Questions_Sol__No__FA2860-15-R-0008_13_Aug_2015.pdf

RFIs: FA2860-15-R-0008, Joint Base Andrews SABER

1. Please clarify where the seed project estimate is to be submitted; is it part of Subfactor 3 of the Technical Volume (as appears to be indicated in Section L-7.2.1.3) or in Volume II, the Price Proposal, as addressed in Section L-8.3.

a. ANSWER: The seed project (SOW, AF Form 66, drawings, pricing, etc.) should be part of the Technical volume. A copy of pricing for the seed project should be included in Volume II.

2. Please clarify the use of the contract line item coefficient ranges versus the statement that “All prices will be rounded up to the nearest whole dollar when selecting coefficient range” as indicated on Page 151. In this case, it appears that a project that cost 99,999.99 would use Contract Line Item Coefficient Range 0001AB-5001AB rather than Coefficient Range 0001AA- 5001AA as listed?

a. ANSWER: The statement “All prices will be rounded up to the nearest whole dollar when selecting coefficient range” has been removed.

3. If the seed project estimate is to be included in the technical volume please confirm that the offeror should apply the actual proposed coefficient to their estimate. This will result in portions of the offeror’s price being revealed prior to the evaluation of the Pricing volume. Would the Air Force consider instead requiring an estimate for the Demonstration Project utilizing a coefficient of 1.0 for evaluation purposes?

a. ANSWER: The proposed company coefficient estimate should be applied to the seed project. For the second question, no, utilize the coefficient the company will be submitting on Attachment 6.

4. SABER Specifications Item 3.2. indicates that the concept of the SABER program provides for 35% design level effort. Please confirm the cost associated with any required outside design effort or PE stamped drawings will not be included in the coefficient. Otherwise, offerors will unnecessarily need to increase the cost to the Government to include in their coefficient the possibility that all projects could include the design cost associated with providing 35% outside effort design drawings with each and every project proposal.

a. ANSWER: Costs associated with an outside design effort or PE stamped drawings will not be included in the coefficient. A&E design efforts/PE stamped drawings required by the Govt for any delivery order will be identified on a case by case basis.

5. SABER Specification 3.3 notes all designs shall be IAW JBA Architectural and Interior Design Standards and for work on JBA and IAW SABER Design Standards and Base Architectural Standards for work on JBA. Please release those design standards documents as an attachment to an Amendment since those documents were not provided with the solicitation documents to date.

a. ANSWER: SABER Design Standards provided on amendment P0005

6. SABER Specifications Section 3.2.2 indicates the AF Form 3064 is a required submittal within 5 calendar days after the NTP (after award) on a project. The Seed project Statement of Work notes the AF 3064 should be provided with the seed project proposal. Please confirm the AF 3064 is NOT required with the seed project proposal and would be a post-award submittal.

a. ANSWER: AF 3064 is required for the seed project to review how long the project is estimated by the contractor to complete from start to finish with an estimated 25 Sept 15 start date. The progress report can be revised after the pre-construction meeting if needed.

7. Attachment, AF 66, the schedule of submittals for the seed project, appears to be blank. Can you please provide a completed form indicating the submittals you’d like the offeror to include with the seed project? [confirm after review of reference language]

a. ANSWER: Completed AF 66 provided on this amendment.

8. The documents to be included with the seed project alone have the potential to meet or even exceed the 40-page limitation on the technical proposal. Would the Government please consider excluding the seed project in its entirety from the page limitation in order to allow the offeror the necessary capacity to fully and adequately respond to the other requests for information within the technical volume?

a. ANSWER: Seed project documents will be excluded from the technical proposal page limit to allow the offerors the necessary capacity to fully and adequately respond to the other requests for information within the technical volume.

9. Please either provide current As-Built drawings for West Fitness Center B-1444 or delete the requirement from the seed project scope to provide verified as-built drawings in the proposal. The seed project statement of works includes a requirement to submit “verified as-built drawings” with the submission, yet as-built drawings were not made available at the site visit. Please confirm the drawings provided with the solicitation and amendment documents to date shall be deemed as “verified” for the purposes of the seed project evaluation portion of this proposal submission.

a. ANSWER: Existing government drawings for Bldg 1444 were provided at the site visit and with the second amendment (P0004). When the project is complete, as built drawings will be required from the contractor.

