FA2860-15-R-0008_P0006_SABER_Solicitation.doc

FA2860-15-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SABER SPECIFICATIONS

SPECIFICATIONS

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

Joint Base Andrews

1 June 2015

TABLE OF CONTENTS

1. SCOPE OF WORK. The Simplified Acquisition of Base Engineer Requirements (SABER) contract is for a broad range of maintenance, repair, and minor construction work on real property at Joint Base Andrews, Maryland (JBA, here after included in JBA). The contractor shall provide all facilities, material, labor, equipment, environmental controls, transportation and supervision necessary to perform the SABER program requirements. The primary goal of the 11th Civil Engineer Squadron SABER Section (11CES) is swift acquisition of engineering requirements where Contractor responsiveness is paramount. Once the 11th Contracting Squadron, Civil Engineer Support Flight (11CONS) Contracting Officer (CO) notifies the Contractor of an existing requirement, the Contractor shall expeditiously prepare a proposal within 10 calendar days. During the contract period, the Government will identify required construction projects. The CO will issue individual project requests as required, to the Contractor for design, and subsequent Delivery Orders (DO) for construction completion. Types of projects include, but are not limited to, minor construction, and interior/exterior remodeling, renovation, and repairs. Project disciplines may include, but not be limited to, one or more of the following: structural, architectural, mechanical, plumbing, communications, intrusion/detection, audio/visual systems, and electrical disciplines, petroleum/oil/lubricants systems, asphalt and concrete pavements, masonry, various roofing systems, earthworks and landscaping, aerial and underground utilities, power and heat generation. The contractor shall be required to maintain a management office on JBA to perform all general management operations associated with this contract. In accordance with FAR 52.219-14, Limitations on Subcontracting, the prime contractor shall perform at least 15 percent of the cost of the contract with its own employees. If performing construction by special trade contractor work, the prime contractor shall perform at least 25 percent of the cost of the contract with its own employees. In both instances, the cost of work performed shall not include additional material costs not included in RS Means. All project time and schedules for this contract are calculated and represented as calendar days. [NOTE: the attached Technical Exhibits (TE’s) are mandatory, and considered part of this Scope of Work].

1.1. CONTRACTOR COEFFICIENT. In each DO, the contractor shall provide to the Government certain labor, equipment, materials, and rentals/fees that are considered field overhead and therefore part of the contractor’s coefficient. Those requirements/responsibilities are identified throughout this specification package. (NOTE: Where notification of a coefficient requirement/responsibility is stated, all associated sub-paragraphs are also applicable as part of the coefficient. Other coefficient statements may be found in these sub-paragraphs referring to additional requirement/ responsibilities.)

1.2. APPLICABLE CODES, REGULATIONS and Standards. All work under this contract shall comply with the most current local, state, and federal regulations, to include any subsequent updates as they occur. The Codes, Regulations and Standards listed in TE 4 - APPLICABLE CODES, REGULATIONS and Standards are not all inclusive and do not relieve the Contractor from compliance with any unlisted Code, Regulation, or Standard required under law to perform work on JBA Supplements and/or amendments to listed publications may be issued during the life of the contract. The contractor shall be responsible for obtaining current changes to the publications. These codes shall be followed for all designs, construction, and materials under this contract. If there is a conflict between the codes and/or regulations and these contract specifications, the most stringent requirements shall govern at all times. The Contractor shall maintain a copy of each of these documents available for use during the term of this contract. Before implementing any change that will result in an increase/decrease in contract price, the contractor shall submit to the CO a price proposal within 10 calendar days following receipt of the change by the contractor. The CO and the contractor shall negotiate the change into the contract under the provisions of FAR 52.243-4; “Changes”. Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change, entitles the Government to performance according to such change at no increase in contract price (unless the time requirement is waived by the Contracting Officer according to paragraph (e) of the changes clause).

1.2.1. Standards. The publications listed below form a part of this specification to the extent referenced (the publications are referred to in the text by basic designation only):

1.2.1.1. Code of Federal Regulations (CFR). Occupation, Safety and Health Administration (OSHA) General Industry Safety and Health Standards (29 CFR 1910), Publication V2206, OSHA Construction Industry Standards (29 CFR 1926). One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

Internet site: www.access.gpo.gov/nara/cfrcfr-retrieve.html

1.2.1.2. Federal Standard (Fed. Std.).

1.2.1.2.1. Federal Standard 313, Material Safety Data Sheets (MSDS). For each DO issued against this contract, the Contractor shall for all required MSDSs, prepare and submit one copy to Hazardous Materials (HAZMAT Pharmacy) and three copies to the Contracting Officer IAW the Safety and Health Requirements Manual, EM 385-1-1.

