VOMS OFFEROR QUESTIONS.doc

VOMS PWS QUESTIONS FROM OFFERORS

1. Page 8, paragraph 1.1 states in part “The contractor shall provide all personnel, equipment, tools - - - - - - -.” However page 14, paragraph 2.5.9, states in part

“This list will include the equipment authorization inventory data for tool kit inventories and toolbox inventories.”

Question: Who provides the tools contractor or government?

ANSWER: There is a list of tools identified in Appendix 8 of the PWS for Cape Canaveral Air Force Station. Any additional required tools will be provided by the contractor.

2. Page 10, paragraph 2.1. Where is the approved wash area?

ANSWER: Currently there is a Government wash rack on CCAFS and PAFB (CE heavy equipment area).

3. Page 10, paragraph 2.3.2. Appendix 2, Report 2 is a JOCAS. What is an opened and closed request report?

ANSWER: Will be addressed in revised PWS.

4. Page 10, paragraph 2.3.4. Comment: Reference 45SWI 24-301, paragraph 1.1.3 delegates this responsibility to the Vehicle Operations Manager (VOM).

ANSWER: You are correct. The PWS has been revised/updated to reflect the VOM.

5. Page 13, paragraph 2.4.10.2. What is vehicle instructor training? Reference AFI 24-301, paragraph 4.5.3. “Units designate qualified operators as vehicle training instructors.”

ANSWER: This refers to train the trainer. The contractor will provide initial training on specialized vehicles to the unit’s training instructor, who will in-turn train unit personnel.

6. Page 13, paragraph 2.4.10.3. Does the requirement to provide vehicle licensing services for contractor personnel for all contractors on PAFB and CCAFS or just the vehicle O&M Contractor? Comment: AFI 24-301, paragraph 4.8.1 states in part regarding contractor personnel “A state or commercial license will be used as certification to operate vehicle specified in the contract.”

ANSWER: Any individual assigned to PAFB/CCAFS to include contractors will be licensed IAW AFI 24-301.

7. Page 13, paragraph 2.4.10.5. What authority does the contractor have to ensure all reported incidents of misuse are thoroughly investigated and corrective action was taken as necessary when in most cases the investigative personnel are assigned to the unit charged with the reported evidence of misuse?

ANSWER: That will be determined between the Contractor and LRF/CC .

8. Page 14, paragraph 2.5.7. Comment: The reference with respect to material control is a reference to contingency operations. Material control is in section 5 of AFI 23-302.

ANSWER: PWS updated to reflect appropriate paragraph.

9. Page 15, paragraph 2.5.11. Is the 4 hour response time for after normal duty hour’s support?

ANSWER: PWS updated to reflect after normal duty hours.

10. Page 17, paragraph 2.8.1. Comment: This paragraph indicates contingency plans, mobility plans; host-tenant/interservice support plans are available @ www.fedteds.gov website. However as of 12/26/07 no information regarding this PWS has been posted on that website.

ANSWER: Information will be posted when the solicitation is released.

11. Page 25, paragraph 2.17.2. Comment: This paragraph indicates that workload figures are available @ www.fedteds.gov website. However as of 12/26/07 no information regarding this PWS has been posted on that website.

ANSWER: Information will be posted when the solicitation is released.

12. Page 26, paragraph 2.20. Comment: Where is an appendix 5F?

ANSWER: Should read Appendix 3. PWS has been updated to reflect change.

13. Pages 27 and 28, Major Maintenance definition. Many parts for specialized vehicles including exhaust parts are not major repairs and the cost exceeds $500.00 per unit. Why is this dollar figure so low? Assuming parts are provided by the contractor and the cost of parts are included in the bid package, why would the government have a need to approve parts purchases over $500.00 and delay the parts purchasing process?

ANSWER: This was determined by the government to track reimbursable expenses under a CLIN.

14. Page 31, SS-4. Comment: Reference should be changed from “Para 2.5, 2.5.6” to “Para 2.5, 2.5.5” ANSWER: Concur. PWS has been revised to reflect change.

