afi32-7086.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 32-7086

1 NOVEMBER 2004

Certified Current 11 April 2014

Incorporating Change 1, 5 June 2014

Civil Engineering

HAZARDOUS MATERIALS MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ USAF/ILEVQ

Supersedes: AFI32-7086, 1 August 1997

Certified by: HQ USAF/ILEV

(Mr. Jeffrey Domm)

Pages: 103

This instruction implements Air Force Policy Directive (AFPD) 32-70, Environmental Quality, July 1994; AFPD 23-2, Supplies and Materiel Management; June 1993; AFPD 90-8, Environment, Safety, and Occupational Health, January 1999; AFPD 90-9, Operational Risk

Management; and AFPD 91-3, Occupational Safety and Health, September 1993. It establishes procedures and standards that govern management of hazardous materials (HAZMAT) throughout the Air Force. It applies to all Air Force personnel (at classified and unclassified operations) who authorize, procure, issue, use, or dispose of HAZMAT in the course of their official duties; and to those who manage, monitor, or track any of the preceding processes, whether the processes are performed by government or contractor personnel. This Air Force

Instruction (AFI) is applicable to all installations, except where international agreements require modified policy. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AFPD 37-1, Air Force Information Management, and Air Force Manual (AFMAN) 37-123, Management of Records, and the associated Air Force

Records Disposition Schedule. Send comments and suggested improvements on AF Form 847, Recommendation for Change of Publication, through channels, to Headquarters United States

Air Force (HQ USAF), Deputy Chief of Staff for Installations and Logistics, Environmental

Division (HQ USAF/ILEV), 1260 Air Force Pentagon, Washington DC 20330-1260. Major

Commands (MAJCOMs) are required to supplement this instruction within 12 months of issuance. In addition, other organizations may supplement this instruction. MAJCOM, the Air

National Guard (ANG), Field Operating Agency (FOA), and Direct Reporting Unit (DRU)

Environmental, Safety, and Occupational Health Committee (ESOHC) chairs can submit to HQ

USAF/CVA a request for a waiver to the assignment of specific responsibilities in this AFI.

Waiver requests must clearly identify the specific changes to responsibility assignments and http://www.e-publishing.af.mil/

2 AFI32-7086 1 NOVEMBER 2004

provide the rationale for deviating from the standardized Air Force structure as defined in this

AFI. The HQ USAF ESOHC Co-Chairs have final approval authority for these waiver requests.

This instruction is consistent with Air Force Occupational Safety and Health (AFOSH) standards. It prescribes AF Form 3952, Chemical/Hazardous Material Request/Authorization and AF Form 3953, Contract Class I Ozone Depleting Substance (ODS) Senior Acquisition

Official (SAO) Approval Application Form. See Attachment 1 for a list of references and supporting information.

SUMMARY OF CHANGES

This revision incorporates Interim Change (IC) 1. IC-1 updates the office symbols of organizations, updates implemented laws and regulations, and clarifies the definition of

HAZMAT at paragraph 1.3. It deletes multiple references to the obsolete Air Force Federal

Acquisition Regulation Supplement (AFFARS) clause 5352.223.9003 and replaces it with a reference to the performance-based work statement (PWS) template in the AF HMMP Playbook on the Civil Engineering Portal. This IC also deletes the HAZMAT Transportation Security section (paragraph 2.7.) which has been incorporated into AFI 24-203, Preparation and

Movement of Air Force Cargo. This IC adds a new paragraph and subparagraphs at 4.4.2.8.

incorporating the Hush House Halon 1301 management and elimination policy, modifies the designation of ODS Senior Acquisition Officials throughout Chapter 4, modifies the ODS requisition policy for installations (paragraph 4.6), and eliminates the requirement for the Air

Force Civil Engineering Center to semi-annually report halon inventories. Additional minor clarifications and corrections are also made. A Margin bar (|) indicates newly revised material.

Chapter 1—AIR FORCE HAZARDOUS MATERIALS (HAZMAT) MANAGEMENT

PROCESS 6

Section 1A—HAZMAT Management Process (HMMP) Purpose and Objectives 6

1.1. HMMP Purpose

1.2. HMMP Objectives

Section 1B—HMMP Structure 7

1.3. HAZMAT Definition

1.4. HMMP Team

1.5. HMMP Programs

Section 1C—HMMP Responsibilities 9

1.6. HQ USAF Environmental, Safety, and Occupational Health Committee

(ESOHC) Co-Chairs

1.7. HQ USAF HMMP Team

1.8. Secretary of the Air Force (SAF)

1.9. HQ USAF

AFI32-7086 1 NOVEMBER 2004 3

1.10. MAJCOMs and DRUs

1.11. Installations

1.12. Other Specialized Responsibilities

Chapter 2—INSTALLATION HAZMAT MANAGEMENT PROGRAM (IHMP) 17

Section 2A—IHMP Purpose and Objectives 17

2.1. IHMP Purpose

2.2. IHMP Objectives

Section 2B—IHMP Structure 18

2.3. IHMP Elements

2.4. HAZMART Functions

2.5. HAZMAT Determination and Authorization Process

Figure 2.1. HMMP Team HAZMAT Determination and Authorization Process

2.6. Deployment Planning

2.7. DELETED

Table 2.1. DELETED

Section 2C—IHMP Responsibilities 28

2.8. HQ USAF HMMP Team

2.9. MAJCOM and DRU HMMP Teams

2.10. Installations

2.11. Other Specialized Responsibilities

Chapter 3—AIR FORCE WEAPON SYSTEM HAZARDOUS MATERIALS (HAZMAT)

PROGRAM (WSHP) 40

Section 3A—WSHP Purpose and Objectives 40

3.1. WSHP Purpose

3.2. WSHP Objectives

Section 3B—WSHP Structure 41

3.3. WSHP Description

Figure 3.1. WSHP Change Request Submittal for Existing Systems

Figure 3.2. Permanent Modification Process [CHANGED FIGURE LABEL ONLY]

Figure 3.3. Technical Order (TO) Recommended Change [CHANGED FIGURE LABEL

ONLY]