1.2.1.2.2. Asbestos containing materials / Class 1 ozone depleting chemical compounds. Use of asbestos containing materials or any Class 1 ozone depleting chemical compounds is prohibited.

1.2.1.2.3. Definition of Hazardous Materials. Refer to hazardous and toxic materials/substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, lead-based paint, polychlorinated biphenyls (PCBs), explosives and radioactive material, but may include others. The most likely products to contain asbestos are sprayed-on fireproofing, insulation, boiler lagging, pipe coverings, and vinyl floor tile and/or its associated mastic.

1.2.1.3. Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with all pertinent provisions of the most current version of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The Contractor shall provide copies to the Government IAW paragraph 2.3.2.3.4. The Contractor, as well as all subcontractors, is responsible for compliance with the provisions of this manual.

1.2.2. Acronyms. A list of acronyms is provided in TE 3 - LIST OF ACRONYMS.

1.3. WORK TYPES.

1.3.1. STANDARD Hours. Defined as the period from 7:00 a.m. to 5:00 p.m. (0700 hrs. to 1700 hrs.), Monday through Friday, excluding Federal holidays. All work shall be performed during this period unless otherwise authorized and approved by the CO. Access to work sites may be restricted during this period due to mission requirements or unless otherwise specified in the DO. Due to the sensitivity and varied operations on base, the CO may impose quiet hours during special functions. Any “quiet hours” that result in delay of work as determined by the Contracting Officer and in accordance with FAR 52.242-14, shall be reviewed and handled on a case-by-case basis.

1.3.2. Non-Standard Hours. Defined as any period outside of Standard Work. Only work specified by the CO, prior to issuance of a DO, or subsequent modification that identifies work requiring non-standard work hours, shall be multiplied by the non-standard coefficient. In the event that non-standard hours were not included in the original DO or any subsequent modifications and work is deemed necessary during these hours, the contractor shall submit a written request for approval to the CO at least five workdays in advance. No work shall commence nor will the DO be modified to include the non-standard coefficient until approval has been received from the CO.

1.3.3. SECURE AREAS. Defined as any work performed in an area with restricted access. Areas include, but are not limited to, JBA flight line area. Only work specified by the CO, prior to issuance of a DO, or subsequent modification that identifies work in a secure area, shall be multiplied by the secure area coefficient. In the event that secure area coefficients were not included in the original DO or any subsequent modifications and work is deemed necessary in these areas, the contractor shall submit a written request for approval to the CO at least five workdays in advance. No work shall commence nor will the DO be modified to include the secure area coefficient until approval has been received from the CO.

1.4. GOVERNMENT FURNISHED FACILITIES/UTILITIES.

1.4.1. OFFICE FACILITIES

1.4.1.1. OFFICE facilities on JBA. The contractor will be provided space at an on-base location to conduct their activities supporting this contract. The contractor will be required to provide a mobile office trailer as a base of operations for the management of the requirements. The Government currently provides a fenced storage area for SABER and other civil engineering functions. The area includes a 40’ x 40’ reserved space for the SABER contractor’s mobile office trailer. The Government reserves the right, to require the contractor to relocate to another on-base location one time during the contract performance at contractor expense. Potable water and sanitary sewer service is currently available at this site. The contractor is responsible for the connection and removal of all temporary utility connections. All equipment/materials/supplies required to administrate this contract shall be at the contractor’s expense. All Government provided facilities shall be utilized only for the purpose of this contract, or as authorized by the CO. The contractor shall perform housekeeping of the facilities to include, but not limited to sweeping, mopping, dusting, waste disposal, grass cutting, weed control, snow/ice removal and other operations necessary to present a neat appearance at all times, or as otherwise directed by the CO. The contractor shall anchor the building securely and install appropriate skirting, provide safe and proper entrances and exits, and ensure the building conforms to the Americans with Disabilities Act (ADA, Title III, Public Accommodations). In the event of a fire or any damage to the building, the contractor shall notify the Base Civil Engineer Squadron immediately. The contractor is responsible for insuring his/her own contents. The government shall not be liable for any loss or damage to the contractor’s property, including stock, or for expenses incidental to such loss or damage. All labor, equipment, materials and rentals/fees required to perform all housekeeping, vegetation maintenance, and snow/ice removal shall be at no additional cost to the Government and is considered field overhead; therefore part of the Contractor’s coefficient.

