afi24-301.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 24-301

1 NOVEMBER 2008

Incorporating Through Change 2, 11 MAY 2012

Transportation

VEHICLE OPERATIONS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-Publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ USAF/A4LE

Supersedes: AFI24-301, 1 November

Certified by: HQ USAF/A4L (Ms. Sue Lumpkins)

Pages: 143

This instruction establishes procedures and standards for managing Vehicle Operations on Air Force installations. It implements Air Force Policy Directive (AFPD) 24-3, Operation and Use of Transportation Vehicles. It applies to all organizations and personnel that operate and control Air Force government vehicles (owned, rented or leased). This Directive also sets forth policies regarding authorized licensing and official use of Air Force government vehicles (owned, rented or leased) by DoD civilian employees and military personnel, Reserve and National Guard regardless of service affiliation. Failure to observe prohibitions and mandatory provisions of this directive in paragraphs 3.1.2, 3.1.3, 3.1.4, and Sections 3D through 3M by military personnel is a violation of Article 92, Uniform Code of Military Justice (UCMJ). Violations may result in administrative disciplinary action without regard to otherwise applicable criminal or civil sanctions for violations of related laws. AFI 34-204, Property Management, Para 6.21.1 requires organizations using non-appropriated funded vehicles to use this directive as a training guide.

Send comments and suggested improvements on AF Form 847, Recommendation for Change of

Publication through individual Major Command (MAJCOM) functionals to Headquarters United States Air Force, Directorate of Logistics (HQ USAF/A4LE), 1030 Air Force Pentagon, DCS/Logistics, Installations & Mission Support, Washington D.C. 20330-1030. Ensure that all records created as a result of processes prescribed in this publication are maintained inaccordance with (IAW) Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm This publication applies to Air Force Reserve Command (AFRC), Air National Guard (ANG) units, the Civil Air Patrol (CAP) when performing Air Force assigned missions, and any government contractor specifically authorized to use Air Force government motor vehicles as a condition, clause, or amendment of their

Certified Current 17 August 2012 http://www.e-publishing.af.mil/ https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

2 AFI24-301 1 NOVEMBER 2008

contract. This publication requires the collection and or maintenance of information protected by the Privacy Act (PA) of 1974. The authorities to collect and or maintain the records prescribed in this publication is set forth in the applicable Privacy Act System Notices, F024 AF IL C, Motor

Vehicle Operator’s Records and F031 AF SP L, Traffic Accident and Violation Reports, available online at: http://www.defenselink.mil/privacy/notices/usaf

SUMMARY OF CHANGES

This interim change is updated to reflect changes in guidance and procedures dealing with Vehicle Operations. Major changes include; waiving the Air Force licensing requirements for non-tactical 4X2 general purpose vehicles with a GVW of 10,000 lbs or less and passenger capacity of 11 or less, clarifying applicability to all AF GMV operators regardless of service affiliation and eliminating the use of GMVs for use by sports teams on permissive TDY status.

It also provides further guidance regarding official use of GMVs, maintenance of driver records, annual training/briefing requirements by VCOs, use of GMVs by foreign military personnel, and official use investigation and reporting process. A margin bar (|) indicates newly revised material.

References throughout to ―DDF‖ are hereby changed to ―LGRD‖.

Chapter 1—INTRODUCTION 11

Section 1A—General Information and Administration 11

1.1. Vehicle Operations Functional Overview:

Section 1B—Overall Responsibilities and Authorities 11

1.2. USAF/A4LE:

1.3. MAJCOMs:

1.4. Air Force Logistics Management Agency (AFLMA):

1.5. 364th Training Squadron, Detachment 1:

1.6. Installation Commanders/Directors:

1.7. Logistics Readiness Squadron (LRS) Commanders/Directors:

1.8. Deployment and Distribution Flight, Distribution Section, and Vehicle Operations Element Leadership:

Chapter 2—ELEMENT ORGANIZATION AND RESPONSIBILITIES 17

Section 2A—General Information 17

2.1. Element Structure:

Section 2B—General Responsibilities and Administration 17

2. 2. Manpower:

2.3. Budget:

http://www.defenselink.mil/privacy/notices/usaf

AFI24-301 1 NOVEMBER 2008 3

2.4. Operating Instructions:

2.5. Additional Operating Instructions:

2.6. Functional Area Chief (FAC):

2.7. Quality Assurance Program (QAP):

2.8. Permissible Operating Distance (POD):

2.9. Documented Cargo:

2.10. Local and Host Nation Authorities Liaison:

2.11. Distinguished Visitor (DV):

2.12. Aircrew:

2.13. Cargo Movement:

2.14. War Reserve Materiel (WRM):

2.15. Material Handling Equipment (MHE):

2.16. Vehicle Recovery Actions:

2.17. Line-haul Transportation Requirements:

2.18. Vehicle Status:

2.19. Critical Vehicle Status:

2.20. Dispersed Vehicles:

2.21. Vehicle Lease/Rental:

2.22. Alternate Vehicle Sourcing:

2.23. Contracted Vehicle Repair:

2.24. Operational Readiness:

2.25. Transportation Requirements Resulting from Terrorist Threats:

Section 2C—Distribution Section Chief/Superintendent 21

2.26. Distribution Section Supervisor (DSS):

Section 2D—Reports and Analysis 21

2.27. Semiannual Vehicle Operations Services Analyses:

Table 2.1. Services Analyses:

2.28. Monthly Reports:

Table 2.2. UGT Core Training Rates:

Chapter 3—OFFICIAL USE OF VEHICLES 25

Section 3A—General Information 25

3.1. Official Use of GMVs:

4 AFI24-301 1 NOVEMBER 2008

Section 3B—General Responsibilities and Administration 25

3.2. Penalties for Misuse of DOD Motor Vehicles:

3.3. Vehicle Misuse Investigation:

Section 3C—Determining the Level and Validity of Support 26

3.4. Priority of Transportation Services:

3.5. Making Official Use Determinations:

Section 3D—Authorized Uses of GMVs for Temporary Duty Support 27

3.6. Temporary Duty:

Section 3E—Standard Authorized Uses of GMVs for Permanent Party Mission Support 28

