Questions Answers 1 May 08.doc

*****The cut off date for questions is 3 May 2008****

Questions submitted after that date may not be answered prior submission of proposals.

The Contracting Officer (Brenda Maizel) will be out of the office from 5 May 2008 to 9 May 2008. If you are in need of assistance please contact Linda Adair at linda.adair@patrick.af.mil or 321-853-2648 Questions and Answers

1 May 2008

1. PWS 3.5 Vehicles – Requires the contractor to price general purpose vehicles as part of the firm fixed price. It is our assumption that the Government is directing the contractor to provide a commercial vehicle cost that the Government can compare with the cost of GSA fleet vehicles to determine which option will provide a cost savings to the Government. To calculate a realistic cost for commercial vehicles, we need workload data from the current contract.

a. How many of each type (vans, pickups, sedans, etc.) of GSA vehicles are currently being used on the contract?

The number and type of vehicle used currently is proprietary information and not releasable.

b. What is the average annual mileage for each type of vehicle?

The average mileage

c. Will the new contract include any new posts or requirements that would likely alter the current mileage figures? If so, please describe the impact.

2. PWS Attachment 6: Government Furnished Equipment and Facilities identifies the number of M16A2 rifles and M9 handguns that will be provided to the contractor. Are these weapons assigned individually, requiring qualification with the serial numbered weapon assigned, or can qualification be conducted using the same make/model weapon?

The assignment of weapons is dependent upon the offeror’s proposed manning numbers. If those numbers exceed available weapons then qualification to individually assigned weapons is difficult to achieve.

3. The Collective Bargaining Agreement - The last wage and benefit adjustments are effective October 1, 2008, the projected start date for the new contract. For pricing the Option Years, should the contractor maintain the same CBA wages and benefits as the Base Year, or are we allowed to adjust the Option Years based on our intended strategy for negotiations?

In accordance with the Service Contract Act the prevailing offeror is only obligated to pay the wage and benefits of the Current CBA for the first year of the contract. After the first year all negotiations are at the discretion of the offeror. Proposed prices are also under the complete control of the offeror.

4. Seniority List – Will the Government provide a seniority list for the bidders to use in calculating vacation requirements?

This information belongs to the current contractor and the union and is pertinent only to them for the purposes of the work rules such as assignment of overtime and job duties.

Successor contractors are not required to comply with the seniority work rules of the predecessor contractor.

FAR 22.1020 specifically directs the contracting officer to provide the succeeding contractor a certified list of all service employees on the predecessor contractor or subcontractor's payroll during the last month of the contract, together with the anniversary dates of employment for purposes of determining employee eligibility fro vacation or other fringe benefit s based on length of service. The regulation states this information is to be provided at the commencement of the succeeding contract.

5. Staffing – What is the current staffing level for security services at CCAFS?

That information is contractor proprietary and not releasable.

6. PWS 3.1.1 Government Furnished Property – We understand the contractor is responsible for maintenance, repair and replacement of Government furnished property.

a. Will the Government provide maintenance records on this equipment, age, mileage, hours, etc to enable the contractor to estimate repair and replacement costs?

Maintenance records and history should be transferred to the contractor along with the equipment IAW FAR Part 45

b. For the GFE printers listed in Attachment 6, will the contractor be responsible for providing paper, toner, ink, and other supplies?

Yes

7. Amendment 0002 "The updated Appendix E table on page 2 of Amendment 0002 is in conflict with the PWS. That is, the entry for Pass & Identification on the table reflects 3 posts, 8 hours, 5 days per week. Para 1.5.1 of the PWS, which that entry refers to in the "Remarks" column, reflects hours of operation as 0600 - 1600, Monday through Friday, excluding holidays; that calculates as 10 hours per day. Please clarify."

This is where we anticipated the contractor would stagger shifts however the final arrangement of shifts is at the contractor’s discretion.

8. Reference SOW paragraph 1.4 SECURITY FORCES OPERATION Security Force members in direct support of security post or patrols shall be uniformed, properly equipped and armed with their primary weapon and ammunition as defined in AFI 31-101, paragraph 10.5 and as supplemented by Air Force Space Command (AFSPC).

Does the government have a preferred color for the uniform and preferred type duty gear (Gun belt, holster, ammunition pouches etc.) requirements for each position as it is not defined in the PWS or in AFI 31-101 paragraph 10.5?

No. The government has no preference on color of uniform or type of duty gear.

