1_Attachment10-L2-L7.doc

SECTION J: ATTACHMENT 10

(L2-L7)

SECURITY SERVICES

RFP FA2521-08-R-8512

SECURITY SERVICES

Attachment L-2 Subcontractor/Teaming Partner Consent Letter for the Release of Past and Present Performance Information to the Prime Contractor Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Performance Confidence Assessment Group (PCAG) in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance Volume.

SAMPLE

Dear “Ms. Maizel, Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Patrick Air Force Base, Request for Proposal FA2521-08-R-8512 for the Security Services contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent letter to allow you to discuss our past and present performance information, including any adverse past and present performance information, with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

SECURITY SERVICES

Attachment L-3

CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The Government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government's Performance Confidence Assessment Group (PCAG) in assessing your past performance relevancy and confidence, we request the following client authorization letter be completed by any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Present/Past Performance Volume.

Offerors should send, with their list of references, a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, Patrick AFB, FL, Request for Proposal Solicitation No. FA2521-08-R-8512 for the Security Services contract.

In their acquisitions, the Government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms._____________________________of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to

Sincerely, SECURITY SERVICES

ATTACHMENT L-4, RELEVANCY MATRIX

Offerors must identify for each citation which subfactors/factor it is relevant to by marking an “X” in the appropriate column. Each effort will be evaluated in each of the categories in the relevancy matrix to determine the degree to which it involved the magnitude and complexity of effort the solicitation requires. Each prime effort and subcontracts cited by the offeror will be entered into the matrix by the offeror. Do not identify past performance for proposed team members in areas they are not proposed to perform.

CITATION #

(Includes contract # and short title) Management:

Program

Control Management:

Personnel Mission

Services: Range Management Mission Services:

Operations and Maintenance

Prime Contracts

Cited by Offeror

Subcontracts

Cited by Offeror

SECURITY SERVICES

Attachment L-5

PRESENT/PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at Section L, Paragraphs 3.14 and 5.1.1. of this solicitation.

A.

Offeror Name (Company/Division):

CAGE Code:

DUNS Number:

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" you provided as part of your Present/Past Performance Volume).

B.

Program Title:

C.

Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

2. Contract Number/Delivery Order Number ______________________________________

3. Contract Type

__________________________ (Gov, Commercial etc.)

4. Period of Performance

5. Original Contract $ Value _________________ (Do not include unexercised options)

6. Current Contract $ Value _________________ (Do not include unexercised options)

7. Average Annual Contract $ Value ____________

8. Total Contract $ Value ____________ (Include unexercised options)

9. If Amounts for 5 and 6 above are different, provide a brief description of the reason ____________________________________________________________________________________________________________________________________________________________________

D.

Brief Description of Effort as __Prime or __Subcontractor

(Please provide a short description of the effort you are citing.)

E. Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles).

1. Program Manager and/or

Name

Site Manager

Office

Address ____________________

Telephone ____________________

FAX Number ____________________

E-mail

2. Contracting Officer:

Address

3. Primary Quality Assurance

Evaluator (or equivalent)

Address

Telephone

F.

Address any technical (or other) area about this contract/program considered unique.

G.

Illustrate how your experience on this program applies to each of the applicable subfactors under the Mission Capability and the Price factor in Section M.

(If FAR 52.219-8, Utilization of Small Business Concerns, is included in Section I of the solicitation, insert the paragraph below to comply with the past performance evaluation requirement of DFARS 215.305(a)(2).)

H.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting. Specifically, did this contract include FAR 52.219-8? If so, identify subcontracting goals and the actual percentages achieved. If goals were not met, please explain.

(If FAR 52.219-9, Small Business Subcontracting Plan, is included in Section I of the solicitation, insert the paragraph below to comply with the past performance evaluation requirement of DFARS 215.305(a)(2).)

I.

Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship). (This is especially important if requesting the Past Performance volume early, as the PCAG will not have any other source for this information, which is critical to their relevancy determination)

SECURITY SERVICES

RFP FA2521-08-R-8512

Attachment L-6

Past Performance Questionnaire Cover Letter

(Total 3 pages, including cover page)

DEPARTMENT OF THE AIR FORCE

45TH SPACE WING (AFSPC)

INSERT DATE

SECURITY SERVICES

PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

FOR OFFICIAL USE ONLY

The 45th Space Wing of the Air Force Space Command is in the process of selecting a contractor for the Security Services Program. The purpose of the program is to provide a comprehensive uniformed security force to effectively execute and manage security operations on Cape Canaveral Air Force Station (CCAFS), Florida and its associated Florida Annexes.

One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had first hand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Our areas of interest in the offeror are summarized in the enclosed questionnaire. As discussed in our initial phone contact with your office, our schedule is extremely tight and we need your written response no later than seven calendar days after your receipt of this letter. This schedule will allow us sufficient time to analyze the data prior to the start of formal source selection.

To assist you in preparing your response, the questionnaire may be filled out electronically or by hand and can be mailed or faxed to the following:

45 CONS/LGCZC

ATTN: Brenda Maizel

Contracting Officer

1201 Edward H. White II St, MS-7200

Patrick AFB, FL 32925

E-mail: Brenda.Maizel@patrick.af.mil

FAX: 321-853-2621

Faxed documents shall include a standard cover page, to include the pertinent contact information and the number of pages. Please call Brenda Maizel at (321)-853-0753 or email at the address above if you have any questions. Your completed questionnaire will become part of the official Source Selection records.

Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Signature

1 Attachment Questionnaire

SECURITY SERVICES

RFP FA2521-08-R-8512

ATTACHMENT L-7

Past Performance Questionnaire (Total 7 pages, including cover page)

SECURITY SERVICES

PAST/PRESENT PERFORMANCE QUESTIONNAIRE

RFP FA2521-08-R-8512

WHEN FILLED IN, THIS DOCUMENT IS SOURCE SELECTIONS SENSITIVE INFORMATION IAW FAR 3.104

Section 1: Contractor Identification

C: Contract No:

D. Contract type (FPAF/CPAF/FPIF, etc):

E: Was this a competitive contract? (Y/N)

F. Period of Performance:

G. Initial annual dollar value:

H: Current/Final annual dollar value:

I. Reasons for difference between initial annual dollar value and final annual dollar value (Was the contractor liable for cost growth?):

J. Initial estimated completion date:

K. Current/Final estimated completion date:

L. Reason for differences between initial and final completion dates (Was the contractor liable for schedule/period slips?):

M. Description of service(s) provided:

Section 2: Customer or Agency Identification

A. Customer/Agency name:

B. Customer/Agency POC:

C. Customer/agency phone/fax number:

D. Customer/agency description:

E. Geographic location description of service(s) under this contract (local, nationwide, worldwide, other commands, etc):

Section 3. Evaluator Identification

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's organization:

D. Evaluator's phone:

E. Time period evaluator worked on subject contract (beginning and end dates):

Section 4: Evaluation

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

Exceptional

(E) Very Good

(V) Satisfactory

(S) Marginal

(M)

(N)

***ATTENTION***

SUBFACTOR 1: Program Management Rate Offeror’s effectiveness in demonstrating a sound, rational, effective and efficient management approach to accomplish the requirements identified in the SOW/PWS.

Rate the Offeror’s initial start up. (Did the contractor meet 100% of all requirements by start time deadline(s)?)

Rate the Offeror’s ability to meet posting requirements. (Were all posts manned as required by the contract?)

Rate the Offeror’s effectiveness in utilization of their quality control plan.

Rate the Offeror’s identification and notification of deficiencies.

Rate the Offeror’s follow-up process to ensure non-recurrence of deficiencies.

Rate the Offeror’s resolution of contract problems. (Was this done in a timely manner?)

Rate the Offeror’s structure/organization for managing the contract. (Was management efficiently organized to facilitate operations in the field?)

Rate the Offeror’s management, cooperation, and interaction with the Government or customer.

Rate the Offeror’s success in meeting small business subcontracting requirements or goals.

Rate the Program Manager’s performance. (How well qualified/knowledgeable was the PM of contract requirements? Was the PM an active and integral part of contract management and communication between contractor and customer? Was the PM an efficient problem-solver?

Rate the Offeror’s requests for modifications. (Did the company request an excessive number of modifications?)

Rate the effectiveness of the Offeror’s methods for controlling government furnished property. (Was that property accounted for and inventoried effectively?)

Rate the Offeror’s ability to meet customer requirements. (Did the contractor demonstrate a responsive customer service system or process?)

Rate the Offeror’s ability to be proactive in demonstrating problem and identification and resolution?

Rate the Offeror’s flexibility to changes/fluctuations in workload requirements.

Rate the Offeror’s ability to identify and implement quality improvement processes.

Rate the Offeror’s ability to display innovation in meeting requirements.

Rate the Offeror’s ability to adhere to schedules.

Rate the Offeror’s effectiveness in demonstrating cost control?

Rate the Offeror’s compliance with FAR 52.219-9, Small Business Subcontracting Plan.

Rate the Offeror’s utilization of small business concerns (FAR 52.219-8).

Rate the Offeror’s overall performance in program management:

Comments:

SUBFACTOR 2: Management of Personnel Rate the Offeror’s effectiveness in demonstrating a sound, effective approach to capture and retain expertise.

Rate the Offeror’s effectiveness in demonstrating a sound, effective approach to organizing, staffing, leading, planning, coordinating, and controlling resources to meet the requirements of the SOW/PWS for successful contract execution.

Rate the Offeror’s ability to staff the appropriate level of personnel resources across the range of skills necessary to accomplish the requirement.

Rate the Offeror’s ability to control the turnover of employees.

Rate the Offeror’s ability to effectively provide qualified replacements? (Were they properly qualified, trained and in place according to the PWS requirements? Was contract performance affected?)

Rate the Offeror’s ability to manage its subcontractors, if applicable?

Rate the Offeror’s effectiveness in demonstrating a Contingency Plan with a comprehensive response in the event of an increased manning requirement or emergency situation.

Rate the Offeror’s ability to demonstrate a Strike Plan with a comprehensive approach for continuing contract performance in the event of a labor strike.

Rate the Offeror’s ability to attain labor efficiency in negotiating with organized labor.

Rate the Offeror’s ability to implement any techniques or proactive initiatives to gain labor efficiencies.

Rate the Offeror’s ability to establish labor relations and management personnel.

Rate the Offeror’s overall performance management of personnel:

Comments:

ADDITIONAL QUESTIONS:

1. Given the opportunity, would you hire this contractor again?

Please Circle One: Definitely Most Likely Might Might Not Definitely Not

Explain:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. Total Number of Personnel on contract._________

Armed Security Personnel_____________

Unarmed Security Personnel___________

3. Types of licenses/certifications required/obtained for performance?

4. Please provide any additional comments concerning this contractor’s performance, as desired.

5. Did the contractor have an in-service training capability to certify their personnel?

Yes____ No______ Sub-contracted training_________

6. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___ Pending Terminations___ No___

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

Evaluator’s Signature:

Date:

PLEASE provide additional comments on your ratings for each question in the “Comments” space provided. Any and all detail is greatly appreciated and is crucial to our successful evaluation.