afi24-302.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 24-302

26 JUNE 2012

Transportation

VEHICLE MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: This Air Force Instruction (AFI) is available for downloading from the e-

Publishing website at www.e-publishing.af.mil/.

RELEASABILITY: There is no releasability restriction on this publication.

OPR: AF/A4LE

Supersedes: AFI23-302, 29 October 2007

Certified by: AF/A4L

(Maj Gen John B. Cooper)

Pages: 339

This publication implements Air Force Policy Directive (AFPD) 24-3, Management, Operation and Use of Transportation Vehicles. It establishes Headquarters United States Air Force Vehicle

Management procedures and describes the supporting data systems. Vehicle Fleet Manager

(VFM) or Vehicle Management Superintendent (VMS) will expand or revise these procedures to fit local circumstances, within the intent of this instruction. Some objectives, policies and responsibilities of Vehicle Management are derived from overarching policy in DOD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles, 16 March 2007, DOD 4140.50-R, Management and Standards of DoD Locomotives, 19 June 1985, DOD Instruction (DODI) C-

4500.51, Commercially Procured and Leased Armored Vehicle Policy (U), 25 July 2007 and

DODI 4500.57, Transportation and Traffic Management, 18 March 2008. Send comments for suggested improvements on Air Force (AF) Form 847, Recommendation for Change of

Publication, through the Major Command (MAJCOM) Vehicle Management Staff to Air Force

Element Vehicle and Equipment Management Support Office (VEMSO) for review and forwarding to AF/A4LE for consideration. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) Air Force

Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the AF Records

Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.

This publication is applicable to the Air National Guard (ANG) as well as the Air Force Reserve

(AFR); however, it does not apply to the Civil Air Patrol (CAP) or non-appropriated fund activities. The use of the name or trademark of any specific manufacturer, commercial product, commodity or service in this publication does not imply endorsement by the AF.

http://www.e-publishing.af.mil/ https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

2 AFI24-302 26 June 2012

Chapter 1—GENERAL INFORMATION AND ADMINISTRATION, TYPES OF

MAINTENANCE AND ITEMS OF INTEREST 18

Section 1A—General Information and Administration 18

1.1. Principles of Vehicle Management

1.2. Supplements

1.3. Changes to this Instruction

1.4. Operating Instructions (OI)

1.5. Use of Related Publications

Section 1B—AF Vehicle Serviceability Standards and Types of Maintenance Used to Support

Standard. 23

1.6. Serviceability Standards

1.7. Organizational Maintenance

1.8. Intermediate Maintenance

1.9. Depot-Level Maintenance

1.10. Mobile Maintenance

1.11. Scheduled Maintenance

1.12. Transient Vehicle and Equipment Maintenance

1.13. Vehicle Abuse and Accidents Maintenance

Section 1C—Railway Equipment 26

1.14. Railway Equipment

1.15. Acquisition of Railway Equipment

1.16. Specific Duties

Section 1D—Items of Interest 28

1.17. Watercraft

1.18. Vehicle Management Compliance and Evaluation Checklists

1.19. Reintegration of Fuels Vehicle and Vehicular Equipment Pumping Systems

Maintenance

1.20. Minimum Configuration Standards Instructions

1.21. Vehicle Validation Visit (VVV) Process Review

1.22. Commercial Internet Service Provider (CISP) for Vehicle Diagnostic Equipment.

1.23. Green Procurement

AFI24-302 26 June 2012 3

1.24. AF/A4LE Green Procurement Program Policy

1.25. General Exceptions

1.26. Program Responsibilities

1.27. Training

1.28. Purchasing Sources

1.29. Procurement Standards

Table 1.1. Reclaimed Engine Coolants Available from DLA

1.30. Administrative Requirements

1.31. Mine Resistant Ambush Protected (MRAP) Vehicles

Chapter 2—VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 43

Section 2A—General Information 43

2.1. Introduction

2.2. AEF Overview

Section 2B—Overall Responsibilities 43

2.3. AF/A4LE

2.4. Air Force Personnel Center (AFPC)/DPW:

2.5. WR-ALC

2.6. VEMSO

2.7. MAJCOM Vehicle Management Staffs:

2.8. Base-Level and WRM Deploying Activities:

Section 2C—Steady-State Operations 47

2.9. Training:

2.10. WRM Vehicle Storage

2.11. WRM Manpower Determination

2.12. Contractor Operated Storage

Section 2D—Transition to Surge/Deployment Preparation 49

2.13. Personnel

2.14. TMSK

2.15. Tools and Equipment Deployment

2.16. Vehicle Deployment Process

2.17. Vehicle Command Levy

2.18. Home Station Survival

4 AFI24-302 26 June 2012

Section 2E—Deployed Location Operations 55

2.19. VFM/VMS

2.20. Safety

2.21. Qualification Training

2.22. Mission Critical Vehicle List

Table 2.1. Priority I Vehicles, Sortie Generating

Table 2.2. Priority II Vehicles, Sortie Sustaining

2.23. Materiel Control

2.24. VM&A

2.25. Reporting Requirements

2.26. Facilities

2.27. Tools and Equipment:

2.28. Parts Organization

2.29. Organizational Maintenance

2.30. Mobile Maintenance

2.31. Vehicle Recovery

2.32. Minor/Intermediate Maintenance

2.33. Repairs Which Exceed Local Capability:

2.34. Battle Damage Assessment

2.35. Vehicle Triage

2.36. Destroyed Vehicle Replacement:

2.37. Maintaining Other Government Motor Vehicle Conveyances (OGMVC) in

Contingency Environments

2.38. Continuity

2.39. Contaminated Environment Operations

2.40. Contamination Control Team (CCT)

2.41. Hazardous Material (HAZMAT)

2.42. Forward Vehicle Deployment

2.43. Personnel (Home Station)

2.44. Vehicles (Deployed Location):

2.45. Tools and Equipment (Home Station):

Chapter 3—THE OBJECTIVES, RESPONSIBILITIES, ORGANIZATION AND

PRINCIPLES OF MANAGING THE AF VEHICLE FLEET 66

AFI24-302 26 June 2012 5

Section 3A—Objectives 66

3.1. Objectives of Vehicle Management

3.2. Application of this Chapter

3.3. Professional Development

3.4. Vehicle Transformation Acquisition Council (VTAC)

3.5. Air Force Logistics Readiness Board (AFLRB)

3.6. National Motor Vehicle and Aviation Workshop and Exposition (FedFleet)

3.7. Specialty Equipment Market Association (SEMA) and Automotive Aftermarket

Products EXPO (AAPEX)