9. Reference SOW paragraph 1.4.1.5.1 Emergency Service Team (EST): The contractor shall maintain the capability to provide with on-duty forces, a trained four-person emergency service team. Its use is for high–risk emergency security situations (e.g., hostage rescue, sniper, barricaded suspect, terrorists, protestors, etc.,) that are beyond the scope of normal on-duty security patrols. The contractor must have a Hostage Negotiation Team (HNT) member available at all times. Specific team requirements and training are defined in AFI 31-201, Chapter 11.

a. Are any of the incumbent security force members currently trained and certified to meet USAF EST and HNT standards?

Some of the incumbents are trained to SWAT certification procedures and tactics which meet EST and HNT standards. Please review the revised PWS dated 23 Apr 08 and posted 24 Apr 08 for further clarification concerning EST and HNT training.

b. Will the government provide EST uniforms and equipment as specified in AFI 31-201 paragraph 11.9.Uniforms and Equipment?

No

c. Will the government provide the approved equipment listed in TA-538?

No

d. If not, can they provide TA-538 for pricing purposes?

Yes and will made available on FedTeds no later than 5 May 08.

e. Is a specialized EST equipped vehicle required?

No

f. If so, is it government or contractor provided?

N/A

g. If the vehicle is contractor provided, what are the vehicle requirements?

N/A

10. Reference SOW paragraph 1.6.1 Security Forces Training Program. Security Forces members at a minimum, shall be trained and certified on Common Job Specific Skills Training as outlined in AFI 36-2225, Chapter 2, before assuming duties. EST members will be, at a minimum, trained to AFI 31-201, Chapter 11 requirements. All personnel will be trained and qualified on M16A2 and M9 weapons, identified. Those assigned to NOTU marine enforcement and/or EST members may require additional weapons training to perform those functions. Training records shall be current ensuring all required training for the positions held are documented and available for government review. Personnel using all terrain vehicles shall receive training to Air Force standards in vehicle operation and use of protective equipment.

a. AFI 36-225, Chapter 2 shows a total of 175 hrs of annual Common Job Specific Skills Training. Is the contractor required to provide 175 hrs of annual training as listed in Chapter 2 on an annual basis or bi-annual basis as indicated in the foot notes.

As indicated AFI 26-2225. paragraph 2.3, all security force personnel, at a minimum, will be trained annually on subjects identified in Table 2.2. The footnotes referenced are for M-16 and M-9 training only.

b. Will the incoming contractor have access to training records of the incumbent force?

Information contained in training records of incumbent employees belongs to the incumbent contractor and not the property of the government. Training records can be obtained by the incoming contractor through negotiation with the incumbent after award, during transition.

11. Reference SOW paragraph 1.6.2 Combat Arms Training and Maintenance (CATM). The contractor shall provide staffing for CATM. Duties include the management and operation of the CCAFS Small Arms Marksmanship Range, conducting Security Forces Marksmanship Training and the management of government provided weapons and ammunition.

a. Is the government providing training ammunition to conduct Security Force and EST training?

Yes

b. If so, will the contractor be able to forecast ammunition allocations IAW AFCAT 21-209?

Yes. The contractor is required to make these forecasts.

c. If training ammunition is provided by the contractor, will munitions storage be provided?

Yes, at CCAFS

d. Does the CCAFS Small Arms Marksmanship Range have classroom, weapons cleaning, and a secure weapons maintenance room available to support the Combat Arms Training Program?

The CCAFS range has limited indoor space available. There is small facility adjacent to the firing range which may have to be a co-shared with the PAFB Explosive Ordnance Detachment (EOD). Weapons cleaning, training classroom and secure weapons maintenance room is not available at the Firing Range. The contractor will have to determine the use of space and/or facilities for their operations based upon the facilities identified in the RFP.

e. Does the firing range listed under government furnished equipment and facilities meet current Air Force specifications for operation?

The CCAFS firing range is in the planning stage of being brought to standards at this time

f. If not, will the government repair the range to meet Air Force specifications prior to contract start date?

As stated above the firing range is being brought into compliance.

g. Does the firing range include any out buildings or storage facilities?

There is a small facility adjacent to the firing range. It use is under review at this time. If not available for the contractor’s sole use at least partial use as it may be necessary to co-share this facility with PAFB EOD.

12. Reference SOW paragraph 1.7 Arms And Equipment. The contractor will manage, account, and maintain government-furnished weapons, ammunition, radios and associated government provided security forces equipment. The contractor will appoint a primary and alternate equipment custodian account for such equipment.

a. Will the government provide supply accounts for the contractor to order and maintain weapons parts in support of the weapons maintenance program?