10. Please provide the current As-Built Drawings in AutoCAD format for use in final design drawings. Please confirm the seed project proposal should assume there is no hazardous material present at the job site (lead, asbestos, mold).

a. ANSWER: No AutoCAD format exists for this project. The Govt assumes there is no hazardous material present at the job site (lead, asbestos or mold). After contract and delivery order award if lead, asbestos or mold is discovered, the contractor will be allowed to provide a modified proposal to safely remove the hazardous material.

11. Please confirm blast protection requirements are not required under this seed project scope.

a. ANSWER: No blast requirements for this project.

12. Please confirm the locker rooms will be made vacant and available to the contractor during construction of the seed project? If so, will any temporary facilities need to be provided as part of this scope?

a. ANSWER: Locker rooms will be made available and the plan is to have them temporary closed from 8:00am to 3pm. If renovation/construction becomes a safety hazard to patrons, inform the SABER PM. Temporary trailers/facilities are NOT required.

13. Please confirm the seed project will be completed during regular working hours.

a. ANSWER: The seed project is scheduled to be completed during regular working hours 0700hrs to 1700hrs.

14. Please confirm the contractor will be granted unencumbered access to the work areas in the seed project scope and they will be made available without any escort requirements.

a. Answer – unencumbered access will be made available after delivery order award. If govt delays are encountered by the contractor, the contractor can document the day(s) and hours delaying/affecting the work crew as a result of limited or no access to the construction area(s). Escort requirements are not required at the facilities.

15. Will the personal belongings, equipment and furniture located in the offices and reception area be relocated by the government prior to turnover of the spaces to the contractor for construction?

a. Answer, Equipment and furniture will be relocated by the contractor; personal belongings will be removed by the fitness staff.

16. Please confirm no additional voice or data outlets or wiring are required as part of the seed project scope.

a. Answer: No additional voice or data outlets required.

17. 1.0 GENERAL REQUIREMENTS; 1.1 At the visit it was noted there was no known hazardous materials present. Please confirm the contractor should assume no mold requiring abatement is present in any rooms. If not, please identify where mold is present requiring abatement.

a. Answer: The government will presume there are no known hazardous materials present or foreseen. If hazardous materials are identified after contract award, the contractor will inform the SABER PM assigned.

18. 1.6 any areas of demolition and construction shall be determined by the SABER PM and the customer through a phasing plan prior to any work beginning.

a. Please either confirm the building will be closed during construction after the project is material complete to begin construction, confirm all work can take place in a single phase and one mobilization or provide a phasing plan to complete the work.

i. Answer: The West Fitness Center will not be closed during any portion of the renovation process. Work can be performed in a single phase with one mobilization cost expected. Building access will be available for the contractor through the rear or side entry areas of the fitness center. At any time during the renovation progress if certain areas of the building are required by the contractor to be closed off for painting, sauna demo/installation, etc., it can be addressed during the pre-construction meeting.

19. 2.0 Site Work/Demolition; 2.6 Please confirm the contractor should plan to terminate the water supply and waste drain piping for the removed water fountains by cutting and capping the piping and leaving them exposed since the penetrations are located in either concrete or masonry.

Similarly, please confirm how the wall mounted water fountain is powered (hard wired or plug) and how to terminate the connection.

a. Answer: Yes, the government will coordinate with all parties involved when the water can/will be turned off. The existing water fountain (to be replaced) by the TAC Fit center is powered by a wall plug in already in place.

20. 8.0 OPENINGS; Main Entrance

a. Please identify aluminum storefront finish requirements?

i. Answer: Aluminum finish will be brown; the govt will provide the color and company they can obtain it from. All colors will be provided when the project begins.

b. Please identify specific glass requirements.

i. Answer: Base standard glass specifications

c. Please confirm Base specific door hardware requirements?

i. Answer: Base standard door hardware specifications.

d. Is an automatic door closer required?

i. Answer: An automatic door opener and closer is only required for the ADA handicap access door.