1.4.2. PERMANENT STORAGE AREA

1.4.2.1. PERMANENT Storage Area on JBA. The government will provide a lot 120 feet by 75 feet on Andrews AFB for the contractor to use for open storage. The contractor shall enclose the area with an 8-foot high security fence (Attleboro, brown, metal fence) matching the base architectural standards. The contractor shall maintain the fence in a serviceable condition at all times and keep the fence line clear of weeds and trash. The contractor shall keep the storage area neat, orderly, and clear of all debris. Also, the contractor shall not allow trash or other debris to scatter from this area by wind or other means. The contractor shall not store any item or material in this area that is not directly related to the contractor’s operations under the terms of this contract. The storage area is subject to no notice base environmental, and/or state inspections for proper storage of Hazardous Materials. The area is also subject to inspection by the SABER inspector, the base fire department and the safety office for general housekeeping and fire/safety hazards. The contractor shall correct all written violations identified through these inspections within 48 hours of receipt of their findings. The contractor is responsible for any fines or penalties imposed by the state for violations resulting from these inspections. Upon completion of this contract, the contractor shall clean the open storage area and ensure it is free of any trash or debris prior to release of final payment. Any modifications/improvements to the area shall remain the property of the government. In the event of a fire or any damage to this area, the contractor shall immediately notify the Base Civil Engineer Squadron. Security shall be the responsibility of the contractor as well as responsibility for insuring his/her own contents. The government shall not be liable for any loss or damage to the contractor’s property, including stock, or for expenses incidental to such loss or damage. The contractor shall maintain the Permanent Storage Area IAW paragraph 4.5 and restore the area IAW paragraph 4.6.8. prior to the end of the contract period, or as directed by the CO.

1.4.3. CONTRACTOR Identification Signs. The contractor may erect a sign for his/her office and/or storage area. The sign(s) shall be in compliance with base requirements and color scheme and approved by the Base Civil Engineer before being erected.

1.4.4. GOVERNMENT Furnished Services.

1.4.4.1. UTILITIES AT CONTRACTOR’S OFFICE SPACE. The government will furnish utility services IAW para. 1.4. The contractor shall provide gas and electrical meters connected to the modular building or trailer for the purpose of reimbursing the government for the quantities consumed by the contractor. Utility services shall be charged to the contractor at the Non-federal reimbursable rate IAW AFI 32-1061, Providing Utilities to Us Air Force Installations.

1.4.4.2. UTILITIES AT JOB SITES. If available, the government will also provide utilities (electricity and water) at any construction site. Utility services furnished to the contractor by the government from the government’s existing system outlets and supplies will be at no cost to the contractor. When required, the government will furnish the contractor water from a fire hydrant designated by the CO, with the coordination of the base fire department. The contractor shall provide and install a gate valve and provide a hydrant wrench. The contractor shall be liable for any damage caused to government property resulting from improper operation of the fire hydrant(s). The government will not provide utilities at the contractor’s open storage area.

1.4.4.3. INSECT and Rodent Control. The government will provide insect and rodent control for all government-furnished facilities. When the contractor detects an insect or rodent problem, he/she shall notify the appropriate facility inspector for entomology services. The contractor will provide insect and rodent control for all contractor facilities and construction sites.

1.4.4.4. SECURITY Police and Fire Protection. The government will provide security police and fire protection to the extent necessary to ensure a secure and safe installation. In return for these services, the contractor shall adhere to the security and fire directives, instructions, and policies of JBA.

1.4.4.5. EMERGENCY Use of Air Force Medical Facility. The Malcolm Grow Military Treatment Facility on JBA will provide only life threatening emergency medical treatment to employees of the Contractor for injuries incurred while working on the installation. The Contractor shall reimburse the USAF for treatment provided at the current reimbursement rate for non-beneficiaries IAW AFR 168-7. The Contractor shall provide the USAF with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment. Thereafter, the employee’s physician shall provide all follow-on care at no cost to the government. The government will provide ambulance and emergency medical services on a cost reimbursable basis

1.4.5. CONTRACTOR Furnished Services.

1.4.5.1. TELEPHONE Services. The government will not provide telephone service to the contractor. All communications equipment, connections, and services shall be at the contractor’s expense.

1.4.5.2. REFUSE Collection. The contractor will provide refuse collection services for their assigned contractor facilities. The contractor is responsible for disposing of construction debris and contractor-generated refuse from construction sites safely and IAW JBA policy.

1.4.5.3. GROUNDS Maintenance. The contractor will provide all grounds maintenance in the space provided for the contractor’s office facilities. This will include at a minimum maintaining the grass between 2” and 4” in height.

2. CONTRACTOR PERSONNEL/PROGRAMS/EQUIPMENT MATERIALS. The Contractor shall not employ persons for work on this contract if such employee is identified by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that contract employee shall be able to comprehend and communicate (read/write/speak) the English language. Speaking skills are not required in the event that a Contractor employee is hearing impaired.