Section 3B—Responsibilities 67

3.8. AF/A4L Responsibilities

3.9. VEMSO Responsibilities

3.10. WR-ALC Responsibilities

3.11. MAJCOM Vehicle Management Staff Responsibilities

3.12. Wing and Center Commanders or Equivalents Responsibilities

3.13. MSG Commanders or Equivalents Responsibilities

3.14. LRS Commanders or Equivalents Responsibilities

3.15. VFM/VMS Responsibilities

3.16. Primary Responsibility for Vehicle Management Activities

3.17. Vehicle Management Assistance

3.18. Prohibited Vehicle Management Activities

3.19. Organizational Responsibilities

Section 3C—Organization 80

3.20. Organization of Vehicle Management

3.21. Maintenance Work Centers

3.22. Administration Section

3.23. CSC

Figure 3.1. Sample Vehicle Management Organization Chart

3.24. Tire Repair Section:

3.25. Battery Shop

3.26. Shop Facilities:

3.27. VM Training Leader

3.28. VM&A

6 AFI24-302 26 June 2012

3.29. Work Center Supervisors

Section 3D—Principles 86

3.30. Cannibalization Rules

3.31. Contract Operated Vehicle Management Activities

3.32. Maintenance Priorities

3.33. Vehicle Modification Policy

3.34. Vehicle ―Add-On‖ Equipment Policy

3.35. NMC Hours

3.36. Reclamation Procedures:

3.37. Staff Assistance

3.38. Shop Publications

Chapter 4—VEHICLE MANAGEMENT & ANALYSIS 92

Section 4A—General Responsibilities 92

4.1. Generally, VM&A is responsible for the efficient and economical operation and maintenance of the base vehicle fleet

Section 4B—General Procedures 94

4.2. OLVIMS Maintenance Module Monthly Processing

4.3. OLVIMS Maintenance Module Quarterly Processing

4.4. Maintaining Historical Data

Table 4.1. Minimum OLVIMS Data Field Requirements

4.5. Manage and Monitor Repetitive, Warranty, Contract and Authorized

Maintenance

4.6. Ensure Economical Repair of All Vehicles

4.7. Accident and Abuse Work Order Processing

4.8. Develop Depot Maintenance Plan

4.9. Vehicle Shipment to Depot Repair

4.10. Capture/Input Maintenance Historical Data in OLVIMS from Supported

Outlying Work Centers and GSUs

4.11. Prepare and Submit Deficiency, Warranty and Unsatisfactory Reports

4.12. Develop and Manage MEL and VPRL

4.13. Review and Verify Nuclear Certified Vehicle Certification and Records

4.14. Develop and Maintain 18-Month Scheduled Maintenance Plan

4.15. Ensure ETIC Accuracy

AFI24-302 26 June 2012 7

4.16. Conduct Yard Checks Weekly

4.17. Ensure Annual Serviceability Inspections are Conducted Using AF Form 4355. . 103

4.18. Verify Parts Charges in OLVIMS Daily

4.19. Manage TCTOs, Service Bulletins, Manufacture Recalls and OTIs

4.20. Ensure Reimbursable Units are Coded Correctly in OLVIMS and Perform

Follow Up Actions for Financial Recoupment

4.21. Ensure Accurate Man-Hour/Labor Accounting

4.22. Vehicle VIL Key

4.23. Recording Taxable Fuel Consumption

4.24. Review, Validate and Process Vehicle Authorization Requests

Table 4.2. Authorized Vehicle AS Codes

4.25. Monitor Vehicle Data Integrity/Quality/Accuracy

4.26. Using CRIS Tool to Request SBSS Updates

4.27. Filling Vehicle Authorization with Most Suitable Asset

4.28. Managing Excess Vehicles

4.29. Review, Validate and Process Rental/Lease Requests

4.30. Correct Errors on Data System Reconciliation Listings Identified on VDQD

4.31. Upload Daily, Monthly and Quarterly Files to VM CoP

4.32. Process LTIs

4.33. Establish and Update Supply Organizational Cost Center Records (OCCR) 518

Record

4.34. Responsible for Accountable SBSS Documents

4.35. Serve as Inspector for Vehicle Equipment Account and Receive Required

Training

4.36. Perform Analysis

4.37. Degree of Analysis

4.38. Using Analysis Products

4.39. Method of Presentation

4.40. Presentation of the Analysis

4.41. Performance Indicators (Metrics)

4.42. Specific Performance Indicators Products

Table 4.3. Specific Performance Indicator Products

4.43. Other Indicators

4.44. Other Areas to Monitor

8 AFI24-302 26 June 2012

4.45. Controlling and Evaluating Problem Areas

Section 4C—Reviewing Base Support and OPLANs with IDRC 125

4.46. Interservice Vehicle Support

4.47. Arranging for Interservice Vehicle Support

4.48. Activity Pooling

4.49. Establish, Execute, Initiate and Conduct All Vehicle Recalls

Section 4D—Vehicle Support Resulting From Terrorist Threats 126

4.50. Overview

4.51. Submission Procedures:

4.52. Armored Vehicle Requirements

Section 4E—VCP 127

4.53. Establishing and Managing Installation VCP

Section 4F—Additional VM&A Guidance and Program Management Responsibilities 129

4.54. Establish and Monitor VM&A Organizational Email Account

4.55. DOD Fleet Fuel Card Program and Account Management

4.56. Utilize FMD Program

4.57. Comply with OLVIMS Legacy User Access Log Policy

4.58. Procedures for Distributing and Processing COPARS Sales Slips

4.59. Complete CA/CRL Annual Validation

4.60. Turning In Vehicles to DLA-DS

4.61. Withdrawing Vehicles from DLA-DS

4.62. Vehicle End-Of-Life (EOL) Determination

4.63. Interagency Motor Pools and Systems

4.64. FORCE/FSE Management Codes

Table 4.4. FORCE/FSE OLVIMS Code Information

Section 4G—Registration Numbers, License Plates, FMVRS Requirements, Special

Identification and Marking 133

4.65. Registration Numbers

4.66. Vehicle License Plate Program

4.67. Lost or Stolen AF License Plates

4.68. FMVRS Registration Requirements

4.69. Special Identification

AFI24-302 26 June 2012 9

4.70. Markings

4.71. Complying with International Agreements

Section 4H—Vehicle Requirements, Procurement and Recapitalization 137

4.72. Overview

4.73. Vehicle Fleet Growth Policy The AF vehicle fleet represents a tremendous investment for the corporate AF

4.74. Major Program Codes, Major Mission Types and Definitions

