Attachment 21 FA286020R0005 SABER Site Visit Minutes.pdf

Buy ~ Fight ~ Win

DEPARTMENT OF THE AIR FORCE

11TH CONTRACTING SQUADRON (AFDW)

JOINT BASE ANDREWS, MARYLAND 20762

9 Mar 2020

MEMORANDUM FOR: SIMPLIFIED ACQUISTION OF BASE ENGINEER

REQUIREMENTS (SABER) FA286020R0005

FROM: 11th Contracting Squadron 1349 Lutman Drive Joint Base Andrews, MD 20762

SUBJECT: FA286020R0005 for Simplified Acquisition of Base Engineer Requirements (SABER) Site Visit Minutes

1. A site visit was conducted for solicitation FA286020R0005 Joint Base Andrews (JBA) and

Joint Base Anacostia Bolling (JBAB) Simplified Acquisition of Base Engineering Requirements (SABER) at 0900 on 4 March 2020 in accordance with FAR clause 52.236-27, Alternate I Site Visit (Construction) of the solicitation.

2. Mr. John Barr, Contracting Specialist (CS), 11th Contracting Squadron, and Ms. Lisa Pizarro, Contracting Officer (CO), 11th Contracting Squadron, met potential offerors outside of the Visitor Control Center (VCC).

3. Potential Offerors (PO’s) were provided a map that directed them to park in the parking lot adjacent to Chapel 1, building 1345. In addition, PO’s were provided a sheet of paper that directed them to submit all questions in writing to the CO and CS as stated on the solicitation.

4. At Chapel 1 the contractors boarded a bus and departed to the East Gym.

5. At the East Gym the contractors received a brief from Mr. Barr for solicitation

FA286020R0005. The brief included:

a. Introduction of members of the government team; Ms. Lisa Pizarro, Mr. John Barr, Kirk Kessler (Civil Engineer (CE) SABER Flight Chief), David Quidley (SABER Project Manager (PM)) . Eric Walls (CE SABER PM).

b. In accordance with Attachment 15, Section L- paragraph L.1.3, of the solicitation, all questions shall be submitted and received NLT 11 March 2020, Noon Eastern Standard Time,).

c. The solicitation as posted on beta.sam.gov represents the government’s requirement and should be strictly adhered to. Any comments or statements made at the site visit that are inconsistent with the solicitation as posted on beta.sam.gov do not represent the government’s requirement.

d. The 11th Contracting Squadron intends to award one Firm Fixed-Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) for SABER with a not to exceed value of $111.7M. The minimum award amount is $2,000 and the maximum task order

(TO) amount is $700,000. The anticipated Period of Performance (PoP) is a 4-yr 8-month base ordering period & two (2) one (1)-year options.

e. Place of Performance will be at JBA its tenant sites in Brandywine and Davidsonville, JBAB and their tenant sites, to include the Air Force Memorial.

f. This is a competitive, Performance Price Tradeoff (PPT) best value source selection, with technical acceptability, for 8(a) companies within the Mid-Atlantic region that will be conducted in accordance with (FAR) 15.3, Source Selection Procedures. In order to be considered for award, the Offeror must be determined responsible (as described in FAR 9.104), meet all solicitation requirements (including terms and conditions), be technically acceptable, be assessed a past performance confidence rating of “Satisfactory” or “Substantial”, and have a price that is complete, balanced, fair and reasonable.

g. Mr. David Quidley summarized requirements of the Seed Project as stated in the solicitation. Summarization included; Minor roof repair, exterior drainage, Two STC 45 Sound Proof Rooms, Create a 10 person admin area, Expand existing waiting room and bathroom, HVAC upgrades for two zones, Install new electrical panel, Upgrade and relocate fire protection panel, Install illuminated exit signs, 35% design is required before construction can start, As-Built drawings are required upon completion of the work, current office furniture is required to be disassembled (when necessary), stored during construction and assembled (when necessary), and installed back after completion.

6. Upon completion of CE’s brief the contractors boarded the bus for a drive-by tour of JBA.

7. On the tour CE mentioned that Arnold Ave is considered the Executive Route. CE pointed out several buildings and locations to include the commissary and hangars on the flight line.

CE mentioned that past work accomplished on the SABER contract has included roof repair on hangars. The hangars are located inside a fenced in area that is controlled and escorts are required.

8. Upon completion of the tour, the bus arrived at the Seed Project.

9. PO’s and government representatives gathered outside of the Seed Project building.

10. CE pointed out areas on the exterior of the building that were included in the solicitation;

windows and a door that need replacement, drainage issues, and new light packs needed around the building. PO’s where shown the location of the two current HVAC units.