2.1. PERSONNEL.

2.1.1. PROGRAM Manager (PM). The Contractor shall provide at minimum, one qualified full-time PM who will be responsible for the performance of all aspects of the work performed under this contract. The PM shall be located on JBA. An alternate shall be identified for use when the PM is not available due to scheduled or unscheduled absence. Under no circumstance will a designated full-time PM be assigned as an alternate PM at another location. The Contractor shall submit a detailed resume for the PMs and alternate(s) to the CO for approval prior to assumption of duties. Any subsequent replacement of the PM shall follow the same procedures as stated above. The PM and designated alternate(s) shall have a minimum of 5 years’ experience with programs of similar size and scope for the base they are being recommended for (JBA). The name of the PM and alternate(s) shall be designated in writing to the CO prior to the Pre-Performance Conference (PPC). The PM and alternate(s) must be able to comprehend and communicate (read/write/speak) the English language.

2.1.1.1. AVAILABILITY. The PM shall be directly available to the CO and/or the SABER Chief (SC) during standard hours, as defined in para. 1.3.1, to meet and discuss contract issues. During non-standard hours, as defined in para. 1.3.2, the PM shall be available within 4 hours to meet on JBA with Government personnel (as authorized by the CO) to discuss contract issues.

2.1.1.2. AUTHORITY. The PM (or alternate(s) in the absence of the PM) shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The PM shall have the authority to obligate the company in any aspect of this contract regarding negotiations and DO’s as a minimum, and shall have the authority to hire subcontractors as required.

2.1.2. PROGRAM Management Staff (PMS). At a minimum, the PMS shall possess all engineering disciplines and support positions of administration, quality control, safety, Computer Aided Drafting and Design (CADD), field supervision and financial management experience. All personnel performing these functions shall maintain all appropriate and applicable federal, state and local certifications as required.

2.1.2.1. PROJECT Staff. The Contractor shall designate in writing to the CO, the assigned Project Manager and Project Superintendent (PS), for each project and any changes in personnel.

2.1.2.2. QUALITY Control Manager (QCM). The contractor shall have on staff a minimum of one individual dedicated as the QCM, and responsible for the Quality Control Program IAW paragraph 2.2.1.

2.1.2.3. GOVERNMENT Employees. The Contractor shall not employ any person(s) who is an employee of the United States Government, if employing that person would create a conflict of interest, or the appearance of a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Joint Ethics Regulations (JER). The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

2.1.2.3.1. MILITARY Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. All active military personnel hired shall have a signed Air Force Form 3902, Off-Duty Employment from their respective JA office authorizing the employment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.3. SUBCONTRACTORS. The PM and PMS shall have the ability to manage and control multiple subcontractors at multiple work sites. The PM shall provide a completed Statement of Prime Contractor (SF 1413) to the CO within 14 calendar days after any subcontractor award regardless of tier IAW FAR 52-222-11. All subcontractors shall comply with appearance requirements as stated in paragraph 2.1.5.1.

2.1.4. PROFESSIONAL/Technician/Craftsman Qualifications. The PM shall ensure all employees, to include subcontractor employees, have valid licensing/certifications to accomplish applicable contract requirements before starting work under this contract. They must also be in compliance with all federal, state, and local regulations and environmental requirements or laws, and be qualified, competent, and capable of handling all assigned tasks. The qualifications listed in 2.1.4.1 through 2.1.4.5 are not all inclusive.

2.1.4.1. PROFESSIONAL Engineer Certification. For designs requiring Professional Engineer (PE) certification, the PE shall provide documentation to assure that qualifications are met.

2.1.4.2. TECHNICAL Competence. All Project Managers, Quality Control Managers and Project Superintendents shall have a minimum of five years of experience performing in a function directly related to the required position. All non-professional and/or technician project managers shall have relevant experience in the discipline in which they are functioning.

2.1.4.3. MOTOR Vehicles. Personnel operating motor vehicles on base roadways must possess a valid driver’s license for the vehicles they operate. Any vehicle driven on base must be registered and insured commensurate with the applicable installations policies.

2.1.4.4. Cross-Connection/Back Flow Prevention. District of Columbia and Maryland licenses are required for certified cross-connection and back flow prevention device testing and installation of all anti-siphons or back flow prevention units on all applicable plumbing applications at JBA respectively. The Contractor shall make these licenses available for Government inspection, upon request, for each individual that performs this task.

2.1.4.5. HERBICIDES/Pesticides. Any personnel that apply herbicides/pesticides shall have a current Commercial DC or Maryland Applicator’s License for JBA respectively. Upon request, the Contractor shall make the licenses for each individual that performs this task available for inspection by the Government.