3.7. Permanent Party:

3.8. Event Participation:

Section 3F—Special Authorized Uses of GMVs for Permanent Party Mission Support 28

3.9. Mission-Specific Authorizations:

3.10. Operations Group Commanders (OG/CCs):

Section 3G—Overall Policy of Command and Control Vehicle (CACV) Authority 29

3.11. CACV Authority:

3.12. Basic Qualification for CACV:

3.13. Approval Authority for CACV:

3.14. Request and Justification for CACV:

3.15. CACV Use:

Section 3H—Air Force Band Transportation Support 31

3.16. Air Force Band Transportation Support:

Section 3I—Dependent and Pet Transportation Support 31

3.17. General Dependent Transportation Support:

3.18. Special Dependent Transportation Support:

3.19. Pet Transportation Support:

Section 3J—DOD Agency Transportation Support (non-inclusive) 32

3.20. Civil Air Patrol (CAP) Support:

3.21. Child Development Center Support:

3.22. Chaplain and Chapel Support:

3.23. Federal Prison Camp (FPC) Support:

3.24. Housing Office Support:

AFI24-301 1 NOVEMBER 2008 5

3.25. Air Force Recruiter Support:

3.26. Inpatient Status Support:

3.27. Mental Health Support:

3.28. Air Force Museum Support:

Figure 3.1. Air Force Museums Authorized APF Support:

3.29. Air Force Reserve Command (AFRC) and Air National Guard (ANG) Support: . 35

3.30. Air Force Fitness Program (AFFP) Support:

3.31. Legal Proceedings Support:

Section 3K—Non- DOD Agency Transportation Support (non-inclusive) 35

3.32. Non-DOD Counterparts and Foreign Attaché Support:

3.33. Invited Civilian Organizations:

3.34. Support for Civilian Organizations:

Section 3L—General Unauthorized uses of Air Force Vehicles (non-inclusive) 36

3.35. Reason of Grade, Prestige or Personal Convenience:

3.36. Reason for Personal Business or Personal Nature:

3.37. DELETE

3.38. Event Support:

3.39. Personal or Social Engagements:

3.40. Household Goods Movement:

3.41. GMV Parking Locations:

3.42. Permissive TDY Status:

3.43. Contractor Support:

Section 3M—Domicile-to-Duty Transportation Support: 37

3.44. Approval Authority for Transportation between Domicile and Place of Employment

3.45. Normal Approval Procedures for Domicile-to-Duty:

3.46. Special Approval Procedures for Domicile-to-Duty:

3.47. Field Work:

3.48. Approval Procedures for Field Work:

3.49. Logging Home-to-Work Transportation Requirements:

Section 3N—General Policy on Bus Transportation Support 38

3.50. Bus Transportation Services:

6 AFI24-301 1 NOVEMBER 2008

Section 3O—Categories and Administrative Requirements of GMV Bus Transportation Services 39

3.51. Group Transportation Service:

3.52. Mass Transit Service:

3.53. Approval Authority for Mass Transit Service:

3.54. Reimbursement for Mass Transit Service:

3.55. Mass Transit Service for Isolated Areas:

3.56. Administrative Requirements for Mass Transit Services:

3.57. Emergency Bus Service:

3.58. Shuttle Bus Service:

3.59. MWR Support:

3.60. Fares and Proceeds:

Table3.2. Table3.2. ............................................. Computing Reimbursement and Bus Fares: 46

3.61. Modified Shuttle Bus Services Support:

Section 3P—General and Administrative Procedures for Transporting Dependent School Children in the United States 47

3.62. Transporting Dependent School Children in the United States:

Section 3Q—General and Administrative Procedures for Transporting Dependent School Children in Overseas Areas 49

3.63. Transporting Dependent School Children in Overseas Areas:

CHAPTER 4—ELEMENT MANPOWER MANAGEMENT 55

Section 4A—General Information and Administration 55

4.1. Overview:

4.2. Air Force Manpower Standards (AFMS):

4.3. Indirect Workloads:

4.4. Workload Data Collection and Productivity:

CHAPTER 5—ELEMENT BUDGETING 58

Section 5A—General Information and Administration 58

5.1. Developing an Element Budget:

5.2. Financial Plan:

Table 5.1. List of EEICs

5.3. Additional Funding Venues:

5.4. Financial Obligations with Support Agreements:

5.5. Productivity Enhancing Capital Investment (PECI) Program:

AFI24-301 1 NOVEMBER 2008 7

5.6. Liaison with Squadron RA:

5.7. Government Purchase Card (GPC) Program:

CHAPTER 6—VEHICLE OPERATIONS CONTROL CENTER 60

Section 6A—General Information and Administration 60

6.1. Vehicle Operations Control Center (VOCC):

Section 6B—NCOIC, Vehicle Operations Control Center 60

6.2. NCOIC, VOCC Duties:

Section 6C—Vehicle Operations Control Center Dispatcher 62

6.3. VOCC Dispatcher(s) Duties:

CHAPTER 7—DOCUMENTED CARGO OPERATIONS 65

Section 7A—General Information and Administration 65

7.1. Responsibilities:

Section 7B—Documented Cargo Operations Responsibilities and Authorities 66

7.2. Services:

7.3. Documented Cargo Movements:

Section 7C—General Responsibilities and Authorities 66

7.4. MMF Responsibilities:

7.5. SATS:

7.6. Defense Reutilization Marketing Services (DRMS) Support:

7.7. Non-MILSTRIP Cargo:

CHAPTER 8—OPERATOR RECORDS AND LICENSING (OR&L) 68

Section 8A—General Information and Administration 68

8.1. Policy:

8.2. OR&L Office:

8.3. Driver Records:

8.4. Military/Civilian Employee Licensing:

Section 8B—Licensing for Military Personnel 71

8.5. Military Personnel:

Section 8C—Licensing for Non-US Citizens 72

8.6. Qualifying a Non-US Citizen:

Section 8D—Commercial Drivers Licenses Requirements 72

8 AFI24-301 1 NOVEMBER 2008

8.7. Commercial Drivers Licenses (CDL):

8.8. Military Exemption:

Section 8E—Licensing for Federal Civilian Employees, Contractor Personnel, and Federal Prison Camp Inmates 73

