SF Pre-Prop_Site Info Brief_19 Nov 2020.pdf

Peterson-Schriever Garrison

Integrated Support… Empowered Ops… Resilient Professionals… Responsive Relationships

FOR OFFICIAL USE ONLY ‐ SOURCE SELECTION SENSITIVE INFORMATION ‐ See FAR 2.101 and 3.104

Space Fence Operations and Maintenance

(SFOM)

FA2517-21-R-0001

Pre-proposal Conference

John “JB” Benjamin, Program Manager Kim Limón, Contracting Officer Date: 19 November 2020

FOR OFFICIAL USE ONLY ‐ SOURCE SELECTION SENSITIVE INFORMATION ‐ See FAR 2.101 and 3.104

Government Introductions

21st Contracting Squadron (21 CONS):

Contracting Officer (CO): Kim Limón Contract Specialist (CS): Diana Cramer

P-S Gar/Small Business Office (P-S Gar/SB):

Director: Reggie Selby

Program Management Division (P-S Gar/PMD):

Program Manager (PM): John “JB” Benjamin Quality Assurance Manager (QAM): Charles Warren Quality Assurance Manager (QAM): Alexander Young

Agenda

Welcome & Administrative Comments

Space Fence Acquisition Information

Space Fence RFP – FA2517-21-R-0001

Section H

Sections L & M

Organizational Conflicts of Interest

Space Fence Acquisition Schedule

Space Fence Site Information Brief Space Fence Operations Center

Sensor Site 1

Administrative Comments

Please make note of the following:

Questions regarding the Request for Proposal (RFP) will be accepted in writing until 1400 (2:00 pm) Mountain Time (MT) 24 November 2020

Questions submitted should include the Performance Work Statement (PWS) or RFP reference to include part, chapter, section, and paragraph

Nothing stated in the Pre-proposal Conference/Site Information Brief is contractually binding

All documents for this solicitation, including amendments and notices to Offerors will be posted on beta.Sam.gov website:

https://www.beta.Sam.gov under solicitation number:

FA2517-21-R-0001

Note: solicitation number has changed from FA2517-20-R-0007 Any changes to the requirement will be incorporated by formal amendment to the RFP Unless the formal solicitation is amended, it remains unchanged as a result of this brief

The Government will post the following to beta.Sam.gov:

Government presentation slides and minutes/recording

All written questions and answers, compiled on a non-attribution basis

Proposals shall be submitted through the DoD SAFE (https://safe.apps.mil)

Information related to access the DoD SAFE

Included in the Bidder’s Library

Offerors responsible to follow guidance

Space Fence Acquisition Information

Changes since Pre-Solicitation Conference

PWS revisions – Minor clarifications

RFP number has changed to FA2517-21-R-0001

Phase In – One Contract Line Item Number (CLIN) & Description clarified

Small Business Participation Contract Documents - Unlimited

Cost Reimbursement CLINs – “Plug Numbers” included

Fill-Ins only; Funding limitations will apply

Termination CLINs Removed

Space Fence Acquisition Information

Changes since Pre-Solicitation Conference, cont.

Minimum Quantitative Requirement amended

Based on site specific Firm Fixed Price (FFP) Operations & Maintenance (O&M) CLINs

OCI Memorandum Posted

Q&A’s from Pre-Solicitation Conference posted

MP3 zipped file with audio posted

Bidder’s Library available/updates occurring Updated Draft Government Furnished Property list posted

Draft Inter-Agency Agreement Posted

DoD SAFE Guidance posted

Space Fence RFP

Bidder’s Library Access requires completion of FOUO Access Request

Form – DD2345 Follow the directions in Attachment 6

Classified documents may be viewed by making an appointment All requests should be submitted to Kim Limón

(kim.limon@spaceforce.mil) with a courtesy copy to Diana Cramer (diana.cramer.1@spaceforce.mil)

Review the RFP, all Sections and attachments carefully

Section H – Special Contract Requirements

IAW PWS 1.28.2 – Staffing Positions

Designed to address staffing issues at remote sites

Staffing Plan will be incorporated into contract

Disincentive “activated” after 60 day position vacancy

2% of the Total FFP O&M CLIN deducted from affected site

MQR not adjusted based on Section H

Section L – Instructions, Conditions and Notices to Offerors Sole Point of Contact for this acquisition: Kim Limón, Contracting Officer, kim.limon@spaceforce.mil Courtesy copy to Diana Cramer, diana.cramer.1@spaceforce.mil

Proposals due: 05 January 2021, NLT 1500 (3:00 PM) MT

Volumes 1, 2, 3, 4 to be submitted via DoD SAFE https://safe.apps.mil/

Information on accessing DoD SAFE in the Bidder’s Library

Section L – Instructions, Conditions and Notices to Offerors, cont.