2.1.5. PERSONNEL Appearance/Identification.

2.1.5.1. APPEARANCE. All Contractor personnel shall present a neat appearance, and shall not wear clothing that depicts any symbol, logo or language deemed racial, lewd or offensive. Contractor personnel shall utilize proper safety equipment/clothing at all times IAW all applicable OSHA standards. All Contractor personnel shall wear proper attire at all times.

2.1.5.2. CONTRACTOR and Subcontractor Employee Identification Badges (EIB). The Contractor shall provide each prime contractor employee with an EIB. On JBA the information on this badge shall include the title “SABER CONTRACT JBA”, the prime Contractor’s name, the individual’s name, and a passport sized photograph of the individual. On JBA, the information on this badge shall include the title “SABER CONTRACT – JBA”, the prime Contractor’s name, the individual’s name, and a passport sized photograph of the individual. The Contractor shall have EIB’s completed prior to the contract start date. New employees shall have completed badges prior to performing work under this contract. EIB’s shall be worn or attached to an outer garment at all times. All badges worn within secure or restricted areas shall be secured to each individual using a plastic armband or a nylon/cotton cord. Military issued security line badges or Government issued identification cards (i.e. DD FORM 2) shall not be utilized as a substitute for the EIB’s and will be displayed in addition to the required EIB’s. In addition, the contractor will be responsible for maintaining one list containing all authorized personnel that have received EIB’s and this list will be submitted to the Contracting Officer upon commencement of the contract and at any time during the life of the contract when changes are made to the list. All labor, equipment, materials and rentals/fees required to provide the Contractor and Subcontractor Employee Identification Badge (EIB) shall be at no additional cost to the Government and considered field overhead; therefore part of the Contractor’s coefficient.

2.1.5.2.1. Subcontractor EIB. The Contractor shall provide generic EIB’s including the prime Contractor’s name, the individual’s name, and a passport sized photograph of the individual. The EIB shall read “Subcontractor to (Name of SABER Contractor)” and the SABER contractor office phone number.

2.2. PROGRAMS.

2.2.1. Quality Control Program. All labor, equipment, materials and rentals/fees required to provide the Quality Control Program shall be at no additional cost to the Government and is considered field overhead; therefore part of the Contractor’s coefficient.

2.2.1.1. QUALITY Control Plan. IAW FAR 52-246-12, “Inspection of Construction” the Contractor shall provide a Quality Control Plan (QCP) with their proposal that contains, as a minimum, the items listed in paragraph 2.2.1.1.1. The QCP shall become a compliance document for all work accomplished under all DOs. Any subsequent modifications shall be submitted to the CO for acceptance before implementation. The CO reserves the right to request modifications to the QCP if it does not prove effective, and may take actions to remove the acting Quality Control Manager (QCM) if deemed necessary.

2.2.1.1.1. MINIMUM Requirements. The QC Plan shall include, as a minimum, the following to cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers, and purchasing agents:

2.2.1.1.2. A description of the quality control organization, including a chart showing lines of authority. As a minimum, the staff shall include a QCM whose sole responsibility is to implement the QC plan.

2.2.1.1.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

2.2.1.1.3. A copy of the letter to the QCM signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QCM, including authority to stop work which is not in compliance with the contract. The QCM shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters will also be furnished to the Government.

2.2.1.1.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents.

2.2.1.1.5. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

2.2.1.1.6. Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

2.2.1.1.7. Reporting procedures, including proposed reporting formats.

2.2.2. Health and Safety Programs. All labor, equipment, materials and rentals/fees required to provide the Health and Safety Programs shall be at no additional cost to the Government and is considered field overhead; therefore part of the Contractor’s coefficient.

2.2.2.1. Non-Compliance Actions. The CO will notify the Contractor of any noncompliance of health or safety requirements, and the required action to be taken (notification delivered to the Contractor representative at the worksite shall be deemed sufficient). The Contractor shall take immediate corrective action to rectify all violations. If the Contractor fails or refuses to promptly comply, the CO may issue a Stop Work Order ceasing all, or part of the work, until satisfactory corrective action has been taken. The Contractor shall not attempt to claim costs, damages or time extensions due to Stop Work Orders based on non-compliance with health or safety requirements.

2.2.2.2. RECORDS/Notification. The Contractor shall maintain accurate records, and shall submit a report to the CO in letter form that includes the following: all exposure data, accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract. The contractor shall report, within one hour by telephoning the CO, all available data relating to each instance of a mishap involving government property. During non-standard hours, the contractor shall notify the security police. The contractor shall immediately secure and impound the mishap scene, wreckage, and mishap documentation until released by the investigation safety officer. The safety officer will accomplish this release through the CO. The contractor, and all related subcontractors within his/her control, shall support the government, as it requires, in any mishap or hazard investigation. This support shall include technical assistance as well as access to undelivered internal contractor data.