8.9. Licensing Federal Civilian Employees:

8.10. Licensing Contractor Personnel:

8.11. Licensing of FPC Inmates:

Section 8F—Licensing Requirement for Contingency and Remote Areas 74

8.12. Requirements for Contingency and Remote Areas:

Section 8G—Administrative Control of USAF Licensing 74

8.13. Suspension/Revocation of GMV Operator’s Driving Privileges:

8.14. Restoration of Driving Privileges:

8.15. Reinstatement of a State Operator’s Permit:

8.16. Reexamining an Operator:

Section 8H—Operator Certification and Administrative Responsibility 76

8.17. Operator Certification:

Section 8I—Vehicle Training Aid Requirements 76

8.18. POIs and Lesson Plans:

Section 8J—Unit Vehicle Training and VCO/VCNCO Responsibilities 77

8.19. Policy:

8.20. The AF Form 171 will be used to document all vehicle training

Section 8K—Maintenance Purposes Only Licensing Procedures 79

8.21. Maintenance Purposes Only:

CHAPTER 9—VOCC SUPPORT SECTION 80

Section 9A—General Information and Administration 80

9.1. Responsibilities:

Section 9B—Radio Discipline 80

9.2. 10-Series Radio Codes:

Figure 9.1. 10-Series Radio Codes

CHAPTER 10—EQUIPMENT SUPPORT SECTION 82

Section 10A—General Information and Administration 82

AFI24-301 1 NOVEMBER 2008 9

10.1. Responsibilities:

Section 10B—General Vehicle Safety 82

10.2. Maintaining Safe Vehicles:

CHAPTER 11—TRAINING 84

Section 11A—General Information and Administration 84

11.1. Responsibility:

11.2. Training Overview:

Section 11B—Peacetime Training Responsibilities 84

11.3. Peacetime Operations:

Section 11C—Contingency/Wartime Training Responsibilities 85

11.4. Contingency/Wartime Operations:

Section 11D—Convoy Operations Responsibilities 87

11.5. Convoy Operations will include:

Section 11E—Phase II Responsibilities 87

11.6. Phase II:

Section 11F—Phase III Responsibilities 88

11.7. Phase III:

Section 11G—Counter-Chemical, Biological, Radiological and Nuclear Procedures 90

11.8. Vehicle Operations TTPs:

Table 11.1. Mission Criticality Level Codes:

CHAPTER 12—QUALITY ASSURANCE PERSONNEL (QAP) 97

Section 12A—General Information and Administration 97

12.1. Responsibilities:

12.2. Duties:

Section 12B—COR Records Maintenance Responsibilities 97

12.3. Maintain Organized Filing System:

Section 12C—QAP Limitations 98

12.4. CORs Will Not:

Section 12D—Monitoring Contractor Performance 99

12.5. Quality Assurance Surveillance Plan (QASP):

12.6. Surveillance Methods:

10 AFI24-301 1 NOVEMBER 2008

Section 12E—General Contract Administration Responsibilities 100

12.7. Contract Administration:

CHAPTER 13—SUPPORT AGREEMENTS 101

Section 13A—General Information and Administration 101

13.1. Overview:

13.2. Arranging for Inter-service Vehicle Support:

13.3. Activity Pooling:

13.4. Prescribed and Adopted Forms:

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 103

Attachment 2—OLVIMS DISPATCH MODULE STANDARDIZED LOADING

PROCEDURES 118

Attachment 3—AF FORM 868, REQUEST FOR MOTOR VEHICLE SERVICES 122

Attachment 4—INITIAL TRAINING PROCESS SAMPLE 124

Attachment 5—SAMPLE CONTINGENCY PREPARATION CHECKLIST 128

Attachment 6—UFVMK KIT MANDATORY CHECKLIST 130

Attachment 7—VOCC SAMPLE LETTERS 133

Attachment 8—GENERAL OFFICIAL USE RULES 135

Attachment 9—GMV OFFICIAL USE RULES FOR TRANSPORTATION TERMINALS 140

AFI24-301 1 NOVEMBER 2008 11

Chapter 1

INTRODUCTION

Section 1A— General Information and Administration

1.1. Vehicle Operations Functional Overview: The goal of the organization is to provide efficient and economical transportation services to support mission requirements. This is done by developing policy and procedures to ensure the vehicle operations functions can be accomplished through efficient use of equipment and resources, maintaining safe and serviceable vehicles, and operating GMVs.

1.1.1. Major Commands (MAJCOM) may supplement this instruction, with prior coordination with HQ USAF/A4LE, to provide additional instructions to meet MAJCOM needs.

1.1.2. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) through the MAJCOM Functional Manager (MFM) or vehicle staff for consideration using the AF IMT 847, Recommendation for Change of Publication.

1.1.3. Federal law and DOD policies place certain restrictions on the use of Air Force vehicles and services. Vehicle operators must be familiar with official use requirements that apply to GMVs. These requirements are covered specifically in Chapter 3.

1.1.4. For additional information regarding Vehicle Operations responsibilities, processes, authorizations, or use of government assets refer to:

1.1.4.1. Title 40 United States Code (U.S.C.) Subchapter VI - Motor Vehicle Pools and

Transportation Systems, prescribes that DOD establish guidance to manage government vehicular equipment.

1.1.4.2. DOD Directive 4500.9E, Transportation and Traffic Management.

1.1.4.3. DOD Directive 4500.36-R, Management, Acquisition, and Use of Motor

Vehicles.