Table 4.5. AF Vehicle Fleet Major Program Codes

Table 4.6. AF Vehicle Fleet Sub Category Codes

4.75. Class I, II, III and IV Vehicles Authorizations

Table 4.7. GSA Sedan and Station Wagon Classifications

4.76. SUV Authorizations

Table 4.8. Sedan to SUV Conversion

4.77. LSV

Table 4.9. LSV Sub-Categories

4.78. Vehicle Redistribution

4.79. First Article Testing (FAT)

Section 4I—Performance-Based Work Statement GFP Requirements 145

4.80. AF/A4LE Policy

Chapter 5—MATERIEL CONTROL 147

Section 5A—General Information 147

5.1. Description of Materiel Control

Section 5B—Specific Guidance 148

5.2. Materiel Control Responsibilities

5.3. Required Publications, Reports and Listings (Electronic or Hardcopy)

5.4. Optional Publications, Reports and Listings (Electronic Or Hardcopy)

5.5. Use of Reports and Listings

5.6. Supply Discipline

5.7. Priority System

5.8. Materiel Control and OLVIMS Coordination

Figure 5.1. Materiel Control & OLVIMS Cross-Reference Listing

5.9. Adjusted Stock Levels

10 AFI24-302 26 June 2012

Section 5C—Issue Procedures 155

5.10. General Information

5.11. Identifying the Requirement

5.12. Requests Sent Through LRS Demand Processing

5.13. Requests Submitted Through COPARS

5.14. Requests Submitted Through BPA or GPC

Section 5D—Vehicle NMCS Processing 157

5.15. General Information

5.16. NMCS Verification Procedures

5.17. MICAP and NMCS (AF Requisitions)

5.18. Supply Assistance and Difficulty

5.19. NMCS Requirements through GPC, BPA or COPARS

5.20. Receipt of NMCS Parts

Section 5E—Managing AF Forms 1823/-1 Delayed for Parts 160

5.21. Importance of Delayed AF Forms 1823/-1

5.22. Delayed Work Order Folders

5.23. Monitoring Delayed Work Orders

5.24. Processing Parts Receipts

5.25. Work Order and Backorder Validation

5.26. Partial or Completed Vehicle and Equipment Work Orders

Section 5F—Bench Stocks 162

5.27. Purpose of Bench Stocks

5.28. Establishment of Bench Stocks

5.29. Shop and Collocated Bench Stocks, Working Stocks and Work Order Residues. 162

5.30. Low-Cost Bench Stocks

5.31. High-Cost Bench Stocks

5.32. Shelf-Life Items

5.33. Bench Stock Review

5.34. Working Stock

Section 5G—Repair Cycle Asset Management 165

5.35. General Information

5.36. DIFM Issues

AFI24-302 26 June 2012 11

5.37. DIFM Status

5.38. Supply Points

5.39. DIFM and Supply Point Reconciliation

Section 5H—Other Procedures for Materiel Control 166

5.40. TCTOs

5.41. Tool Accountability and Issue Procedures

5.42. Tire and Battery Procurement/Management

5.43. Work Order Residue

5.44. Vehicle Redistribution and Transfer

5.45. Antifreeze Procurement

5.46. Lead-Free Wheel Weight Procurement

Table 5.1. Lead-Free Wheel Weights Available through the Supply System

Chapter 6—TRAINING 174

Section 6A—General Information 174

6.1. General Information

6.2. MAJCOM Responsibilities

6.3. Vehicle Management Training Leader

Section 6B—Types of Training 175

6.4. Establishing and Managing Vehicle Management Training Program

6.5. OJT

6.6. In-House Training

Figure 6.1. Vehicle Management Training Aids

6.7. Qualification Training

6.8. Advanced Training

6.9. ASE

6.10. Certified Technician Program

6.11. ―Maintenance Purposes Only‖ Vehicle Operator Certification

Chapter 7—DOCUMENTATION AND RECORDS ADMINISTRATION 185

Section 7A—Introduction And Documentation Rules 185

7.1. General Information

7.2. General Description and Basic Principles of the Vehicle Management Data

Collection System

12 AFI24-302 26 June 2012

7.3. Use of Printed Characters

7.4. Legibility

7.5. Transfer and Disposition

7.6. Vehicle and Equipment Records

7.7. Missing Forms

7.8. Maintenance of Forms for Vehicles and Equipment in Extended Storage

Figure 7.1. Sample Electronic Vehicle Record File Plan

7.9. Processing Vehicles to Vehicle Management

7.10. Maintenance of Transient Vehicles

7.11. Vehicles Assigned TDY or Deployed

Table 7.2. Vehicle And Equipment Records: Rules 1-13

Section 7B—Operator's Inspection Guide and Trouble Report Forms 192

7.12. General Information

7.13. Procedures for Recording Discrepancies and Delaying Maintenance

7.14. Instructions for the Operator‘s Inspection Guide and Trouble Report

7.15. Heading Information

7.16. Items to Be Checked, Operator‘s Signature and Monthly Tire Pressure Check

7.17. Discrepancy and Maintenance Report Section (page 2)

Section 7C—AF Forms 1823/-1, Vehicle and Equipment Work Order 196

7.18. General Information

7.19. Special Recording Procedures

7.20. How to Fill Out an AF Form 1823/-1

Section 7D—AF Form 1824, Motor Vehicle Work Order Status 201

7.21. General Information

7.22. How to Fill Out an AF Form 1824

Section 7E—AF Form 1827, Minor Maintenance Work Order 203

7.23. General Information

7.23. Procedures for Completing an AF Form 1827

7.24. How to Fill Out an AF Form 1827

Section 7F—AF Form 1829, Refueling Equipment Inspection Record 205

7.25. General Information

7.26. How to Fill Out an AF Form 1829

AFI24-302 26 June 2012 13

Section 7G—AF Form 1830, Refueling Equipment Hose Installation And Hydrostatic Test Data

Record 206

7.27. General Information

7.28. How to Fill Out an AF Form 1830

Section 7H—Labor Hour Reporting, AF Form 1831, Indirect Labor Time Card and AF Form

1831-1, Indirect Labor Time Sheet 207

7.29. Labor Hour Reporting

7.30. AF Form 1831/-1

7.31. How to Fill Out AF Forms 1831/-1

Section 7I—AF Form 1832, Record of Cannibalization 210

7.32. General Information

7.33. How to Fill Out an AF Form 1832

Section 7J—AF Form 4353, Vehicle Validation Visit 211

7.34. General Information

Section 7K—AF Form 4354, Vehicle Preventive Maintenance And Inspection (PM&I) 212