Proposal Labeling: Solicitation #, Company Name and

POC

Naming Convention:

Company Name_Vol#_Factor#

It is the Government’s intent to incorporate some or all of the Offeror’s technical approach (Space Fence System – Technical, Volume 1), the Small Business Participation Commitment Document and approved OCI Mitigation Plan (if applicable) into the contract as an attachment in Section J.

Section L – Instructions, Conditions and Notices to Offerors, cont.

SF33 – Section A, Block 12 – Proposal valid for 270 days

Proposal shall not contain classified information

No alternate proposals will be accepted

Format Instructions: General Guidance for the proposal

Inclusive of all information requested

Documentation should be complete, orderly & detailed

Electronic Submissions: One Word/Excel/MS Office version & one PDF version of each Volume

Section L – Instructions, Conditions and Notices to Offerors, cont.

Volume 1 – Space Fence System Technical, Factor 1

Evaluated at the Subfactor level

Four Subfactors:

1. Subfactor 1 – Space Fence Operations Center

(SOC) Operations and Support

2. Subfactor 2 - Sensor Site 1 Dual-Role Operator

Maintainers

3. Subfactor 3 - Space Mission System Level 1

Maintenance

4. Subfactor 4 - Overall Space Fence Staffing Plan

Section L – Instructions, Conditions and Notices to Offerors, cont.

Proposal shall consist of four (4) separate volumes

VOLUME TITLE

PAGE

LIMIT

NUMBER OF

ELECTRONIC COPIES

Space Fence System, Technical

30* 1 MS Word

1 PDF

2 Price Unlimited 1 MS Excel

1 PDF

Small Business Participation Commitment Document

Unlimited 1 MS Word

1 PDF

4 Contract Documents Unlimited 1 MS Office

1 PDF

*Page limits for Space Fence Technical does not include Overall Space Fence Staffing, Subfactor 4, using the RFP attachment 3 format; Signed Teaming Agreements, or tables of Content and Glossaries

Section L – Instructions, Conditions and Notices to Offerors, cont.

Excess pages will not be evaluated, divider pages are included in the page count

Type size: no smaller than 11 point Arial blue/black font

Charts, Text in Graphics, Tables, Headers and Footers – no smaller than 9 point Arial blue/black font

Change pages: Same font size/color, with the change highlighted in yellow and include a change bar in the margin. Include date of revision and revision # in footer

Section L – Instructions, Conditions and Notices to Offerors, cont.

Volume 2 – Price, Factor 2

Goal is to determine price fair and reasonable Section B – insert proposed unit and extended prices for each FFP CLIN “Plug-In” numbers provided for COST NTE CLINs Phase-In CLIN - COST (Not included in Total

Evaluated Price, but will still be evaluated) Attachment 4 – CLIN Worksheet Fill in as directed in the instructions

Section L – Instructions, Conditions and Notices to Offerors, cont.

Volume 3 – Small Business Participation Commitment Document, Factor 3

Specify the commitment to small business utilization

Minimum quantitative requirement = 20% of the total value of site specific FFP O&M CLINs

Signed teaming agreements

Section L – Instructions, Conditions and Notices to Offerors, cont.

Volume 4 – Contract Documents

Laundry list of contract documents to be submitted a – o sub paragraphs detailing documentation required

Section M – Evaluation Factors for Award

Government intends to award w/o discussions, but reserves the right to conduct discussions if necessary

NAICS Code – 517919, All Other Telecommunications

Competitive Best Value Source Selection

Trading Price for Technical Superiority

Factor 1 & Factor 3, when combined are significantly more important than price

Past Performance - Component of responsibility determination, IAW FAR 9.105

Section M – Evaluation Factors for Award, cont.

Propose to the criteria specified in Section M – failure to do so may be cause for rejection of the entire offer Only one award will be made Evaluation Process Proposals evaluated on three Factors Factor 1 – Space Fence Technical Factor 2 – Price Factor 3 – Small Business Participation

Commitment Document Volume 4 – reviewed for compliance IAW Section L

Section M – Evaluation Factors for Award, cont.

Factor 1 – Consists of four (4) equally important Subfactors

Each Subfactor will be assigned a combined technical/risk rating as described below:

Color Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Section M – Evaluation Factors for Award, cont.

Considers risk in conjunction with relative strengths, weaknesses, significant weaknesses, and/or deficiencies

Table 1a Definition

Strength

An aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Section M – Evaluation Factors for Award, cont.