Section 3C—WSHP Responsibilities 48

4 AFI32-7086 1 NOVEMBER 2004

3.4. HQ USAF HMMP Team

3.5. Assistant Secretary for Acquisition (SAF/AQ)

3.6. Deputy Chief of Staff for Logistics, Installations and Mission Support (AF/A4/7).

3.7. MAJCOMs and DRUs

3.8. Installations

3.9. Other Specialized Responsibilities

Chapter 4—AIR FORCE OZONE DEPLETING SUBSTANCE (ODS) PROGRAM (ODSP)

Section 4A—ODSP Purpose and Objectives 51

4.1. ODSP Purpose

Table 4.1. Class I ODS Requisition SAO Approval Procedures for Quantities Greater than

3,000 pounds [CHANGED FIGURE LABEL ONLY]

Table 4.2. Class II Ozone Depleting Substances

Table 4.3. Class II ODS Production Phase-out

4.2. ODSP Objectives

Section 4B—ODSP Structure 54

4.3. ODSP Senior Acquisition Official (SAO) Authority

4.4. Class I ODS Program

4.5. Contract Class I ODS SAO Approval Requests

4.6. Requisitions from the DLA Class I ODS Defense Reserve

Figure 4.1. Class I ODS Requisition SAO Approval Procedures

4.7. Class I ODS Deployment Planning

4.8. Class II ODS Program

Section 4C—ODSP Responsibilities 63

4.9. SAF/AQ

4.10. AF/A4/7

4.11. MAJCOMs and DRUs

4.12. Installations

4.13. Other Specialized Responsibilities

4.14. Forms Prescribed

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 72

AFI32-7086 1 NOVEMBER 2004 5

Attachment 2—AF FORM 3952, CHEMICAL/HAZARDOUS MATERIAL

REQUEST/AUTHORIZATION FORM 85

Attachment 3—AF FORM 3953, CONTRACT CLASS I ODS SAO APPROVAL

APPLICATION FORM 93

Attachment 4—HQ USAF HMMP TEAM CHARTER 103

6 AFI32-7086 1 NOVEMBER 2004

Chapter 1

AIR FORCE HAZARDOUS MATERIALS (HAZMAT) MANAGEMENT PROCESS

Section 1A—HAZMAT Management Process (HMMP) Purpose and Objectives

1.1. HMMP Purpose. The HMMP includes the activities and infrastructure required for ongoing identification, management, tracking, and minimization of HAZMAT. The purpose of the HMMP is to manage the procurement and use of HAZMAT to: (1) support Air Force missions; (2) to protect the safety and health of personnel on Air Force installations and communities surrounding Air Force installations by ensuring proper management of HAZMAT;

(3) to minimize Air Force use of HAZMAT consistent with mission requirements; (4) and to maintain Air Force compliance with environmental requirements for HAZMAT usage.

1.2. HMMP Objectives.

1.2.1. The HMMP supports accomplishment of the Air Force mission by minimizing and effectively managing dependence on HAZMAT within acceptable levels of mission and

ESOH risk, while reducing associated Total Ownership Cost (TOC).

1.2.2. The specific objectives of the HMMP are to:

1.2.2.1. Collect and maintain HAZMAT data on the standardized Air Force HAZMAT tracking system. The Enterprise Environment, Safety, and Occupational Health

Management Information System (EESOH-MIS) is the standardized Air Force

HAZMAT and hazardous waste tracking system unless an approved legacy system is in use pending migration to EESOH-MIS and sundown of the legacy system.

1.2.2.2. Protect the safety and health of personnel on Air Force installations and communities surrounding Air Force installations from Air Force misuse of HAZMAT.

1.2.2.3. Integrate weapon system HAZMAT reduction needs into the weapon system requirements generation, prioritization, funding, and execution processes.

1.2.2.4. Manage mission critical requirements for Class I Ozone Depleting Substances

(ODS).

1.2.2.5. Provide the work area supervisor with information necessary to comply with applicable hazardous material risk communication requirements, especially the

Occupational Safety and Health Administration (OSHA) Hazard Communication

(HAZCOM) Standard.

1.2.2.6. Support compliance with applicable hazardous material management laws, regulations and Executive Orders (EOs), especially EO 13514, which requires federal agencies to comply with Emergency Planning and Community Right-to-Know Act

(EPCRA), the initial catalyst for the creation of the HMMP. This includes following

DoD and Air Force EPCRA implementing guidance.

1.2.2.7. Minimize the generation of hazardous waste (HW).

AFI32-7086 1 NOVEMBER 2004 7

Section 1B—HMMP Structure

1.3. HAZMAT Definition. For purposes of this AFI, the term HAZMAT includes all items that are:

covered under EPCRA or other applicable host nation, federal, state, or local tracking or reporting requirement, covered under the OSHA HAZCOM Standard or the OSHA Occupational Exposure to

Hazardous Chemicals in Laboratories Standard (excluding pharmaceuticals managed by an installation pharmacy or formulary), Class I or Class II ODS, not munitions, as defined by AFI 21-200, or HW.

1.4. HMMP Team. This AFI assigns specific functional area responsibilities for HMMP execution at all levels. The key to effective HAZMAT management is cross-functional cooperation achieved through the establishment of HMMP teams at all levels.

1.4.1. HMMP Team Chain of Command. At each level (HAF, MAJCOM, and installation), the Environmental, Safety, and Occupational Health Council (ESOHC) chair will establish, via formal charter, a cross-functional HMMP team. (The 2010 HAF HMMP Charter at

Attachment 4 can be used as an example charter.) Civil Engineer (CE) will lead the HMMP team. The team will report to the ESOHC chair, except for the HAF HMMP team, which will report to the HAF ESOH Steering Committee. Individual team members are also responsible for reporting to their functional chain of command on HMMP issues. Geographically

Separated Units (GSUs) may be supported by the supporting installation HMMP.