21. 8.0 OPENINGS; TAC Fit Area

a. Please identify aluminum storefront finish requirements?

i. Answer: Aluminum finish will be brown; the govt will review/approve colors when submitted.

b. Please confirm Base specific door hardware requirements?

i. Answer: Base standard door hardware specifications.

c. Please identify specific glass requirements.

i. Answer: Base standard glass specifications

d. Is an automatic door closer required?

i. Answer: No

22. 9.0 FINISHES;

a. 9.1 The contractor shall furnish and install new VCT flooring / remove existing

MONDO.

i. Please confirm standard VCT, single color and layout is required.

1. Answer: VCT floor color should be similar in color to the entry counter (grey tone). Layout of VCT will be standard.

ii. Please confirm there will be no pattern or border tile with the new flooring

1. Answer: Pattern or border will be minimal with the new flooring, we will confirm with the owner/customer once renovation begins.

iii. The existing MONDO flooring appeared to be installed beneath the reception counter. Please confirm how the government wishes to handle this condition?

1. Answer: Contractor will remove/reinstall the reception counter to prep/install new VCT.

b. 9.3 Remove existing cove base and replace with new 6” high from main office to Tac Fit area.

i. Please confirm owners final selection will come from standard, readily available materials.

1. Answer: Final selection of cove base will be selected from standard, readily available color/materials.

c. 9.4 The contractor shall remove existing transition areas from basketball court to weight room. Level area and provide new transition materials to ensure safe pathway.

i. Please indicate whether or not the intent is to meet ADA requirements for this task.

1. Answer: A safe pathway into both is required; meeting ADA requirements not required.

d. 9.6 Contractor shall clean, sand, and paint entire office area along with hallways to the locker rooms and TAC fit center to include replacing and painting existing inspiration quotes in hallways. It is recommended the contractor take photos of the existing inspiration quotes.

i. Please identify the governments requirement for wall finishes where drywall is damaged, block exists and/or wall coverings are present?

1. Answer: Contractor should smooth out wall finishes or replace drywall if damaged with a level 4 finish. If block is damaged from wall hangings, fill in as needed.

ii. The office areas appear to have painted wall covering in place on many walls, some of which appears to be separating from the substrate. How does the government wish to address wall finish quality in these areas?

1. Answer: The contractor should provide a plan on their SOW proposal outlining how they will address the wall finish quality in these areas.

iii. Please indicate government’s expectation where existing conduit and/or exposed wires exist on walls to be painted?

1. Answer: Do not paint exposed wires/conduits on walls, current plan is to paint around and or underneath.

iv. Please confirm color selection requirements where walls currently have multiple colors?

1. Answer: Pattern will match existing pattern but color will be a light grey similar to entry counter. Contractor to provide a standard readily available color sample (greys) on the paint submittal and the customer will make a color decision.

e. 9.7 Floor in area will need to be leveled throughout and skimmed to ensure proper leveling of vinyl flooring placement.

i. Please identify the acceptable tolerance levels for this requirement?

1. Answer: Standard industry leveling and skimming throughout the fitness center entrance area and hallways to give a level appearance

f. 9.8 Repair damaged ceilings in both men and women’s locker rooms.

i. What constitutes damaged ceiling/ tile in this case? Please quantify how much drywall repair should be included.

1. Answer: All of the men’s and woman’s shower hard ceiling area to be replaced. Men’s shower area measurements is estimated at 12 X 30 and women’s shower area is estimated at 8 x 3 – mud, tape, sand and paint.

ii. Is ceiling grid repairs subject to new mechanical work only or are portions of the existing installation currently not acceptable to the government? If existing damage needs to be repaired, please quantify this amount.

1. Answer: Only address shower areas

iii. Is there a percentage of ceiling tile the government has identified to be replaced?

1. Answer: No ceiling tiles are required to be replaced.

g. 9.9 Replace existing water fountains (three) with bottle filler water fountains

i. Item 2.6 notes demolition of two fountains. Where will the (3) new fountains be placed? Is there a 120VAC power outlet existing at the location of the third fountain?

1. Answer: Two of the three water fountains have recently been replaced.

Only one remaining water fountain located near the TAC fit room is to be demo’ d and replaced. There is an existing 120 power outlet located at that water fountain.

23. 13.0 SPECIAL CONSTRUCTION; 13.1 the contractor shall furnish and install repair and replace the sauna and its components and wood for both male and female sauna areas at the west fitness center.

a. Please identify what components of the saunas should be repaired instead of replaced since item 2.3 appears to detail demolition of all components of the saunas.

i. Answer: Replace all sauna components and wood for both male and female saunas.

