Attachment 15_Revised2 Section L Instructions Conditions and Notices to Bidders.pdf

Attachment 15_Revised 2 20 Apr 2020

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

INTRODUCTION

a. This is a competitive, Performance Price Tradeoff (PPT) with Technical Acceptability best value source selection for 8(a) companies within the Mid-Atlantic Region that will be conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at, https://www.acquisition.gov/content/regulations. The Government will select the best overall offer, based upon an integrated assessment of Technical, Past Performance, and Price.

b. This acquisition is a regional, competitive 8(a) set-aside, and will result in the award of a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

c. Period of Performance will consist of a four (4) year eight (8) month base ordering period, and two (2), one (1) year option periods. The total contract value including all options is not to exceed (NTE) $111,700,000.00.

L.1.0 GENERAL INFORMATION

L.1.1 Participation

a. Proposals may only be submitted by Small Business Administration (SBA) Certified 8(a) firms with an approved bona fide office located in the Mid-Atlantic Region III (Delaware, Maryland, Pennsylvania, Virginia, Washington D.C., and West Virginia) registered in the North American Industrial Classification System Code (NAICS) of 236220 Commercial and Institutional Building Construction. Only 8(a) Business Development Participants are eligible to submit offers. Additionally, in order to submit an offer on a solicitation, each business concern in a Teaming Agreement must be a small business under the designated NAICS size standard, and must also be a small business when combined in the aggregate of all teaming affiliates.

b. Joint Venture Offerors: Joint Ventures are allowable on competitive 8(a) set-asides. If the Offeror is a joint venture, the Offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of 8(a) firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers. The SBA must receive the joint venture agreement and all supporting documentation no less than twenty (20) working days prior to the scheduled date for contract award. For all joint ventures and teaming arrangements Offerors are reminded of the work performance requirements of 13 CFR 124.513(d) and Clause 52.219-14, Limitations On Subcontracting, as applicable.

c. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L.1.2 Points of Contact.

The Contracting Officer and Contract Specialist listed below are the Government’s sole point of contact for this acquisition.

Lisa Pizarro John M. Barr Contracting Officer Contract Specialist Telephone: 240-612-5685 Telephone: 240-612-5646 Lisa.Pizarro.1@us.af.mil John.m.barr1.civ@mail.mil

L.1.3. Questions.

a. All questions regarding this solicitation and the SABER requirement must be submitted in writing, in Microsoft Word format, and shall be emailed to the points of contact listed in paragraph L.1.2. above. Questions or requests for RFP clarification must be received NLT 11 March 2020, 12:00 PM EST. Any questions submitted after this date will not be answered.

11 CONS/PKA assumes no responsibility for non-delivery due to problems with email servers, and no extensions will be granted for these issues. Offerors may submit questions, if required, to clarify the 14 April 2020 Q&A posted on https://beta.sam.gov. The government will clarify Q&A only and will not address any new questions related to the RFP. Offerors must submit any clarifying Q&A questions NLT 12:00 noon (EST) on 17 April 2020.

b. To ensure all Offerors have availability to information at the same time, questions received and subsequent answers will be posted to the Contract Opportunities website https://beta.sam.gov. It is the responsibility of the contractor to continuously monitor the site for updates. Failure of a prospective Offeror to submit any questions or attend the pre-proposal conference and site visit will be construed to mean that the prospective Offeror fully understands all requirements of the solicitation.

mailto:Lisa.Pizarro.1@us.af.mil mailto:John.m.barr1.civ@mail.mil https://beta.sam.gov/ https://beta.sam.gov/

L.1.4. Discrepancies.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the claimed omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

L.1.5. Electronic Reference Documents.

This is an all-electronic solicitation release. Hard copies are not available. All referenced documents for this solicitation are available on the Contract Opportunities (betaSAM) website at https://beta.sam.gov. It is the responsibility of each Offeror to review the web page for postings of amendments, updates or changes to current information. Therefore, potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.1.6. Amendment of Solicitation Prior to Closing.