2.2.2.2.1. Date and time of occurrence.

2.2.2.2.2. Place of occurrence

2.2.2.2.3. List of personnel directly involved

2.2.2.2.4. Narrative description of the accident that includes a chronological order of the accident and circumstances.

2.3. EQUIPMENT, MATERIALS AND TRAINING SERVICES. All labor, equipment, materials and rentals/fees necessary for all contractor required, and contractor provided equipment, materials and services to the Government shall be at no additional cost to the Government and is considered field overhead; therefore part of the Contractor’s coefficient.

2.3.1. Contractor Required Equipment, Materials, and Services. The contractor shall maintain, throughout the life of the contract, all equipment, phone and e-mail services in sufficient quantity for its staff to comply with the contract requirements, and that is compatible with the contractor provided equipment, materials and services that the contractor is required to provide to the Government.

2.3.2. CONTRACTOR Provided Materials to the Government. All contractor-provided materials listed below (software and books), shall become the property of the Government. The contractor shall replace any whole or portion of the items listed below when upgrades are necessary as directed by the CO.

2.3.2.1. INTENTIONALLY LEFT BLANK

2.3.2.2. TECHNICAL Library. The contractor shall, within 60 calendar days after contract award, provide three (3) copies of the following manuals/codes and shall provide all current updates as published. All labor, equipment, materials, and rentals/fees required to provide the technical library is considered field overhead; therefore part of the Contractor’s coefficient. One set of each of the manuals/codes shall be distributed to 11 CONS and three to 11 CES unless stated otherwise.

2.3.2.2.1. R.S. Means ™ Estimating Guides. As stated in paragraph 3.2.1.3.

2.3.2.2.2. R.S. Means ™ Estimating Handbook.

2.3.2.2.3. R.S. Means ™ Illustrated Construction Dictionary.

2.3.2.2.3.1 Microsoft Project to include Training.

2.3.2.2.4. National Electric Code Handbook. (11 CES)

2.3.2.2.5. EM 385-1-1 Safety Health requirements Manual. May be obtained from the Government Printing Office, Washington DC 20402. The Contractor is responsible for compliance with the provisions of this manual, to include subcontractors. http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm (Do not provide a copy to government.)

2.3.2.2.6. National Electric Code. (11 CES Only)

2.3.2.2.7. Uniform Plumbing Code. (11 CES Only)

2.3.2.2.8. Uniform Building Code. (11 CES Only)

2.3.2.3. SOFTWARE Programs/Licenses/Upgrades. The contractor shall, within 60 calendar days after contract award, provide, install and troubleshoot the following most current versions of software to 11 CES and shall provide upgrades as published within 60 days after release. The number of licenses required is listed after each software program. All labor, equipment, materials, and rentals/fees required to provide software, is considered field overhead; therefore part of the Contractor’s coefficient.

2.3.2.3.1. e4Clicks Project Estimator most current version ™ (e4clicks) software to include: (11 licenses for JBA)

2.3.2.3.1.1. R.S. Means ™ Facilities Cost Data module (in bare cost format).

2.3.2.3.1.2. R.S. Means ™ Repair & Remodeling Cost Data module.

2.3.2.3.1.3. R.S. Means ™ Assemblies Cost Data module.

2.3.2.3.2. AutoCAD ™ for Windows operating systems. (2 licenses for JBA)

2.3.2.3.3. Construction Criteria Base ™ latest edition for JBA).

2.3.3. CONTRACTOR Provided Training Services to the Government.

2.3.3.1. SOFTWARE Training. The contractor shall provide the following training at time of contract award and refresher training for assigned SABER personnel, not to exceed 18 persons per class, when requested by the government.