7.35. General Information

7.36. How to fill out an AF Form 4354

Section 7L—AF Form 4355, Vehicle Incoming Inspection 213

7.37. General Information

7.38. How to fill out the AF Form 4355

Section 7M—AF Form 4431, Vehicle Assessment Inspection 214

7.39. General Information

7.40. How to fill out the AF Form 4431

Section 7N—Computer-Generated Vehicle Historical Record 215

7.41. General Information

7.41. How to Fill Out a Vehicle Historical Record

Section 7O—Vehicle Management Activity/Document Codes 217

7.42. General Information

7.43. Work Center Codes

7.44. Work Codes

7.45. Work Order Number Prefix Code

7.46. Management Codes

14 AFI24-302 26 June 2012

7.47. Orphan Management Codes

7.48. Delayed Maintenance Codes

7.49. R&D Codes

7.50. System Codes

7.51. System and Subsystem Descriptions

7.52. High-Cost Bench/Working Stock

7.53. Low-Cost Bench/Working Stock

Chapter 8—VEMSO 220

Section 8A—Authority and Responsibility 220

8.1. Program Authority

8.2. Program Responsibility

Section 8B—Duties on Behalf of AF/A4L 220

8.3. Departmental Level Forms and Publications

8.4. Annual Reports

8.5. Administer Vehicle Management Policies

8.6. VM CoP Management

8.7. DOD Fleet Fuel Card Program Management

8.8. AF Vehicle License Plate Program Management

8.9. AF FMVRS Program Management

8.10. AF Vehicle AS Program Management

8.11. AF POC with GSA Regional and National Fleet Managers

8.12. Perform VVV On AF Vehicle Fleets

8.13. TCTO, SB and OTI Management

8.14. Defense Base Closure and Realignment (BRAC)

Section 8C—General Support to MAJCOM and Base Level Vehicle Management Activities 226

8.15. Technical Assistance

8.16. Vendor Product Evaluation Program

8.17. AEF Support

Section 8D—AF Vehicle Fleet Support Branch 227

8.18. Enterprise-Wide Support

8.19. MAJCOM Support

8.20. Base Level VM&A Support

AFI24-302 26 June 2012 15

Section 8E—Enterprise-Level Vehicle Management Support Programs and Policies. 229

8.21. LIMS-EV Vehicle View

8.22. CRIS Tool

8.23. VDQD

8.24. AF Owned Vehicle Authorizations

Table 8.1. VDQD Tab Description

8.25. Leased Vehicle Authorization Management

8.26. Vacant Vehicle Authorizations

8.27. Vehicle Shipments

8.28. SBSS Accountable Record Inventory Discrepancy Management

8.29. Vehicle Status Codes

8.30. Computer Documents and Listings

8.31. Prioritization Model Preparation for Planning and Execution

Chapter 9—QAP 236

9.1. Overview

9.2. Duties of the Primary and Alternate Vehicle Management QA

9.3. Vehicle Management QA

9.4. Performance Plan

9.5. Performance Assessment Methods

9.6. Vehicle Management QAP Administrative Duties

9.7. Contract Administration

Chapter 10—VCO/VCNCO INFORMATION 243

Section 10A—Introduction 243

10.1. Vehicle Control Program

10.2. Vehicle Management Policy

10.3. Host Logistics Readiness Services

10.4. Vehicle Control Duties

10.5. Permissible Operating Distance (POD)

Section 10B—Motor Vehicle Official Use Policy 246

10.6. Official Use of Government Vehicles

Section 10C—Vehicle Operators 247

10.7. Vehicle Operators Will:

16 AFI24-302 26 June 2012

10.8. Vehicle Operators Will Not:

10.9. Additional Information

10.10. Vehicle Assessment Inspections

Chapter 11—ENVIRONMENTAL MANAGEMENT 249

Section 11A—Introduction 249

11.1. Roles and Responsibilities

11.2. Applicable Laws and Directives

Section 11B—AFV 250

11.3. AFV Acquisition

11.4. Exemptions

Section 11C—Infrastructure 252

11.5. Funding

Section 11D—Alternative Fuel 253

11.6. Alternative Fuel Usage

11.7. Biodiesel (B20)

Section 11E—Environmental Programs 255

11.8. Environmental Quality Program

11.9. Vehicle Idling Policy

Chapter 12—MRAP FOV MAINTENANCE AND MANAGEMENT 258

12.1. Roles and Responsibilities

12.2. Reporting Procedures

12.3. Training

12.4. Configuration Management

12.5. MSE Accountability

12.6. Modification Management

12.7. Daily Operations and Maintenance Philosophy

12.8. MRAP FoV Forms

12.9. GSU

Figure 12.1. MRAP Organizational Maintenance Process

12.10. Contingency Operations

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 264

Attachment 2—VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 286

AFI24-302 26 June 2012 17

Attachment 3—VEHICLE AND EQUIPMENT MICAP REPORTABLE STANDARD

(SRD) CODES 296

Attachment 4—VEHICLE REPLACEMENT CODES 301

Attachment 5—VEHICLE MANAGEMENT TRAINING 302

Attachment 6—SITUATION TABLE RULES 304

Attachment 7—VENDOR PRODUCT EVALUATION PROGRAM 318

Attachment 8—LIMS-EV VEHICLE VIEW 321

Attachment 9—CAPABILITY BASED FUNDING AND VEHICLE PRIORITIZATION

MODEL 327

Attachment 10—DOD FLEET CARD PROGRAM 331

18 AFI24-302 26 June 2012

Chapter 1

GENERAL INFORMATION AND ADMINISTRATION, TYPES OF MAINTENANCE

AND ITEMS OF INTEREST

Section 1A—General Information and Administration

1.1. Principles of Vehicle Management. Use economical, reliable and up-to-date procedures to authorize, acquire, account for and maintain vehicles in a safe and serviceable condition throughout their lifecycle.

1.1.1. Motor Vehicle Management Definitions.

1.1.1.1. Motor Vehicle. Any vehicle, self propelled, drawn by mechanical power or electrically energized, designed and operated principally for highway transportation of property or passengers, but does not include a military design motor vehicle or tactical vehicle.

1.1.1.2. Military Design Motor Vehicle. A Motor vehicle (excluding commercial design motor vehicles) designed according to military specifications to directly support combat or tactical operations or training for such operations.