24. 23.0 HEATING, VENTILATING AND AIR-CONDITIONING:

a. 23.1 The contract shall provide a HVAC equipment submittal that has been designed by a mechanical engineer. 13.2 The contractor shall furnish and install two roof top make up air units capable to heat and cool locker room spaces with outdoor air temperatures of 5 degrees Fahrenheit to 95 degrees Fahrenheit. 13.3 The contractor shall furnish and install adequate exhaust fans to accommodate package a/c unit’s 100% air exchange.

i. Please confirm contractor shall re-use existing ductwork for this effort.

1. Answer: Existing ductwork can be re-used for this effort.

ii. Please confirm ductwork insulation, grill/diffuser replacement and/or duct cleaning is not required for this effort.

1. Answer: No ductwork insulation, grill/diffuser replacement and duct cleaning required.

iii. Is a technical specification/ unit submittal acceptable for the purposes of the Seed proposal or is a formal mechanical/ engineered drawing required?

1. Answer: A technical specification / unit submittal is acceptable.

iv. Is the roof currently under warranty? Who currently holds the warranty?

1. Answer: Certain roof areas are under warranty, a definitive answer may be available after contract award.

v. Please provide pictures of the existing mechanical equipment and mounting details of the equipment on the roof to include dimensions since this area was not accessible on the site visit.

1. Answer: Photos are not available since there is no existing mechanical and mounting equipment on the roof. Currently, an exhaust fan is located on the roof.

b. 23.3 Exhaust fans

i. Please confirm existing exhaust fan ductwork should remain for reuse and only the fans themselves should be replaced.

1. Answer: Confirmed.

25. 26.0 ELECTRICAL:

a. 26.1 The contractor shall furnish and install new lighting fixtures for both male and female sauna areas. Items to be installed must be approved by SABER PM and C.O.

i. Please confirm no additional light requirements exist within the restrooms beyond the actual saunas.

1. Answer: Correct, no additional lighting requirements are needed beyond the actual saunas.

ii. Is there a specific light/ level requirement for this space?

1. Answer: Contractor should provide light/level requirements and recommended lighting plan for the saunas in the contractor written SOW.

b. 26.2Contractor shall ensure new vestibule will have proper lighting.

i. Is there a specific light/ level requirement for this space?

1. Answer: Contractor should provide a specific and recommended lighting plan in the contractor written SOW. The contractor provided drawing should outline how they plan to illuminate the vestibule space.

26. 27.0 COMMUNICATIONS:

a. 27.1The contractor shall furnish and install new emergency duress switches for both fitness centers sauna areas with pull string attached, 30 inches high from the floor. Items to be installed must be approved by SABER PM.

i. Please provide the SABER PM requirements for this effort.

1. Answer: A contractor recommended design and the contractor written SOW should outline where the new emergency duress switches for both the men’s and woman’s sauna in the West Fitness Center will be located.

27. Will it be permissible to submit previously obtained PPQs with similar information (although potentially in a slightly different format) in order to reduce burden on an offeror’s customers?

a. Answer: No, pls use the existing PPQ’s provided.

28. What will the process be for hand-delivered proposals? Previously there has been a representative to receive proposals at the Visitor’s Center on the due date – will this be the case again?

a. Answer: There will be an 11CONS representative at the JBA visitors center from 1000- 1200hrs on 24 Aug 15 (Monday) to receive hand delivered proposals.

29. It is our current understanding that JBA will award the contract to the lowest-priced technically acceptable offeror with a past performance assessment rating of substantial confidence. Is this correct?

a. Answer: Evaluation of all proposals will be conducted as outlined in Section M.

30. Please clarify whether or not a proposal guarantee (e.g. bid bond) is to be included with the proposal, and if so, in what amount? There are conflicting instructions within the solicitation.

a. A bid bond is not required with the proposal; it will be required for the seed project after award to the contractor. Any bid guarantee identified in FAR 52.228-1 is acceptable.

31. Please confirm annual updates to the R.S. Means unit price books will be applied when they become available and not when an option is exercised IAW Note 5.0 of the solicitation.

a. Answer: Yes annual updates will be applied when they become available and not when an option is exercised.