1.4.2. HMMP Team Composition. The HMMP team will include, but is not limited to, representatives from CE (representing environmental and fire protection), Surgeon General

(SG) (Bioenvironmental Engineering or BE), Safety (SE), Legal (JA), Maintenance, Logistics Readiness (with supply expertise), Contracting, and HAZMART supervisors. Other functional areas such as Finance, Requirements, Plans, Manpower, Public Affairs, HAZMAT users, Communications and Information (SC or CS), and tenant organizations are also members of the HMMP team, as required. Contracted functions may have contractor representation on the HMMP team. The team charter will specifically identify HMMP team members.

1.4.3. HMMP Team Functions. The HMMP team, at all levels, will:

1.4.3.1. Provide oversight for the three major areas covered in the HMMP: the

Installation HAZMAT Management Program (IHMP), the Weapon System HAZMAT

Program (WSHP), and the ODS Program (ODSP).

1.4.3.2. Identify and resolve issues, particularly in policy and resource guidance; cross feed smart procedures; evaluate performance; incorporate HAZMAT management initiatives into existing procedures; and validate and prioritize strategies that support and enhance HAZMAT management.

1.4.3.3. Communicate policy goals and objectives and develop efficient HAZMAT management plans.

8 AFI32-7086 1 NOVEMBER 2004

1.4.3.4. Provide the necessary teamwork, oversight, coordination, and cross feed to develop and sustain the standardized Air Force HAZMAT tracking system and associated interfaces.

1.4.3.5. Regularly schedule and hold meetings at least quarterly to address HMMP issues with suggested topics of discussion as follows:

Resource (funding and personnel) review, validation, and tracking

Support Agreements

Metrics

Contract HAZMAT requirements

IHMP issues

WSHP issues

ODSP issues

Customer feedback

1.4.3.6. HAZMART supervisors, and HMMP team members should use the Air Force

Institute of Technology (AFIT) HMMP Course (WENV-222) as the primary source of

HMMP management and HAZMART operations training. Also, HMMP team members should be familiar with both the standardized Air Force HAZMAT tracking system and the HMMP-related IG inspection checklist items in the Management Internal Control

Tool (MICT).

1.4.4. HMMP Team Problem Resolution Process. The HMMP team chain of command

(paragraph 1.4.1) is structured to ensure senior leadership insight into the HMMP and involvement in resolving HMMP issues that the team has not been able to resolve.

1.4.4.1. The HMMP team is responsible for first trying to resolve issues within the team itself.

1.4.4.2. If this is not possible, the HMMP team has the responsibility to go to the

ESOHC chair for assistance. Individual team members have to first inform their chain of command before the HMMP team presents the issue to the ESOHC chair.

1.4.4.3. If the ESOHC chair cannot resolve the issue, the HMMP team, with the approval of the ESOHC chair, should refer the issue to the HMMP team at the next level of command.

1.5. HMMP Programs. The HMMP consists of three major programs: the IHMP, WSHP, and the ODSP. The WSHP and the ODSP are dependent on the IHMP for data collection and allocation control, respectively. In addition, it is essential that each HMMP team establish a management effort to ensure the accuracy and reliability of the HAZMAT data in the standardized Air Force HAZMAT tracking system.

1.5.1. IHMP. Chapter 2 describes the IHMP requirements for authorizing, procuring, issuing, and tracking HAZMAT at Air Force installations. The IHMP provides the necessary data and controls to support the WSHP and ODSP.

1.5.2. WSHP. Chapter 3 describes the WSHP requirements to link HAZMAT reduction efforts to installation and MAJCOM priorities. The WSHP relies on IHMP data to link

HAZMAT usage to weapon systems.

AFI32-7086 1 NOVEMBER 2004 9

1.5.3. ODSP. Chapter 4 describes the requirements for managing ODS. The ODSP relies on the IHMP to control the allocation of mission-critical supplies of ODS.

1.5.4. Data Quality Management Effort. Each HMMP team must implement a management effort to provide for the quality assurance of the HAZMAT data upon which the effectiveness and efficiency of the HMMP depend. Each management effort should provide for continuous improvement of the HMMP through the quality Plan-Do-Check-Act cycle. Key elements of the HMMP quality management effort may include continuity folders with documented operating instructions, required training of new HMMP team members and HMMP customers, inclusion of HMMP activities in the Commanders’ Self-Inspection Program (AFI

90-201), installation HMMP team visits to customer work areas, and formal cross-feed of lessons learned.

1.5.5. Approved HMMP key performance measures, common levels of service, templates, expanded guidance, and non-directive process playbooks are published on the Civil

Engineering Portal.

Section 1C—HMMP Responsibilities

1.6. HQ USAF Environmental, Safety, and Occupational Health Committee (ESOHC) Co-

Chairs. ESOHC co-chairs (SAF/IEE and HQ USAF/CVA) will formally charter a cross-functional HMMP team led by HQ USAF/ILE. The ESOHC Co-chairs will provide oversight for the HMMP.

1.7. HQ USAF HMMP Team. The HMMP team consists of those representatives listed in paragraph 1.4.2 and representatives from acquisition (SAF/AQ). The HMMP team will:

1.7.1. Establish policies and procedures for the HMMP.

1.7.2. Ensure functional areas provide resource advocacy in their respective areas for an effective interface between their functional area programs and the HMMP.

1.7.3. Establish and review metrics, in conjunction with MAJCOM HMMP teams, to assess and report HMMP performance to senior leadership. These metrics must be based upon the data in the standardized Air Force HAZMAT tracking system.

1.7.4. Ensure that any contracting initiatives involving any of the HMMP team responsibilities explicitly spell-out those responsibilities in the contract. These contracting initiatives must also include provisions for meeting the HMMP deployment planning requirements.

1.7.5. Establish and maintain a quality management effort for the HQ USAF HMMP activities.

1.7.6. Ensure HMMP planning and management is incorporated into deployment planning policy and guidance.

1.7.7. Review the DoD list of emerging contaminants and chemicals of concern and identify those items that will require AF-wide tracking IAW paragraph 1.3.