11. Upon completion of the exterior walk around the PO’s were split into small groups, (one group of five individuals and three groups of 4) and permitted approximately 15 minutes to view the interior of the building.

12. Upon completion of the interior site walk, the PO’s boarded the bus and returned to Chapel 1.

Arrival concluded the Site Visit on 4 Mar 2020.

13. PO’s in attendance for Site Visit held 04 Mar 2020:

Mr. Timothy Gaghan Huangs, Inc., Nicholas Ritzer Ritz Construction

Meredith Johnson-Stevens Silver Lake Construction

Anthony Conerly TMG Construction Corporation, Timothy Shiaris Silver Lake Construction Corporation, LLC

Jerald Mudd Kekolu Contracting, LLC

Brian Stack Kekolu Contracting, LLC

Jon Guy Kekolu Contracting, LLC

Prafulkumar Patel XL Construction LLC, Lafeyette Tatem Baron Communications Inc., Daryl Lanouette Bay Electric Co Inc., Lauro Ruiz CCI Alliance of Companies

Franklin McConnell CCI Alliance of Companies

Cody Marchant GM Hill Engineering

Guy Yakov Shem-Tov Johnson Controls

William Hann CFM Engineering

Robert Snyder Belt Built

Site Visit Day 2, JBAB, 05 Mar 2020

1. A site visit was conducted for solicitation FA286020R0005, JBA and JBAB Simplified Acquisition of Base Engineering Requirements (SABER) at 0900 on 5 March 2020 in accordance with FAR clause 52.236-27, Alternate I Site Visit (Construction) of the solicitation.

2. Mr. John Barr, CS and Ms. Lisa Pizarro, CO met POs outside of the VCC.

3. PO’s who attended the site walk on 4 March 2020 were directed to meet in the parking lot adjacent to Chapel 1, building 1345.

4. At Chapel 1 the contractors boarded a bus and departed to JBAB. JBAB has three entrance gates. The construction entrance gate for inspection is located on Chippie James Blvd.

5. Upon arrival at the JBAB VCC, LCDR James Shefchik Director, Facilities Engineering and

Acquisition Division Public Works Department and Mr. Niraj Kumar Public Works Department boarded the bus to provide the tour.

6. On Brooklyn Ave, LCDR Shefchik pointed out the barracks on the left and the Medical Facility on the right.

7. The bus stopped at Building 3 across from TMO and contractors were given the opportunity to view the interior and exterior of the building. This building is currently used by Head Quarters Air Force. Individual rooms were not a part of the tour. There is not a current planned requirement for this building.

8. Contractors were able to walk from the front entrance to the back entrance where the Central Heat and Cooling Plant for the base can be seen (Building 2).

9. The contractors then boarded the bus to continue the tour.

10. LCDR Shefchik mentioned that the Central Plant is being phased out and many of the heating and cooling lines have been abandoned and capped.

11. The Defense Intelligence Agency (DIA) has facilities on JBAB but they have their own Base

Maintenance Operating contract.

12. LCDR Shefchik pointed out Building 2, Hangar 2 which houses the US Air Force Band and is one of the original Bolling hangars.

13. Directly across from Building 2 LCDR Shefchik pointed out Building 1, Hangar 1 which is another original Bolling hangar and currently houses several small buildings inside.

14. The tour continued past the NCIS building, past the Department of Public Works building at

370 Brooklyn Ave, past the White House Communication Agency.

15. The tour continued past Enterprise Hall and Furnari Hall which are located by each other.

From the roadway in front of Enterprise Hall the Sea Wall can be seen. LCDR Shefchik mentioned that the Sea Wall is necessary in this area and that flooding is an issue.

16. The tour continued to a parking lot on McGuire Ave, Southeast adjacent to the US Coast Guard Station Washington. This parking lot is the location anticipated for the SABER contract awarded.

17. The tour concluded and the bus returned to JBA. PO’s were reminded they shall submit questions in writing.

18. PO’s in attendance for Site Visit held 05 Mar 2020:

Anthony Conerly TMG Construction

Timothy Shiaris TMG Construction Corporation

Jerald Mudd Kekolu Contracting, LLC

Brian Stack Kekolu Contracting, LLC, Jeffrey Barhorst XL Construction LLC, Prafulkumar Patel XL Construction LLC

Lafeyette Tatem Baron Communications Inc., Dayl Lanouette Bay Electric Co Inc., Lauro Ruiz CCI Alliance of Companies

Franklin McConnell CCI Alliance of Companies

Cody Marchant GM Hill Engineering

19. Government Team in attendance; Mr. John Barr, Ms. Lisa Pizarro, Mr. Kirk Kessler, and Mr.

David Quidley.

Lisa A. Pizarro, DAF, NH-03 Contracting Officer 11th Wing Contracting Squadron