1.1.4.4. AFI 38-101, Air Force Organization

1.1.4.5. Air Force Manpower Standard (AFMS) 42A1, Vehicle Operations Function, to establish appropriate manning levels.

Section 1B— Overall Responsibilities and Authorities

1.2. USAF/A4LE: Headquarters USAF Directorate of Logistics, Vehicles, Equipment, and Fuels Management Division.

1.2.1. Develops policy for effective operation and official use of GMVs.

1.2.2. Liaisons between DOD components on vehicle operation and use issues.

1.2.3. Places vehicle operation and use policies in internal audit programs.

12 AFI24-301 1 NOVEMBER 2008

1.2.4. Develops and manages Air Force Specialty Code (AFSC) 2T1X1 functional training policies and administers functional manpower requirements.

1.3. MAJCOMs:

1.3.1. Develop command policies to ensure continued vehicle operations and guidance specific to the official use of the leased and registered vehicle fleet. Policies will also include management controls and oversight to ensure the prevention of vehicle misuse.

1.3.2. Conduct surveys of all installations and activities under their jurisdiction to determine operational efficiency.

1.3.3. Validate management controls and oversight of operator training certification programs to ensure training effectiveness and safety.

1.3.4. Liaison with command inspection teams to ensure accurate inspection criteria and procedures are developed and employed. This includes approving inspection criteria for the

MAJCOM.

1.3.5. Validate and support manning requirements for vehicle operations sections and outlying units with Air Force Personnel Center (AFPC) and MAJCOM/A1 sections, ensuring units are properly manned.

1.3.6. Validate and support manning requirements for deployment planning with Air and Space Expeditionary Forces (AEF) Center and MAJCOM/A2 sections, which includes plans for robusting or surge support and ongoing operations. Ensure Logistics Readiness units are equipped and trained to fulfill wartime and AEF taskings.

1.3.7. Identify vehicle requirements for operations sections to include minimum required and on-hand quantities required. Ensure shortages are addressed and identified for resolution.

Requirements should be substantiated using vehicle dispatch data.

1.3.8. Serve as MFM to MAJCOM Crisis/Contingency Action Teams (CAT). Identify, source, and track all vehicle operations related deployment actions. Provide personnel, vehicle and vehicle-related cargo In-Transit Visibility (ITV) to MAJCOM leadership.

Develop local guidance/instructions for deployment taskings and related functions, such as AEF responsibility, War Reserve Materiel (WRM) management or movements, command levy contingency taskings or Military Operations Other Than War (MOOTW).

1.3.9. Validate Command and Control Vehicle authorizations biennially (odd years) IAW procedures in chapter 3, NLT October. Listing of those authorizations for their respective command will be retained and an approved list will be forwarded to HQ USAF/A4LE for consolidation.

1.3.10. Act as approval authority for Mass Transit Service IAW paragraph 3.53.

1.3.11. Act as approval authority for Modified Shuttle Bus Services IAW paragraph 3.61.

1.3.12. Review operational Group Transportation Service data annually to ensure continued service is justified IAW paragraph 3.51.

1.4. Air Force Logistics Management Agency (AFLMA):

1.4.1. AFLMA has a basic mission to increase Air Force readiness and combat capabilities by developing, analyzing, testing, evaluating, and recommending new or improved concepts, AFI24-301 1 NOVEMBER 2008 13 methods, systems, policies, and procedures to enhance logistics efficiency and effectiveness.

Their main goal is to solve logistics problems while helping shape tomorrow's logistics environment.

1.4.2. Proposals for changes can be forwarded to AFLMA through your MAJCOM.

AFLMA will evaluate proposals for logistics studies in terms of mission and capabilities.

They will also notify initiators of action(s) taken on proposals. Note: Host commands will be made aware of all proposed topics prior to submission to AFLMA. The MAJCOM should send submissions to AFLMA/CC, 50 Chennault Circle, Maxwell AFB, AL 36112-6417.

1.5. 364th Training Squadron, Detachment 1:

1.5.1. The 364th Training Squadron, Detachment 1 is the Air Force officially sanctioned operation for Vehicle Operator training in initial (3 Level) and advanced (7 Level) career field development. They also author Career Development Course (CDC) material for 5 and 7 Level advancement.

1.5.2. Three (3) Level training includes vehicle operations processes, functions, duties, and responsibilities and it provides basic familiarization training on core vehicle types. These are fundamental to the understanding of the career field and day-to-day operations. Further training and certification is required upon arrival to the first duty station.

1.5.3. Seven (7) Level training is an Advanced Distributive Learning course that does not require in-residence attendance at a predefined training location on temporary duty. It is an Internet-based system that includes budget, manpower, training, mobility, and In-Garrison Expeditionary Site Planning (IGESP). It also provides guidance on vehicle use/misuse policy, quality assurance evaluation, priority recall listing, alternative fueled vehicles, convoy operations, and contingency planning.

1.5.4. CDC materials are for personnel entered into upgrade training (UGT). The course covers career path development objectives (e.g., trainer and trainee responsibilities, an overview of objective wings, a summary of manpower and budget resources) and covers mission, specific duties and responsibilities, hazards, and element structure. General readiness, operations, and management responsibilities are also covered in the CDC material.

1.5.5. The school can be contacted via the tenants section of the Ft. Leonard Wood website (http://www.wood.army.mil/ ) for additional information regarding the courses or materials.

1.6. Installation Commanders/Directors:

1.6.1. Support and act as the installation approval authority for the following:

1.6.2. Official Use Program: Reviews and approves written policy governing official use of GMVs on the installation. This includes specific guidance identified in Chapter 3 to determine official use requests, priorities and approves mission specific authorizations.

1.6.3. Traffic Safety Program/Crew Rest and Operator Duty Time: Promote and enforce compliance with DoDI 6055.04, DoD Traffic Safety Program and AFI 91-207, THE US AIR

FORCE TRAFFIC SAFETY PROGRAM.