15. Page 32, SS-7. Comment: Paragraph reference 2.4.7.6 is not relevant to the Performance Objective.

ANSWER: Concur. PWS has been revised to reflect change.

16. Page 32, SS-8. Comment: Cannot locate reference “2.”

ANSWER: Concur. PWS has been revised to reflect change.

17. Page 37 – 44. “Applicable Government Publications” Comment: This entire section needs to be reviewed and corrected since it contains numerous outdated publications and forms.

ANSWER: Updated list to remove outdated publications and forms.

18. Page 55 – 64. Appendix 7a “Vehicle/Equipment to be serviced/maintained” Comment: This list is not accurate and contains items that should not be listed.

ANSWER: The equipment list has been adjusted and move to TedFeDs.

19. Para 1.3 JOCAS Reporting, It appears that the service provider needs to implement a program of some sort that will interface with the AF Job Order Cost Accounting System (JOCAS). What types of software are compatible with this system?

ANSWER: This requirement is addressed in the revised PWS

20. Para 2.5.11 states that we will perform mobile maintenance for disabled government vehicles within the POD within 1 hour of notification during NDH and within 4 hours for emergency response. The POD is 75 miles north, 75 miles west and 150 miles south. We would not be able to reach all vehicles within the POD within an hour. Shouldn’t this requirement stipulate the time line to dispatch assistance rather than what appears to be an arrival time? Additionally, please clarify the difference between 1 hour during NDH and 4 hours for emergencies.

ANSWER: PWS updated to reflect appropriate response times.

21. Para 2.6.1.2, There is an expectation to "include the preparation of SOP’s for each phase of work conducted under the contract" as part of the QCP. As there is no Section L, we don’t know if the QCP is required with the proposal, however, this as very much in favor of a current service provider.

Concur.

22. Para 2.17.2, It appears that the Federal Technical Data Solutions website is the only place that workload will be posted. This system has proven less than reliable in the past. Will workload also be posted on FedBizOps?

ANSWER: Technical data can only be posted to FedTeDS.

23. Are parts and materials used for scheduled, unscheduled, mobile maintenance and/or corrosion control be reimbursed by the government? If not, will historical expenditures be provided?

ANSWER: Historical expenditures will be provided.

24. Service Summary SS-4, The performance objective states we must maintain a VIC rate of 90%, however PWS paragraph 2.5.5 shows 463L Equipment, Fire Trucks(?) and Refuelers all having a standard of 85%. Additionally the PWS reference in the SS appears to be incorrect. Which is correct?

ANSWER: Correction noted and due to the fact PAFB has only Special Purpose type vehicles the VIC in the SS should read 85% as well.

25. Service Summary SS-7, The PWS paragraph (2.4.7.6) referenced in SS-7 does not apply to the stated performance objective.

ANSWER: Concur. PWS has been revised to reflect change.

26. Reference paragraph 2.1: Is there a vehicle wash facility on base for the contractor to use for washing vehicles?

ANSWER: YES CCAFS has an automated one and PAFB can use CES heavy equipment wash rack

27. Paragraph 2.1 states: “There may be occasions when vehicles will require more than weekly or quarterly cleaning and waxing in order to keep them in a clean condition.”. Is the contractor required to clean and wax all vehicles on a weekly and quarterly basis?

ANSWER: Negative however, vehicles must be kept in clean condition if it requires to be cleaned on weekly or quarterly basis then that will extend the life and will lower the corrosion control problems.

28. Paragraph 2.2.1 states: “Coordinate with Wing Safety and Security Forces prior to moving any vehicles involved in an accident.” Is verbal coordination sufficient for this purpose?

ANSWER: Yes

29. Paragraph 2.3.1 states: “During vehicle dispatch hours of operation (0600-2300) all unscheduled transportation services shall be responded to within 30 minutes of requested time.” Does this mean the dispatch must be made within 30 minutes or does this mean you have to be at the pickup location within 30 minutes. If you have to be at the location, can a vehicle be dispatched and arrive from Vehicle Operation to any requested location safely within the 30 minute window?