32. Will R.S. Means quarterly updates be allowable for this contract?

a. Answer: R.S. Means quarterly updates are allowable for this contract.

33. Please clarify whether coefficients are to be extended to the hundredth place (2 places to the right of the decimal point (e.g. 1.00)) or the thousandth place (3 places to the right of the decimal point (e.g. 1.000)).

a. Answer: Read NOTES paragraph 1.0

34. Please confirm that the reference in Solicitation section 2.2.1.1 for the inclusion of a Quality Control Plan with their proposals. Is it the Government’s intent that the offerors provide their full plan for approval at this time, or will an overview of the offeror’s program and their plan for complying with all requirements of this section be acceptable? If the full plan is required, please confirm it is excluded from the page limitations of the technical volume.

a. The QCP shall become a compliance document for all work accomplished under all DOs.

The Quality Control Plan is excluded from page limitation of the technical volume.

35. Please confirm all of the items in Solicitation Section 2.3.2, Contractor Provided Materials to the Government are applicable to this contract, and also that that the cost of these shall be included in the coefficient.

a. Answer: Yes, the coefficient is applicable to the purchase of items required in section 2.3.2

36. To help the offeror incorporate the costs of the training appropriately, please indicate how often refresher training described in 2.3.3 is to be provided.

a. Answer: Training is requested annually, date will be agreed upon after award.

37. Technical exhibit 1 identifies that digital phones and cameras are to be provided to the Government, but no requirements are listed in the referenced Solicitation Section 2.3.2. Please confirm no phone or camera equipment is to be provided to the Government. If not, please clarify the requirements for these items, and please provide information that will enable the offeror to adequately include the costs within their coefficient (e.g., number to be provided, specifications, etc.)

a. Answer: No digital phones or cameras are required.

38. Please confirm that any design service required of a third-party A/E firm, including those needed for the obtainment of stamped drawings, will be a reimbursable charge only when needed and are not to be included within the coefficient and thus assessed for every project.

a. Answer: Yes, a company coefficient encompasses work outlined for each delivery order, if A-E services are required by the Govt for any delivery order, the coefficient applicable to the delivery order cost can be used.

39. Please confirm that the dates indicated in Section F on page 89 of the solicitation are estimates only, and will be revised as appropriate upon award of the contract.

a. Answer: The government’s intent is to award by the delivery date shown.

40. Are bond premiums a direct cost, and reimbursable or are they to be included within the coefficient?

a. Answer: Bond premiums are included in the coefficient.

41. Given the large amount of information needed relating to the seed project proposal, and proposal please extend the proposal due date to allow adequate time for offerors to incorporate the responses into their proposals (at least two weeks after release of the responses)

a. Answer: Additional time will be provided, see revised proposal due date.

42. Will the government please allow two business days after the release of RFI responses for offerors to submit any additional RFI that may occur as a result of the Government’s responses?

a. Answer: No, it could continually extend the proposal due date with continued follow up questions.

43. Please confirm that the city cost index is to be applied to every project regardless of the coefficient utilized (non-standard hours, security, etc.)

a. Answer: The city cost index is applicable to every project regardless of the coefficient utilized (non-standard hours, security, etc.)

44. Is it the intent of the Government in Section L-7.2.1.1 that the offerors are to identify by name (rather than position alone) the key management personnel to be assigned to this contract?

a. Answer: The individuals identified by companies and submitted under Section L-7.2.1.1 should be assigned to this contract.

45. If key personnel are to be identified by name, is it also the intent of the Government in Section L-

7.2.1.1 that resumes are submitted to demonstrate the qualifications of key personnel? If resumes are required, would the Government please exclude these from the page limitations for the technical volume and apply instead a limitation of 2 pages per resume?

a. Answer: Resumes submitted should be assigned to this contract. Resumes are excluded from the technical page limitation.

46. Please provide what documentation is required to be provided with the proposal submission when the offeror is a joint venture (e.g. mentor-protégé approval letter, agreements, etc.)

a. Answer: A letter from the Mid-Atlantic Region SBA office certifying the joint venture and or company name, Cage Code, and DUNS number on a company letter head.