The Government reserves the right to revise or amend the SABER SOW or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to the Request for Proposal (RFP) and posted on (betaSAM) website at https://beta.sam.gov. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal by completing SF1442 Block 19, providing signed copies of the amendments with their proposal (Section III), or by separate letter which includes a reference to the solicitation and amendment numbers. If there are discrepancies between posted Q&A and issued Amendments, the content in the Amendments take precedence.

L.1.7. Debriefings.

The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition; whereupon, they may request and receive a debriefing in accordance with FAR

15.505. Excluded Offerors may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, excluded Offerors are entitled to no more than one debriefing for each proposal. The Contracting Officer will notify unsuccessful Offerors of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

L.1.8. Communications.

a. Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes "Proprietary Proposal Information - See FAR 2.101 & 3.104" in the Subject line. Otherwise proprietary proposal information will be transmitted via USPS, FedEX, UPS or via pick-up by local representative.

b. Prospective Offerors are advised that the pre-proposal conference and site visit will be held solely for the purpose of touring JBAB and JBA, explaining the JBA Demonstration/Seed project and the terms and conditions of the solicitation.

L.2.0 GENERAL INSTRUCTIONS

a. The Offeror's proposal must include all data and information requested by the Instructions to Offerors and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the SABER Statement of Work (SOW). Non-conformance with the instructions provided in this Instructions to Offerors (ITO) may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award; alternate proposals will not be accepted.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Elaborate artwork and expensive visual and other presentation aids are neither necessary nor desired. Include only information that is relevant to this source selection.

d. The proposal acceptance period of 180 days is specified in Block 13, SF1442, of this solicitation. By signing block 20B of the SF1442, the Offeror certifies that the proposal is valid from the due date and time listed in block 13A through the entire period specified in block 13D.

e. Funds are NOT currently available for the JBA Demonstration/Seed project. No award of a task order will be made until funds are available. In the event the Demonstration/Seed project is funded, Performance and Payment bonds are required no later than 10 calendar days after award of a task order.

f. The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation, even in the event of cancellation of the solicitation.

g. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

h. The exclusive responsibility for Source Selection will reside with the Government.

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Source Selection Information – See FAR 2.101 and 3.104 -- Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or company confidential on such grounds is contained on page(s).”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

L.2.1 Proposal Preparation Instructions

The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully.

Offerors are required to meet all RFP requirements, including terms and conditions, representations and certifications, technical, pricing and past performance requirements. The Government will incorporate portions of the Offerors proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable, into the resulting contract. The Government shall determine a proposal incomplete due to exceptions taken and/or failure to comply with all specific instructions, including formatting instructions and will eliminate proposal from further consideration for award. Proposals shall include all of the information requested in the specific instructions below for each proposal part.

L.2.1.1. Organization/Number of Copies/Page Limits.

Organization: Proposals shall consist of four (4) volumes: Volume I – Technical (Factor 1), Volume II - Past Performance (Factor 2), Volume III – Price, Coefficients (Factor 3) and Volume IV – Contract Forms/Responsibility. Each Volume must be labeled as a separate file.

Offerors may submit compressed zip files, if required, for the proposal to be transmitted electronically. The sanitized copy of Volume I shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors.

All pages of each Volume shall be appropriately numbered and identified with the RFP number.

Each volume and file shall contain a more detailed table of contents to delineate the subparagraphs within that file. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Each volume shall also contain a glossary of all abbreviations and acronyms used with an explanation for each. Indexing and glossaries are not included in the page limitations noted in Table 1 below.

Page Limitations: For specific guidance regarding the number of copies required, refer to Table 1 below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits specified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) as well. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page shall be counted except pages titled as "Left Intentionally Blank" or cover sheets. The contents of each proposal volume are described in greater detail in Sections L.3 through L.6 of the ITO.

Table 1 Page Limits

Volume Title Copies Page Limit I Factor 1: Technical*

Subfactor 1: JBA Demonstration/Seed Project Subfactor 2: Management Approach

1 Original 1 Sanitized Provided on as separate CDsfiles Sanitized is defined in paragraph L.2.1.6.

JBA Seed Project - 20 Management - 40

II Factor 2: Past Performance** 1 Original 1 Sanitized Provided on separate CDs.

See paragraph L.4.2.