1.8. Secretary of the Air Force (SAF).

10 AFI32-7086 1 NOVEMBER 2004

1.8.1. Assistant Secretary of the Air Force for Installations, Environment and Logistics

(SAF/IE). SAF/IE will:

1.8.1.1. Establish Air Force ESOH policy.

1.8.1.2. Participate in the HMMP team.

1.8.2. Assistant Secretary of the Air Force for Acquisition (SAF/AQ). SAF/AQ will:

1.8.2.1. Provide systems engineering and contracting participation in the HMMP team.

1.8.2.2. Provide Program Manager (PM) guidance on implementing the HAZMAT management requirements of the Department of Defense (DOD) Instruction 5000.02, Operation of the Defense Acquisition System.

1.8.2.3. Serve as the HQ USAF HMMP team Office of Primary Responsibility (OPR) for the WSHP and define PM WSHP responsibilities for the entire WS life-cycle according to Chapter 3 of this AFI.

1.8.2.4. Serve as the HQ USAF HMMP team OPR for the ODSP, including processing of Class I ODS Senior Acquisition Official (SAO) approval requests in accordance with

(IAW) Chapter 4 of this AFI.

1.8.2.5. Serve as the HQ USAF HMMP team OPR for the HAZMAT and ODS sections of the Air Force Federal Acquisition Regulation Supplement (AFFARS).

1.8.2.6. Incorporate HMMP requirements into acquisition processes through policies, procedures, and training.

1.9. HQ USAF.

1.9.1. Deputy Chief of Staff for Logistics, Installations and Mission Support (AF/A4/7).

AF/A4/7 has overall responsibility for the HMMP.

1.9.2. The Air Force Civil Engineer (AF/A7C). AF/A7C will:

1.9.2.1. Lead the HQ USAF HMMP team with participation from all required functional areas to develop policy, advocate for resources, and oversee execution of the HMMP.

1.9.2.2. Incorporate HMMP requirements into CE processes through policies, procedures, and training.

1.9.2.3. Advocate for MAJCOM functional areas and acquisition resources (funding and personnel) required to execute CE HMMP responsibilities.

1.9.2.4. Ensure that the HAZMAT tracking system requirements are included and maintained in the standardized Air Force HAZMAT tracking system software development.

1.9.2.5. Partners with AF/SG to ensure Material Safety Data Sheet (MSDS) and Safety

Data Sheet (SDS) data management meets both HAZCOM and HAZMAT tracking system requirements. NOTE: SDSs will replace MSDSs by 1 June 2015. References in this document to “MSDS” apply to both MSDS and SDS.

1.9.3. Director of Logistics (AF/A4L). AF/A4L will:

1.9.3.1. Participate in the HMMP team.

AFI32-7086 1 NOVEMBER 2004 11

1.9.3.2. Incorporate HMMP requirements into supply and maintenance processes through policies, procedures, and training.

1.9.3.3. Advocate for the resources (funding and personnel) required to execute supply and maintenance HMMP responsibilities.

1.9.3.4. Serve as the HMMP team Office of Collateral Responsibility (OCR) for processing Class I ODS Requisition Senior Acquisition Official (SAO) approval requests

IAW Chapter 4 of this AFI.

1.9.3.5. Serve as the HMMP team OPR for weapon system maintenance issues.

1.9.4. DELETED.

1.9.4.1. DELETED.

1.9.4.2. DELETED.

1.9.4.3. DELETED.

1.9.4.4. DELETED.

1.9.5. Air Force Surgeon General (HQ USAF/SG). HQ USAF/SG will:

1.9.5.1. Provide BE participation in the HMMP team.

1.9.5.2. Incorporate HMMP requirements into SG processes through policies, procedures, and training.

1.9.5.3. Advocate for the resources (funding and personnel) required to execute SG

HMMP responsibilities.

1.9.5.4. Serve as the HMMP team OPR for MSDS and SDS issues with respect to OSHA and AF HAZCOM program requirements. Partners with A7C to ensure MSDS and SDS data management meets both HAZCOM and HAZMAT tracking system requirements.

1.9.6. Air Force Chief of Safety (HQ USAF/SE). HQ USAF/SE will:

1.9.6.1. Provide Safety participation in the HMMP team.

1.9.6.2. Incorporate HMMP requirements into SE processes through policies, procedures, and training.

1.9.6.3. Advocate for the resources (funding and personnel) requirements to execute SE

HMMP responsibilities.

1.9.7. Deputy Chief of Staff for Strategic Plans and Programs (AF/A8). AF/A8 will provide guidance to the MAJCOMs through the Annual Planning and Programming Guidance

(APPG) and/or Program Objective Memorandum (POM) Preparation Instruction to consider

WSHP needs along with other weapon system needs in their POM submittals.

1.9.8. Air Force Judge Advocate (AFLOA/JACE). Provide legal expertise on applicability of

HAZMAT and ESOH management laws/regulations and EO on Air Force policy/guidance.

1.10. MAJCOMs and DRUs.

1.10.1. MAJCOM EPC or ESOHC chair. The EPC or ESOHC chair will formally charter a cross-functional HMMP team led by CE. The EPC or ESOHC chair will provide oversight

12 AFI32-7086 1 NOVEMBER 2004

for the HMMP. EPC or ESOHC chair will submit to HQ USAF/CVA any requests for waivers to the assignment of HMMP responsibilities in this AFI.

1.10.2. MAJCOM, ANGRC, and DRU HMMP teams. The HMMP team consists of those representatives listed in paragraph 1.4.2. The MAJCOM and DRU HMMP teams will:

1.10.2.1. Establish supplemental policies and procedures for the HMMP within 12 months of issuance of this AFI or any revisions.

1.10.2.1.1. Include definition of HAZMAT roles and responsibilities.

1.10.2.1.2. Include guidance for HAZMAT management in support of MAJCOM contingency deployment plans. NOTE: This guidance must address contractor-performed IHMP responsibilities.