2.3.3.1.1. E4Clicks Project Estimator current version ™ Program Training Provided by the publisher.

2.3.3.1.2. R.S. Means ™ Estimating Guide Training. Provided by the publisher.

3. COMMENCEMENT OF WORK. The contractor shall be capable of executing delivery orders within fifteen (15) calendar days after contract award. The contractor shall be fully operational with all required facilities, staff and automated data processing (ADP) capability within 30 calendar days after award. The cost of mobilization is part of the contractor’s coefficient. For each project, the Contractor will receive a formal request for proposal (RFP)/Statement of Work (SOW) Package. All Government requests will include a work request number, project title, conceptual scope of work, and will state any known special instructions or conditions that may exist. The Contractor shall attend a Pre-Proposal Site Visit to introduce and familiarize the Contractor with the projected work requested. Subsequently, the Contractor shall prepare and submit for review a corresponding Contractor Statement of Work (SOW) Package (see paragraph 3.2.1). To facilitate and expedite year-end or emergency requirements, the Government reserves the right to solicit proposals from the contractor in advance of funding. The contractor shall provide such proposals at no additional charge to or obligation by the Government. Solicitations issued in advance of funding will be so annotated. When requested, the Contractor will have access to all currently available Records and As-Built drawings located at 11 CES, 1349 Fetchet Ave, JBA as required for development of the Contractor’s proposal. Field verification of all measurements and existing conditions is required before Contractor submittals to ensure an accurate scope and cost. The Contractor shall be responsible for identifying tasks, refining quantities, preparing design calculations, pricing any Non-Priced Items (NPI) or tasks, preparing required design drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government will respond to any questions the Contractor may have regarding the work, and the Contractor shall submit the proposal to the CO. Following Government technical review of the proposal, the CO will conduct negotiations with the Contractor, 11 CES representatives and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items. Following Government acceptance of the negotiated and/or revised proposals, the CO will prepare and issue a DO and a Notice to Proceed (NTP) directing the Contractor to begin work within a specified period acceptable to the CO based on mission requirements. The contractor shall commence any mobilization and familiarization activities prior to actual work on individual delivery orders. Acceptance of each delivery order constitutes the Notice to Proceed for that order. Work shall begin within the number of days specified in the delivery order, and in compliance with the AF Form 3064 submitted at the pre-construction conference.

3.1. PROJECT REQUIREMENT TYPES. The two types of project requirements are routine and Emergency. Either of these types of projects may be required at any time during the length of this contract. The Government is responsible for determination of project requirement type.

3.1.1. Routine Requirement. Within three calendar days of project notification, unless otherwise directed by the CO, the PM shall attend a Pre-Proposal Site Visit (Job Walk) to clarify any project requirements, and/or further define the project scope of work. The Contractor’s proposal shall be submitted to the CO within 10 calendar days after the Pre-Proposal Site Visit for non-complex work and 14 calendar days after the Site Visit for complex work as determined by the Government, unless otherwise directed by the CO.

3.1.2. Emergency Requirement. In the event of an emergency requirement, the PMs Response time will be directed by the CO. The PM or authorized representative shall attend a Pre-Proposal Site Visit (Job Walk) to clarify any project requirements, and/or further define the project scope of work within one (1) hour, or as directed. The Contractor’s proposal shall be submitted IAW paragraph 3.2.1, or as directed by the CO.

3.2. COMMENCEMENT DOCUMENTS. Contractor design documents shall be developed so that a distinction is made between items that are associated with each classification of work (i.e. Demolition, Minor Construction, Repair, and Additives). Categories of work notes shall be noted throughout the contract documents to clearly distinguish between works that are Demolition (D), Minor Construction (MC), or Repair (R) and further delineate any items that are Additive Bid Items (reflected as “Option #”) and shall be accounted for and priced separately in the cost proposal. Additive Bid Items shall be priced separately. The concept of the SABER program provides for 35% design level effort. All labor, equipment, materials and rentals/fees required to provide all commencement documents shall be at no additional cost to the Government and are considered field overhead; therefore part of the Contractor’s coefficient.

3.2.1. Statement of Work (SOW) Package. The Contractor shall submit for Government review, three copies (may be submitted electronically via e-mail as directed by the CO), and one electronic CD-ROM formatted SOW Package presenting the Contractor’s offer within the timeframe as specified by the CO. The Contractor’s design shall be IAW paragraph 3.3. The format shall be IAW TE 5 - SOW PACKAGE FORMAT. When the Contractor desires to offer alternatives, or Value Engineering Proposals, the contractor’s SOW package proposal shall: clearly state and identify alternatives proposed; their segregated associative costs; a delineation of impacted line items; and advantages and disadvantages for Government evaluation. The Contractor shall provide support, verification and justified reasoning behind their proposal to alter the Government’s RFP.

3.2.1.1. Specifications. The Contractor shall develop project specifications in Construction Specification Institute (CSI) format utilizing the current edition of the U. S. Army Corps of Engineers Guide Specifications (CEGS). Specifications shall be developed using the latest version of Microsoft Word ™ utilized by the agencies at JBA. As a minimum, applicable CEGS sections and paragraphs shall be listed along with the specific requirements of the DO.

3.2.1.2. Cost Estimates. Cost estimates shall be: calculated using the approved software program IAW paragraph 2.3.2.4; based upon current RS Means ™ Cost Data bare costs data; and reflect the Washington DC City Cost Index.

3.2.1.3. Estimating Guides. The following RS Means ™ Cost Data Estimating Guides shall be authorized:

Facilities Maintenance and Repair

Heavy Construction

Interior Cost Data

3.2.1.3.1. UNAUTHORIZED Sections. RS Means line items from Division 1 in its entirety except Section 01500, Temporary Facilities and Controls and Section 01590, Equipment Rental, is considered field overhead; therefore part of the Contractor’s coefficient.