III Factor 3: Price (Coefficients) 1 Original 1 Sanitized Provided on separate CDs.

Unlimited

IV Contract Forms/Responsibility 1 Original 1 Sanitized Provided on separate CDs.

Unlimited

*Note: For the seed project, the information requested in paragraphs L.3.2.1.b., L.3.2.1.c., L.3.2.1.d. and the AF Form 3064 are excluded from the page count. Resumes are excluded from the page count and resumes shall not be longer than 3 pages in length.

**Note: Completed Present and Past Performance Questionnaires (PPPQs) are not considered in the page limit count.

L.2.1.2. Page Size and Format.

An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. The proposal text shall be printed single-sided versus duplex. Pages shall be typed with 1.5 line spacing. Except for any reproduced sections of the solicitation document, the text size shall not be less than 12 point font with margins of at least 1" on all sides. Foldouts such as drawings, diagrams, or pictures are an exception and may not exceed 11"x17". Pages shall be numbered sequentially by volume. The stated page and format restrictions shall apply to responses to ENs. Pages titled as "Left Intentionally Blank" and cover sheets will not be considered towards total page count.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11"x17" in size. Text for charts, tables, graphs, and figures shall be no smaller than 10 point, and used only when absolutely necessary. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Page limits apply to all electronic files submitted via Compact Disk (CD). Page limits for EN responses will be contained within the EN.

L.2.1.3. Cost or Pricing Related Data.

Do NOT include any Pricing information in Volume I or Volume II. All cost or pricing data shall be addressed ONLY in the Price Proposal (Volume III) and Contract Forms/Responsibility (Volume IV). Cost trade off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade off decisions.

L.2.1.4. Cross-Referencing.

Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled electronically in an orderly manner. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.2.1.5. Labeling

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.2.1.6. Electronic Offers.

a. The Offeror shall submit one (1) original for Volumes II-IV and (1) original and (1) sanitized copy of Volume I (Technical). The sanitized copy includes the CAGE code but does not have any company name or markings. All four (4) volumes shall be submitted in electronically via email, to the CO and Contract Specialist listed in L.1.2, with each Volume included as a separate file. format, using Compact Discs (CDs); noNo hard copies will be required or accepted. The sanitized copy shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors. Use separate files for each Volume to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Offerors may submit compressed zip files, if required, for the proposal to be transmitted electronically. Do not compress any files. Electronic copies of the proposal shall be submitted in the following formats: Microsoft (MS) Word 2010 (or 2016), MS Excel 2010 (or 2016), MS Power Point 2010 (or 2016), or Searchable Portable Document Format (PDF), as applicable.

b. Proposal Guarantee (Bid Bond): Bid Bond will not be required for the Seed Project or the Basic SABER IDIQ. A Performance Bond and Payment Bond will be required at the Task Order level, to include the Seed Project, and they are due 10 days after Task Order award.Bonds shall be submitted electronically with proposals in the amount of 20% of the proposed sample project price in accordance with FAR Clause 52.228-1 found in Section I of this solicitation. Offerors shall ensure all seals and signatures are plainly visible in electronically-submitted bonds.

L.2.1.7. Distribution

a. Offerors are responsible for submitting electronic proposals via email (including any revisions, and amendments), Compact Disks (CDs) containing electronic files, so as to reach the Government office designated in this solicitation no later than 1 April May 2020 at 12:00 PM (EST), as specified in the solicitation. Only electronic versions (CDs) of the proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. Proposals may be submitted in one of the following two ways:

(1) Due to COVID19, pProposals may no longer be may be hand carried. All must be submitted by email to the CO and Contract Specialist listed in L.1.2. submissions of CDs containing electronic files. All documents shall follow the instructions and be submitted in the format as described in the ITO. The physical address for hand carried deliveries is 1349 Lutman Dr, Joint Base Andrews, MD, 20762. Contractors should request base access for hand carried proposal delivery NLT 48 hours prior to the proposal due date/time by sending an email request to the Contracting Officer identified in paragraph L.1.2. The request shall identify the company name, list of individuals requesting access and shall include the same identifying information required in 52.236-27, Site Visit.

