Questions April 22 2008.doc

ALLIEDBARTON

CCAFS QUESTIONS - DRAFT

FA2521-08-R-8512

Questions April 22, 2008. More to follow.

1. What type of weapon is currently in use?

Pistols: 9mm Glock; Rifles: H&K G36 and MP5.

2. During the site visit, it was mentioned that new weapons will be used (M16 and M9). Given that these are new weapons, if a portion of the previous contractor’s guard force was retained, would these individuals have to recertify on both new weapon types?

Yes, current employees would have to certify on the on the new weapons.

3. Since weapons mix for the new contract is different than what is now being done, will the new contractor be required to meet with the Union regarding a new weapons mix?

The contractor is required to comply with the Air Force contract specifications. These terms are not subject to union negotiations. Offerors are not required to meet with the union.

4. Will the newly awarded contractor have access to the firing range (on CCAFS) prior to the start date of the contract so that firearms training may be expedited in an effort to meet the 45-90 day start-up phase?

Yes, It is the intent, at this time, for the new contract to use the existing CCAFS Firing Range.

5. Is it permissible to employ all the incumbents?

Yes. The new contractor can hire the incumbents.

6. During the site visit, it was mentioned that training may take place while a guard is on post. Please confirm that this is correct and that such training may occur during productive post hours.

Training may take place as outlined in paragraph 1.6 in the PWS. The statement made during the site visit was training may take place on shift as indicated in the PWS. Training shall be conducted in a manner which will not interfere with the contractor’s performance of assigned workload.

7. Is an initial drug screening required of all employees at contract start or can we assume the recurring efforts from the previous contractor?

The drug screening should be in line with the contractor’s corporate policy.

8. Does the new contractor have to renegotiate the drug policy with the Union?

The successor contractor must comply with the contract specifications. The contractor is free to manage their labor relations as they see fit in accordance with the National Labor Relations Act. The successor contractor is not obligated by the contract to the non-economic terms and conditions of the predecessor CBA; the successor contractor is only obligated to pay no less than the wages and benefits required by the predecessor CBA for the work activities currently performed by employees subject to the CBA.

9. Does the new contractor have to renegotiate the physical fitness/weight management with the Union?

The successor contractor must comply with the contract specifications. The contractor is free to manage their labor relations as they see fit in accordance with the National Labor Relations Act. The successor contractor is not obligated by the contract to the non-economic terms and conditions of the predecessor CBA; the successor contractor is only obligated to pay no less than the wages and benefits required by the predecessor CBA for the work activities currently performed by employees subject to the CBA.

10. Since the GFE riverboat and 2 air boats are not authorized for Atlantic Ocean patrol, is the contractor required to supply a boat for this function?

The contractor is to provide an Atlantic Ocean marine patrol as outlined in the PWS paragraph 1.4.1.3. It is at the contractor’s discretion as to how that requirement is met.

11. May weapons exchanges occur at a give post or do they have to occur at the armory?

No. Weapons issuance, loading, clearing, returning has to meet Air Force requirements and can be found in AFMAN 31-229, USAF Weapons Handling Manual, 12 May 2004.

12. Reference: JDP 3006 para 15(c) table 1 and PWS para 1.4.1.5.3. PWS states a 21 person ride out team for HURCON, but the table in JDP 3006 indicates a 23 person ride out team. Which is accurate?

The exact figures are 23; the PWS will be revised to reflect that number.

13. Reference: JHB 2000 Revision D, Para 3(c)(2)(a) table 1. This paragraph identifies minimum requirements for the security force in regards to the National Incident Manage System (NIMS). This JHB states that security officers up to Lts have ICS100 and IS 700 training, Capts have ISC 100, ISC 200, IS 700, and IS 700 training, Deputy Chiefs to Chief have ISC 100, ISC 200, ISC 300, IS 700 and IS 800 training. The PWS does not stipulate this training. Can we assume this training has already been met?