1.1.1.3. Commercial Design Motor Vehicle. A motor vehicle procurable from regular production lines and designed for use by the general public.

1.1.1.4. Reportable Vehicle. Reportable vehicles include passenger carrying, cargo and utility, special purpose, low speed vehicle (LSV), fire fighting, aircraft refueling, material handling equipment (MHE) and base maintenance vehicles/equipment of commercial or military design. Vehicular type equipment that meets any of the following general descriptions is included in this definition.

1.1.1.4.1. Designed or used for military field training, combat or tactical purposes.

1.1.1.4.2. Used principally within the confines of an established AF installation, target range or depot.

1.1.1.4.3. Used by an agency in the performance of investigative, law enforcement or intelligence duties if the head of such agency determines that exclusive control of such vehicle is essential to the effective performance of such duties.

1.1.2. Congressional and Executive Order (EO) vehicle reportable categories and definitions for energy reporting.

Note: The General Services Administration (GSA), the Department of Energy (DOE) and the

Office of Management and Budget (OMB) have the right to change the types of vehicles that are reported each year based on Congressional and Executive office of the President requirements.

1.1.2.1. Vehicle categories required for Congressional and EO reporting purposes (i.e., Annual Federal Automotive Statistical Tool (FAST), OMB Circular No. A-11, Preparation, Submission, and, Execution of the Budget (current edition), reports and

Standard Form (SF) 82, Annual Agency Report of Motor Vehicle Data. The following vehicle categories can be commercially/GSA rental/leased or Agency Owned:

AFI24-302 26 June 2012 19

1.1.2.1.1. Light Duty vehicles and trucks. Commercially designed over the road vehicles with a Gross Vehicle Weight Rating (GVWR) of less than 8,501 pounds.

1.1.2.1.2. Medium Duty vehicles and trucks. Commercially designed over the road vehicles with a GVWR of more than 8,500 pounds and less than 16,001 pounds.

1.1.2.1.3. Heavy Duty vehicles and trucks. Commercially designed over the road vehicles with a GVWR over 16,000 pounds. Example, truck tractors, over the road dump trucks, structural fire trucks commercially designed for road travel would be reportable, however airport crash recovering firefighting vehicles would not.

1.1.2.1.4. Low Speed Electric Vehicles (LSEV). Commercially designed Low Speed

Vehicles that are powered solely by a battery system and rechargeable on a daily basis.

1.1.2.2. Vehicles reported in FAST but exempt from Congressional and EO energy mandates. Data is used for the OMB Circular A-11 Section 33, Presidential Budget (PB)

41 and other OMB and Congressional data calls.

1.1.2.2.1. Law Enforcement vehicles: Law Enforcement vehicles are those that have been equipped or retrofitted with emergency lights/siren along with other modifications such as heavy-duty or high performance suspensions and drive trains.

The Energy Policy Act (EPAct)/EO exemption also covers vehicles that may be used occasionally for the purpose of surveillance or undercover operations (i.e., Air Force

Office of Special Investigations (AFOSI) vehicles) or that will be transferred into law enforcement service in the future.

1.1.2.2.2. Emergency vehicles such as ambulances and structural fire trucks.

1.1.2.2.3. Non-Tactical Armored Vehicles: OMB requires each agency to report their commercially designed armored vehicles and the armor classification. Armor levels classifications are as defined in National Institute of Justice (NIJ) Standard

0108.01, Ballistic Resistant Protective Materials, September 1985.

1.1.2.3. Vehicles not reported in FAST: Vehicles that do not fall under the data requirements of Public Law 102-486, Energy Policy Act of 1992 (EPAct 1992), October

24, 1992, Public Law 109-58, Energy Policy Act of 2005 (EPAct 2005), August 8, 2005, and EO 13423, Strengthening Federal Environmental, Energy, and Transportation

Management, January 24, 2007, or the SF 82 include the following:

1.1.2.3.1. Military tactical vehicles: The Secretary of Defense has certified these vehicles types must be exempt for national security reasons. Refer to paragraph

1.1.1.2

1.1.2.3.2. Any off road vehicle (e.g., construction/engineering vehicles, tractors, mowers, MHE, forklifts, aircraft servicing/refueling, snow removal vehicles (plows), non-LSEV, etc).

Note: Non-LSEVs are vehicles that meet Federal Motor Vehicle Safety Standards for Low

Speed Vehicles, but are not powered solely by electrical power, and are not licensable for use on federal highways.

20 AFI24-302 26 June 2012

1.1.2.3.3. Any other class or type of vehicles the OMB determines to be exempt from reporting requirements.

1.1.3. Trailers. Trailers that are centrally procured by WR-ALC (to include military design

(tactical) trailers) will be classified and managed as a registered vehicle IAW with this AFI.

Any trailers meeting all elements of following criterion will also be classified and managed as a registered vehicle IAW AF standards. WR-ALC is the only authorized purchasing agent for AF registered vehicles (refer to paragraph 3.10.6).

1.1.3.1. Measuring 6‘x12‘ (width x length) or larger.

1.1.3.2. Has Department of Transportation (DOT) approved lighting.

1.1.3.3. Has at least two axles.

1.1.3.4. Has towing vehicle braking system or surge brakes that actuate each wheel.

1.1.3.5. Has a GVWR of over 6999 lbs.

Notes:

1. Vehicle Management is only responsible for the management and maintenance of the

―registered‖ trailer itself. All equipment on the trailer that has a specific organizational use will be maintained by the using organization.

2. When the trailer is manufactured around a specific item that is ―permanently attached‖

(meaning mounted items won‘t be removed to configure trailer for transportation of other items) as an integral piece of a trailer, and the sole purpose of the trailer is for transporting that item, the trailer is automatically classified an equipment item and is not a vehicle by AF definition.

Exception: Trailers classified as Construction, Mining, Excavating and Highway Maintenance

Equipment in Federal Stock Class Group 3800 (Examples e.g. concrete mixer, mounted vacuum cleaner, water distribution tanker, dump trailer, pneumatic drill, sewer trailers) will be classified as a vehicle.

3. Refer to paragraph 3.17.2. for policy concerning trailers not classified as a ―vehicle‖.

1.1.4. Controlled vehicles. Aircraft and ground support equipment tow tractors, major crash fire rescue vehicles, MHE, aircraft refuelers, compressed gas servicing equipment, special aircraft and missile cranes, personnel lifting mechanisms on high reach trucks or cranes, M-series tactical vehicles, support equipment and munitions MHE. Additional guidance is provided in AFI 91-103, Air Force Nuclear Safety Design Certification Program, for nuclear certified assets.