(2) Proposals (CDs containing electronic files) may also be submitted by mail to the 11th Contracting Squadron at Joint Base Andrews, MD. The address for proposal and bond submission is:

11 CONS/PKA

Attn: Mr. John Barr and Ms. Lisa Pizarro

FA286020R0005

1349 Lutman Drive Joint Base Andrews, MD 20762

b. Note: In accordance with FAR 15.208(b)(1), any proposal, modification, or revision that is received at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered (unless it meets an exception in FAR subsections 15.208(b)(1)(i), (ii), or (iii)).

L.3.0. Volume I – Factor 1: Technical.

L.3.1. General.

a. The Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of requirements. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Statements that Offerors understand, can, or will comply with the specifications (including referenced AF publications, etc.); statements paraphrasing the specifications or parts thereof (including referenced AF publications, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be use," etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government's evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

b. Using the instructions provided below, Offerors shall provide as specifically as possible the actual methodology they intend to use to meet the Government's performance or capability requirements for each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. The successful Offeror's Management Plan and Mobilization and Phase-In Plan will be incorporated into the contract as described in Section L paragraph L.3.2.2.

L.3.2 Technical Subfactors – Format and Specific Content.

The following technical subfactors will be rated on an acceptable/ unacceptable basis by subfactors. Further information can be found in Section M (M-5.1, Table 1. Technical Assessment).

L.3.2.1. Technical Subfactor 1: JBA Demonstration/Seed Project (Page Limit: 15).

Utilizing the JBA Demonstration/Seed Project Statement of Work (SOW) which is included within the solicitation labeled “JBA Seed Demonstration Project”, Offerors shall provide a complete Proposal IAW Technical Exhibit 5 and the SABER SOW (Section J, Attachment 11 Revised2 JBA Seed Project) for the seed project. The Offeror’s SOW shall encompass the following:

a. A description of procedures, processes and methods for tracking the progress of the project (adhering to the approved Contract Progress Schedule (AF form 3064 not included in page count)) and interfacing with the Government and contractor team from beginning to end.

b. Project Specifications (not included in page count). Per SABER SOW paragraph 3.2.1.1, project specifications shall be developed in Construction Specifications Institute (CSI) format utilizing the current edition of the U.S. Army Corps of Engineers Guide Specifications (CEGS).

Applicable CEGS sections and paragraphs shall be listed along with the specific requirements of the Seed project.

c. Construction Work Schedule (not included in page count). Per SABER SOW paragraph 3.2.1.10, a Construction Work Schedule (CWS) in Gantt chart format shall be generated reflecting the critical path and milestones. As a minimum the CWS shall reflect project phasing construction/start date, completion date, utility outages, major equipment deliveries, and installation, tests, proposed Beneficial Occupancy and Final Inspection date.

d. Project Drawings (not included in page count). Per paragraph 3.2.1.8 and 3.2.1.8.1 of the SABER SOW, project drawings shall be generated utilizing Computer Aided Drafting and Design (CADD) software compatible to the latest edition utilized by the government (most current version of AutoCADTM and conform to the current edition of Architectural Graphics Standards, the Tri-Service Spatial Architectural/ Engineering/ Construction (A/E/C/), CADD standards. If required to execute the seed project, The Offeror shall submit design analysis data to include calculations and code references as required by paragraphs 3.4. and 3.4.1 – 3.4.5 of the

SABER SOW.

e. Schedule of Materials.. A Schedule of Materials reflecting all proposed materials and required contract documentation shall be submitted on the AF Form 66, Schedule of Materials, provided for the Seed project. This is required 30 days after TO award, thus it is no longer required in the proposal and will not be evaluated in Section M.

L.3.2.2. Technical Subfactor 2 - Management Approach (Page Limit: 40).