Training for Security Force members are as outlined in the referenced paragraph and table. The incumbent trains to these standards.

14. Reference: Clause 52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (JUNE 2007). Contract reads that all GFE is furnished “as is” and the contractor must replace the equipment that breaks at the contractor’s expense. Are there any considerations for equipment breaking due to “fair wear and tear”?

No. In accordance with the clause referenced above: “The Government bears no responsibility for repair or replacement of any lost, damaged or destroyed Government property. If any or all of the Government property is lost, damaged or destroyed or becomes no longer usable, the Contractor shall be responsible for replacement of the property at Contractor expense. The Contractor shall have title to all replacement property and shall continue to be responsible for contract performance.”

15. Reference: 5352.237-9001 REQUIREMENTS AFFECTING CONTRACTOR PERSONNEL PERFORMING MISSION ESSENTIAL SERVICES (OCT 2004). “The Contracting Officer has identified all or a portion of the services performed under this contract as “Essential DoD Contractor Services” as defined and described in DoD Instruction…”.

Is there a determination on what portion of the services in the contract are deemed as Mission Essential?

All services provide by armed personnel and the fire dispatch post are considered mission essential services under this contract.

16. Reference: Atch 6 Facilities – Equipment. Bldg 90318 is listed as an overwatch for the South Gate. However, it appears to indicate that the facility has not been constructed and is a future addition. Is the government going to require the contractor to provide personnel in the overwatch position prior to building completion? If so, is the contractor required to provide a temporary shelter for the guard?

The facility will be available for use at contract start date.

17. Reference: Q&A slide #5. This slide mentions that ammunition will be allocated for training and day-to-day functions. Does the day-to-day ammunition allocation equate to posting for advanced FPCONs AND one day resupply as required by AFI?

Yes

18. Reference: PWS, Para 1.1.3. The Security Management Plan incorporates a “methodology for expanding the workforce when required to support variable security needs”. Later in the PWS, this is expanded for FPCONs and (more likely) additional personnel for launch activities. How many more personnel are required (other than the internal SRT and beach/watercraft patrol) for launches? The PWS indicated manning barricades, etc. Are there any other posts that would have to be manned during launches?

Yes there are many security post used to support hazardous and launch operations. They are mainly fixed roadblocks and entry control points. Such support is detailed in the Installation Security Plan, 45 SW OPLAN 31-101V2 specifically Annex C, Appendix 2, Tabs A, C and E (Tabs B and D are obsolete). Posts may vary slightly than indicated due to the model of launch vehicle.

19. Reference: PWS, Para 1.1.4.1. Is there specialized training (other than what is listed in 1.1.4.6 HAZMAT safety training—and there is a parenthetical “in most cases”) required for the safety supervisor?

There is no additional specialized training for those individuals that will train their staff. Certification of the trainer/safety supervisor is at the discretion of the organization responsible for the hazardous area. It is their responsibility to ensure the trainer/safety supervisor can meet their training requirements.

20. Reference: PWS, Para 1.4.1.2.2.1. The PWS requires the FACC operator to be a qualified operator IAW National Fire Protection Association and meet the requirements of DODI 6055.06 for certification through International Fire Service Accreditation Congress. How can we get this training (and how long is the training) if not using incumbents?

Certification can be accomplished by completing the Air Force Career Development Course (CDC), Telecommunicator I and II. The Patrick AFB Fire Department can be utilized to obtain CDC packages. Personnel will study the materials then schedule the end of course test. After completion of the end of course test they are given a 10 day notice of their practical test. Upon successful completion of the practical test, their paperwork is sent to Air Force Civil Engineer Agency (AFCESA) and a certificate issued. All of this can be completed within 30 days after receiving their CDCs.

21. Reference: PWS, Para 1.4.1.2.2.1. The PWS requires the ECC operator to be qualified to receive 911 emergency information, … What constitutes “qualified”? Is there a special school the personnel have to attend?