Information provided by the JV will be reviewed by the govt SBA representative(s) to ensure they are a certified / approved 8(a) JV within the Mid-Atlantic Region.

47. Please confirm that the SF 1442 is to be submitted within the price proposal volume.

a. Answer: Yes

48. Is the Past Performance volume the only volume with a requirement for a Table of Contents and a Summary or are similar documents to be submitted with the technical and price volumes?

a. Answer: Table of Contents can be provided for all volumes and the pages will not count against the page limitation for each volume.

49. Please clarify whether or not the Table of Contents, Cover Letter, any Summary documents, etc.

are included within the limitations of pages for any applicable volume.

a. Answer: The Table of Contents and cover letter only will not be included in the limitations of pages for any applicable volume.

50. Please confirm that tabs and other dividers included to assist with the organization of an offeror’s proposal will not count against the limitation on pages, provided no additional information is included other than section identifiers.

a. Answer: Tabs and other dividers will not count against the page limitation provided the tabs and dividers are not filled in with verbiage, information, etc pertaining to that volume.

51. Are folded 11 X 17 pages allowable to increase the readability of the seed project drawings, organization charts, etc.? Please confirm they will count as a single page if so.

a. Answer: 11 x 17 pages are allowed for drawings submitted and will count as a single page.

52. Instructions for the Past Performance Volume in Section L-9.1 references a Summary in accordance with Paragraph 8.1.1. Please clarify in what section Paragraph 8.1.1 may be found.

We did not see it in Sections L or M.

a. Answer: Para 8.1.1 will be removed.

53. May the Past Performance Volume III and Technical Volume I be submitted within the same binder, or are separate binders desired for each volume?

a. Answer: Separate binders are required for each volume.

54. Please confirm that offerors are to hold their pricing for a full year. This is longer than typically required.

a. Answer: Coefficients provided will be valid for one year.

55. Page 3 of the RFP states, “Coefficients: Offeror shall insert proposed coefficient rates for all CLINs in the bid schedule and in Attachment 6 as described within the tables below.” Please confirm that the NET AMT lines at the beginning of Section B (on pages 2-6 of the RFP) are not to be filled in.

a. Answer: NET AMT lines should not be filled in.

56. The descriptions for CLINs 0001, 1001, 2001, 3001, 4001, and 5001 all state, “The following coefficients shall apply to all contract periods - Base Year plus all Four Option Years to include a six month extension(CLIN 5001) if required.” Please confirm that CLINs starting with 0001 are for the base period, CLINs starting with 1001 are for the first option, etc.

a. Answer: Confirmed - Base year/period begins with CLIN 0001; if the next year is exercised it will begin with CLIN 1001 and so forth.

57. Please confirm that offerors are to enter their Subtotal Weighted Coefficient Rates as calculated according to paragraph M-3.3.2 in the Price Evaluation Worksheet in Attachment 6.

a. Answer: Yes, utilize attachment 6 for company coefficient rates.

58. Would the Government consider providing an Excel table similar to that on page 152 in paragraph M-3.3.2 for offerors to calculate their Subtotal Weighted Coefficient Rates for each year of the contract?

a. Answer: No

59. Paragraph 2.3.2.2 states that four copies of the required manuals/codes are to be provided, then states that one set each shall be provided to 11 CES and 11 CONS, unless stated otherwise. Please clarify how many copies of the manuals/codes are to be provided by the contractor to the Government.

a. Answer: Three copies, one set for 11CONS (unless states 11CES only) and three sets to

11CES.

60. Please clarify if sales taxes paid by the contractor are to be included in the coefficients, or if they can be added to each delivery order.

a. Answer: Sales taxes by a contractor can be included to delivery orders that are affected by a sales tax. Maryland has a tax exempt form (attached to this amendment) issued when the contracting office was assigned as the 89th. The code/number assigned remains the same for JBA and 11CONS and should be used to save and offset costs to the Government.

61. For items 3.3.2.4.1.4 - 3.3.2.8.3 in Technical Exhibit 1, please clarify if there is an upper limit to the percentage of work per delivery order that would be considered incidental to the delivery order, thus preventing an entire delivery order of, for example, asbestos sampling and testing.

a. Answer: Any hazardous materials discovered and percentage of work involved will be clarified on a case by case basis on whether work will continue or not.