The Offeror’s proposal shall contain a Management Plan, a Staffing Plan and a Mobilization and Phase-In Plan. The apparent successful Offeror’s Management Plan (except for key personnel resumes) and Mobilization/Phase-In Plan will be incorporated into the resulting contract.

a. Offeror’s Management Plan shall describe:

(1) Offeror’s shall describe their management approach to minimize technical, cost, and schedule risks to execute projects within the minimum requirements of the SABER SOW given the need to simultaneously manage requirements from design through construction to completion for two geographically separated locations (JBA and JBAB) under short, time critical deadlines. In describing the management approach, Offeror’s shall detail how they will inspect and measure progress, detect and resolve problems and interface and partner with government project managers, contracting officials, inspectors, users and subcontractors. Note: A formal quality control plan is not required with the proposal submission.

To demonstrate ability to simultaneously manage two geographically separated locations, Offerors should take into account the following historical workload.

Annual historical workload for JBA is an average of 35 task orders per fiscal year:

- 65% <$349K,

- 329% between $350-$700K and

- 6% equaling non-standard hours/secure location.

Annual historical workload for JBAB is an average of 47 per fiscal year:

- 71% <$349K,

- 24% between $350-$700K and

- 5% equaling non-standard hours/secure location.

Historically, 80% of JBA’s and 50-60% of JBAB’s orders have been executed in the 3rd quarter of the fiscal year (April – June). It should be noted that JBAB is in process of transitioning from Navy control to Air Force control, scheduled to begin summer 2020. It is anticipated that the initial JBAB workload will be minimal until year two of the resulting contract and in the out years is anticipated to be at or well above the historical workload.

(2) Offeror’s shall describe their approach to assure the appropriate levels of Management (all levels of management – Program Manager, Project Manager(s), Construction Manager(s) and Quality Control Manager), with the required commensurate experience and authority, are recruited, hired, trained and retained to readily execute tasks specified within the SABER SOW throughout the duration of the contract. In addition, Offeror’s shall describe their approach for maintaining currency of any required certifications and/or specialized raining during short term absences (leave, sick leave, and so on) and vacancies.

(3) Key personnel resumes shall include the required education and certifications and shall be no more than 3 pages in length. Key personnel, for purposes of this proposal, include at a minimum include: one (1) Program Manager at JBAa Project and Construction Manager and one (1) Quality Control Manager.

b. The Offeror shall provide a staffing plan that describes the Offeror's process for executing and managing a large number of multi-discipline task orders in a highly compressed time frame (i.e.

surges in workload) to include obtaining additional subcontractor support and augmenting existing in-house project management and supervision for construction. In writing the plan, between FY21 through the end of the contract, anticipate a surge of 20-30% over and above the historical workload noted in paragraph L.3.2.2.a.(1) during the 3rd quarter of the fiscal year (April – June).

c. Offeror shall also provide a detailed Mobilization and Phase-In plan that clearly addresses the Offeror’s capacity to:

(1) Execute the Seed Project starting 23 Sep 2020, assuming an award date of 15 Aug 2020 for the Basic IDIQ and an award date of 16 Sep 2020 for the Seed Project. Please note these assumptions are for proposal purposes and to determine if FY20 funds can be used for the Seed Project.

(2) Be capable of executing additional task orders within sixty (60) calendar days after award of the Basic IDIQ and fully functional 90 calendar days after 1 Oct 2020 (Per SABER SOW paragraph 3). Please note: the incumbent contractor has until 30 Sep 2020 to vacate their operating site.

(3) The plan shall also include delivery of software and manuals, the proposed date and location of software training for the government, delivery and set up of the JBA mobile office, delivery of support equipment, and staff to support project execution.

L.4.0. Volume II – Factor 2: Past Performance.

L.4.1. General.

Offeror's past performance will be rated according to Section M.5.2.

L.4.2. Past Performance Volume Contents

Table 2, Volume Content and Page Limits

File No.

Title Page Limits

1 Table of Contents Not to exceed two (2) pages 2 Summary Not to exceed two (2) pages. See

L4.2.1.