3.2.1.3.2. PRE-Priced Data (PPD) and Non-Priced Items (NPI). All line items in RS Means ™ Estimating Guides are considered PPD. When a component, work element, or system does not exist as PPD, it will be considered as a NPI. If the contractor’s Delivery Order proposal includes any non-priced items, those items shall be separately identified and priced. Proposed NPI prices must be documented by supporting information as specified below:

(a) A minimum of three (3) competitive contractor quotes, which shall include material(s) description with unit price and installation, labor cost showing labor classification, hourly rate, and number of hours anticipated for each workman, etc.

(b) A complete breakout of material, labor and other direct cost required to complete the specified work items. Cost shall be segregated and proposed on AF Form 3052 ”Construction Cost Breakdown”, or other format approved by the Contracting Officer.

Any item of work not found in the R.S. Means Cost Database but required under an individual Delivery Order may be negotiated by the Contracting Officer or his/her designated representatives as a NPI. The negotiated price of an NPI will be based on costs to include material, equipment, labor and sub-contractor’s indirect expenses such as overhead, profit, labor burden, etc. Coefficients will not be applied to NPIs. Non-priced items once negotiated and used in a Delivery Order will be added to the NPI roster maintained by the contractor (See Para. 3.2.1.3.3).

3.2.1.3.3. NPI Roster. The Contractor shall maintain a roster of all NPI’s utilized during the base period of performance to establish a secured cost basis for these items in subsequent project requests. NPI’s included in this roster shall be valid during the current period of performance. NPI’s established on the NPI Roster shall be re-validated during the exercise of the next option period.

3.2.1.3.4. Applicability of Minimum and Maximum Values. When RS Means ™ Cost Data Line Items reflect a maximum or minimum, the average of these two values shall be used.

3.2.1.4. Project Drawings. The Government will indicate which drawings are necessary for each individual project. All project drawings shall be generated utilizing Computer Aided Drafting and Design (CADD) software compatible to the latest edition utilized by 11 CES on JBA (most current version of AutoCAD ™). All project drawings, dimensioning and symbols shall conform to the current edition of Architectural Graphics Standards, the Tri-Service Spatial Architectural/Engineering/Construction (A/E/C) Computer-Aided Design and Drafting (CADD) Standards, 11 CES CADD Standards. The Contractor shall include in the SOW Package for Government approval the following drawings, as required on each project request:

3.2.1.4.1. Drawing Specifics. All drawings shall be presented utilizing the 11 CES CADD Template IAW TE 6 – 11 CES CADD Standards. Three complete sets of drawings shall be furnished with each Contractor SOW Package, and subsequent modifications as required as follows: All 3 sets shall be a 50% (fifty percent) reduction, and a copy shall be provided on a CD-R disc. All drawings shall have a North arrow for orientation. All drawings shall have a graphic scale included for each scale represented. All plans shall include existing room numbers and hallway designations, and shall re-number those locations when floor plans are altered. All details shall be dimensioned IAW Architectural Graphics Standards whether or not they are drawn to scale. All lettering shall use ¼” lettering as a minimum. Allocate space on the Title Sheet for identification of Demolition (D), Minor Construction (MC) and/or Repair (R) symbols.

3.2.1.5. Schedule of Material Submittals. For each project request, the Contractor shall provide three copies of a Schedule of Material Submittals reflecting all proposed materials and required contract documents to the CO for approval with the SOW Package. The form shall be submitted as part of the Contractor SOW Package.

3.2.1.5.1. Required Quantities. Three copies of printed documents and one physical material sample (when applicable) are required for each individual material submittal.

3.2.1.6. Construction Work Schedule (CWS). The Contractor shall submit three copies of a CWS in Gantt chart format reflecting the critical path of the construction and its milestones with the SOW Package submittal. As a minimum, the CWS milestones shall reflect project phasing, construction/phase/multiple facility start date(s), construction/phase/multiple facility completion date(s), utility outages, major equipment deliveries and installations, tests, proposed Beneficial Occupancy and Final Inspection date(s), and equipment training.

3.2.1.7. AF Form 3000, Material Approval Submittal. The Contractor shall, submit to the CO for approval all proposed materials and documents IAW FAR 52.236-5 Materials and Workmanship, using the AF Form 3000. The AF Form 3000 shall be submitted within 10 calendar days after receipt of the Notice to Proceed (NTP), or as otherwise specified on the approved Schedule of Material Submittals or directed by the CO, The Contractor proceeds at their own risk, installing any products listed on the AF Form 3000 before receiving approval by the CO. The contractor shall be responsible for all replacement cost at no additional cost to the Government.