The term qualified means having the Telecommunicator I and II certifications

22. Reference: PWS, Para 1.4.1.3. The PWS requires the marine patrol to have specialized training on basic seamanship by the USCG. How long is this training?

Training is eight hours and is now provided by the U.S. Coast Guard Auxiliary which is located locally in Cocoa, Florida.

23. Reference: PWS, Para 1.4.1.3. The PWS requires the contractor to transport vessels to and from the local maintenance and fuel provider as needed. When transporting watercraft to and from local maintenance and fuel providers, does the contractor have to provide a contingency/replacement post while the watercraft is gone?

Trident and Poseidon Wharf marine patrol: Sufficient marine vessels are provided by the government to allow the contractor to schedule maintenance, thus this patrol should function as required. As for fueling, the fueling area for this patrol is in close proximity to the patrol area thus contingency/replacement is not required, unless operations (movement of naval vessel/asset or hazardous operation) dictate otherwise. Planning on the part of the contractor is paramount to avoid not supporting any pre-announced movement/operation.

Banana River: Sufficient assets are available to allow the contractor to schedule maintenance to avoid not having this patrol.

Atlantic Ocean: If the contractor’s off-shore marine patrol is out for maintenance then contingency/replacement posting is required. These contingencies/replacement posts can be the same as if sea conditions do not allow the off-shore patrol.

24. Reference: PWS, Para 1.4.1.4. Second bullet in this para states, “During launch or hazardous operations, security force communication devices may be required to reduce transmitting devices within the area of concern. The contractor shall provide required communications for this area.” What does this mean? Does this mean that radio communications will need to be halted in certain areas around the launch for the remainder of the launch operation and the contractor has to provide “other” communication devices? Or, does it mean that GFE radios might be in short supply for contractors during launch operations (45 SFS personnel take them for their extra posts) and the contractor has to supplement their personnel with contractor radios?

During launch preparations the contractor at times may not be allowed to operate or use communication devices (radios, cell phones, etc.,) to their fullest extent. Such restrictions are enforced within pre-defined rocket/spacecraft build-up areas or launch pads. The statement in the PWS that the contractor shall provide required communications for this area was meant to describe that the contractor will use, if allowed, government furnished radios (LMRs) that have been reduced in wattage during these pre-defined times. These conditions will be known to the contractor well in advance.

25. Reference: PWS, Para 1.4.2.4. The PWS states that “The contractor shall provide training to newly assigned restricted/controlled area monitors and fund custodians”. Is the resource protection trainer required to have either the crime prevention school or a “T” (for trainer) equivalent school in order to train newly assigned monitors?

No

26. Reference: PWS, Para 1.4.3.2. The PWS states that “The contractor will provide management, planning, configuration control and system administrator duties for ESS and/or IDS…Annexes”. Will a special school be required?

The government does not require special schooling to perform this function but the contractor must be familiar with electronic security systems and supporting operating systems/database/servers as outlined in the paragraph.

27. Reference: PWS, Para 1.4.6. The PWS states that “The contractor shall participate, support, adhere and implement the 45 SW ATFP Plan. Does this include annual AT Level I training to all personnel? If so, does the contractor teach this? If the contractor does teach AT Level I training to assigned personnel, will the contractor be required to send a trainer to AT Level II school so as to teach AT Level I?

The training requirement is specific to the contractor’s workforce not the CCAFS populace. To teach AT Level I the contractor’s trainer is required to be certified at AT Level II.

28. Reference: PWS, Para 1.5.4.2. The PWS states the contractor will develop and maintain an Easter Range Installation Security Plan. In this plan, it mentioned receipt of SENEX, SDSAM, and SAM aircraft as well as DOE nuclear shipments. Is the contractor required to provide security for these missions?

Yes, unless the government has made other arrangements. Typically, the contractor secures the outside perimeter of such aircraft/shipments.

29. Reference: PWS, Para 1.6. The PWS states the contractor shall develop and maintain a training program for CATM. Does this require the trainer to attend CATM school?