Subfactor 1 – SOC Operations and Support

Evaluated on approach and understanding

Meet or exceed all SF Operations & Support requirements

Includes evaluation of proposed Ops Crew Schedule

No gaps in shift coverage

No gaps in qualified personnel

Section M – Evaluation Factors for Award, cont.

Subfactor 2 – Sensor Site 1 Dual-Role Operator Maintainers

Evaluated on approach and understanding

Meet or exceed all Sensor Site 1 Dual-Role requirements

Includes evaluation of approach for limited operational mission tasks

Section M – Evaluation Factors for Award, cont.

Subfactor 3 – Space Fence Mission Level 1 Maintenance

Evaluated on approach and understanding

Meet or exceed all Mission System Maintenance requirements

Evaluation of proposed monthly Maintenance crew schedule approach

No gaps in shift coverage

No gaps in qualified Maintenance personnel

Section M – Evaluation Factors for Award, cont.

Subfactor 4 – Overall Space Fence Staffing Plan

Evaluated on staffing approach/understanding to meet or exceed All PWS requirements

Composition of proposed workforce at each site

Labor categories

Number of hours

Phase-In, Base period and all option years

Description of benefits from cross-utilization

Section M – Evaluation Factors for Award, cont.

Factor 2 - Price

Total Evaluated Price

Calculation methodology

Price Reasonableness

Balanced Pricing

GFP adjustment (if applicable)

Section M – Evaluation Factors for Award, cont.

Factor 3 – Small Business Participation Commitment Document

Evaluated and assigned a rating of Acceptable or Unacceptable The minimum quantitative requirement (MQR) =

20% of total value for site specific O&M FFP CLINs Signed teaming agreements

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Section M – Evaluation Factors for Award, cont.

Volume 4 – Contract Documents

Evaluated for completeness

Failure to comply may result in ineligibility for award

Space Fence Organizational Conflict of Interest

An Organizational Conflict of Interest (OCI) means that because of other activities or relationships, entities are unable or potentially unable to render impartial assistance or advice to the Government, or the entities objectivity in performing the contract work is or might be otherwise impaired, or entities have an unfair competitive advantage

OCI Considerations

There are potential organizational conflicts of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest). One is with the Maintenance of Space Situational Awareness Integrated Capabilities (MOSSAIC) contract. The Space Fence Operations and Maintenance contractor will be responsible for testing or providing technical evaluations of products delivered from the MOSSAIC program.

1) Restrictions are needed to ensure that the Contractor is not testing or providing technical evaluations on its own products delivered to the Space Fence program.

OCI Considerations

2) As a part of the proposal, the offeror shall provide the Contracting Officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition. Prime or subcontract work related to MOSSAIC contract may represent an OCI that cannot be mitigated, and which may disqualify an offeror from award.

3) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both.

OCI Considerations

4) In order to determine whether or not an OCI actually exists, offerors with potential for an OCI shall provide enough concrete detail so the Government can evaluate the actual nature of the work being performed, in order to determine whether or not the contractor’s perceived OCI is actually mitigated to an acceptable level. Plans shall address all potential OCI’s, including for the contractor’s divisions, affiliates and subcontractors/teammates. If the offeror does not have any OCI related to Space Fence, submit a letter/email stating so.

5) The Contracting Officer reserves the right to discuss a potential or actual OCI with any offeror at any time. Such discussions do not constitute “discussions” as that term is defined in FAR Part 15.

OCI Considerations

Recent GAO Decision – File B-417107-4 Protest that the awardee had an impaired objectivity organizational conflict of interest is sustained where the record shows that the agency unreasonably concluded that there was no possibility of any potential conflicts arising from the awardee’s performance of a related task order.

Protest that the agency unreasonably evaluated the protester’s past performance is dismissed as untimely where the protester was advised of the agency’s interpretation of the solicitation in connection with the initial award.

GAO sustained the protest.

Space Fence Schedule

Virtual Pre-proposal Conference/Site Information Brief 19 November 2020

Written Questions related to RFP Due 24 November 2020, NLT 2 PM MT Receipt of Proposals from Industry 05 January 2021, NLT 3 PM MT

Anticipated Contract Award 15 September 2021

Contract Phase In 26 October 2021

Contract Performance Start 26 December 2021

Peterson-Schriever Garrison

Integrated Support… Empowered Ops… Resilient Professionals… Responsive Relationships

FOR OFFICIAL USE ONLY ‐ SOURCE SELECTION SENSITIVE INFORMATION ‐ See FAR 2.101 and 3.104

Space Fence Operations and Maintenance

(SFOM)