1.6.4. Mass Transportation Requests and Emergency Bus Services. Additional guidance is provided in Chapter 3.

http://www.wood.army.mil/

14 AFI24-301 1 NOVEMBER 2008

1.6.5. Detours DOD-provided school routes because of heavy traffic, blighted urban or residential districts, or potentially dangerous construction, industrial areas, or during severe weather.

1.6.6. Exercises the Mission Essential Task List (METL) for convoy escort and line-haul during wing operational readiness exercises and inspections.

1.7. Logistics Readiness Squadron (LRS) Commanders/Directors:

1.7.1. Provides budget, funds, and resources to support Vehicle Operations mission.

1.7.2. Administers the installation vehicle misuse reporting and investigation program.

1.7.3. Ensures the economical use of manpower and equipment.

1.7.4. Monitors 2T1X1 AFSC progression, qualification, and proficiency.

1.7.5. Approves local Permissible Operating Distance (POD) for the installation (See DOD 4500.36-R, C2.2.3.3.4.).

1.7.6. Approves local guidance governing maximum driving times for 2T1 military and civilian personnel in accordance with (IAW) requirements outlined by operator category, in 49 Code of Federal Regulation (CFR), Part 395. Also acts as approval authority for one-time exceptions to exceed maximum driving times as a matter of military necessity. Commanders must document Operational Risk Management (ORM) assessment and acceptance prior to granting such exceptions. All approved exceptions must be retained on file within the Vehicle Operations Element.

1.7.7. Ensures 2T1 AFS personnel who routinely transport distinguished visitors (DV), general officers, and other personnel deemed necessary receive an anti-terrorism evasive tactics course, at a minimum. Note: Air Force Office of Special Investigations (AFOSI) hosts a unit-funded Threat Response Driving Seminar in Richmond, VA.

1.7.8. Approval authority for implementing base appropriated fund (APF) shuttle bus service when determined practical and economical in meeting the official mass travel needs of the installation. See Chapter 3 for specific guidance.

1.8. Deployment and Distribution Flight, Distribution Section, and Vehicle Operations

Element Leadership:

1.8.1. Reorganization of the LRS structure as a result of HQ USAF PAD 08-01 and later AFI 38-101, Air Force Organization, yielded a process-aligned LRS, which is very different from previous organization structures. Essentially, consolidation of the previous Plans, Traffic Management, and Vehicle Operations Flights was initiated to form the Deployment and Distribution Flight (DDF). Identified below are specific positions and work centers within the DDF which have responsibility for executing the Vehicle Operations mission.

1.8.2. Distribution Section Supervisor (DSS): Responsible for the day-to-day management of the Vehicle Operations and Cargo Movement Elements. Ensures all assigned personnel receive appropriate training, enabling full organic transportation support to flying and ground operations. Prepares and submits Vehicle Operations budget and reimbursement requirements for inclusion in the annual budget input.

AFI24-301 1 NOVEMBER 2008 15

1.8.3. Vehicle Operations Supervisor: Responsible for the day-to-day management of the Vehicle Operations assigned vehicle fleet and supervises assigned military and civilian personnel. Ensures the most efficient mix of ground transportation capabilities (i.e., military taxi, mass transportation, shuttle services, cargo movement, aircrew support, and U-Drive-It (UDI) service) are available and provided to support home-station mission, contingencies, and combat service support operations. Ensures effective coordination between the work centers within Vehicle Operations. Prepares and submits Vehicle Operations budget reimbursement requests to the DSS for inclusion in the annual budget input. Plans, organizes, and coordinates element safety program.

1.8.4. Vehicle Operations Control Center (VOCC) Supervisor: Ensures timely execution and effective use of military taxi, mass transportation, scheduled/unscheduled shuttle, cargo movement, aircrew support, wrecker operation, and UDI services in support of home-station mission, contingencies, and combat service support operations. Receives and validates requests for support services and vehicles (i.e., passenger/cargo movement, recovery, material handling, etc.) to ensure official use compliance in accordance with established policies. Reviews and evaluates requests exceeding the installations POD. Coordinates with installation protocol office to plan and organize support requirements for special events and distinguished visitors. Note: With the exception of units that earn manpower variances for protocol support, DV movements (with vehicles for 15 passengers or less and not requiring vehicle or CFETP certification) will be supported by requesting units through the UDI program. Consolidates and submits reimbursement requests to element supervision.

Provides passenger and cargo movement capability for the installation and serves as a conduit for information and communication flow for emergencies during and after duty hours. VOCC supervisor also manages and controls all aspects of Documented Cargo support as outlined in Chapter 7. VOCC supervisor duties are further outlined in Chapter 6.

1.8.5. Operator Records & Licensing (OR&L) Supervisor: Issues government vehicle operator licenses and maintains the system of records for motor vehicle operators. Validates, coordinates, and maintains a listing of all unit vehicle master plans of instruction (POI) (see paragraph 8.18.1.7). Initiates vehicle trainer background investigations and monitors suspected vehicle misuse case files. Administers written tests and manages the suspended and/or revoked GMV licenses process. OR&L will also serve as the wing vehicle misuse prevention monitor and track all misuse-related files. See Chapter 8 for additional duties and guidance.

1.8.6. Vehicle Operations Control Center Support Supervisor: Develops dispatch support personnel work schedules. Ensures assigned personnel are core task qualified and prepared to meet home-station, contingency, deployment, and combat service support mission requirements. Ensures assigned vehicle fleet condition meets all mission requirements and identifies shortfalls and limiting factors to supervision. Additional duties and requirements are outlined in Chapter 9.

1.8.7. Equipment Support Supervisor: Ensures adequate equipment and supplies for operator care, checks, and services on assigned vehicle fleet are on-hand. Controls Vehicle Operations parking areas, vehicle cleaning and servicing facilities, and support equipment required to operate the element and vehicles. Accounts for all vehicles, equipment, and supplies assigned to Vehicle Operations. Perform element Vehicle Control Noncommisioned Officer (VCNCO) duties. Additional duties and requirements are outlined in Chapter 10.