ANSWER: Dispatch must be made within 30 minutes “respond”.

30. Appendix 7a, Registration number are listed; however, there is no listing stating the type of vehicle. Please provide vehicle/equipment types for vehicle.

ANSWER: Vehicle equipment list has been revised and will be posted to FedTeDs

31. Paragraph 2.5.11 states: “Perform mobile maintenance for disabled government vehicles within the Permissible Operating Distance (POD) within 1 hour of notification during normal duty house and with 4 hours for emergency response.” Please confirm.

ANSWER: This timeframe is a “respond” timeframe

32. Paragraph 2.10.7 states: “A sufficient number of vehicle operators shall have CDL licenses indorsed to transport hazardous and other materials to meet base requirements.” What is the minimum acceptable percentage of the Hazmat drivers?

ANSWER: All fuels personnel that operate government-furnished refueling vehicles with a gross vehicle weight rating (GVWR) of 26,000 pounds or more shall have a valid Florida commercial driver license with endorsement code "X".

33. Reference Performance Objective SS-12, which says “Vehicle Operations, Management, and Maintenance.” What standards are required to be met by this Service Summary?

ANSWER: Concur. PWS has been revised to reflect change.

34. Para 2.3.1 - Are UDI's supplied by the Government?

ANSWER: UDI’s are supplied by the Contractor.

35. Para 2.3.8 - How many vehicles per year?

ANSWER: Para 2.3.8 not identified in PWS.

36. Para 2.8 - Mobility Development - These paragraph requirements are better suited for "cost-plus" type contract. What type contract does the government intend to issue.

ANSWER: The government has determined a firm-fixed price is appropriate.

37. Para 2.10.4 - How will the government determine this requirement? Will all employees have to be approved by the government?

ANSWER: All employees will be required to have a national background check.

38. Para 2.10.6 - What type of certifications are required?

ANSWER: Follow commercial practices.

39. Para 2.10-7 - Why is the government requiring both drivers and maintenance technicians to have a current Commercial Driver License (CDL)?

ANSWER: Maintenance techs must be authorized to drive vehicles to ensure they are operational.

40. Para 4.1.10 - What is the length of the transition period?

ANSWER: Not to exceed 90 days.

41. Are all vehicles required (minus the parts pickup vehicle) to perform the requirements of this contract supplied by the Government?

ANSWER: Yes

42. Will this competition be conducted on a full and open basis? If not, will it be set aside for any specific small business entity or conducted solely as a small business set-aside?

ANSWER: Small Business Set-Aside

43. Do you have a time table when you think the RFP will be issued yet?

ANSWER: 18 Jan 08

44. I am doing market research on the following opportunity: Vehicle Operations & Maintenance for the Kennedy Space Center – Sol # FA2521-07-R-8506. I can only find this opportunity on one search site. Please confirm that this is still in an available opportunity.

ANSWER: Yes this opportunity is still available.

45. NAICS code 811111 with its 6.5M size standard is inappropriate for this acquisition recommend using NAICS 561210.

ANSWER: The original sources sought notice was posted to FedBizOpps on 16 Mar 07 with solicitation number/special identifier 45SWSS001, NAICS Code of 485999 – All other transit and Ground Passenger Transportation. This NAICS Code was selected due to the fact that greatest portion of the required effort was ground passenger transportation in support of the National Aeronautics and Space Administration (NASA). The NASA requirement was removed which prompted a revised sources sought notice on 27 Aug 07, using solicitation number FA2521-07-R-8506. The revised requirement greatest effort is Vehicle Maintenance. Therefore, the appropriate NAICS Code 811111 – General Automotive Repair was selected. Our Small Business Office, Major Command Headquarters, and Legal Office fully support the use of NAICS Code 811111. The Small Business Administration (SBA) has stated contractors that do not have the appropriate NACIS Code 811111 may request it via the Central Contractor Registration. Unfortunately, there’s nothing we can do about the size standard.