CATM instructors/trainers are to be certified by Air Force standards (AFI 36-2226) or equivalent military services, federal government or civilian agencies standards. The standards of other services/agencies must, at a minimum, meet the Air Force standards.

30. Reference: PWS, Para 4.2.4. The PWS states the contractor will develop a physical fitness program. Are there any requirements that must be reflected in this program?

The government has not provided any physical fitness requirements other than what is detailed in the referenced paragraph.

31. Reference: PWS, Para 4.7. The PWS states the contract personnel will have the same legal jurisdiction as AF security forces members. What types of jurisdiction does CCAFS and the Florida Annexes have? Is it exclusive, concurrent, proprietary or a combination of all three? Depending on the jurisdiction will determine actions of the contract personnel.

CCAFS - Exclusive and concurrent, Annexes – State jurisdiction

32. Reference: Attachment 2 Wage Determination. Does the “in and around hazardous material” 4% pay differential apply to the contractor guard force?

No, the guard force "security police" work classifications are not subject to the terms of the DOL area wage determination. They are subject to the wage terms of the CBA wage determination. There is no requirement in the CBA for hazardous material pay differential.

There are no classifications of work under this contract subject to the DOL area wage determination hazardous pay differential.

33. Reference: Attachment 2 Wage Determination. Is the $3.35 per week for uniform laundry service applicable?

Yes. Under the Service Contract Act, the cost of furnishing and maintaining uniforms may not be borne by employees if the employees are paid at the required minimum wage for the class of work performed. If the employer requires the employees to assume the responsibility for cleaning of their own uniforms, the employer must reimburse the employees for the cost of such.

34. Reference: Attachment 2 Wage Determination. What is the difference between a Police Officer I and Police Officer II in the wage determination attachment and are the contract personnel considered “police officers” since they have powers of apprehension?

These classifications do not apply to this contract. Offerors are reminded the Service Contract Act, Section 4(c) applies to the contract. The successor contractor must pay no less than wage rates specified in the predecessor CBA for the work activities currently subject to the CBA and in accord with the classifications in that CBA. The employee classifications specified in the CBA are: Security Police Officer, Lead Security Police Officer, Comsec Specialist, Personnel Investigator, Case Examiner, Sr. and Case Examiner.

The DOL area wage determination classifications apply only to contract work activity not currently subject to the predecessor CBA. The Service Contract Act Directory of Occupations, 5th Edition, available at www.dol.gov, provides job descriptions for those classifications of work subject to the DOL area wage determination.

Offerors are advised to consult 29 CFR Part 4, or contact the US Department of Labor, Wage Hour Division, for specific questions regarding the requirements of the Service Contract Act.

Please remember, the CBA-based wage determination applies to all work currently performed by classifications included in the CBA. The DOL area wage determination applies ONLY to any work activity not included in the CBA classifications.

35. Reference: Pre-proposal conference power point presentation, Slide #5. The government listed 2 PL-1, 7 PL-2, 22 PL-3, and 38 PL- 4 areas. Will these positions require a secret clearance?

Yes. Reference PWS paragraph 4.2.3, armed security force members shall be able to obtain and maintain a DoD secret security clearance.

36. Reference: FSTR, Vol. III, Para 8. This paragraph identifies USCG training guidelines for oil pollution responders. Are contractors required to complete this training?

We can not find the reference indicated. We only provided a FSTR Volume II not a Volume III. In looking at Volume 2, para 8 it does not state any USCG training requirements. Security Force personnel have no reason to be trained as oil pollution responders.

37. As it relates to the 1.2.3 Relevancy section, could you explain what is meant by 'armed security services with in-service training capabilities?' Specifically, the in-service training capabilities portion of the clause?

Armed security service refers to a security force that is armed with weapons.

In-service training is defined as training conducted on the installation by the contractor and, if possible, during the employees normal work hours (PWS, para 1.6).