16 AFI24-301 1 NOVEMBER 2008

1.8.8. Training Validation and Operations (TVO) Supervisor: Manages all aspects of personnel, vehicle, and equipment training. This includes but is not limited to initial, advanced, CDC, On-the-Job Training (OJT), and vehicle training. Complete instructions and guidance is addressed in Chapter 11.

AFI24-301 1 NOVEMBER 2008 17

Chapter 2

ELEMENT ORGANIZATION AND RESPONSIBILITIES

Section 2A— General Information

2.1. Element Structure: Elements will be organized to provide quality transportation, licensing, operator training and/or certification services in support of the mission. The organization will be structured in accordance with the most current HQ USAF PAD; deviations are not authorized unless specifically approved by AF/A4L.

Section 2B— General Responsibilities and Administration

2. 2. Manpower: Develop, manage, and support manpower applications and authorizations.

Develop procedures to capture workload data associated with manpower authorizations and variances. Procedures will ensure workload data is accurately recorded and reviewed and reliable workload data backup procedures exist. Procedures must be established to assure continuing service should OLVIMS Dispatch Module experience technical difficulty. Refer to Chapter 4 for additional information.

2.3. Budget: Develop, manage, and support annual budget inputs and monies allocated. Refer to Chapter 5 for additional information.

2.4. Operating Instructions: Develop element operating instructions (OI) for functions performed in the element. OIs will be coordinated through the appropriate agencies and personnel, and approved by the flight commander/director. OIs will meet guidance outlined in AFI 33-360, Publications and Forms Management, Item 7, page 27. OIs will be formatted the same as AFIs and will be coordinated just like other directive publications as established in AFI 33-360. All assigned personnel will review OIs within 30-days of arrival, annually, and when the instructions change. Personnel will acknowledge, in writing (initials or signatures), reading and understanding of the OIs. Vehicle Operations leadership will review and update annually.

Contractors performing a firm-fixed price performance based service contract are not required to develop/maintain OIs. At a minimum, managers must establish OIs for the following areas:

2.4.1. Hours of operations, responsibilities, including shift change/briefing procedures.

2.4.2. VOCC section procedures and priorities. This OI should include, but is not limited to, processes for handling requests, recall rosters, emergencies, tracking No Vehicle Available (NVA) and No Manpower Available (NMA), aircrew, UDI procedures, Temporary Duty (TDY) personnel transportation policies, procurement, and control of fuel coupons, toll passes, and log of events.

2.4.3. Training/continuity procedures used to ensure workload data is entered into the OLVIMS Dispatch Module in a standardized format.

2.4.4. Procedures established to ensure required workload data is collected, maintained, and completed. Transportation requests must be reviewed for accuracy within 3-duty days. Ensure data is tracked to justify current variances or use data to request variances.

2.4.5. Workload data back-up procedures must be established to assure continuing service should the OLVIMS Dispatch Module system experience connection difficulties.

18 AFI24-301 1 NOVEMBER 2008

2.4.6. Protocol Section: With the exception of units that earn manpower variances for protocol support, DV movements (with vehicles for 15 passengers or less and not requiring special vehicle or CFETP certification) will be supported by requesting units through the UDI program.

2.4.7. Documented Cargo operations and operator procedures should include, but are not limited to, disposition of Mission Capable (MICAP) parts and equipment, handling classified material, use of the Standard Asset Tracking System (SATS), and tracking of accountable records.

2.4.8. Training, Validation and Operations Section procedures should include, but are not limited to, instructions on all forms of training; i.e., OJT, orientation/certification training, internal and external, UGT timeliness, properly documenting training records, certification routes, and test control and administration.

2.4.9. The installation’s approved over-the-road vehicle operation routes for the Vehicle Operator Certification Program.

2.4.10. Management controls and oversight of base operator training certification programs to ensure training effectiveness and safety. See Chapter 8 for specific training and certification requirements.

2.4.11. OR&L procedures to include, processes for suspended and revoked licenses, managing and issuing licenses, and processing driver records with the Military Personnel Section (MPS) for Permanent Change of Station (PCS) personnel. If managing the misuse program, then include reporting, processing, and tracking the misuse case files.

2.4.12. Facility and compound security, housekeeping, and maintenance of compound areas.

2.4.13. Safety (vehicle operation and accident prevention both on and off-duty).

2.4.14. Quality control/assurance responsibilities.

2.4.15. Security of radio equipment.

2.4.16. Wrecker/towing services and procedures.

2.4.17. Severe weather guidance to include operating vehicles in inclement weather.

2.4.18. Cleaning and servicing command and control, DV, and/or general officer vehicles. Note: Cleaning/servicing of vehicles assigned to a unit Vehicle Control Officer (VCO)/VCNCO outside the DDF is a responsibility of the owning/using organization.

2.5. Additional Operating Instructions: The following are additional types of OIs to establish if applicable:

2.5.1. Inspector General (IG) Team and MAJCOM inspection/visit procedures.

2.5.2. Secure message pick-up/drop-off procedures.

2.5.3. Managing military and civilian leaves.

2.5.4. Fire prevention.

2.5.5. Vehicle in-check/out-check procedures and minor maintenance.

AFI24-301 1 NOVEMBER 2008 19

2.5.6. Waste management and pollution prevention.

2.5.7. Alcohol and drug consumption.

2.5.8. Off-duty employment.

2.5.9. Convoy and contingency support operations.

2.5.10. Element awards and recognition program.

2.5.11. Spouse care program.

2.5.12. Transporting oversized/weight loads over state and foreign highways.

2.5.13. Element physical fitness program.

2.6. Functional Area Chief (FAC): Serve as FAC for contracted vehicle operations services and activities.

2.7. Quality Assurance Program (QAP): Establish a QAP program for contracted operations, such as contracted bus support to the base.

2.8. Permissible Operating Distance (POD): Establish a local POD for LRS commander approval in accordance with DOD 4500-36-R, Para C2.2.3.3.4. A one-way distance of 100-miles should be used as a guide.