1.10.2.1.3. Provide guidance to installations to ensure that outsourcing and privatization initiatives involving any of the HMMP team responsibilities explicitly spell-out those responsibilities in the contract. These outsourcing and privatization initiatives must also include provisions for meeting the HMMP deployment planning requirements. NOTE: Any aspect of the installation HMMP responsibilities, including the HAZMAT authorization responsibilities in Chapter 2, can be performed by contractors, provided the following elements are in place. First, the contract complies with applicable federal and military procurement policies and supports IHMP deployment requirements. Second, the Air Force exercises appropriate and adequate contractor performance oversight.

1.10.2.2. Ensure all functional areas provide resource advocacy in their respective areas for an effective interface between their functional area program and the HMMP.

1.10.2.3. Review, validate, and advocate for HMMP-related funding.

1.10.2.4. Ensure HMMP requirements are integrated into support agreements IAW procedures outlined in AFI 25-201, Support Agreements Procedures.

1.10.2.5. Identify and support applicable training requirements IAW AFOSH, OSHA, DoD Regulation 4500.9-R, Defense Transportation Regulation (DTR), and environmental standards, other AFIs, local requirements, and paragraph 1.4.3.6. To the maximum extent possible, send people to applicable training at the earliest opportunity once assigned HMMP responsibilities. Once training is completed, retain those individuals in their HMMP related position as long as practicable.

1.10.2.6. Track funded HMMP projects to completion.

1.10.2.7. At least annually, report HQ USAF HMMP team-specified metrics based upon the data in the standardized Air Force HAZMAT tracking system to MAJCOM senior leadership and the HQ USAF HMMP team (see paragraph 1.7.3).

1.10.2.8. Ensure installation HMMP teams support EPCRA reporting requirements.

1.10.3. CE. CE, supported by the Air Force Civil Engineer Center (AFCEC), will:

1.10.3.1. Lead the HMMP team.

1.10.3.2. Assist functional areas with resource advocacy in their respective areas for an effective interface between their functional area programs and the HMMP.

AFI32-7086 1 NOVEMBER 2004 13

1.10.3.3. Field the standardized Air Force HAZMAT tracking system throughout the

MAJCOM.

1.10.3.4. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation CE HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.4. Logistics (LG) Maintenance. Maintenance will:

1.10.4.1. Ensure appropriate Maintenance personnel participate in the HMMP team.

1.10.4.2. Incorporate HMMP requirements into maintenance processes through command policies, procedures, and training.

1.10.4.3. Advocate for the resources (funding and personnel) required to execute

Maintenance HMMP responsibilities.

1.10.4.4. Serve as the HMMP team OPR for WSHP IAW Chapter 3 of this AFI.

1.10.4.5. Serve as the HMMP team OPR for processing Class I ODS Requisition SAO approval requests IAW Chapter 4 of this AFI.

1.10.4.6. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation LG Maintenance HMMP responsibilities

(including IHMP deployment), and require prior approval of installation decisions.

1.10.5. LG Supply. LG Supply will:

1.10.5.1. Ensure appropriate LG Supply personnel participate in the HMMP team.

1.10.5.2. Incorporate HMMP requirements into LG Supply processes through command policies, procedures, and training

1.10.5.3. Advocate for the resources (funding and personnel) required to execute LG

Supply HMMP responsibilities.

1.10.5.4. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation LG Supply HMMP responsibilities

(including IHMP deployment), and require prior approval of installation decisions.

1.10.6. Contracting. Contracting will:

1.10.6.1. Ensure appropriate Contracting personnel participate in the HMMP team.

1.10.6.2. Incorporate HMMP requirements into the Contracting process through command policies, procedures, and training

1.10.6.3. DELETED.

1.10.6.4. Advocate for the resources (funding and personnel) required to execute

Contracting HMMP responsibilities.

1.10.6.5. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation Contracting HMMP responsibilities

(including IHMP deployment), and require prior approval of installation decisions.

1.10.7. Command Surgeon (SG). SG will:

14 AFI32-7086 1 NOVEMBER 2004

1.10.7.1. Ensure appropriate BE personnel participate in the HMMP team.

1.10.7.2. Incorporate HMMP requirements into SG processes through command policies, procedures, and training.

1.10.7.3. Advocate for the resources (funding and personnel) required to execute SG

HMMP responsibilities.

1.10.7.4. Function as the HMMP team OPR for occupational health issues and the approval of occupational health personal protective equipment (PPE).

1.10.7.5. Function as the OPR for MSDS and SDS issues with respect to OSHA and AF

HAZCOM program requirements.

1.10.7.6. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation SG HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.8. Director of Safety (SE). SE will:

1.10.8.1. Ensure appropriate SE personnel participate in the HMMP team.

1.10.8.2. Incorporate HMMP requirements into SE processes through command policies, procedures, and training.

1.10.8.3. Advocate for the resources (funding and personnel) required to execute SE

HMMP responsibilities.

1.10.8.4. Function as the HMMP team OPR for occupational safety issues and the approval of occupational safety PPE.

1.10.8.5. In coordination with the HMMP team, provide installations with guidance on outsourcing and privatization of installation SE HMMP responsibilities (including IHMP deployment), and require prior approval of installation decisions.

1.10.9. Command Judge Advocate. Legal (JA) will:

1.10.9.1. Review actions taken pursuant to this instruction and advise the MAJCOM

EPC or ESOHC Chair on the legal sufficiency of the actions.

1.10.9.2. Identify for the MAJCOM and DRU HMMP team applicable HAZMAT management laws, regulations, EOs, and policies. Provide advice to the team to ensure compliance.

1.11. Installations.

1.11.1. Installation ESOHC chair. The ESOHC chair will:

1.11.1.1. Formally charter a cross-functional HMMP team led by CE. (See Attachment

4 for an example charter.)

1.11.1.2. Provide oversight for the HMMP.

1.11.1.3. Ensure that only appropriate aspects of the HMMP responsibilities are considered for contracting-out. If any IHMP functional responsibilities are contracted-out, those responsibilities must remain under the purview of the individual functional offices that this AFI assigns those responsibilities to, regardless of the extent that the

AFI32-7086 1 NOVEMBER 2004 15

given functional office has been contracted out. NOTE: Any IHMP task, including the

HAZMAT authorization responsibilities, can be performed by contractors, provided the following elements are in place. First, the contract complies with applicable federal and military procurement policies and supports IHMP deployment requirements; Second, the

Air Force exercises appropriate and adequate contractor performance oversight.