Will weapon parts be provided by the contractor or the government?

Yes

b. Will the government provide weapon storage racks and locks IAW AFI 31-207 for all assigned weapons?

Government

c. The existing armory at CCAFS currently houses all of the weapons for the existing JBOSC contract. During transition will there be space provided to store all of the required weapons and ammunition for the new contract at that location?

Yes

13. Reference SOW paragraph 3.4.1 General Service Administration (GSA) Vehicles. If the contractor chooses to use GSA vehicles; the contractor is authorized to use the government Base Fuels Service Station for the performance of this contract. Patrick AFB has a cross service agreement with GSA to purchase fuel using a GSA DODAAC. The contractor shall coordinate with Patrick AFB Fuels Resource Control Center (494-7434) for the issuance of the Vehicle Identification Link (VIL) key for their general purpose vehicle(s).

a. Can the government provide the current price per gallon for fuel using the government base fuel service station?

The cost of fuel (CLIN X010) will not be part of the total evaluated price and is not necessary to propose.

b. Can the government provide GSA vehicle pricing for all types of vehicles required under this PWS?

See Attached GSA listing

14. Reference SOW paragraph 4.2.3.1.2 Security Force Supervisors. Be knowledgeable of installation security and law enforcement concepts, principles, operations, plans, regulations, checklists, installation facilities, security tactics and their deployment/limitations. Understand electronic security systems and their vulnerabilities. Capable of writing security plans and/or instructions.

The solicitation is not clear as to the arming requirements for the Security Force Supervisor, is the position an armed or un-armed position?

This is at the discretion of the contractor. It should be determined if supervisors will be armed during contingency operations to support an increased workload.

15. Reference SOW paragraph 4.2.3.1.5 Weapon Instructors. Shall meet the requirements as defined in AFI 36-2226 paragraph 1..13.11 and 1.14. Capable of conducting weapons qualification training and evaluating personnel on weapons handling, safety, and qualification procedures. The ability to develop lesson plans and maintain weapons qualification and other pertinent records. The designated primary and alternate Range officials are certified graduates of Military Combat Arms School or civilian equivalent. .No person will be allowed to instruct by themselves without trained and certified range official oversight. Other contractor Security Force personnel who assist the designated Range Officials in conducting qualification training shall receive a localized training course on Range safety and firing procedures prior to being assigned Range Assistant Instructor duties.

a. Can the government define “civilian equivalent” of Combat Arms NCOIC, lead instructors, and weapons repair personnel as defined in AFI 36-2226 1.13.11?

Civilian equivalency is defined as certified training received by other federal/state or local agencies/municipalities. Such training must be similar to the training provided by Combat Arms Technical School.

b. Will the government provide Combat Arms reference library and technical orders referenced in AFI 36-2226 1.14?

Yes. After award

16. Reference SOW paragraph 4.9 Extra Curricular Activities. With prior 45th Space Wing concurrence, Security Forces members may participate in Wing, Command, and World Wide Guardian Challenge competition, and other security forces activities, to include community service projects, police week activities, etc.

Will the government provide funding for these events?

Funding for such events will be on a case by case basis and agreed to by both contractor and government.

17. Are contract security officers considered Group A individuals?

The question is unclear as it does not provide a reference or definition of what Group A is referencing. If the question is referring to AFI 31-207, paragraph 2.4, Arming Groups, contract security forces are considered Group A

18. Are personnel required to fire the tactical rifle qualification course (TRQC) as outlined in AFMAN 36-2227 V1?

Yes, with the exception of the Chemical Warfare Defense Ensemble (CWDE) training, which will not be exercised.

19. If so, will the government be providing chemical warfare defense ensemble (CWDE) along with other specialized equipment?

CWDE is the exception

20. Is the CCAFS Small Arms Marksmanship Range certified for automatic/burst firing with standard 5.56 ball and tracer ammunition?

It is expected to be certified to meet training requirements.

21. Pursuant to section “1.4.4. Law Enforcement” of the subject RFP, please advise as to if the contractor is to provide the “Breath Analyzer and Traffic Radar” so mentioned. If these items are to be contractor-furnished, then please advise as to the quantity the Government would expect the contractor to inventory.

Listed in the GFE listing, Attachment 5 of the RFP, one Intoxilyzer and two Radars are listed. The determination of how many are needed is for the contractor to decide.