1.1.5. AF Executive Fleet. Authorizations/vehicles assigned to Wing Commanders and above.

1.2. Supplements. MAJCOM Vehicle Management Staffs may supplement this instruction to provide detailed instructions to meet MAJCOM specific needs. MAJCOMS must have

AF/A4LE approval prior to publication. MAJCOMs must route all supplements through

VEMSO for review and forwarding to AF/A4LE for decision.

1.3. Changes to this Instruction. Send recommendations to improve this instruction through the MAJCOM Vehicle Management Staff to VEMSO for review and forwarding to AF/ A4LE for consideration.

AFI24-302 26 June 2012 21

1.4. Operating Instructions (OI). Unit level Vehicle Management activities set and implement local guidance in the form of OIs, IAW AFI 33-360, Publications and Forms Management.

Typically, OIs are established for hours of operation, housekeeping, safety, security, fire prevention, minimum essential repairs, quality control procedures, hazardous and solid waste management and pollution prevention procedures and to cover location or unit-unique operations. Maintain a master file of the OIs in a central location, readily available to all personnel.

1.4.1. Coordinate OIs with appropriate agencies as needed and review or update as required by the VFM/VMS.

1.4.2. In activities where foreign nationals are employed, OIs will be bilingual (English and host country language) unless the ability to read and comprehend English is a condition of employment. OIs not applicable to foreign national employees may be exempted from this requirement. If new OIs are introduced or when OIs are changed, foreign national employees may be verbally briefed on changes and briefings documented until written bilingual versions of these OIs are translated and available.

1.4.3. All assigned personnel acknowledge in writing (i.e., initials or signature, and date) signifying they understand the OIs within 30 days of arrival, annually or when any instruction has been changed or added.

1.4.4. At a minimum, VFM/VMS must establish OIs for the following areas:

1.4.4.1. Minimum essential repairs (refer to paragraphs 1.6., 3.15.5. and 4.6.13).

1.4.4.2. Quality assurance procedures (refer to paragraphs 3.15.31., 3.23. and 7.19).

1.4.4.3. Pollution prevention, IAW the installation Pollution Prevention Plan and

Hazardous Waste Management Plan (refer to paragraph 11.8.5.1).

1.4.4.4. Tire and battery procurement, issue, disposal and tire recapping policies/procedures (refer to paragraph 5.42).

1.4.4.4.1. Ensure that tire/battery inventory controls are implemented to identify fraud, waste and abuse.

1.4.4.5. Tool control and accountability procedures (refer to paragraph 5.41.1.1).

1.4.4.6. ―Maintenance Purposes Only‖ vehicle operator certification (refer to paragraph

6.11). Note: This is not applicable to contract operated vehicle management activities.

1.4.4.7. Processes for ordering and the control/disposition of AF vehicle license plates

(refer to paragraph 4.66 and Technical Order (TO) 36-1-191, Technical and Managerial

Reference for Motor Vehicle Maintenance).

1.4.4.8. DOD Fleet Fuel Card Program administration (if applicable) (refer to

Attachment 10.).

1.4.4.9. Procedures for yard checks (refer to paragraph 4.16).

1.4.4.10. Local Green Procurement policy and procedures (refer to paragraph 1.30.1).

1.4.4.11. Local Commercial Internet Service Provider (CISP) policy and procedures

(reference paragraph 1.22)

22 AFI24-302 26 June 2012

1.4.4.12. Local MRAP support policy and procedures to include IMDS use and local support (reference to Chapter 12).

1.4.4.13. Battery Shop operations (if applicable); include safety, inventory/issue and battery carcass/acid disposal procedures (refer to Air Force Occupational, Safety and

Health Standards (AFOSHSTD) 91-20). Coordinate OI with base bioenvironmental, civil engineering environmental and ground safety offices.

1.4.4.14. Seasonal rebuild programs (if applicable); include start and completion dates. Dates will be consistent with the using organization's mission and will be coordinated in writing (refer to paragraph 3.14.8).

1.4.4.15. Local rules and procedures for road testing vehicles for maintenance purposes. All vehicles being road tested will be properly identified by a placard/sign indicating ―ROAD TEST‖ or ―Operational Check‖. Fully coordinate road test route with installation ground safety and security forces units (refer to paragraph 3.23.7.7).

1.4.4.16. Local procedures for On-Line Vehicle Interactive Management System

(OLVIMS) maintenance and fleet module system back-up.

1.4.4.17. Policy and procedure for managing and tracking vehicle condition ―Waivers‖

(refer to paragraph 3.23.4).

1.4.4.18. Vehicle abuse and accident procedures (for Vehicle Management use). At a minimum this OI will include reimbursement procedures and tracking for all O&M funds expensed through the LRS Vehicle Management accounts for repairs associated with accident and abuse cases in other squadrons. Refer to paragraph 1.13 for general vehicle accident and abuse policies.

1.4.4.19. Local policy and procedures for Confined Spaces entry (if applicable). For more information, refer to AFOSHSTD 91-25, Confined Spaces.

1.4.4.20. At minimum, a squadron-level OI should be established outlining the relationship of the Fuels Management and Vehicle Management flights, addressing the responsibility of each flight to ensure refueling vehicle readiness. At minimum, the OI should outline procedures and responsibilities for: VM&A/OLVIMS support, documentation requirements and work order procedures, Material Control and parts support.

1.4.4.20.1. Vehicle Management controlled Refueling Maintenance (RFM) operations (e.g., Air National Guard or contracted vehicle maintenance activities that include RFM). Develop an OI to establish procedures for the operation of Refueling

Maintenance shops to include, but not limited to, confined space entrance, purging of tanks, grounding of vehicles and when fuel tanks must be drained before working on pumping systems and general safety requirements. Refer to AFOSHSTD 91-20 for safety related information.

1.4.4.21. Minimum essential repairs to uneconomically repairable vehicles. Develop a

Vehicle Management OI prescribing essential repairs to accomplish without written approval. Define the repair authority by vehicle components or dollar value, and do not exceed the one-time allowance unless authority is delegated. Refer to paragraph 2.33.2 for USAFCENT controlled vehicles.

AFI24-302 26 June 2012 23

6.11).

Note: Sample OIs can be at:

https://afkm.wpafb.af.mil/ASPs/docman/DOCMain.asp?Tab=0&FolderID=OO-LG-AF-66-

21-10&Filter=OO-LG-AF-66.

1.5. Use of Related Publications. See Attachment 1 for a list of referenced publications.

Management controls, records administration and forms documentation are described in many of these publications.