1.11.1.4. Ensure that all installation organizations, including non-appropriated fund activities, tenants, and contractors, participate in the HMMP.

1.11.2. Installation HMMP team. The HMMP team consists of those representatives listed in paragraph 1.4.2 The Installation HMMP team will:

1.11.2.1. Provide the necessary teamwork, oversight, coordination, and cross-feed to implement the HMMP, standardized Air Force HAZMAT tracking system, and associated interfaces.

1.11.2.2. Ensure all functional areas provide resource advocacy in their respective areas for an effective interface between their functional area program and the HMMP.

1.11.2.3. Review, validate, and advocate for HMMP-related funding requirements.

1.11.2.4. Integrate HMMP requirements into support agreements as needed IAW procedures outlined in AFI 25-201.

1.11.2.5. Ensure personnel obtain and document applicable HMMP training requirements IAW AFOSH, OSHA, DoD Regulation 4500.9-R, Defense Transportation

Regulation (DTR), and other applicable environmental standards, local requirements, and paragraph 1.4.3.6. to maximize training efficiency. To the maximum extent possible, send people to applicable training at the earliest opportunity once assigned HMMP responsibilities. Once training is completed, retain those individuals in their HMMP related position as long as practicable. See the Civil Engineering Portal for a listing of required HAZMAT training and training sources.

1.11.2.6. Include guidance for HAZMAT management in contingency deployment plans.

NOTE: This guidance must address contractor-performed IHMP responsibilities.

1.11.2.7. Track funded HMMP projects to completion.

1.11.2.8. As requested, collect data and report HMMP metrics to senior leadership and their MAJCOM HMMP team. This includes support for installation EPCRA reporting requirements.

1.11.2.9. Ensure installation Contracting Offices include AFFARS clause 5352.223-

9000, “Elimination of Use of Class I Ozone Depleting Substances (ODSs),” FAR clause

52.223-3, “Hazardous Material Identification and Material Safety Data” 52.223-5, “Pollution Prevention and Right to Know Information,” and 52.223-19, “Compliance with Environmental Management Systems,” in solicitations and contracts, when appropriate. Ensure that any contracting initiatives involving any aspect of the HMMP specifically define responsibilities for executing the affected HMMP elements, especially

IHMP deployment requirements. NOTE: Any aspect of the installation HMMP responsibilities, including the HAZMAT authorization responsibilities in Chapter 2, can be performed by contractors, provided the following elements are in place. First, the contract complies with applicable federal and military procurement policies and supports

16 AFI32-7086 1 NOVEMBER 2004

IHMP deployment requirements; Second, the Air Force exercises appropriate and adequate contractor performance oversight.

1.11.2.10. Establish and maintain a management effort to ensure the quality of the installation’s HMMP data.

1.11.2.11. Ensure that releasable information on HMMP projects or metrics with potential community or media interest are provided to Public Affairs.

1.12. Other Specialized Responsibilities. The following agencies have specialized HMMP responsibilities:

1.12.1. PM. PMs will support the HMMP as specified in this AFI.

1.12.2. Air Force Civil Engineer Support Agency (AFCESA). AFCESA will support the

HMMP as specified in this AFI.

1.12.3. Air Force Center for Environmental Excellence (AFCEE). AFCEE will:

1.12.3.1. Provide technical expertise (in house or by contract), guidance, and cross-feed to assist installations, MAJCOM-level, or Air Staff-level organizations in carrying out the requirements of this instruction. Information on benchmark processes for efficiency, effectiveness, and cost-savings is a good example of the type of cross-feed to enhance mission capability.

1.12.3.2. Maintain an Air Force HMMP web page to enhance information exchange.

1.12.4. AFIT. AFIT will conduct a course on the HMMP and will integrate HMMP training into other AFIT courses as appropriate.

1.12.5. The USAF School of Aerospace Medicine (USAFSAM) will:

1.12.5.1. Provide ESOH technical expertise and assistance to installations and

MAJCOMs, as requested, in carrying out the SG requirements of this instruction

1.12.5.2. USAFSAM will serve as the Air Force focal point for having MSDSs entered into HMIRS.

AFI32-7086 1 NOVEMBER 2004 17

Chapter 2

INSTALLATION HAZMAT MANAGEMENT PROGRAM (IHMP)

Section 2A—IHMP Purpose and Objectives

2.1. IHMP Purpose. The purpose of the IHMP is to provide Air Force installations with a standard way to manage HAZMAT procurement and use and to comply with ESOH requirements. NOTE: Although the primary focus is on HAZMAT, the broader purpose is to protect the environment, safety and health of potentially affected DOD or Air Force workers and communities.

2.1.1. The IHMP provides for process-based authorizing, procuring, issuing, and tracking of

HAZMAT. It is a repository for data required for meeting HAZMAT reporting requirements, tracking the locations of HAZMAT on an installation, assessing Air Force processes for pollution prevention opportunities, and measuring success in minimizing HAZMAT use.

2.1.2. The IHMP ensures HAZMAT users obtain the material required to perform their Air

Force mission. However, the IHMP will only issue HAZMAT to users that understand and have implemented appropriate ESOH precautions.

2.1.3. The IHMP ensures the purchase and use of only the smallest quantities of HAZMAT necessary to accomplish the mission. The IHMP accomplishes this by eliminating HAZMAT usage not essential to mission accomplishment, substituting reduced-risk HAZMAT whenever possible, and minimizing HAZMAT usage when the mission dictates their use.

Decision-making on minimization and substitution should take into account reducing overall

TOC inclusive of ESOH costs within acceptable levels of risks. NOTE: Only the PM that controls a technical order (TO) may make a change to it or to any HAZMAT requirements identified in the TO.

