inspection shall be submitted a minimum of 36 hours prior to the desired date, unless waived by the CO. The Contractor shall request the Final Inspection NO LATER THAN 36 hours prior to the specified contract completion date.

21.04 The GPI will be scheduled and the CO will conduct Final Inspections with the GPI, Contractor, CPS, GPM and using agency representative. The Contractor will correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO that the jobsite is not ready for a Final Inspection; the Final Inspection will be terminated and rescheduled after a minimum of a 24-hour waiting period. If the Final Inspection was scheduled on the contracted date of completion and the Final Inspection is terminated by the CO, Liquidated Damages may be assessed before another Final Inspection can be scheduled.

22.0 WARRANTY

22.01 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO shall notify the Contractor of warranty issues. After being notified of a problem, the Contractor must investigate the issue and respond within 24 hours. If the Contractor believes the issue is not warranty related, he may request a fact-finding visit with the CO and GPM. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

22.02 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual TO shall be submitted to the CO with an AF Form 3000 prior to Task Order close-out.

23.0 CONTRACTOR’S AS-BUILT DRAWINGS

23.01 During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly. The record drawings shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded.

The Contractor shall submit, to the CO, one copy of as-built prints and one set of drawing files showing the aforementioned data.

23.02 As-Built CADD Requirements

1. All drawing files shall be created using the AutoCAD version 2010 or later Computer Aided Design and Drafting (CADD) software.

2. All drawing files shall adhere to current Base Cadd Standards – 82 CES/DS2 CADD STANDARD February 2010.

3. The Contractor will use vector elements to construct all portions of the electronic drawings. Raster elements are only authorized to show pre-construction conditions.

4. The Contractor shall furnish one drawing file for each drawing sheet submitted.

Multiple drawing sheets per drawing file will not be accepted.

5. The Contractor shall submit one set of media CD or DVD containing the computer drawing and specification files for each project.

6. In general, the Contractor shall provide all data necessary to display, edit, and plot the files produced for each project.

7. The external label on the media shall indicate the utility used to create the drawing and disk, the save set name, the date of creation, the disk volume number, a description of the disk contents (project name and VNVP number), and the name and phone number/e-mail address of the person who created the disk.

23.03 Before a CADD file is placed on the electronic digital media, the following procedures shall be performed:

1. Remove all extraneous graphics outside the drawing border area.

2. Ensure all layers required to properly plot the respective drawing are activated or deactivated accordingly.

3. Make sure reference files are attached without device or directory specifications

(x-refs shall load properly from any electronic storage area).

4. All drawing files must be capable of being saved and opened using the “DWG” extension.

23.04 Once the Contractor’s as-built drawings and CADD files are approved by the BCE, the Contractor shall provide one paper copy to the CO.

ABBREVIATIONS

82 AMDS/SGPB Base Bioenvironmental Engineer 82 CES Base Civil Engineer Squadron 82 CES/CEIV Base Environmental Flight A-E Architect-Engineer ACM Asbestos Containing Material AETC Air Education & Training Command BCE Base Civil Engineer BCO Base Contracting Office BEC Base Environmental Coordinator CA Contract Administrator CADD Computer-Aided Drafting/Design CE Civil Engineer CFR Code of Federal Regulations CO Contracting Officer

COR

CPM

CPS

Contracting Officer Representative Contractors Project Manager Contractor’s Project Superintendent

CR Clarification Request DOR Designer of Record DR Deficiency Report EPA Environmental Protection Agency GFE Government Furnished Equipment GFM Government Furnished Material GPI Government (CE) Project Inspector GPM Government (CE) Project Manager LD Liquidated Damages MSDS Material Supply Data Sheet NTP Notice to Proceed QC Quality Control RFP Request for Proposal SOW Statement of Work TO Task Order