3 Past Performance Information Sheets Maximum of Four (4) PPI and each one shall not exceed five (5) pages 4 Present and Past Performance Questionnaires Unlimited 5 Subcontractor/Teaming Partner Consent Letter One page 6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required)

L.4.2.1. Summary and Past Performance Information Sheets.

a. Summary. Describe roles of Offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L.1.1. If the Offeror intends to fulfill the requirements of this RFP in a teaming arrangement or joint venture, the Offeror must provide complete information as to the arrangement, including a list of any relevant and recent past/present performance information on previous teaming arrangements or joint ventures with the same teaming or joint venture partner. If this is a first time joint effort, each party to the teaming agreement must provide information on all relevant contracts as specified in Section M of the solicitation. The maximum number of references combined shall not exceed 4 total.

b. Past Performance Information Sheets (PPIs). The Offeror shall provide past performance information to be evaluated. Each reference shall be submitted on a PPI Sheet (Section J, Attachment 16) and shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ), Blanket Purchase Agreements (BPA), etc. (i.e., each PPI shall only address one performance effort such as a TO for an ID/IQ contract, a call order off of a BPA, or delivery order). In accordance with FAR Part 15.305(a)(2)(iii), the Government will allow consideration of Contractor-defined key personnel who have relevant experience, including current employees and new hires proposed to support management of this contract to be evaluated as part of Past Performance.

(1) The Offeror shall provide a maximum of four (4) references. Of the four (4) references a minimum of two (2) are required for the prime contractor and, if a major subcontractor is utilized, two (2) references are required for the major subcontractor.

Major subcontractors are defined as entities performing key or critical portions of the effort and/or performing greater than or equal to 30% of the proposed effort based on the total proposed price. The following information shall be included for each identified contract and/or subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(a) Contract Number

(b) Contract Level (prime or subcontract) and Cage Code

(c) Contractor name, address, and point of contact

(d) Type of contract (CPFF, FPIF, FFP, etc.), was it competitively awarded and total contract dollar value

(e) Date of award, period of performance and completion date

(f) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

(1) Procurement Contracting Officer

(2) Administrative Contracting Officer

(3) Program Manager

(g) Contractor Performance: Describe effort as prime or key subcontractor/team /partner/participant. Provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk even if other team members performed this area on the provided citation. Description shall include a discussion of problems encountered and corrective actions taken.

(2) In addition, the Government may utilize references other than those identified by Offerors in evaluation of Offerors' Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. This information is required on Offerors, subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance.

(3) Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L.4.2.2. Present and Past Performance Questionnaires (PPPQs).

PPPQ’s are excluded from the page count. Offerors will send out PPPQs (Section J, Attachment

18) to each reference identified in the Past Performance Volume. The responsibility to send out PPPQs rests solely with the Offeror. The information contained in completed PPPQ’s will be considered sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s past performance. The Offeror should make its best effort to send out a sufficient number of PPPQs to reasonably expect the CO will receive at least one questionnaire on each cited contract/work effort. Offerors shall not complete any information in PPPQs and questionnaires received directly from Offerors will not be evaluated. References will return completed questionnaires via email directly to the Contracting Officer and Contract Specialist, listed in Section L, paragraph 1.2, no later than 12:00 pm Eastern Time on 1 May April 2020. Once complete, PPPQs will be treated as source selection information in accordance with FAR Part 3.104.

L.4.2.3 Subcontractor/Teaming Partner Consent Letter.

Subcontractor past performance information cannot be disclosed to the Prime Offeror without the subcontractor’s consent. Provide a letter (see Consent Letter Sample Format, Section J, Attachment 19) in the Past Performance Volume from all Subcontractors consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is an issue with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified but no details may be discussed without the subcontractor’s teaming partner’s permission.

L.4.2.4 Organizational Structure Change History.

Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government's past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L.5.0. Volume III – Factor 3: Price (Coefficients).

a. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. The Contracting Officer will utilize FAR 15.403-1(c)(1)(i)-(ii) to determine if adequate price competition exists and if it is determined to exist, per FAR 15.403- 1(b), the contracting officer shall not require certified cost and pricing data. IAW FAR 15.403- 1(b)(1), Exceptions to certified cost or pricing data requirements, the contracting officer may require data other than certified cost or pricing data, as defined in FAR 2.101, to support a determination of a fair and reasonable price when the contracting officer determines that prices agreed upon are based on adequate price competition. The Coefficients and Total Evaluated Price (TEP) will be evaluated IAW Section M, paragraph M.5.3.

b. Submit the Standard Form 1442 and all pages originally included in the RFP. Submit one (1) copy of Section B, Bid Schedule. Complete blocks 14, 15, 16, 17, 19, and 20a-c of the SF 1442, Solicitation, Offer, and Award. An authorized official of the firm submitting the offer must sign and date the SF 1442 in block 20a-c. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, Sections A through K.