2.2. IHMP Objectives. In addition to the HMMP objectives in paragraph 1.2, the IHMP will.

2.2.1. Support accomplishment of Air Force missions while minimizing HAZMAT usage.

2.2.2. Focus efforts to improve process efficiencies in order to reduce TOC.

2.2.3. Provide standardized HAZMAT service to the customer.

2.2.4. Purchase, store, and issue HAZMAT in smallest quantities required to support mission requirements.

2.2.5. Ensure HAZMAT issue and use conform to appropriate ESOH requirements.

2.2.6. Track HAZMAT by process, facility location and where applicable, weapon system, and TO or manual.

2.2.7. Enter all required HAZMAT data into the standardized Air Force HAZMAT tracking system.

2.2.8. Provide HAZMAT data to support Air Force requirements.

18 AFI32-7086 1 NOVEMBER 2004

Section 2B—IHMP Structure

2.3. IHMP Elements. The standard Air Force IHMP will function as a partially decentralized operation. The EPC or ESOHC chair will use the HMMP team (as described in paragraph 1.4) to provide oversight and coordination of the IHMP. The standard Air Force IHMP consists of the following:

2.3.1. HAZMART. As “customer service desk” for the IHMP, the HAZMART is the only entity on an installation authorized to issue government-owned HAZMAT, and is the only approved source for Class I ODS. At a minimum, a HAZMART is a facility or location where customers can receive support for obtaining HAZMAT, and where HAZMAT are managed and tracked. Each installation must have at least one HAZMART established by, and accountable to, the Logistics Readiness Squadron (LRS) commander. Every installation work area procuring HAZMAT from any source (e.g. GPC, AF Form 9, ESS, MedLog, CEMAS) must have a servicing HAZMART that complies with the requirements in paragraph 2.4. However, those installations, such as Geographically Separated Units, that have IHMP support from another location do not require a HAZMART.

2.3.2. The Standardized Air Force HAZMAT Tracking System. The HMMP team will use the standardized Air Force HAZMAT tracking system to support reporting requirements and to manage HAZMAT, including War Reserve Materiel (WRM) IAW 2.6.1.7, at the installation. The HMMP team will provide appropriate user access to the tracking system.

Bar coding, or an alternative practice selected by the HMMP team through the process described in 2.10.1.8, will be included in the business practices supporting this tracking system.

2.3.3. HAZMAT Determination and Authorization Process. This process, described in 2.5, establishes the standardized procedures for identifying which hazardous materials will be included in the IHMP. It also establishes the standardized procedures for requesting and authorizing HAZMAT and for approving and tracking contractor usage of HAZMAT.

2.3.4. HAZMAT Data Quality Management Procedures. In addition to individual functional area responsibilities, each installation HMMP team must ensure the accuracy and reliability of the data in the standardized Air Force HAZMAT tracking system. To this end, the installation team must establish and implement procedures to confirm that HMMP team members are fulfilling their roles and responsibilities as defined in this AFI.

2.4. HAZMART Functions. All installation HAZMARTs (whether contractor or government operated) must:

2.4.1. Track the receipt and issue of HAZMAT, and manage the storage, inspection, and distribution of HAZMAT where appropriate.

2.4.2. Immediately forward to the HMMP team information on any requested material that is not currently loaded in the standardized Air Force HAZMAT tracking system and is potentially hazardous. The HMMP team will determine whether the material meets the

HAZMAT definition in paragraph 1.3

2.4.3. Review submitted AF Form 3952 information and supporting materials for accuracy and completeness.

AFI32-7086 1 NOVEMBER 2004 19

2.4.4. Ensure that all requests for HAZMAT have prior authorization according to paragraph

2.5 before issue.

2.4.5. Enter HAZMAT transactions into the standardized Air Force HAZMAT tracking system.

2.4.5.1. This includes, but is not limited to, Government-wide Purchase Card (GPC), contractor purchased/used, contracting purchased transactions, and supply system transactions.

2.4.5.2. It is the responsibility of contractors and GPC holders to report HAZMAT purchases and use to the HAZMART. Appropriate penalties for the contractor, or administrative and disciplinary action for the latter should be established.

2.4.6. Minimize HAZMAT usage or waste by reusing/redistributing excess HAZMAT on base to other Air Force bases, or through the Defense Reutilization and Marketing Office

(DRMO) Reutilization, Transfer, Donation, and Sales (RTDS) program. Before ordering or purchasing HAZMAT, determine if it is possible to obtain the HAZMAT from the installation free-issue, reuse, and redistribution program, as the preferred HAZMAT source.

2.4.7. Work with customers and suppliers to ensure they purchase HAZMATs in practical quantities to minimize waste, handling, and storage costs.

2.4.8. Use the Class I ODS Requisition SAO Approval process described in paragraph 4.6 to requisition Class I ODS.

2.4.9. Use bar coding, or an HMMP team-approved alternative procedure, on all materials determined to be HAZMAT, IAW paragraph 2.5.

2.4.10. Perform quality control functions to properly identify items as possible HAZMATs to prevent inadvertent procurement or issue transactions for unauthorized materials.

Immediately notify the HMMP team of any suspected or potential HAZMAT that has not been properly coded as a HAZMAT.

2.4.11. Work with the Time Compliance Technical Order (TCTO) monitor or the Time

Change monitor to ensure all HAZMAT contained in TCTO kits is properly identified and controlled.

2.4.12. Maintain and update the HAZMART-specific and supply-specific HAZMAT data fields in the standardized Air Force HAZMAT tracking system as required in the Users

Manual or On-Line Help.

2.4.13. Assist users in identifying HAZMAT stock numbers and/or part numbers, and finding appropriate MSDS.

2.4.14. Submit required changes for the standardized Air Force HAZMAT tracking system to the HMMP team for review and possible validation.

2.4.15. Record the receipt of HAZMAT against the correct MSDS in the standardized Air

Force HAZMAT tracking system. Forward MSDSs not already loaded into the standardized

Air Force HAZMAT tracking system to the installation HMMP-identified MSDS gatekeeper.

20 AFI32-7086 1 NOVEMBER 2004

2.5. HAZMAT Determination and Authorization Process.

2.5.1. No one may bring a HAZMAT onto an installation, or use a HAZMAT on an installation until they receive all required authorizations via the process described in this section. The IHMP will only track items determined to be a HAZMAT via this process.