2.9. Documented Cargo: Responsible for Documented Cargo services. See Chapter 7 for additional information.

2.10. Local and Host Nation Authorities Liaison: Maintain liaison with state, local, and host nation authorities for vehicle operation matters. This includes developing and maintaining procedures for overweight and/or over-sized load permits, meeting state motor vehicle and licensing requirements, ensuring civilian operators have current Commercial Drivers License (CDL) information available, etc.

2.11. Distinguished Visitor (DV): When transporting DVs, ensure vehicles are properly identified with appropriate license plates/insignia. Plates indicating rank of occupant are affixed to the front of the vehicle. DVs are those individuals rated as general officer equivalents or above only. A DV is defined as (1) a visiting general or flag officer, (2) any government official with rank equivalent to a brigadier general or higher (Senior Executive Service (SES), etc.), or

(3) any foreign military officer or civilian designated a DV by the Deputy Under Secretary of the Air Force for International Affairs (SAF/IA). The Air Force Senior Leader Management Office (AFSLMO) allows installation commanders to afford DV distinction on an individual basis for persons of lower rank if they are filling certain positions (e.g., a visiting civic leader). AFSLMO publishes a relative rank list for active duty general officers and a civilian senior executive roster with DV codes for senior civilians.

2.12. Aircrew: Support home station and transient aircrew transportation requirements.

2.13. Cargo Movement: Support inter-/intra-base movement of cargo.

2.14. War Reserve Materiel (WRM): Provide transportation support to move WRM supplies and equipment for mobilization, deployment, and employment.

20 AFI24-301 1 NOVEMBER 2008

2.15. Material Handling Equipment (MHE): Operate MHE in support of aircraft loading and unloading operations beyond the capability of the airfreight terminal. Support also includes providing qualified tractor and trailer operators as necessary.

2.16. Vehicle Recovery Actions: Retrieve disabled vehicles for transport to vehicle maintenance after mobile maintenance has determined the vehicle cannot be repaired and provide emergency removal services to clear runways and access roads. See Chapter 6 for specific vehicle recovery/movement guidance.

2.17. Line-haul Transportation Requirements: Provide vehicles and qualified vehicle operators as necessary to meet DOD and Air Force line-haul requirements and maintain proficiency of UTC requirements.

2.18. Vehicle Status: Track assigned vehicle fleet status and determine critical vehicle shortfalls. When required, report additional vehicle requirements to the Logistics Readiness Center (LRC) and/or Unit Control Center (UCC).

2.19. Critical Vehicle Status: Monitor element critical vehicle status reports (submitted by vehicle damage assessment teams) and take appropriate action through LRC.

2.20. Dispersed Vehicles: Maintain a current status of element’s dispersed vehicles.

2.21. Vehicle Lease/Rental: Request short-term vehicle lease/rental agreement through Vehicle Management and Analysis (VM&A) for LRS commander approval prior to entering a formal agreement with commercial vendors. The AF Form 9, Request for Purchase, or where guidance allows, Government Purchase Card (GPC) are acceptable procurement/payment methods.

2.22. Alternate Vehicle Sourcing: Assist VM&A with alternate vehicle sourcing (i.e., commandeering of Privately Owned Vehicles (POVs), Army Air Force Exchange Service (AAFES), Non-appropriated Fund (NAF), host nation-provided vehicles) and executing requirements necessary to obtain vehicle support through Civil Military Cooperation (CIMIC).

2.23. Contracted Vehicle Repair: When arranged by Vehicle Management Flight (VMF), VOCC will deliver assigned Vehicle Operations vehicles to/from contract repair facilities. VMF personnel may request wrecker or line-haul support for delivery of disabled vehicles assigned to other units.

2.24. Operational Readiness: Develop and review AEF, Operations, Concept, Mobilization, and IGESPs annually. IGESP was formerly referred to as Base Support Plans and are governed by AFI 10-404, Base Support and Expeditionary Site Planning. AEF planning is conducted in accordance with AFI 10-401, Air Force Operations Planning and Execution. Operations and Concept Plans (OPlan and ConPlan) are covered in AFMAN 10-401v2, Planning Formats and

Guidance. Base mobilization plans are developed in accordance with AFI 10-402v1, Mobility

Planning, while deployment planning and execution is in AFI 10-403, Deployment Planning and

Execution. These plans are reviewed as required by local policy/guidance.

2.25. Transportation Requirements Resulting from Terrorist Threats: The Air Force has a program to provide domicile-to-duty transportation for key personnel and senior officers threatened by terrorist activities. HQ USAF Criminal Investigation & Counterintelligence (SAF/IGV) consolidates and validates all requests for these special vehicles or marking waivers in response to terrorist threats. Submission procedures are:

AFI24-301 1 NOVEMBER 2008 21

2.25.1. The requesting MAJCOM or Field Operating Agency (FOA) submits all requests for special vehicle requirements to SAF/IGV.

2.25.2. SAF/IGV validates special vehicle requirements based on terrorist threats. Once validated, SAF/IGV provides a recommendation to HQ USAF/A4L and ILP. See Chapter 3 for more details regarding domicile-to-duty requirements.

Section 2C—Distribution Section Chief/Superintendent

2.26. Distribution Section Supervisor (DSS): The DSS primary role is to provide highly effective leadership and mentorship to accomplish the mission and train personnel to be future leaders. This includes:

2.26.1. Translate leadership direction into specific tasks and responsibilities personnel can understand and execute.

2.26.2. Develop section NCOs into future leaders and supervisors by using effective training programs and mentorship, to include maintaining accurate training status on all personnel.

2.26.3. Ensure budget, manpower, facilities, and resources are utilized efficiently and effectively. Use tracking systems for utilization, replenishment, and allocation of programs to ensure personnel are provided the equipment and resources needed. DSS will ensure sufficient resources are available to meet contingency and/or wartime requirements.

2.26.4. Ensure assigned personnel do not augment other base agencies when manning level drops below 65 percent without MFM approval. The MFM will coordinate with AFPC/DPW (AEF Center) to determine if there are additional deployment taskings which may flow to the unit in question.