Section 1B—AF Vehicle Serviceability Standards and Types of Maintenance Used to Support

Standard.

1.6. Serviceability Standards. Minimum serviceability standards for day-to-day operations are determined by the VFM/VMS based on his or her experience, manufacturers‘ specifications and applicable technical reference. Ensure AF vehicles are maintained in safe and serviceable condition.

1.6.1. The AF accepts the idea that as vehicles age a certain amount of wear and tear will occur and that AF vehicles will not be maintained in a like-new condition. Example: The condition of a vehicle in its 6th year of use is not comparable with the condition of a new vehicle. To be serviceable, a vehicle must first be safe and function as designed.

Deficiencies affecting safety are not acceptable regardless of whether the vehicle is old or new.

1.6.2. Judge serviceability using the following factors:

1.6.2.1. Age and mileage of the vehicle.

1.6.2.2. Requirement for the type of vehicle and job it is designed to do.

1.6.2.3. Remaining service life.

1.6.2.4. Value of use returned in comparison with the cost of needed repairs.

1.6.3. Vehicles and vehicular equipment items identified on the USAF Master Nuclear

Certification Listing (MNCL) will be maintained IAW manufacture standards, TO 36-1-191 and other relevant vehicle maintenance technical orders and manuals. ―Serviceability

Standards‖ are the same for all USAF registered vehicles regardless of ―nuclear certified‖ status. Special or more stringent standards for ―nuclear certified‖ registered vehicles and vehicular equipment do not exist.

1.7. Organizational Maintenance. Organizational maintenance is accomplished by unit-level vehicle operators in the various squadrons and activities across an installation. Operators use the vehicle‘s applicable Operator‘s Inspection Guide and Trouble Report, applicable TOs or

Owner‘s manual when accomplishing organizational maintenance. Specific organizational responsibilities are outlined in paragraph 3.19

1.8. Intermediate Maintenance. Intermediate maintenance is accomplished by the base

Vehicle Management, including major and minor repairs. VFM/VMS determine shop capability and decide which source of repair to use. Manpower, total cost, mission requirements, Non-

Mission Capable (NMC) time, shop tools, equipment and technical capability influence the decision-making. Normally done in fixed shops, intermediate maintenance includes:

https://afkm.wpafb.af.mil/ASPs/docman/DOCMain.asp?Tab=0&FolderID=OO-LG-AF-66-21-10&Filter=OO-LG-AF-66 https://afkm.wpafb.af.mil/ASPs/docman/DOCMain.asp?Tab=0&FolderID=OO-LG-AF-66-21-10&Filter=OO-LG-AF-66

24 AFI24-302 26 June 2012

1.8.1. Preventive Maintenance and Inspections (PM&I) and Special Inspections.

1.8.2. Repairing, fabricating or replacing unserviceable components.

1.8.3. Refinishing, modifying (as directed by TO), repairing accessories and auxiliary equipment and doing structural repair.

1.8.4. Furnishing technical assistance to using organizations.

1.8.5. When repair exceeds the base capability, maintenance may be performed:

1.8.5.1. By a local off-base contract.

1.8.5.2. At a nearby AF base. Comply with AFI 25-201, Support Agreements, if personnel adjustments are needed.

1.8.5.3. Under Inter-Service Support Agreement (ISSA) at nearby military or other government shops. Affected commanders or equivalents concur on cost and vehicle disposition issues.

1.9. Depot-Level Maintenance. This level of maintenance provides technical aid (see TO 00-

25-4, Depot Maintenance of Aerospace Vehicles and Training Equipment) and overhaul of specific vehicles (refer to TO 36-1-191). Warner-Robins Air Logistics Center (WR-ALC) manages depot-level maintenance for AF needs.

1.10. Mobile Maintenance. The nature of certain vehicle repairs requires maintenance support away from Vehicle Management. The vehicle repair technician will debrief the supervisor in charge or the vehicle operator concerning vehicle deficiencies. Review the Operator‘s

Inspection Guide and Trouble Report for annotated maintenance problems.

1.10.1. Mobile Maintenance can be used to perform PM&I and Special Inspections on vehicles not easily brought to or unable to enter the maintenance shop due to size. Advance coordination is essential for proper planning and scheduling. Accomplish a complete inspection of the vehicle or equipment item at the time of the PM&I and Special Inspections.

1.10.2. The Mobile Maintenance truck may be equipped with a tow attachment, a battery booster and power plant, per Allowance Standard (AS) 457. The truck may carry tools (AS

403 and 457) and spare parts so that full PM&I and routine unscheduled work can be done.

This truck may be two-way radio and/or cell phone equipped.

1.10.3. The VFM/VMS have the option to expand Mobile Maintenance to include performing minor maintenance at selected units. It may be desirable to send a mobile maintenance truck to large organizations (Civil Engineer Squadron (CES), Security Forces

Squadron (SFS), Aircraft Maintenance, etc.) on a scheduled frequency to perform minor repairs.

1.10.4. The VFM/VMS determines, and then justifies, the number of Mobile Maintenance trucks necessary to be assigned.

1.10.5. If the required repairs are beyond Mobile Maintenance capabilities, request wrecker assistance from Vehicle Operations. During other than normal operating hours, Vehicle

Operations will deliver the disabled vehicle to the Vehicle Management parking area. The

Operators‘ Inspection Guide and Trouble Report will reflect the vehicle‘s problem and must accompany the vehicle. During the next duty day, someone from the using organization must

AFI24-302 26 June 2012 25 formally turn the vehicle in to Vehicle Management. Note: NMC begins when the disabled vehicle is reported to Vehicle Management so if repairs cannot be completed in 2 hours or less open a work order to capture all NMC hours.

1.11. Scheduled Maintenance. Scheduled maintenance includes PM&I and Special

Inspections, at regular intervals to maintain a safe and serviceable vehicle fleet.

1.11.1. The 18-Month PM&I will be conducted using the AF Form 4354, Vehicle Preventive

Maintenance and Inspection (PM&I), in conjunction with applicable manufacturer maintenance requirements.

1.11.2. Technicians must use AF Form 4355, Vehicle Incoming Inspection, to verify a vehicle‘s condition when initiating an AF Form 1823, Vehicle and Equipment Work Order, or AF Form 1823-1 (computer generated) Vehicle and Equipment Work Order, and accepting a vehicle in to maintenance. The use of AF Form 4355 will satisfy the AF obligation to inspect a vehicle‘s ability to operate safely at least once within a 12-month period, IAW

DOD 4500.36-R. TO 36-1-191 prescribes scheduled maintenance intervals and is used to establish a scheduled maintenance plan.