NOTE: Government organizations and contractors have different procedures for obtaining authorization for HAZMAT use (contractors see paragraph 2.5.5). In addition, HAZMARTs do not require authorizations to perform the HAZMART supply functions of ordering, receiving, stocking, and storing HAZMAT (Also see paragraph 4.4.3.1).

2.5.2. AF Form 3952, Chemical/Hazardous Material Request Authorization. The AF Form

3952 establishes the standardized data required to request and authorize HAZMAT.

Throughout this AFI, the term "AF Form 3952" refers to either the hard copy of the AF Form

3952 or the standardized Air Force HAZMAT tracking system authorization data entry screens. The electronic data entry screens may or may not appear similar to the hard copy of the AF Form 3952. However, the standardized Air Force HAZMAT tracking system must be able to produce a hard copy of the AF Form 3952 IAW the AF Form 3952 authorization data requirements detailed at Attachment 2.

2.5.3. General Determination and Authorization Procedures.

2.5.3.1. Work area supervisors shall use an AF Form 3952, as described in paragraph

2.5.2 to initiate a request for HAZMAT, and submit it to the HAZMART (or local

HMMP team specified workflow). This form is used for the first time use of a HAZMAT in a Work Area; for the renewal of an AF Form 3952 authorization that is expiring; to submit revisions to an existing AF Form 3952 because of changes to the requiring document, procedures, HAZMAT, draw amount or draw frequency; and for use of the

HAZMAT in a different process. (Block #1 of Figure 2.1).

2.5.3.1.1. Work area supervisors should first check the standardized Air Force

HAZMAT tracking system or consult with the HAZMART to see if the item is already loaded into the standardized Air Force HAZMAT tracking system and if it is blanket authorized by all three AF Form 3952 Authorizing Offices (CE, SE, and BE).

2.5.3.1.2. For any requested material that is not currently loaded in the standardized

Air Force HAZMAT tracking system, the HMMP team will determine whether it meets the HAZMAT definition in paragraph 1.3 If the HMMP team determines that the material does not meet the HAZMAT definition, the work area supervisor does not need an AF Form 3952 authorization to obtain the material. If the HMMP determines that the material does meet the HAZMAT definition, the HAZMART will load the material information into the standardized Air Force HAZMAT tracking system.

2.5.3.1.3. For a material that is loaded in the standardized Air Force HAZMAT tracking system and has blanket authorizations from all three AF Form 3952

Authorizing Offices, the supervisor only has to complete sections I, II, and VI on the

AF Form 3952, and does not need to obtain separate CE, SE, and BE authorization.

(Blocks #2, #3, and #4 of Figure 2.1).

AFI32-7086 1 NOVEMBER 2004 21

2.5.3.1.4. For HAZMAT that requires a process-specific authorization by one or more of the Authorizing Offices, the work area supervisors must provide a copy of the one or more documents that require the use of the requested HAZMAT in the work area process where the supervisors intend to use the requested HAZMAT. The requiring document will be a TO, owner/operator manual, work specification, or drawing (Part I, Section III of the AF Form 3952). Provide a copy of the requiring document or pertinent page for first time requests. For TOs, provide the TO number, figure, index, relevant paragraph, page, change number, and change date. For other requiring documents, provide the equivalent information. (Block #5 and #9 of Figure

2.1).

2.5.3.1.5. In the absence of a requiring document, the AF Form 3952 Authorizing

Offices (CE, SE, and BE), operating on behalf of the HMMP team, will require the use of the least hazardous available material. The HAZMART will assist the requestor and the Authorizing Offices to assess the availability of alternative materials. NOTE: This does not apply when the HAZMAT is a Class I ODS because the authorizing offices cannot approve the use of a Class I ODS in the absence of a requiring document (see paragraph 4.4.1).

2.5.3.1.6. When a process-specific authorization is required, the Authorizing Offices may only approve the use of that HAZMAT if a suitable material reduction or substitution is not feasible. NOTE: The PM office that controls a TO is the only organization that can make changes to the HAZMAT usage required by the TO. Refer to Chapter 3 for guidance on requesting TO changes.

2.5.3.1.7. The AF Form 3952 Authorizing Offices will work with the requestor to identify the least hazardous available material that complies with the requiring document. In particular, authorizing offices should check with requestors to ensure that they appropriately consider the use of recycled content products, environmentally preferable products and services, biobased products, energy- and water-efficient products, products using renewable energy, and alternatives to hazardous or toxic chemicals consistent with Federal Green Procurement requirements. The

HAZMART will assist the requestor and the Authorizing Offices to assess the availability of alternative materials. NOTE: This requirement does not apply in the case of pure products, such as Class I ODS from the DLA Class I ODS Defense

Reserve, and it does not apply when all qualified manufacturers provide essentially the same formulation (in the opinion of the Authorizing Offices).

2.5.3.1.8. Once the Authorizing Offices and the requestor have agreed on the least hazardous (from an integrated ESOH perspective) of the available materials, they will work with the HAZMART to identify the most appropriate method of procurement for the specified material. This may require using an alternative procurement method referencing the manufacturer name/Commercial and Government Entity (CAGE) code and part number/trade name for the desired material.

2.5.3.1.9. Work area supervisors shall provide copies of their completed AF Form

3952 to their unit Safety representative and their Unit Environmental Coordinator

(UEC), where one is designated, for informational purposes.

22 AFI32-7086 1 NOVEMBER 2004

2.5.3.2. Each of the AF Form 3952 Authorizing Offices (CE, SE, and BE) will make an independent determination of whether to authorize the HAZMAT use as specified by the requestor, authorize with additional restrictions (specified in the Remarks Block of the

AF Form 3952), or not authorize the request. If any one Authorizing Office does not authorize, then the request is denied. The requestor must comply with all restrictions specified by the Authorizing Offices.

2.5.3.2.1. When an Authorizing Office decides to authorize without additional restrictions, it must then determine whether to issue a process-specific or blanket authorization.