2.26.5. Provide required safety and information briefings to assigned personnel.

Section 2D— Reports and Analysis

2.27. Semiannual Vehicle Operations Services Analyses: Analyze services for operational effectiveness and efficiency by conducting semiannual services analyses. Analyses will be used to evaluate element processes, cost effectiveness, efficiencies, and quality of customer service.

Analyses are not simply a listing of data; they should include customer service comments and feedback, recommendations for changes, and/or rationale for maintaining status quo. Copies of analyses will be maintained for 2-years (RDS: T20-04R01.00). See Table 2.1 for procedures.

2.27.1. DSS shall review analyses and implement recommendations, as appropriate.

Corrective actions and operational adjustments must be documented and filed with the analyses.

2.27.2. At a minimum, each analysis will be developed from data compiled over the periods prescribed below. Longer time periods may be used as deemed appropriate by the element leadership.

22 AFI24-301 1 NOVEMBER 2008

Table 2.1. Services Analyses:

Analysis Type Minimum Duration of Measurement

Analyze data for:

Analysis will address:

Bus Service 30-days of data collection (OLVIMS Dispatch Module) and 7-consecutive days of ridership surveys

Bus services to include base shuttle, mass transit, etc. (Do not include buses used for other analyses)

Number of authorized and space available passengers boarding at each stop Review of the size of vehicle(s) used to support the requirement Comparison of bus stops versus high-usage taxi request locations Recommendations the operators and customers submit Recommended corrective actions and operational adjustments

Analysis Type Minimum Duration of Measurement

Analyze data for:

Analysis will address:

Taxi Service 30-days of data collection (OLVIMS Dispatch Module)

Taxi requests supported and not supported (Radio/Non-radio)

Average response-times compared to USAF goal (10 minutes) Number of requests canceled/delayed due to lack of vehicles or manpower Taxi standby point versus frequent pick-up and drop-off locations Recommended corrective actions and operational adjustments

Transient Aircrew Transport

30-consecutive days Transient Aircrew supported and not supported

Average response-times compared to USAF goal (10 minutes) Average in-service time Support rate (requirements versus capabilities) Recommended corrective actions and operational adjustments

VOCC Support 30-consecutive days Passenger and Cargo movement, vehicle

Support rate (requirements versus capabilities) Evaluate requests not supported (NVAs and NMAs)

AFI24-301 1 NOVEMBER 2008 23

recovery, and UDI services

Recommended corrective actions and operational adjustments

Analysis Type Minimum Duration of Measurement

Analyze data for:

Analysis will address:

Documented Cargo Support

30-consecutive days Requests supported

Frequency for MICAP and priority 01 Average response time for MICAP and priority 01 Compare and evaluate unscheduled delivery requests with scheduled sweep routes and times Analyze common causes preventing delivery of cargo that result in cargo being returned to distribution flight Recommended corrective actions and operational adjustments

Terminal Travel Support (establish a local category code within

OLVIMS

Dispatch Module for tracking)

6-consecutive months Requests supported and not supported and data collection

Support rate (requirements versus capabilities) Number of requesters by grade, supported Average in service time

Cost comparison: Commercial

vs. organic mode

Distinguished Visitor Support

6-consecutive months Requests supported and not supported and data collection

Support rate (requirements versus capabilities) Number of DVs, by grade, supported Average in service time

2.28. Monthly Reports: Management review of monthly reports help focus work efforts and maintain high levels of unit preparedness. This paragraph identifies and standardizes monthly management reports required in Vehicle Operations. At a minimum, the following reports will be developed and reviewed by DSS monthly:

2.28.1. UFVMK Kit Rate: If tasked, identify the number of UFVMK UTC packages required IAW unit Designed Operational Capability (DOC) statement, number of kits fully equipped, number of kits available, and percentage of complete kits available as compared to required DOC statement. If kits are short, describe actions taken to equip the kit and an estimated get well date. See Attachment 6 for list of kit items.

24 AFI24-301 1 NOVEMBER 2008

2.28.2. Core Task Rates: This report provides the percentage level of training for all personnel in UGT. At a minimum, include all personnel in UGT; date entered training, number of core task items, number of tasks completed, and percentage of qualification for each Airman. See Table 2.2

Table 2.2. UGT Core Training Rates:

Name

Date Entered

Training Core Items Completed Qualified

A1C Jones 1-Feb-05 95 70 74% Amn Smith 12-Nov-04 95 80 84% A1C Wright 15-Sep-04 95 92 97% SrA Lindemann 1-Nov-04 115 100 87% SrA Schraner 1-Nov-04 115 98 85% UGT Core Training Rate 515 440 85%

2.28.3. Vehicle Training Chart: Develop and maintain a vehicle-training chart to identify qualifications of each member assigned to Vehicle Operations.

2.28.4. Reporting Official Roster: Maintain a current Reporting Official roster (can be MilPDS generated).

2.28.5. Additional Duty Roster: Maintain a locally-developed roster identifying all additional duties tasked to Vehicle Operations personnel.

2.28.6. Ancillary Training Chart: Develop and maintain a chart identifying the type of training, date received, and due date for all required ancillary training for each member assigned to Vehicle Operations.

AFI24-301 1 NOVEMBER 2008 25

Chapter 3

OFFICIAL USE OF VEHICLES

Section 3A— General Information

3.1. Official Use of GMVs: The same statute that restricts the use of Military Air (MilAir) resources for official use (Title 31 U.S.C. Section 1344, Passenger Carrier Use) also restricts the use of GMVs. Just as MilAir assets are carefully controlled because of their high value, government vehicles are closely controlled because of their easy accessibility, high visibility, and potential for misuse. DOD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles implements federal law (40 U.S.C. § 601-611, Motor Vehicle Pools and Transportation System

s) and prescribes the limited use of GMVs to official governmental purposes. Unauthorized use of GMVs often results in unnecessary expenditure of funds and public criticism.