Notes:

1. The completion of an AF Form 4355 is not required for ―Tire-Only Work Orders‖ or

―Follow-On‖ warranty/contract work orders.

2. AF Form 1823 is used only in the event that the On-Line Vehicle Integrated Management

System (OLVIMS) is not available. AF Form 1823-1 is an OLVIMS computer generated Vehicle and Equipment Work Order and is the preferred form for documenting vehicle maintenance associated data/information. However, specific use and documentation requirements listed in this

AFI are identical. For this reason, the term ―AF Form 1823/-1‖ is used in this AFI to signify that the context of information is applicable to either form.

1.11.3. Using organizations will make vehicles available for PM&I and Special Inspections or arrange for a rescheduled time before the due date. Using organizations that exhibit a trend of failing to provide vehicles for scheduled maintenance at the scheduled time will be reported to the next command level (i.e., Mission Support Group Commander, Wing

Commander, etc.) for corrective action.

1.11.4. Do not delay PM&I, Special Inspections or any special scheduled maintenance actions.

1.11.5. Consider seasonal needs, labor-hour availability, organizational need and fair apportionment of the 18-month requirement when developing a scheduled maintenance plan.

All shops will use On-Line Vehicle Integrated Management System (OLVIMS) products or other automated listings to help complete work on time. Scheduled maintenance has priority and is not delayed. When necessary, resort to a two-shift operation, overtime or contract to fulfill this need.

1.11.6. Vehicles used as static training aids (not operated on-base or public highways or for driver training) are exempt from scheduled maintenance, FMVRS registration and license plate requirements. In addition, vehicles such as mobile communication vans positioned in a semi-permanent or permanent site are exempt from scheduled maintenance. Ensure vehicle is safe to operate before operating over public roads.

26 AFI24-302 26 June 2012

1.11.6.1. Ensure training aids are on equipment account list.

1.12. Transient Vehicle and Equipment Maintenance. Provide maintenance priority to transient vehicles according to their mission or circumstance.

Note: The procedures for vehicle operators to have maintenance done on vehicles in-transit are in AFMAN 24-306_IP, Manual for the Wheeled Vehicle Operator.

1.13. Vehicle Abuse and Accidents Maintenance. Vehicle abuse is considered damage caused by willful or negligent acts of improper operation or care. Vehicle accident is basically a result of a collision. The Logistics Readiness Squadron (LRS) Commander or equivalent establishes local reporting procedures and these procedures must be fully supported by all commanders to be totally effective. Using organizations fund for costs associated with government owned, rental/lease vehicle abuse and/or accident damage.

Note: Publish these implementing instructions at wing–level or equivalents.

1.13.1. All Vehicle Management operation & maintenance (O&M) funds expended for vehicle accident and abuse repair costs, including contract cost, will be reimbursed to

Vehicle Management by the owning organization or the organization responsible for the damage if not the owner.

1.13.2. Where responsibility cannot be determined, the owning organization will be responsible for reimbursement. An Investigating Officer investigates accident/abuse incidences and completes Report of Survey (ROS) IAW AFMAN 23-220, Reports of Survey for Air Force Property (being replaced with AFI 23-101, Material Management) when there is evidence of gross negligence, willful misconduct, or deliberate unauthorized use pertaining to the loss, damage, or destruction of a government vehicle or when the vehicle property records must be adjusted (i.e. the vehicle is a total loss). Vehicle Management notifies the applicable commander or equivalent and Vehicle Control Officer (VCO) or Vehicle Control

Noncommissioned Control Officer (VCNCO) of the unit involved, along with Base Legal, Finance and Safety Office (usually by form letter) as applicable.

1.13.3. In the event of a government owned vehicle accident, include a copy of the accident report for Base Safety Office use. Vehicle Management commences repair within a locally established time frame unless notified otherwise by the using organization or ROS investigating official.

Note: If a government owned vehicle caused a fatality or was involved in a fatality or an accident with private property the Base Legal Office must release the vehicle before repairs commence.

1.13.4. Incidents are classified as damage caused by acts of nature, natural disasters, mechanical failures or other phenomenon that in no way could have been avoided by safe operation or adequate vehicle care during non-use. The VFM/VMS is the fleet management functional expert with the authority to determine what is/is not classified as an incident.

Using organizations are not required to reimburse for damage caused by incidents.

Note: Wind damage to vehicle doors is not an act of nature.

Section 1C—Railway Equipment

AFI24-302 26 June 2012 27

1.14. Railway Equipment. The following provides procedures for managing and operating AF-owned or operated railway equipment and follows the intent of DODI 4500.57. It applies to all

AF organizations having custody of, using, operating, maintaining or controlling railway equipment. Railway equipment consists of locomotives, locomotive cranes, railway cars

(including box, flat, gondola, hopper and tank cars) and special purpose vehicles operated on railroad tracks.

1.15. Acquisition of Railway Equipment. Railroad equipment shall not be acquired except when it is not practicable or cost effective to use commercially available equipment. Evaluation of a proposed new requirement for locomotives at a DoD activity shall be done IAW DoD

Directive 4100.15, Commercial Activities Program, March 10, 1989

1.16. Specific Duties. AF/A4LE will establish broad program policies for locomotives and has designated WR-ALC as the USAF Component Program Manager for locomotive management.

1.16.1. WR-ALC will designate the USAF Railway Program Manager and Item Manager.

The Program Manager will evaluate programs, review operation and maintenance, and provide a representative to serve as a member of the Interservice Locomotive Management

Committee IAW DOD 4140.50-R.

1.16.2. WR-ALC maintains a worldwide inventory of locomotives (including contracted) and ensures railway equipment is accounted for. In addition, WR-ALC:

1.16.2.1. Shall report to the Interservice Locomotive and Car Management Committee the location, age, condition, and usage, future requirements, and redistribution of AF locomotives and captive cars.

1.16.2.2. Computes, budgets and defends the buy for USAF railway equipment and develops replacement plans.

1.16.2.3. Approves authorizations, makes initial assignments, transfers and replaces

USAF railway equipment.

1.16.2.4. Authorizes the disposition of railway equipment when excess, obsolete or beyond economic repair.

1.16.2.5. Evaluates utilization reports to determine under-utilized equipment.

1.16.2.6. Maintains liaison with the Department of the Army on locomotive and captive car issues.

1.16.2.7. Develops and coordinates ISSA with the Department of the Army to…