L.5.1. Section B, Bid Schedule.Section J, Attachment 13, Price Evaluation Worksheet

a. Insert proposed coefficients in the Bid Schedule for each Contract Line Item (CLIN) to include all option years. All line items on the Price Evaluation Worksheet must be filled in. Failure to provide coefficients for all line items may be grounds to eliminate a proposal from consideration for award. Identify the coefficient up to the hundredth percentile.

b. Offerors shall submit a full explanation on the basis for the development of the coefficients.

The explanation shall, as a minimum, address the Offeror's perception of the accuracy of the unit price book (R.S. Means), and the basis for any assumptions regarding expected volume (dollars) of work under the contract.

c. Transfer the subtotal weighted coefficient rates to the Total Evaluated Price (TEP) tab in the Price Evaluation Worksheet (Section J, Attachment 13). There, the weighted coefficients shall be multiplied by the estimated aggregate to get an evaluated total for each base. Then the evaluated total for each base will be added for an overall total. This total will be considered the overall TEP for evaluation purposes.

d. The total price of the Seed project will not be used for overall evaluation of Price.

L.5.2. JBA Seed Project, Price Proposal.

a. The price for the JBA Seed project will not be reviewed during the award evaluation process.

The Seed Project is not an evaluation factor in selecting an awardee/successful Offeror. Once an awardee/successful Offeror is selected, the successful Offeror’s proposal will be evaluated and negotiated for issuance of the first task order of the resulting IDIQ, once funds become available.

b. Provide a proposal showing material, labor and equipment quantities subtotaled as broken down by the divisions as outlined in the Construction Specification Institute (CSI) 2010 MasterFormat® to include all amendments as of date of this Solicitation. The cost estimate for the JBA Seed Project shall be calculated using the approved software program (e4Clicks Project Estimator). Offeror must use current R.S. Means construction cost data and the R.S. Means City Cost Index for Washington D.C. The price proposal will clearly show the R.S. Means line item number in CSI format, description of the item, unit of measure, quantity of units required, cost per unit and total cost for all units per line item reflecting city cost index and the applicable coefficient. Line items should be segregated into separate construction phases.

https://www.acquisition.gov/content/part-2-definitions-words-and-terms#i1125359

L.6.0. Volume IV – Contract Forms/Responsibility (Pages: Unlimited)

a. Include the following data in this volume in the format indicated. Designate on the volume cover, which proposal package contains the original proposal and which contains the sanitized proposalPlease submit and label files IAW the instructions in L.2.1.6.a.

b. Offeror’s proposal submission shall contain the following:

Name and Address of Offeror, Including Zip Code Telephone Number Remittance Address (if different than address included above)

CAGE CODE

Acknowledgement of all Amendments Name and Title of Person Authorized to Sign Offer and their signature.

c. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety with the Price proposal. For Sections C through I, the Offeror shall submit only those pages that require a fill-in. The Offeror's online Representations and Certifications record must be current, accurate and complete within the System for Award Management (SAM). For additional information, reference https://www.beta.sam.gov Submit an electronic copy of the original Bid Bond.

d. Financial Resources: Offerors shall submit a financial capability letter from their financial institution and a letter from the bonding company confirming bonding capability. Offerors shall submit income statement and balance sheet for the previous 5 fiscal years. The letter from the bonding company must indicate the Offeror’s bonding capacity. This letter will be used in the Contracting Officer’s determination of responsibility.

e. Section 8(a) Status: Provide a copy of the Small Business Administration (SBA) letter for companies certifying they are an 8(a) business.

f. Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L of the solicitation.

g. Authorized Offeror Personnel: Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

h. By submission of its offer, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or discriminators. Failure to meet a requirement may result in an offer being determined ineligible for award.

L.7.0. Relationship between Instructions and Evaluation.

Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in Section M, proposals should address all such areas of evaluation.