FA2517-21-R-0001

Site Information Brief

John “JB” Benjamin, Program Manager Kim Limón, Contracting Officer Date: 19 November 2020

Space Fence Site Information Brief

Space Fence Operations Center, Huntsville Alabama Co-located at the Reagan Test Site Operations Center –

Huntsville (ROC-H)

Sensor Site 1, Kwajalein Atoll, Republic of the Marshall Islands Nine months of the year is considered the rainy season

Warmest/Coldest month is September (86˚F/84˚F)

February is the driest month

Distance from:

Hawaii: 2,449 miles

Los Angeles, California: 4,972 miles

New York, New York: 7,250 miles

Space Fence Capabilities

Second generation S - Band phased array radar Cued Search Capabilities Un-cued Search Capabilities Low Earth Orbit Mid Earth Orbit High Earth Orbit

24/7 East/West Surveillance Coverage out to 3000 km

(FOUO) Detects object sizes ≥ 10 cm cubesat

Task any volume, at any time, anywhere in Field of Regard

Operator constructs mini-fences - # is dependent on available resources

(FOUO) LEO/MEO/GEO/HEO – Detects object sizes

2-200 cm depending on orbital regime

Can detect “changes” in orbital patterns of interest to warfighter

Operator awareness of radar resources in use/available for tasking

Surveillance FenceFlexible Coverage FOR

Surveillance Probability of Observation > 99%

(plot contains a single dot for each crossing object)

Flexible Coverage Captures orbital uncertainty

Track

UCT long arc tracks

Known Objects

SS Tracks (Side View)

Catalog Buildup

Object Database Buildup

Nu m be r o f

Time

Catalog buildup reaches steady‐state in just days proving effectiveness of combined coverage, sensitivity and track correlation performance

Over 90% Successful Correlation

Observations Time, Elevation, Azimuth, Range, Range Rate (TEARR) Estimated uncertainties associated with each TEARR measurement Average RCS for each polarization RCS uncertainty for each polarization Tasking identification (e.g. un-cued, self-cued, tasked) Duration of track Track covariance quality

Ephemeris Special Perturbation (SP) vectors w/Covariance Extrapolated General Perturbation (eGP) ELSETs

Narrowband Signatures – tasked objects only

Model for GSUs on tactical intel ops Work in conjunction with USSTRATCOM, USSF, & DEL 2

Track adversarial launches & SIGACTS Coordinate intel support with GSUs/ISRD Ensures observation, awareness, and custody for launch observations / SIGACTs Full integration into operations, training, and evaluation

Key role in Advanced Training curriculum development/execution

Mission Planning, Execution, and Debrief Weaponizing Intelligence

Highlight data on all networks (JWICS, SIRPnet, NIPRnet) relevant to crew mission Alert crews to new information on varying networks Supports TTP development/execution

Rx Array looking East Rx Array Near Complete

Sensor Site Modular Design Provides element level Digital Beam Forming Modular & Scalable architecture Tx & Rx “on-chip” processing reduces 1000+ cables, receiver and processing assemblies Enables swapping of LRUs during ops

RX LRU TX LRU

GaN HPA

RFIC

By Director, Operational Test and Evaluation - Behler, Robert F. (2019);Space Fence (SF); in FY 2019 Annual Report, Director, Operational Test and Evaluation, p. 201, Public Domain, https://commons.wikimedia.org/w/index.php?curid=86618250

Space Fence – SOC

Space Operations Center

Space Fence - SOC

Space Fence – Sensor Site 1

Space Fence Site Information Brief

Sensor Site 1, Kwajalein Atoll, Republic of the Marshall Islands, cont.

There is minimal medical/dental care available on Island

Medevac Insurance is recommended by the Host

Housing availability is detailed in the Inter-Agency Agreement

Dining Facility – Buffet style Dining - open for breakfast, lunch and dinner

Liquid Cooling System

Calibration Towers

Lightening Rods

Operations Building

Fire Suppression Water Tanks

Space Fence – Kwajalein Island Housing

Misc. Kwajalein Island Pictures

WYATT OLSON/STARS AND STRIPES

Space Fence – Info Links https://www.facebook.com/KwajNet/ https://ufdc.ufl.edu/AA00061588/01381/allvolumes http://www.rts-wx.com

Questions

Any additional questions that result from this Pre-Proposal Conference/Site Information Brief are due in writing to the Contracting Officer, Kim Limón, at kim.limon@spaceforce.mil NLT 1400, 24 November 2020, courtesy copy Diana Cramer, at diana.cramer.1@spaceforce.mil.

**No phone calls will be accepted in lieu of a written submission