VOMS Minutes of Pre-Proposal Site-Visit Conference.doc

6 February 2008

Memo for Record

Subject: Minutes of Vehicle Operations and Maintenance Services Pre-Proposal/Site-Visit Conference on 4 Feb 2008, 9:00 A.M.

1. Attendees:

Albrittonk, Michael, Government Contracting Resources, Inc

Blottie, Nicholas James, The Mark S Blottie Companies

Broudreaux, Wallace L., Creative Management Technology, Inc.

Giarratano, Gary A., Phoenix Management, Inc.

Houser, Fred – LESCO Logistics Krigelman, Beryl D., Krigelman and Associates, Inc., Storm, John H., Creative Management Technology, Inc.

Suggs, David P., Ranger Land Systems, Inc.

Torbert, Shelton L., Agape Consulting, Inc., Tuggle, Timothy R., Triad Logistics Services Corp

Griffin, Larry J., 45th Contracting Squadron

Hoover, Marnell L., 45th Space Wing Warner, John A., 45th Contracting Squadron

Shaw, Michael 45th Range Management Squadron

Fraiss, Brian K., Capt, 45th Logistics Readiness Flight

Roach, Grant W., Capt, 45th Logistic Readiness Flight Scanes, Glenn W., 45th Contracting Squadron

Parker, Tina L., 45th Contracting Squadron

2. Attendees were provided a Power Point presentation/briefing which was an overview of the acquisition. The presentation is posted to FedBizOpps with these minutes. Emphasis was placed on the following:

a. How changes will be made to the solicitation/Performance Work Statement

b. Offerors procedures for submitting questions and receiving answers.

c. Programs to be managed and performance objectives.

d. Government Furnished Property

e. Phase In Period.

f. The acquisition schedule, to include proposed award time.

g. How to complete/fill out Solicitation SF 1449.

h. Discussed each CLIN to include what type of data is required from the offerors.

(1) A question concerning the difference in wage rates between the two Collective Bargaining Agreements as they apply to the fully burdened rates. Answer will be provided in a forthcoming amendment.

(2) A question was posed concerning workload indicators for Cape Canaveral AFS vs Patrick AFB. Answer: Workload indicators are all inclusive for CCAFS and PAFB

(3) Clarification was provided concerning CLIN 0004, Corrosion Control. Will parts and materials for corrosion control be charged to CLIN 0004? Answer: No, all parts and materials to be reimbursed under CLIN 0003.

i. The Government’s Point of Contact information was provided.

j. Informed attendees of Amendment 1 that was recently published to the solicitation and posted to FedBizOpps. Amendment 2 will be issued to address initial vehicle maintenance assessment requirements

k. Informed the attendees that a revised/updated list of vehicles/equipment requiring maintenance will be posted to FedTeDs in the near future.

l. Discussed the impact corrosion is having on the vehicles/equipment and the rationale for CLIN 0004 cost limitation (Plug Number). Any increase in funding would be accomplished by contract modification.

m. Offerors were reminded that just because they saw equipment being maintained (lawn mowers etc.) it did not necessarily mean that that equipment would require maintenance after 1 Oct 08. Offerors were reminded to review equipment work load indicators (vehicle and equipment lists) published to FedTeDs.

3. After the presentation attendees were given a site-visit/tour of all the facilities associated with this acquisition at Patrick AFB and Cape Canaveral AFS.

~ Signed ~

JOHN A. WARNER, JR.

Contracting Officer

1 Atch

VOMS Pre-proposal Conference Presentation